IDIQC_SOL-521-15-000029_Signed.pdf

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

RFP No. SOL-521-15-000028

2. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

3. DATE ISSUED

PAGE OF PAGES

1 OF

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST NO.

REQ-521-

6. PROJECT NO.

N/A

7. ISSUED BY CODE 521 8. ADDRESS OFFER TO

Office of Acquisition & Assistance USAID/Haiti American Embassy Boulevard 15 Octobre Tabarre 41 Tabarre , Haití

Potential Offerors.

9. FOR INFORMATION

CALL: A. NAME

Lourdes Valones

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

(509) 2289-8000

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder”.

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

The purpose of this contract is to provide labor, materials, equipment and services necessary to perform the renovation of facilities or structures in Haiti.

11. The Contractor shall begin performance within 5 calendar days and complete all activities within X calendar days after receiving award, notice to proceed. This performance period is mandatory, negotiable. (See .)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES NO

12B. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

NSN 7540-01-155-3212 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA – FAR (48 CFR) 53.236-1 (d)

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

DUNS:

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE N/A FACILITY CODE N/A

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within 90 calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D.

Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation - give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

20B. SIGNATURE 20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

Refer to SECTION C-STATEMENT OF WORK

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

27.

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) ( ) 40 U.S.C. 113(e) (2) OFDA

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

Office of Acquisition and Assistance USAID/Haiti American Embassy Boulevard 15 Octobre Tabarre 41 Tabarre , Haití

Controller’s Office USAID/Haiti American Embassy Boulevard 15 Octobre Tabarre 41 Tabarre , Haití

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return 2 copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contact award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

Amy McQuade, Contracting Officer

30B. SIGNATURE 30C. DATE

31B. UNITED STATES OF AMERICA

BY

31C. DATE

RFP No. SOL-521-15-000029 Indefinite-Delivery Indefinite-Quantity Contract (IDIQ)

Small Renovation Projects

Table of Contents

PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

SECTION C – STATEMENT OF WORK

SECTION D – PACKAGING AND MARKING

SECTION E – INSPECTION AND ACCEPTANCE

SECTION F – DELIVERABLES AND PERFORMANCE

SECTION G – CONTRACT ADMINISTRATION DATA

SECTION H – SPECIAL CONTRACT REQUIREMENTS

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

OFFERORS

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

SECTION M - EVALUATION FACTORS FOR AWARD

PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this Indefinite Delivery / Indefinite Quantity (IDIQ) is to provide services for the renovation or repairs of buildings, structures and other facilities in Haiti and other associated services that fall within the Scope of Work (SOW) as defined in Section C. The USAID/Haiti IDIQ Contracting Officer (Contracting Officer) will request the work through the issuance of Task Orders (TO) during the performance period as specified in Section F of the IDIQ.

B.2 CONTRACT TYPE AND SERVICES

This is an IDIQ type contract that will issue Firm Fixed Price Task Orders (TO). The Contractor must perform the services set forth in TO consistent with Section B of this IDIQ and TO.

B.3 MINIMUM OBLIGATED AMOUNT

The minimum quantity of work to be ordered under this contract is $25,000 USD. This represents the minimum quantity of work that the Government shall order and the contractor shall furnish.

B.4 MAXIMUM CONTRACT CEILING

This IDIQ has a maximum ceiling of $6,500,000.00. The ceiling shall not be increased upon initial award of the IDIQ. The maximum aggregate dollar value of TOs awarded to all Contractors shall not exceed the contract ceiling. This ceiling shall not be subdivided among the number of awardees nor shall it be multiplied by the number of awardees.

[End of Section B]

SECTION C – STATEMENT OF WORK

C.1 BACKGROUND INFORMATION

The January 2010 earthquake devastated much of the infrastructure in Haiti. With USG support, USAID has invested resources in many sectors, one of which includes strengthening the existing systems. USAID, in coordination with the Government of Haiti (GOH), plans to renovate facilities (health, education, public, water and sanitation, etc.) that will support GOH and USAID objectives throughout the country.

C.2 SCOPE OF WORK

The IDIQ will provide various renovation, repair, and utility upgrade services as required in buildings, facilities and structures supported by USAID/Haiti. Work will be issued via separate TOs.

The specific nature of the work to be performed will be as contained within the individual TO statement of work. Contractor’s activities will be described in the individual task orders and may include supervision, administration, engineering, quality control, construction oversight, repairs, renovations, safety, and activities associated with facilities infrastructure improvements. Pricing and completion schedules will also be defined in each TO.

C.3 DEFINITIONS

A) CONTRACTOR

The term “Contractor” refers to the successful Offeror under the terms and conditions of this contract with USAID/Haiti. The Contractor shall be responsible for the design and/or construction of each as specified in each TO.

