CBSI M_E RFP Amended.pdf

Date Issued: October 11, 2011 Closing Date: November 18, 2011 Closing Time: 12:00 pm Dominican Republic Time

SUBJECT: REQUEST FOR PROPOSALS (RFP) No.: SOL-517-11-000004

MONITORING AND EVALUATION FOR THE CARIBBEAN BASIN

SECURITY INITIATIVE (CBSI)

The United States Government, represented by the U.S. Agency for International Development (USAID)/Dominican Republic Regional Contracting Office, intends to award a five-year contract to a U.S. small business to monitor and evaluate Caribbean Basin Security Initiative (CBSI) activities. All U.S. small businesses are invited to submit a proposal in accordance with the requirements of the enclosed RFP. Proposals must be received by the Government no later than the local time on the due date stated above and in the RFP.

Prior to the submission of proposals, amendments to this solicitation will be made available through the Government Federal Business Opportunities website at http://www.fbo.gov , if necessary. It is the offeror’s responsibility to check this site periodically for official updates and amendments to the solicitation. This solicitation in no way obligates USAID to award a contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal in response hereto.

Furthermore, USAID reserves the right to reject any and all offers if such action is considered to be in the best interest of USAID.

Offerors should read the entire solicitation, which includes all pertinent technical sections and the terms, conditions and instructions required for submitting a proposal. Please submit all questions about this RFP no later than October 20, 2011 12:00 Noon (Santo Domingo time) by email only to aangulo@usaid.gov. USAID will only respond to questions submitted in writing. Oral instructions, answers or guidance from any USAID source prior to the award of the contract shall not be binding.

Sincerely, Luis F. García Contracting Officer USAID/Dominican Republic Regional Contracting Office 12 Leopoldo Navarro Esq. César N. Penson Gazcue Santo Domingo, Dominican Republic

TABLE OF CONTENTS

PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

B.2 CONTRACT TYPE

B.3 TARGET COST, TARGET PROFIT, CEILING PRICE, SHARE RATIO

B.4 CONTRACT LINE ITEM (CLIN) STRUCTURE

B.5 FINAL PROFIT AND FINAL COST

SECTION C- STATEMENT OF WORK

C.1 PURPOSE AND OBJECTIVE

C.2 BACKGROUND

C.3 SERVICES REQUIRED

C.4 DELIVERABLES AND REPORTS REQUIRED

SECTION D - PACKAGING AND MARKING

D.1 BRANDING AND MARKING

D.2 MARKING, AIDAR 752.7009 (JAN 1993)

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.246-4 INSPECTION OF SERVICES – FIXED PRICE (AUG 1996)

E.2 INSPECTION AND ACCEPTANCE

SECTION F – DELIVERIES OR PERFORMANCE

F.1 52.242-15 STOP-WORK ORDER (AUG 1989)

F.2 52.242-17 GOVERNMENT DELAY OF WORK (APRIL 1984)

F.3 PERIOD OF PERFORMANCE

F.4 PLACE OF PERFORMANCE

F.5 PERFORMANCE EVALUATION

F.6 KEY PERSONNEL

F.7 REPORTS AND DELIVERABLES

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 CONTRACTING OFFICER’S AUTHORITY

G.2 ADMINISTRATIVE CONTRACTING OFFICE

G.3 CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE

(COTR) 1

G.4 PAYMENTS

G.6 PAYMENT OFFICE

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 CIB 99-17 ORGANIZATIONAL CONFLICTS OF INTEREST:

PRECLUSION FROM FURNISHING CERTAIN SERVICES AND

RESTRICTION ON USE OF INFORMATION

H.2 AIDAR 752.225-70 SOURCE, ORIGIN AND NATIONALITY

REQUIREMENTS

(FEB 1997)

H.3 AIDAR 752.228-70 MEDICAL EVACUATION (MEDEVAC) SERVICES

(JULY 2007)

H.4 AIDAR 752.7006 NOTICES (APR 1984)

H.5 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND

NOTIFICATION REQUIREMENTS (JAN 1990)

H.6 EXECUTIVE ORDER ON TERRORISM FINANCING (FEB 2002)