B) IDIQ CONTRACTING OFFICER (CONTRACTING OFFICER)

The term “Contracting Officer” or “CO” refers to the USAID Contracting Officer responsible for this IDIQ and Task Order awards.

C) IDIQ CONTRACTING OFFICER’S REPRESENTATIVE (IDIQ COR)

The term “IDIQ COR” refers to the USAID Contracting Officer’s Representative authorized by the Contracting officer to assist with the administration of this IDIQ.

D) TASK ORDER CONTRACTING OFFICER’S REPRESENTATIVE (TOCOR)

The term “TOCOR” refers to the USAID Contracting Officer’s Representative authorized by the Contracting officer to assist with the administration of Task Orders issued under this IDIQ.

E) CONSTRUCTION MANAGEMENT CONSULTANT (CMC / DESIGNATED AGENT)

The term “Construction Management Consultant”, “Designated Agent” or “CMC” refers to an independent Construction Management Consultant that may be employed and funded by USAID to provide technical assistance, project monitoring, and quality assurance. If a CMC is to be utilized for a TO, the assigned CMC and their responsibilities will be defined in that TO.

C.4 DETAILED WORK REQUIREMENTS

The Contractor shall have the ability to perform the following work requirements under this IDIQ as defined below:

A) GENERAL

The Contractor shall have the capabilities to provide the following activities, as further defined in each TO:

1. Provide architectural and engineering services and have the ability to develop up to 100% Issued for Construction designs and specifications in accordance with Section E.

2. Provide construction management services.

3. Perform structural assessments of existing infrastructure; design and implement structural reinforcing elements.

4. Provide general facility maintenance services.

5. Renovate and/or construct water and sanitation improvements, which may include wells, cisterns, latrines, septic tanks, etc.

6. Add, repair and/or replace roofing elements.

7. Add, repair and/or replace plumbing elements.

8. Add, repair and/or replace electrical elements.

9. Add, repair and/or replace mechanical systems.

10. Purchase and/or install Fixed Furnishing and Equipment (FFE).

11. Provide structural repairs to walls and /or ceilings and have the ability to construct small structural building elements.

12. Prime and paint exterior and/or interior walls and ceilings.

13. Add, repair and/or replace flooring, doors, windows, and other interior / exterior elements.

14. Other relevant activities as specified in each TO.

B) CONTRACTOR DUTIES

The Contractor shall be responsible for regular client reporting, monitoring of schedules, contract change management, management of permitting requirements, preventative maintenance inspections, certification of contract completion, document control, commissioning services, dispute resolution, monitoring and resolution of deficiencies and warranties, resolution of contractor performance issues, general technical assistance, and/or certification of progress payments. The Contractor shall:

1. Provide all labor, supervision, materials, equipment, construction means and methods, coordination, logistics, testing, surveys and tools necessary or reasonably inferable to successfully complete the Works in accordance with the contract terms and conditions.

2. Provide all temporary works, utilities and/or facilities necessary for the successful performance of this contract (e.g. water, power, sanitation, communications, etc.).

3. Be responsible for coordinating with local utility providers. The Contractor shall pay all costs incurred in connecting, converting, and transferring the utilities for the work. The

Contractor shall make connections as identified on the plans, including providing backflow-preventing devices on connections to domestic water lines; providing meters;

providing transformers; and making disconnections when necessary.

4. Provide adequate quality control measures to ensure that all work adheres to the applicable standards in the Design and Specifications.

5. Cooperate and coordinate with the TOCOR and/or its designated CMC, if applicable, at all times.

6. Provide life-support and security services for Contractor personnel at project sites.

7. Utilize a registered and licensed Customs Broker for importation of materials and/or equipment.

C) SITE ASSESSMENTS

The Contractor may be requested to develop and submit for USAID approval, site assessments and/or engineering assessments for specific TOs that establish the ”base-line” conditions of the existing site and facilities, and identify and prioritize the improvements to be included in the designs and subsequent construction documents.

D) CONSTRUCTION MANAGEMENT

The Contractor shall ensure that the various stages of the services are completed in a timely and seamless fashion, and shall be responsible for coordination and accomplishment of the overall project including the organizing, supervising, subcontracting, and purchasing of all materials and equipment necessary to accomplish the purpose of the designer. Contractor shall assure that construction is completed in accordance with approved technical specifications and plans and in compliance with all contract documents.

E) MANAGEMENT AND SUPERVISORY RESPONSIBILITIES

The Contractor shall provide direct management and supervision of Contractor personnel and subcontractors assigned to work on this contract. The quality of performance of the Contractor personnel and subcontractors is the direct responsibility of the Contractor. The TOCOR, may, on a frequent basis, directly coordinate with or provide technical guidance and direction or other types of information to the Contractor personnel and subcontractors concerning the technical or administrative aspects of work being performed. However, at all times the direct lines of communication for establishing work requirements and standards of quality shall come through the Contractor’s management chain of supervision. As such, the Contractor shall establish a sufficient managerial and supervisory structure to ensure that work being performed by Contractor personnel and subcontractors is in accordance with the various TO scopes of work and that the quality of work being performed by Contractor personnel and subcontractors is representative of the Contractor’s best professional standards.

F) CONSTRUCTION SUBMITTALS

The Contractor shall prepare construction submittals as required by TOs and IDIQ and shall monitor the timeliness of all such submittals in order to ensure their completion within the required time frames.

G) COORDINATION AND IMPLEMENTATION OF WORK

The Contractor shall advise the TOCOR of any discrepancies, ambiguities, and lack of clarity noted in drawings, and other data furnished for use in connection with any TO. The review periods established in the completion schedules set forth in the TO’s are the maximum anticipated periods required with the Contractor making every effort to accomplish reviews within shorter periods.

Upon written approval from the Contracting Officer, the Contractor shall make all necessary corrections and/or revisions to construction plans and specifications, design analyses, quantity surveys, cost estimates, schedules, reports, and drawings, as defined under individual TOs.

Contractor shall also make corrections thereto as may be necessary due to errors or omission identified by the Contractor or the TOCOR. This includes the preparation of addenda during the solicitation period, or changes during construction, which may be required as a result of such deficiencies.

All engineering manuals, guides, specifications, and other data furnished by the USAID shall be returned within seven (7) calendar days following final acceptance of the TO to the TOCOR. Final implementation and mobilization plans for the activities will be based on the work plan to be developed by the Contractor under the specific TO.

H) QUALITY CONTROL / QUALITY ASSURANCE

Unless otherwise stated in the TO, construction quality at sites will be ensured through an integrated system of Quality Control by the Contractor and Quality Assurance services provided by USAID. The Contractor shall be responsible for constructing the work in accordance with approved plans and specifications. The Contractor shall be responsible for establishing procedures, tests, checks and controls during the construction process which will assure that construction quality (as required by contract documents) is maintained.

Quality Assurance performed by USAID will serve to verify that the levels of workmanship and quality of materials stipulated in the contract specifications are met. The TOCOR will accomplish these tasks by assigning a Quality Assurance Engineer (QAE), CMC, and/or independent Architectural and Engineering firm (A/E firm). Notwithstanding Quality Assurance efforts of USAID, Contractor shall remain fully responsible and liable for the quality work performed under this IDIQ.

I) COST CONTROL REPORTING SYSTEM

The Contractor shall develop and implement a cost control reporting system including financial data required by TOCOR to monitor progress of cost versus budget for all activities under the contract.

Contractor shall forecast cost based on changes in project conditions as each element progresses through its various stages. Contractor’s cost control and reporting system shall include provision of “look ahead” schedules, “earned value” analysis and simulations capable of depicting “what-if” scenarios.

J) SOURCE OF SUPPLY AND QUALITY OF SOURCE MATERIALS

The Contractor shall furnish only new materials and supplies for incorporation into the Work, except as specifically otherwise permitted in the Contract. All materials and supplies shall be stored in such a manner as to ensure the preservation of quality and fitness, and for efficient facilitation of inspection. Materials shall comply with the terms and conditions of the contract. Materials shall be subject to inspection by USAID and its CMC at any time. The quality of all materials shall conform to requirements listed in the Technical Specifications.

Manufacturers test reports may supplement Contractor's inspections, sampling, testing, and certification provisions for new materials. Manufacturers’ warranties, guarantees, instruction sheets, parts lists, and other material that are furnished with certain articles or materials incorporated into the project shall be provided to the TOCOR and CMC with each Application for Payment.

K) GENERAL SAFE WORK PRACTICES

The Contractor shall establish standard operating procedures to train employees in safe work practices. All employees, including managers and supervisors, shall conduct regular training and instruction on general and job-specific safety and health practices.

The Contractor shall provide specific instructions to each employee regarding hazards unique to each specific task, to the extent that such information is not covered in other trainings. The Contractor shall establish written safe work practices covering all phases of work. Safety, Quality and all other project programs and requirements that are placed upon the Contractor shall all be required of all Sub-Contractors.

L) REPORTING OF ACCIDENTS AND SECURITY INCIDENTS

The Contractor shall immediately notify the TOCOR and CMC of any accident or incident pertaining to the security of its personnel, equipment, the site, or the completed Works as soon as possible after its occurrence. The Contractor shall conduct a detailed investigation and provide a comprehensive report to the TOCOR and CMC addressing:

1. What occurred (with explanatory sketches or photos as necessary)

2. Who was involved (including names and affiliations of such persons)

3. What caused the incident

4. When the incident occurred (time and date)

5. Where the incident occurred

6. Why the incident occurred

The report shall fully describe the means and measures the Contractor shall take to prevent the future occurrence of such incident. In the case of any fatality or serious injury, the Contractor shall, in addition, notify the TOCOR and CMC immediately by the quickest available means.