H.7 USAID DISABILITY POLICY – ACQUISITION (DEC 2004)

H.8 ADS 302.3.5.5 REPORTING OF FOREIGN TAXES (July 2007)

H.9 INSURANCE AND SERVICES

H.10 AUTHORIZED GEOGRAPHIC CODE

H.11 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL

CONFERENCES (JAN 2002)

H.12 COMPLIANCE WITH SECTION 508 OF THE REHABILITATION ACT

OF 1973, AS AMENDED

H.13 CONSENT TO SUBCONTRACT

H.14 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION

TECHNOLOGY RESOURCES

H.15 LOGISTIC SUPPORT

H.16 LANGUAGE REQUIREMENTS

H.17 ENVIRONMENTAL COMPLIANCE

H.18 AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JULY

1997) 8

H.19 AIDAR 752.7013 CONTRACTOR-MISSION RELATIONSHIPS (OCT

1989) 8

H. 20 DISCLOSURE OF INFORMATION

H. 21 752.242-70 PERIODIC PROGRESS REPORTS OCT 2007

PART II – CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS

(AUG 2011)

I.3 52.216-16 INCENTIVE PRICE REVISION—FIRM TARGET (OCT 1997) 6

I.4 752.219-8 UTILIZATION OF SMALL BUSINESS CONCERNS AND

SMALL DISADVANTAGED BUSINESS CONCERNS

I.5 752.227-14 RIGHTS IN DATA--GENERAL (OCT 2007)

I.6 752.228-3 WORKER'S COMPENSATION INSURANCE (DEFENSE

BASE ACT)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

K.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

K.2 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY

MATTERS (APR 2010)

K.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS

(JAN 2011)

K.4 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION

REGARDING RESPONSIBILITY MATTERS (JAN 2011)

K.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (MAY 2011)

K.6 52.215-6 PLACE OF PERFORMANCE (OCT 1997)

K.7 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (APR

2011) 18

K.8 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS

(FEB 1999)

K.9 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984)

K.10 52.222-29 NOTIFICATION OF VISA DENIAL (JUNE 2003)

K.11 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND

CERTIFICATION (OCT 2008)

K.12 52.230-7 PROPOSAL DISCLOSURE--COST ACCOUNTING

PRACTICECHANGES (APR 2005)

K.13 INSURANCE - IMMUNITY FROM TORT LIABILITY

K.14 COMPLIANCE WITH VETERANS EMPLOYMENT REPORTING

REQUIREMENTS

K.15 AUTHORIZED NEGOTIATORS

K.16 SIGNATURE

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS . 1

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED

BY REFERENCE

L.2 52.212-1 INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS

(JUN 2008)

L.3 52.216-1 TYPE OF CONTRACT (APR 1984)

L.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.5 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

L.6 GENERAL INSTRUCTIONS TO OFFERORS

L.7 PROPOSAL AND SUBMISSION INFORMATION

L.8 TECHNICAL PROPOSAL INSTRUCTIONS

L.9 INSTRUCTIONS FOR THE PREPARATION OF THE PRICE

PROPOSAL

L. 10 INSTRUCTIONS FOR THE PREPARATION OF BRANDING AND

MARKING PLANS:

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS (JAN 1999)

M.2 EVALUATION FACTORS

M.3 TECHNICAL APPROACH AND UNDERSTANDING OF NEEDS (45

points)

M.4 QUALIFICATIONS OF PERSONNEL (30 points)

M.5 CONTRACTOR PAST PERFORMANCE (25 points)

M.6 PRICE/COST EVALUATION

M.7 DETERMINATION OF THE COMPETITIVE RANGE AND CONTRACT

AWARD

ATTACHMENT 1 -- IDENTIFICATION OF PRINCIPAL GEOGRAPHIC CODE

NUMBERS

ATTACHMENT 2 – BRANDING STRATEGY

SOL-517-11-000004_01

B-1

PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide USAID with monitoring and evaluation services for CBSI projects throughout the Caribbean region.

B.2 CONTRACT TYPE

USAID is contemplating a Fixed Price Incentive Successive Targets completion contract.