M) DATA RIGHTS

USAID shall retain the sole and unlimited right to own and use any design, document, drawing, notes, calculations, specifications, or other works developed in the performance of this contract by the Contractor at no additional cost to USAID/Haiti. The Contractor shall relinquish its right to publish, advertise, or use any material created in the performance of this contract for gain or profit, without a written approval from USAID.

N) PERMITS / CUSTOMS

The Contractor may request the TOCOR, in writing, if any reasonable assistance is needed in the permit clearance process. A request for assistance shall not relieve the Contractor of any responsibility or obligation for these tasks, nor shall the Contractor hold USAID liable for any delays, damages or inabilities to assist. The Contractor shall:

1. In accordance with 48 CFR 52.236-7 “Permits and Responsibilities”, be responsible for obtaining all necessary licenses and permits, and for complying with all Government of Haiti and local laws, codes, and regulations applicable for the performance of the contract.

2. To manage the customs clearance process for all imported construction materials, supplies and equipment.

O) SUSTAINABILITY

Learning from this IDIQ will be directly applicable to future programming. This activity is directly tied to renovation, but the framework could well be adaptable to other contexts where there is need for increased coordination and communication among service providers, NGOs, the government and the global donor community. Improved synergy and shared knowledge has been consistently shown to expand programmatic impact, conserve resources by avoiding duplication, and ensure widely-reaching provision of high-quality services, regardless of the technical area.

This is especially crucial in Haiti where the coordination capacity of the country government is limited. Success and challenges of this program could inform similar recovery and rebuilding efforts in other sectors within the country.

C.5 TASK ORDER DELIVERABLES

The following shall apply to each TO that contains elements of permanent construction as defined in defined in each TO:

A) PRE-CONSTRUCTION CONFERENCE

Prior to start of work with each Subcontractor, the Contractor shall conduct a pre-construction conference to acquaint key personnel, local authorities, inspectors and other involved parties with the procedures, lines of authority and the interrelationship with the Contractor and TOCOR.

B) SCHEDULE

The Contractor shall create, submit for TOCOR approval, and maintain a Critical Path Method (CPM) based schedule for the TO. The Contractor shall integrate all subcontractors’ schedules into the CPM schedule. At a minimum, the schedule shall reflect: baseline schedule (award schedule), all critical path activities, actual progress, forecast schedule for remaining work, estimated completion date, and other data as may be specified in the TO or reasonably required by the TOCOR.

The Contractor shall provide written notification to the TOCOR no less than seven (7) calendar days of any actual or potential delay(s) due to performance and/or other reasons. The Contractor shall provide recommendations and actions it intends to take to mitigate the delay(s).

C) PROJECT COMPLETION AND TURNOVER ACTIVITIES

As required, the Contractor shall prepare and submit final as-built drawings of completed work and operation and maintenance manuals for all major systems and ensure the proper start-up and usability of each separate project, as defined in each TO. The Contractor shall prepare contract closeout and turnover documentation pertaining to construction according to contract requirements. TOs may require a one (1) year warranty period on all equipment, systems, and construction works.

D) BRANDING AND MARKING PLAN

Within fourteen (14) calendar days from the performance start date as specified in the TO, the Contractor shall develop and submit for TOCOR approval, a Branding and Marking Plan as defined in Section D of the IDIQ.

E) SITE LAYOUT PLAN

Contractor shall develop and submit for TOCOR approval, a site plan clearly indicating the locations of temporary facilities (including layouts and details), on-site and off-site equipment and material storage areas, locations of any specific environmental mitigation measures, and any additional information the Contractor deems essential for the performance of this contract. At a minimum, the Contractor shall identify the locations of safety and construction fences, site trailers, construction entrances, trash dumpsters, sanitary facilities, and construction parking areas.

F) SECURITY PLAN

Contractor shall develop and submit for TOCOR approval, a Security Plan that shall clearly detail means and procedures to be used by the Contractor to ensure adequate security for all personnel, materials, equipment, and all other property related to the performance of the TO.

G) GENDER EQUITY PLAN

Gender issues are central to the achievement of strategic plans and Objectives for USAID. USAID policy requires that gender issues be addressed, as appropriate, in all USAID-funded activities.

USAID requires that gender differences and inequalities be integrated into project planning and implementation and into the criteria used to evaluate applications. Gender analysis is a tool for examining the differences between the roles that women and men play in communities and societies, the different levels of power they hold, their differing needs, constraints and opportunities, and the impact of these differences on their lives.

Within fourteen (14) calendar days from TO Award, the Contractor shall develop and submit for TOCOR approval, a concise gender analysis, which discusses important gender issues and explain how gender considerations have been integrated into the construction work plan. The Contractor is expected to have familiarity with the gender issues as well as USAID policies on gender (see USAID ADS Chapter 201 and http://usaid.gov/what-we-do/gender-equality-and-womens-empowerment/).