B.3 TARGET COST, TARGET PROFIT, CEILING PRICE, INITIAL SHARE RATIO, FIRM

TARGET PROFIT CEILING, FIRM TARGET PROFIT FLOOR

(a) The initial target cost for the performance of the work required under this contract, exclusive of profit, if any, is $___________. The initial target profit, if any, is $__________. The initial target price (including target profit) is $________________.

(b) The firm target profit ceiling is $_________. The firm target profit floor is $___________.

(c) The initial share ratio above target cost is __%/__%. The initial share ratio below target cost is

(d) The contract ceiling price is $___________.

B.4 CONTRACT LINE ITEM (CLIN) STRUCTURE

CLIN DESCRIPTION QTY UNIT TARGET

COST

TARGET

PROFIT

TARGET

PRICE

0001 DR At-Risk Youth Activity Impact Evaluation

1 Evaluation $ $ $

0002 Community Policing, Anti-Corruption Performance Evaluation

1 Evaluation $ $ $

0003 Youth Upliftment through Employment Performance Evaluation

1 Evaluation $ $ $

0004 A Ganar Performance Evaluation

1 Evaluation $ $ $

0005 Caribbean Youth Empowerment

1 Evaluation $ $ $

B-2

CLIN DESCRIPTION QTY UNIT TARGET

COST

TARGET

PROFIT

TARGET

PRICE

Performance Evaluation

0006 Skills and Knowledge for Youth Employment Performance Evaluation

1 Evaluation $ $ $

0007 Youth Entrepreneurship Program for the Eastern Caribbean Mid-term Evaluation

1 Evaluation $ $ $

0008 Youth Entrepreneurship Program for the Eastern Caribbean Performance Evaluation

1 Evaluation $ $ $

0009 Juvenile Justice Performance Evaluation

1 Evaluation $ $ $

0010 Jamaica Ministry of Education program performance Evaluation

1 Evaluation $ $ $

0011 Monitoring & Evaluation Framework/ Plan

1 Plan $ $ $

0012 Plan for CBSI knowledge-sharing and networking mechanism

1 Plan $ $ $

0013 Inventory of studies/ assessments/evaluations

1 Inventory/ Compilation

0014 Social Justice Index 1 Index $ $ $ 0015 Technical assistance for

CBSI Performance Management Plan

1 Report $ $ $

0016 CBSI knowledge-sharing and networking mechanism

1 $ $ $

0017 CBSI Regional Evaluation Report

1 Report $ $ $

B.5 NEGOTIATING FIRM FIXED PRICES OR FIRM TARGET PRICES

Within the first 12 months of the award, USAID will provide key evaluation questions and all pertinent information for each project to be evaluated to the Contractor. At a negotiated and predetermined time within the first 12 months of the award, the Contractor shall propose fixed prices or firm target prices for all line items. In accordance with FAR 52.216-17, USAID and the Contractor will negotiate firm fixed prices or firm target prices for each line item.

C-1

SECTION C- STATEMENT OF WORK

C.1 PURPOSE AND OBJECTIVE

The purpose of this solicitation is to obtain the services of a contractor to monitor and evaluate Caribbean Basin Security Initiative (CBSI) activities between the date of award and the end of the current CBSI interventions (anticipated for FY 2016). The results of these evaluations will provide Washington and the regional Missions with a basis for judging program effectiveness, impact, and sustainability of implementing activities under CBSI. Furthermore, these evaluations will better inform the different stakeholders of future policy design, strategy interventions and resource allocation.

C.2 BACKGROUND

The CBSI is the latest pillar of a U.S. security strategy focused on citizen safety throughout the hemisphere. CBSI seeks to bring together members of the Caribbean Community (CARICOM) and the Dominican Republic to collaborate on regional security with the United States. The initiative is a multiyear, multifaceted effort by the U.S. Government and its Caribbean partners to develop a joint regional citizen safety strategy to combat the drug trade and other transnational crimes that threaten regional security. The core mission of the CBSI effort is to increase citizen safety through the Caribbean by working collectively to substantially reduce illicit trafficking, increase public safety and security and promote social justice.

The CBSI identified three strategic priorities: Substantially Reduce Illicit Trafficking (counter narcotics, small arms and light weapons, money laundering, and trafficking in persons); Advance Public Safety and Security (crime and violence, border security, counter-terrorism, criminal gangs, natural disasters); and Social Justice (crime prevention, justice sector reform and anti-corruption).

The first year of CBSI funding includes $14 million to strengthen Caribbean partners’ ability to control their maritime borders, $10.6 million for law enforcement capacity building, and $20 million to be implemented by USAID in crime prevention programs that build on previous USAID efforts focused on education, at-risk youth, and institutional capacity-building. These programs will largely center on expanding educational and workforce development opportunities for at-risk youth and other vulnerable populations as an alternative to crime and other illicit activities. Other prevention measures will include juvenile justice reform, anti-corruption initiatives, and community-based policing. The $20M is spread among the Caribbean Missions as follows: Barbados (Lead on juvenile justice) and Eastern Caribbean (Co-lead on workforce development) $7.4M; Jamaica (Lead on at-risk youth, anti-corruption, and community policing) $5.7M; and Guyana (co-lead on workforce development) $1.5M. A significant portion of the funds will be used to identify and measure the results of these efforts through performance monitoring and impact assessments.

Missions are in the process of designing new CBSI activities and conducting regional assessments (e.g. Dominican Republic recently conducted an at-risk youth assessment and Barbados conducted a juvenile justice assessment for Eastern Caribbean, Trinidad &Tobago, Guyana and Jamaica to inform a strategy for strengthening juvenile justice systems in the region.)

Fifteen countries in the Caribbean Basin are included in the CBSI: Antigua and Barbuda, the Bahamas, Barbados, Belize, Dominica, Dominican Republic, Grenada, Guyana, Haiti, Jamaica, St. Kitts and Nevis, Saint Lucia, St. Vincent and the Grenadines, Suriname, and Trinidad and Tobago. All fifteen countries will be included in the monitoring and evaluation

C-2 activities covered under this contract. See attached matrix with all the projects currently under implementation and others to be implemented soon.

The Caribbean Community (CARICOM) Secretariat, USAID Missions in the Caribbean, USAID/Washington, and the 15 aforementioned countries in the Caribbean Basin are key partners and resources in the Caribbean Basin Security Initiative. As such, it is important that we foster an environment that encourages the exchange of ideas, information sharing, and collaboration.

CARICOM’s Secretariat will receive a small grant, to be managed by USAID/Barbados, to gather best practices on youth programming in the region and help strengthen the capacity of CARICOM countries to monitor and evaluate their own youth programs. The CARICOM Directorate of Human and Social Development has access to and will gather data that is potentially useful for the CBSI M&E effort; thus, the Contractor is encouraged to leverage CARICOM as an important information resource. In the spirit of reciprocity, the USAID Contracting Officer’s Technical Representative (COTR) may share information collected by the Contractor with CARICOM at any time during the period of performance. The CBSI M&E COTR based in the Dominican Republic will take the lead on any necessary coordination.

C.3 SERVICES REQUIRED

USAID/Dominican Republic, the Mission responsible for overseeing a comprehensive monitoring and evaluation (M&E) program that measures the impact and gauges the effectiveness of the different programs to be implemented in the Caribbean region (anti-corruption, community policing, juvenile justice, education and workforce development), requires various monitoring and evaluation tasks, described below, under this contract. The contractor shall work closely with the USAID/DR – based COTR to develop and integrate an evaluation and monitoring plan that will later be presented to all the USAID Missions for review and approval. Each Caribbean Mission will identify a CBSI point of contact responsible for the needed coordination of the M&E efforts. The Contractor shall be responsible for the following services under this statement of work:

1. Compilation of an inventory (last five years) of all studies/assessments/evaluations conducted in the CBSI targeted countries, addressing the identified CBSI programmatic areas. This information, collected at the beginning, will complement the data from the baseline measurements and provide a better picture of the social, political and economic context of each country in the region.