H) INCIDENT MANAGEMENT PLAN

Contractor shall develop and submit for TOCOR approval, an Incident Management Plan. Under no circumstance shall the Contractor nor its personnel, agents, subcontractors, consultants and of the like communicate to the media without obtaining prior written approval from the TOCOR. At a minimum, the plan shall define and incorporate the following:

1. Crisis Classifications to include: Minor Incident, Emergency and Disaster

2. Incident Management Team, which shall include the TOCOR and CMC

3. General Incident Management Procedures for each classification

4. Evacuation Procedures for Fire and/or Explosions

5. Protection and/or Evacuation Procedures for Protests

6. Facilities Damage/Danger Control

7. Crisis Communication Plan

8. A pre-determined location, away from the project site, to direct all local and/or international news in case of an incident.

I) HEALTH AND SAFETY PLAN

Contractor shall develop and submit a Health and Safety Plan to the TOCOR for review and approval. The TOCOR and its designated agent are authorized to stop any activity that is considered immediately life threatening at no additional cost to USAID/Haiti.

The Contractor shall establish standard operating procedures to train employees in safe work practices. All employees, including managers and supervisors, shall conduct regular safety trainings.

The Contractor shall provide specific instructions to each employee regarding hazards unique to each specific task, to the extent that such information is not covered in other trainings. The Contractor shall establish written safe work practices covering all phases of work. Safety, quality and all other project programs and requirements that are placed upon the Contractor shall also be required of all Sub-Contractors. Any loss of time or cost incurred due to stoppage caused by inadequate implementation of the Health and Safety plan shall be borne solely by the Contractor.

At a minimum, the Health and Safety Plan shall:

1. Explain the Contractor's Accident Prevention Plan, Emergency Action Plan, and Fire Prevention Plan, and measures for reporting any unsafe conditions, practices, and injuries.

2. Address 48 CFR 52.223-6 “Drug Free Work Place” and 48 CFR 52.236-13 “Accident Prevention”.

3. Require all workers, staff and visitors to wear safety glasses, reflective vest, hard hat and covered shoes at all times, in addition to PPE required for specific tasks.

4. Detail how the Contractor will inform workers about chemical hazards they may be exposed to during construction.

5. Clearly describe locations and availability of toilet, hand-washing, and drinking water facilities.

6. Contain provisions for medical services and first aid, including emergency procedures.

7. Describe the frequency and content of safety briefings, including how names and contact information of all participants will be managed.

8. Describe methods of promoting awareness of site safety.

9. Describe how the Contractor will require all Sub-Contractors to comply with the

Contractor’s approved Health and Safety plan.

10. Describe how the Contractor shall inspect, test and maintain construction equipment and tools to be in good working order at all times. Equipment includes, but is not limited to: scaffolding, protection rails, project vehicles, working platforms, ladders, hoisting equipment, small tools, and equipment.

11. Describe how the Contractor will control access to authorized and unauthorized visitors.

12. Describe the Contractor’s waste management procedures to ensure the site is clean and clearly organized at all times.

13. Address reporting procedures for Accidents and Security Incidents.

The Contractor shall immediately notify the TOCOR and CMC of any accident or incident pertaining to the security of its personnel, equipment, the site, or the completed Works as soon as possible after its occurrence. The Contractor shall conduct a detailed investigation and provide a comprehensive written report to the TOCOR and CMC addressing:

1. What occurred (with explanatory sketches or photos as necessary)

2. Who was involved (including names and affiliations of such persons)

3. What caused the incident

4. When and where the incident occurred (time and date)

5. Why the incident occurred

The report shall fully describe the means and measures the Contractor shall take to prevent the future occurrences of such incident. In the case of any fatality or serious injury, the Contractor shall, in addition, notify the TOCOR and CMC immediately by the quickest available means.

J) QUALITY CONTROL PLAN

Contractor shall develop and submit a Quality Control Plan to the TOCOR for review and approval prior to commencing any construction. The quality control plan shall consist of the plans and procedures necessary to produce an end product which complies with the TO requirements. The plan shall cover all construction and design-review operations, both onsite and offsite, and shall be key to the proposed construction or design-review operations sequence. The Contractor shall be held responsible for the quality of work performed under the respective TO.

K) ENVIRONMENTAL COMPLIANCE AND MITIGATION PLAN

The Foreign Assistance Act of 1961, as amended, Section 117 requires that the impact of USAID’s activities on the environment be considered and that USAID include environmental sustainability as a central consideration in designing and carrying out its development programs. This mandate is codified in Federal Regulations (22 CFR 216) and in USAID’s Automated Directives System (ADS) Parts 201.5.10g and 204 (http://www.usaid.gov/policy/ads/200/), which, in part, require that the potential environmental impacts of USAID-financed activities are identified prior to a final decision to proceed, and that appropriate environmental safeguards are adopted for all activities.

The Contractor shall comply with the Environmental Mitigation and Monitoring Plan and Report (EMPR) provided with the IDIQ. The EMPR will describe measures the Contractor shall take throughout construction to mitigate the potential environmental impacts associated with specific activities, as well as monitoring methods and frequency. The Contractor shall also comply with host country environmental regulations unless otherwise directed in writing by the TOCOR. In case of conflict between host country and USAID regulations, the latter shall govern.

L) MONTHLY REPORTS

The Contractor shall submit to the TOCOR, a monthly construction progress report which shall account for all work performed during the billing period. The TOCOR, at its sole discretion, reserve the right to require the Contractor to include additional information at no additional cost to USAID/Haiti. At a minimum, each monthly report shall include:

1. All key activities completed and currently in progress in the billing period.

2. Updated project schedule compared against the approved baseline schedule.

3. Current and anticipated issues the Contractor anticipates that may pose a negative effect on the approved baseline schedule, accompanied by proposed corrective actions.

4. Environmental Compliance summary pursuant to the EMPR during the billing period.

5. Summary of safety and security related activities during the billing period. The report shall address any problems and constraints and any accident and or security incidents.

6. Project Photographs in accordance with Section C.

M) PERMITS / CUSTOMS

The Contractor may request reasonable assistance with the permit clearance process from TOCOR. All requests shall be made in writing. A request for assistance shall not relieve the Contractor of any responsibility or obligation for these tasks, nor shall the Contractor hold USAID liable for any delays, damages or inabilities to assist. The Contractor shall:

1. In accordance with 48 CFR 52.236-7 “Permits and Responsibilities”, the Contractor shall obtain all necessary licenses and permits, and for complying with all Government of Haiti and local laws, codes, and regulations applicable for the performance of the contract.

2. Utilize a licensed customs broker for the customs clearance process for all imported construction materials, supplies and equipment.

N) SOURCE OF SUPPLY AND QUALITY OF MATERIALS

The Contractor shall furnish new materials and supplies for incorporation into the Works. All materials and supplies shall be stored to ensure the preservation of quality and function, and for efficient facilitation of inspection. Materials shall comply with the terms and conditions of the contract. Materials shall be subject to inspection by the TOCOR, , or designated Inspector at any time. The quality of all materials shall conform to requirements listed in the Technical Specifications issued with each individual TO.

O) MEETING MINUTES

The Contractor shall schedule a bi-weekly meeting with the CMC or A/E firm at the project site, or other location as agreed by all parties. The Contractor shall include other personnel as requested by the TOCOR, and CMC or A/E firm, if applicable. The Contractor shall produce and submit for concurrence to all attendees, a copy of the meeting minutes within seven (7) calendar days upon conclusion of the meeting. At a minimum, each meeting shall include the following:

1. Construction Progress Update

2. Three Week Look Ahead Schedule

3. Requests for Information discussion and resolution

4. Safety Update

5. Quality Control Issues

6. Other Outstanding Issues

P) CONSTRUCTION PHOTOGRAPHS

The Contractor shall provide monthly photographic documentation to support the work reported in the Monthly Reports. The Contractor shall take additional photographs of any new permanent work put in place, particularly in areas that will be covered up permanently in the future. All photos shall be cataloged with a corresponding number, title, and description of the location and content.

Within seven (7) calendar days after final acceptance of the Works, the Contractor shall provide the TOCOR one (1) copy of all project photographs in the form of a USB flash disk or downloaded link at no additional cost to USAID/Haiti. The Contractor shall relinquish all rights to photographs upon final acceptance. USAID reserves the right to use any photo for publication, demonstration or use as deemed in the best interest of USAID.

Q) TECHNICAL MANUALS AND PUBLICATIONS

The Contractor shall submit all technical manuals and publications as required by the Contract to be provided to the TOCOR no later than fourteen (14) calendar days upon installation of the equipment. If the Contractor fails to submit such manuals and publications within the time period stipulated, USAID may purchase such manuals and publications not provided by the Contractor and shall reduce the cost (including handling and expeditious shipment) from the Contractor’s Application for Payment.

[End of Section C]

SECTION D – PACKAGING AND MARKING

D.1 U.S. AGENCY REGULATION (AIDAR) 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number.

As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the Cognizant Technical Office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the contracting officer; the original should be retained by the Contractor.