2. Creation of a social justice index developing an appropriate set of indicators to track U.S. Government and host country interventions’ impact on preventing crime and insecurity. The index should look at those factors that drive crime, violence, and other risky behaviors among at-risk youth, as well as consider institutional factors such as, judicial and law enforcement capacity, civil society, and community engagement. This index, developed at the beginning of the award period, will be an additional monitoring tool that will be used as part of the CBSI M&E effort.

C-3

3. Mid-term performance evaluations, to be conducted with the objective of providing CBSI stakeholders with an opportunity for mid-project course correction, guidance and direction. At a minimum, the following questions shall be answered by this evaluation:

a. What project results are on track?

b. Are project objectives and outcomes still appropriate? Are assumptions in project design still valid?

c. Are there other key unintended outcomes?

d. How has the project supported or hindered collaborations with other donors, non-governmental organizations (NGOs) and government agencies working in the region?

4. A rigorous quasi-experimental impact evaluation of the changes that can be directly attributed to the Dominican Republic At-Risk Youth [CBSI] project in the Dominican Republic. The impact evaluation shall assess:

Relevance: the extent to which the objectives of the development interventions (CBSI programmatic sectors) were consistent with host country needs and policies, regional priorities and implementing partners.

Efficiency: how economically resources/inputs were converted to results.

Effectiveness: the extent to which the development intervention’s objectives were achieved.

Impact: the positive and negative, primary and secondary long term effects produced by a development intervention, directly or indirectly, intended (formal stated objectives) or unintended.

Sustainability: prospects of the sustainability of the end results produced by the program(s).

Gender impact. The extent to which the project affected gender.

5. Final performance evaluations. These evaluations will inform stakeholders about the achievement of expected results. Some questions that shall guide these evaluations include:

What were the results and net impacts of activities and unintended results?

Did program activities meet planned targets?

Were programs implemented and managed in a cost effective manner?

Are the results achieved sustainable?

6. Establish one or more methods and/or forums to (1) disseminate CBSI program results and recommendations; (2) encourage stakeholders to share best practices and lessons learned; and (3) facilitate networking among CBSI stakeholders across the region. The Contractor shall design and implement a cost-effective knowledge-sharing and networking solution that minimizes the management and maintenance burden on any one entity during and after the period of performance for this award.

C-4

C.4 DELIVERABLES AND REPORTS REQUIRED

The Contractor shall provide the following reports, plans, and deliverables to USAID:

1. A detailed monitoring and evaluation framework and comprehensive plan in English describing the evaluation design, methodology and data collection methods to be used for all mid-term, final performance and impact evaluations of the community-based policing, juvenile justice, and education and workforce development programs. The monitoring and evaluation framework shall include a plan to identify any balloon effects (as a result of CBSI interventions) across the region as a result of success/failure of a particular activity.

2. Social justice index to be approved by the COTR.

3. A plan for the realization of a mechanism to (1) disseminate CBSI program results and recommendations; (2) encourage stakeholders to share best practices and lessons learned; and

(3) facilitate networking among CBSI stakeholders across the region.

4. Recommendations to improve overarching CBSI Performance Management Plan. Review CBSI PMP and provide feedback to the Missions on the CBSI performance indicators selected and identify and recommend other possible common impact indicators that can enrich the analysis across the region/countries.

5. Mid-term evaluations. An evaluation shall be conducted at the mid-point of the period of performance for each project identified below. For every mid-term evaluation, the contractor shall provide (1) a draft scope of work, including key questions provided by the COTR and a detailed evaluation schedule, (2) Post field work briefing on preliminary findings, conclusions, and recommendations, (3) a hard copy and soft copy draft of the evaluation report in English, (4) a hard and soft copy of the final evaluation report in English and (5) two English oral presentations of the evaluation results given to a cross-section of stakeholders.

The draft scope of work and evaluation report (draft and final) will be approved by the COTR.

a. Youth Entrepreneurship Program for the Eastern Caribbean (St. Kitts & Nevis, Antigua & Barbuda, Dominica, St. Lucia, Grenada, St. Vincent & The Grenadines, (Estimated date FY 2014).