D.2 BRANDING POLICY

The Contractor shall comply with USAID’s Branding and Marking (BM) requirements as stated in “USAID Graphics Standard Manual” available at:

http://wwww.usaid.gov/ads/policy/300/320

And any successor branding policy, 22 CFR 226.9, available at:

http://www.ecfr.gov/cgi-bin/text-idx?c=ecfr&tpl=/ecfrbrowse/Title22/22cfr226_main_02.tpl

And USAID’s “Graphic Standards Manual” available at:

http://www.usaid.gov/branding

D.3 BRANDING STRATEGY

A) PROGRAM NAME

Small Renovations Projects in Haiti.

B) HOW THE USAID LOGO WILL BE POSITIONED ON MATERIALS AND COMMUNICATIONS

All USAID logos on materials and communications produced under this task order will be positioned in accordance with the standardized USAID regulations on branding. In cases when the activity is jointly sponsored with other U.S. Government (USG) and non-USG entities, the names and/or logos of these entities will be mentioned in the branding, with an equal level of prominence to the USAID logo.

C) DESIRED LEVEL OF VISIBILITY

All branding must comply with the standardized USAID regulations on branding. All branding for USAID, its partners, and other USG and non-USG entities engaged in a specific activity implemented under this task order, must have equal representation on all public or internal documentation, publications, advertising, presentations, brochures, etc.

D) OTHER ORGANIZATIONS TO BE ACKNOWLEDGED

When activities occur in coordination with other USG or non-USG partners, acknowledgement of the contribution and efforts of these organizations will be included in any relevant public or internal documentation, publications, advertising, presentations, brochures, etc.

D.4 TASK ORDER BRANDING PLAN

Each Request for Task Order Proposals (RFTOP) under this IDIQ will request a program-specific Branding Implementation Plan (BIP) and Marking Plan (MP). The Marking Plan may include requests for exceptions to marking requirements or programmatic reasons, to be approved by the Contracting Officer. Waivers, as defined by ADS 320, may be necessary for compelling political, safety or security concerns, or if the marking will have an adverse effect in the host country.

Marking and attribution for physical structures may need to be visible as soon as work commences.

The contractor shall clearly and conspicuously state in the small grants documentation and all delivered procurements that resources for the grant have been donated by USAID and make clear that the contractor is acting as USAID's agent. Contract deliverables to be marked with the USAID identity must follow design guidance for color, type, and layout in the Graphic Standards Manual, available at www.usaid.gov/branding, and all successor branding policies (if any).

[End of Section D]

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. The full text of a clause may be accessed electronically at this/these address(es):

www.acquisition.gov/far/ http://www.usaid.gov/pubs/ads/300/aidar.pdf

FEDERAL ACQUISITION REGULATION (FAR) 48 CFR Chapter 1

NUMBER TITLE DATE

52.246-4 INSPECTION OF SERVICES - FIXED-PRICE AUG 1996

52.246-12 INSPECTION OF CONSTRUCTION AUG 1996

52.246-21 WARRANTY OF CONSTRUCTION MAR 1994

E.2 INSPECTION AND ACCEPTANCE/RESPONSIBLE OFFICIAL

USAID inspection and acceptance of services, reports and other required deliverables or outputs must take place at location where the services are performed and reports and deliverables or outputs are produced or submitted. The COR identified in Section G has been delegated authority to inspect and accept all services, reports, and deliverables required by the basic IDIQ.

A TOCOR will be designated for each specific TO. In accordance with the clauses of this contract entitled Inspection of Services – Fixed-price, (FAR 52.246-4), inspection of results or other deliverables required by each TO issued hereunder shall be made by the cognizant TOCOR for that TO. Acceptance of goods/services and reports or other deliverables by the cognizant TOCOR for that Task Order must form the basis for payments to the contractor, and will form the basis of the contractor‘s permanent performance record with regard to this contract.

E.3 FAR 52.246-11 HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT

(FEB 1999)

Unless stated otherwise, the Contractor shall comply with the higher-level quality standard selected below. Construction shall be in accordance with internationally recognized building and safety codes, ordinances and standards applicable to the project site, but not limited to the following:

(a) 2010 American Disabilities Act (ADA) Standards

(b) 2009 International Building Code (IBC)

(c) 2009 International Plumbing Code (IPC)

(d) 2009 International Mechanical Code (IMC)

[END OF SECTION E]

SECTION F – DELIVERABLES AND PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. The full text of a clause may be accessed electronically at this/these address(es):

52.242-14 SUSPENSION OF WORK APR 1984

52.242-17 GOVERNMENT DELAY OF WORK APR 1984

F.2 PERFORMANCE PERIOD

The period of performance for the IDIQ is from July 15, 2015 to July 15, 2017. Task Order performance may continue up to one (1) year after the ordering period, but shall be completed no later than one (1) year from the end of the Ordering Period.

F.3 PLACE OF PERFORMANCE

Performance of this contract and task orders issued hereunder must be in Haiti.

F.4 PERFORMANCE STANDARDS

Evaluation of the Contractors performance shall be conducted for in accordance with the performance standards set forth in the overall performance toward achievement of the objectives in Section C, Section F, and the Contractor's compliance with all other terms and conditions of the IDIQ and TO.

Each evaluation will be conducted jointly by the TOCOR and the Contracting Officer, and shall form the basis of the contractor's permanent performance record with regard to this IDIQ and TO as required in FAR Part 42.15 and AIDAR 742.15. Evaluations will be tailored to the TO type, size, content, and complexity of the requirement. The Contractors performance will be evaluated annually and at contract completion, utilizing at minimum, the following factors:

1) Quality of product or service

2) Cost control (not applicable for fixed-price or fixed-price with economic price adjustment arrangements)

3) Schedule

4) Other (as applicable) (e.g., late or nonpayment to subcontractors, trafficking violations, tax delinquency, failure to report in accordance with contract terms and conditions, defective cost or pricing data, terminations, suspension and debarments).

F.5 REPORTS AND DELIVERABLES OR OUTPUTS

In addition to the requirements set forth for submission of reports in this IDIQ and in AIDAR 752.242-70, Periodic Progress Reports, the Contractor shall submit required deliverables or outputs as specified in each TO to the TOCOR and the Contracting Officer.

A) IDIQ REPORTS

1. Annual Performance Reports For TOs lasting longer than 365 calendar days, the Contractor shall provide the TOCOR an Annual Performance Report within thirty (30) calendar days of the end of each 12-month period. The report shall include progress of major activities; problems encountered and proposed remedial actions. Depending on the timing of the award of the TO, this could be in lieu of the fourth quarterly report but shall cover the topics/format of the quarterly report. The TOCOR will develop a reporting schedule with the Contractor during the start-up phase of the project.

2. Final Report The Contractor shall provide the IDIQ COR a final report within thirty (30) calendar days prior to completion of this IDIQ. This report shall summarize the country situation; program highlights, achievements, and major activities; funds obligated and disbursed; summary of grant implementation and appraisal; problems encountered and how they were rectified. At a minimum, the report shall include the following:

a. Task Order number

b. Task Order Title

c. Statement of Work / Activity Description

d. Period of performance

e. Contracting Officer

f. TOCOR Name

g. Ceiling Price

h. Obligated Amount

i. Modifications, if applicable, to TOs:

(1) Incremental funding

(2) Time extension

(3) Change of CO and/or COR

(4) Completion of work

(5) Changes to statement of work

(6) Change in budget

B) DISTRIBUTION OF TASK ORDERS TO IDIQ COR

The Contractor shall provide one (1) electronic copy of each awarded TO to the IDIQ COR within seven (7) calendar days of receipt by the Contractor.

F.6 ORDERING PROCEDURES

A) GENERAL/FAIR OPPORTUNITY

1. To obtain services or other deliverables that are within the scope of this contract, the

Task Order Contracting Officers (TOCO) may issue orders using any of the pricing types specified in the contract.

2. The IDIQ holders to be considered will be listed by modification to the IDIQ awards.

The TOCO must issue the RFTOP to the following prime Offeror’s under this IDIQ:

3. List IDIQ Primes/Approved Subs Awarded Below:

[Included at award]

4. Contractor(s) must respond to the RFTOP within the number of calendar days stated in the RFTOP.

5. No separate payment will be made to the contractor for the cost to prepare, submit and/or negotiate a task order proposal.

6. The Contractor must not commence work until a signed task order is issued and the contractor is authorized by the TOCO.

Contracting Officers may issue task orders within their delegated authorities to provide desired services within the scope of Section C and the terms and conditions of this IDIQ. The IDIQ Contracting Officer’s Representative (COR) must review the prospective Task Order requirement or statement of work (SOW).

B) FAIR OPPORTUNITY EXCEPTIONS

1. The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays.

2. Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized.

3. The order must be issued on a sole source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

4. It is necessary to place an order to satisfy a minimum guarantee.

C) CLASSIFIED TASK ORDERS

There will be no classified Task Orders under this award.

D) PERFORMANCE-BASED ACQUISITION (PBA)

At a minimum, PBA TOs must include:

1. Performance requirements that define the work in measurable, mission-related terms

2. Performance standards (i.e., quality, quantity, timeliness) tied to the performance requirements

3. A Government Quality Assurance Surveillance Plan (QASP) or other suitable plan that describes how the Contractor’s performance will be measured against the performance standards

4. If the acquisition is either critical to agency mission accomplishment or requires relatively large expenditures of funds, positive and negative incentives tied to the performance standards.

E) REQUEST FOR TASK ORDER PROPOSAL (RFTOP)

Unless one of the Fair Opportunity Exceptions in section F.6 applies, the terms of this contract require that whenever a task order award is contemplated, all contractors will receive a request for a task order proposal to determine the most highly qualified IDIQ holder. All task order proposals must include the contractor's cost or price to perform the anticipated task order.