6. Performance evaluations. A performance evaluation shall be conducted at the end of the period of performance for each project identified below. For every performance evaluation, the contractor shall provide (1) a draft scope of work, including key questions provided by the COTR and a detailed evaluation schedule, (2) post field work briefing on preliminary findings, conclusions, and recommendations, (3) a hard copy and soft copy draft of the evaluation report in English, (4) a hard copy and soft copy final evaluation report in English, and (5) two English oral presentations of the evaluation results given to a cross-section of stakeholders. The draft scope of work and evaluation report (draft and final) will be approved by the COTR.

C-5

a. Community policing, Anti-Corruption program (Jamaica). (Est. date FY 2012)

b. Juvenile Justice (Jamaica). (Est. date FY 2015)

c. Youth Upliftment through Employment project (Jamaica). (Est. date FY 2014)

d. A Ganar (St. Kitts & Nevis; St. Vincent & the Grenadines; Dominica; and

Suriname). (Est. date FY 2014)

e. Caribbean Youth Empowerment Program (Antigua & Barbuda; St. Lucia; and Grenada) (Est. date FY 2013)

f. Skills and Knowledge for Youth Employment (Guyana) (Est. date FY 2013)

g. Youth Entrepreneurship Program for the Eastern Caribbean (St. Kitts & Nevis, Antigua & Barbuda, Dominica, St. Lucia, Grenada, St. Vincent & The Grenadines) (Est. date FY 2015)

h. Ministry of Education-implemented CBSI program (Jamaica). (Est. date FY 2015)

7. One impact evaluation of the Dominican Republic At-Risk Youth program. This impact evaluation will require a rigorous quasi-experimental design which shall include baseline data collection for both treatment and control groups, as well as yearly measurement of data collection for both groups. Quantitative data from the baseline and annual measurements will be complemented by qualitative information collected before, during, and after the measurements. The contractor shall provide (1) a draft scope of work, including key questions provided by USAID and a detailed evaluation schedule, (2) post field work briefing on preliminary findings, conclusions, and recommendations in English, (3) a hard copy and soft copy draft of the evaluation report in English and Spanish, (4) a hard copy and soft copy final evaluation report in English and Spanish, and (5) two oral presentations in English and Spanish of the evaluation results given to a cross-section of stakeholders. Additionally, the Contractor shall provide annual interim reports summarizing the data collected. The draft scope of work, annual interim reports, draft evaluation report, and final evaluation report will be approved by the COTR.

**Note: Some programs may have individual evaluations planned and therefore the work of the contractor, through the COTR, shall ensure that there is no duplication in its evaluation work but shall use the results of such local evaluations to guide its overall work to the maximum extent practicable.

C-6

Requirements for Evaluation Reports:

The findings from the evaluation will be presented in a draft report at a full debriefing with the host country stakeholders. The format for the evaluation report shall be as follows:

a) Executive Summary. Concisely state the most salient findings and recommendations

(2pp)

b) Table of Contents (1pp)

c) Introduction. Purpose, audience, and synopsis of task (1pp)

d) Background. Brief overview of the project, USAID program strategy and objectives (2-3 pp)

e) Methodology. Description of evaluation methods, including constraints and gaps (1pp)

f) Findings (including balloon effects)/Conclusions/Recommendations. (17-20 pp)

g) Issues. List of key technical and or administrative, if any (1-2 pp)

h) Future Direction (2-3 pp)

i) References. Bibliographical documentation, meetings, interviews and focus group discussions.

j) 10 Annexes. Annexes that document the evaluation methods, schedules, interview list and tables should be succinct, pertinent and readable.

k) Attachment - Soft copy of all data collected including reports, interview notes, field notes, etc. in a format suitable for reanalysis.

Gender:

All evaluations shall address gender issues and examine if programs/projects (1) have been responsive to gender issues; (2) if gender is integrated in activity implementation; and (3) if CBSI projects enhanced gender equity. In addition, where applicable, data shall be disaggregated by gender.

8. CBSI Regional Evaluation Report that describes the impact that CBSI made on the Caribbean

Basin region. The Contractor shall aggregate and analyze the qualitative and quantitative data collected on common CBSI indicators by all CBSI projects. The Contractor shall draw conclusions and make recommendations based on information from the mid-term, performance, and impact evaluations conducted during the period of award performance. The Contractor shall not be responsible for collecting data on CBSI indicators, but shall use the data collected and provided by the COTR.

9. Annual work plan to be approved in content and format by the COTR of USAID consistent with the schedule set forth in Section F below. The annual work plan shall be developed in consultation with the USAID/Dominican Republic COTR. The work plan shall list activities grouped according to the deliverables defined above and the following shall be indicated for each activity:

A timeline for implementation of the year’s proposed activities, including target completion dates.

C-7

Principal resource(s) necessary to implement each activity.

List of any and all anticipated international travel.

10. The contractor shall submit periodic progress reports to the USAID/Dominican Republic COTR consistent with the schedule set forth in Section F below. These reports shall be used to track against the approved annual work plan(s). The reports shall provide enough detail to keep the COTR and CO informed about the progress made toward completion of deliverables and/or milestones, issues encountered, and proposed resolutions.

11. The Contractor shall provide statements of accrued expenditures on a quarterly basis to the COTR based on the schedule specified in Section F below.

12. Quarterly limitation on payments statements shall be submitted to the Contracting Officer (CO) and COTR in accordance with FAR 52.216-17. Within 45 days after the end of each quarter of the Contractor’s fiscal year in which services are first performed and accepted by USAID under this contract, and for each quarter thereafter, the Contractor shall submit a statement, cumulative from the beginning of the contract, showing:

The total contract price of all services performed and accepted by USAID and for which final prices have been established;

The total expenditures (estimated to the extent necessary) reasonably incurred for, and properly allocable solely to, the services performed and accepted by USAID and for which final prices have not been established;

The portion of the total target profit that is in direct proportion to the services performed and accepted by USAID and for which final prices have not been established; and

The total amount of all invoices or vouchers for services performed and accepted by

USAID.

D-1

SECTION D - PACKAGING AND MARKING

D.1 BRANDING AND MARKING

USAID policy is to require exclusive branding and marking in USAID direct acquisitions using any source of funds. “Exclusive Branding” means that the program is positioned as USAID’s, as showcased by the program name (e.g., “The USAID/Basic Education Program”). “Exclusive Marking” means contractors may only mark USAID-funded programs, projects, activities, public communications, and commodities with the USAID Standard Graphic Identity and, where applicable, the host-country government or ministry symbol or another U.S. Government logo (see ADS 320.3.4.1 and 320.3.4.2). It is USAID’s policy that contractors’ and subcontractors’ corporate identities or logos must not be used on USAID-funded program materials. The Principal Officer may approve exceptions to this policy, but only in extraordinary circumstances and after the Senior Advisor for Brand Management (LPA) clears the exception. Marking is not required on contractor vehicles, offices, and office supplies or other commodities used solely for administration of the USAID-funded program (see ADS 320.3.5).

The Contractor shall comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracting” (version from January 8, 2007) at http://www.usaid.gov/policy/ads/300/320.pdf and USAID "Graphic Standards Manual" (http://www.usaid.gov/branding/USAID_Graphic_Standards_Manual.pdf ) or any successor branding policy.

The Branding Strategy for this contract is attached hereto as Attachment 2.

D.2 MARKING, AIDAR 752.7009 (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

E-1

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.246-4 INSPECTION OF SERVICES – FIXED PRICE (AUG 1996)

a) Definition. “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may—

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may—

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at the USAID Mission in the Dominican Republic. The COTR referenced in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or output.

In accordance with the new USAID evaluation policy, the COTR will approve all evaluation reports based on whether the following criteria are met:

E-2

Represent a thoughtful, well-researched and well organized effort to objectively evaluate what worked in the project, what did not and why.

Evaluation reports shall address all evaluation questions included in the scope of work.

The evaluation report shall include the scope of work as an annex. All modifications to the scope of work, whether in technical requirements, evaluation questions, evaluation team composition, methodology, or timeline need to be agreed upon in writing by the technical officer.

Evaluation methodology shall be explained in detail and all tools used in conducting the evaluation such as questionnaires, checklists and discussing guides will be included in an Annex in the final report.

Evaluation findings shall assess outcomes and impact on males and females.

Limitations to the evaluations shall be disclosed in the report, with particular attention to the limitations associated with the evaluation methodology (selection bias, recall bias, unobservable differences between comparator groups, etc.)

Evaluation findings shall be presented as analyzed facts, evidence, and data and not based on anecdotes, hearsay or the compilation of people’s opinions. Findings shall be specific, concise and supported by strong quantitative or qualitative evidence.

Sources of information shall be properly identified and listed in an annex.

Recommendations shall be supported by a specific set of findings.

Recommendations shall be action-oriented, practical, and specific, with defined responsibility for the action.

F-1

SECTION F – DELIVERIES OR PERFORMANCE

F.1 52.242-15 STOP-WORK ORDER (AUG 1989)

(a) The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Contracting Officer shall either—

(1) Cancel the stop-work order; or

(2) Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the Government, clause of this contract.

(b) If a stop-work order issued under this clause is canceled or the period of the order or any extension thereof expires, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if—

(1) The stop-work order results in an increase in the time required for, or in the Contractor’s cost properly allocable to, the performance of any part of this contract; and

(2) The Contractor asserts its right to the adjustment within 30 days after the end of the period of work stoppage; provided that, if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon the claim submitted at any time before final payment under this contract.

(c) If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement.

(d) If a stop-work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order.

F.2 52.242-17 GOVERNMENT DELAY OF WORK (APRIL 1984)

(a) If the performance of all or any part of the work of this contract is delayed or interrupted (1) by an act of the Contracting Officer in the administration of this contract that is not expressly or impliedly authorized by this contract, or (2) by a failure of the Contracting Officer to act within the time specified in this contract, or within a reasonable time if not specified, an adjustment (excluding profit) shall be made for any increase in the cost of performance of this contract caused by the delay or interruption and the contract shall be modified in writing accordingly.

F-2

Adjustment shall also be made in the delivery or performance dates and any other contractual term or condition affected by the delay or interruption. However, no adjustment shall be made under this clause for any delay or interruption to the extent that performance would have been delayed or interrupted by any other cause, including the fault or negligence of the Contractor, or for which an adjustment is provided or excluded under any other term or condition of this contract.

(b) A claim under this clause shall not be allowed—

(1) For any costs incurred more than 20 days before the Contractor shall have notified the Contracting Officer in writing of the act or failure to act involved; and

(2) Unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the delay or interruption, but not later than the day of final payment under the contract.

F.3 PERIOD OF PERFORMANCE

The period of performance is five years for the Contract (est. January 31, 2012 through January 30, 2017).

F.4 PLACE OF PERFORMANCE

The Contractor’s primary place of performance shall be in the United States; however, the contractor shall travel to one or more participating CBSI countries to gather data and/or make presentations on evaluation reports referenced in Section C.

F.5 PERFORMANCE EVALUATION

Evaluation of the Contractor’s overall performance shall be conducted jointly by the COTR and the Contracting Officer, and shall form the basis of the Contractor's permanent performance record with regard to this contract.

F.6 KEY PERSONNEL

(a) The key personnel whom the Contractor shall furnish for the performance of this contract are as follows:

Position Name

(b) The key personnel specified above are considered to be essential to the work being performed hereunder. Prior to replacing any of the specified individuals, the Contractor shall immediately notify both the Contracting Officer and USAID Contracting Officer’s Technical Representative reasonably in advance and shall submit written justification (including proposed substitution) in sufficient detail to permit evaluation of the impact on the program. No replacement of key personnel shall be made by the Contractor without the written consent of the Contracting Officer.

F-3

F.7 REPORTS AND DELIVERABLES

In addition to the requirements set forth for submission of reports in Sections I and J, and in accordance with AIDAR clause 752.242-70, Periodic Progress Reports, the Contractor shall submit reports, deliverables or outputs as further described below to the COTR (referenced in Section G). The contractor shall also be responsible for submitting the following deliverables:

F.7 (a) Annual Work Plan

The work plan specified in Section C above shall be completed based on the following schedule. For the first year, the Contractor shall begin working on the annual work plan for Year 1 of the Contract immediately. These plans must be completed on the following schedule:

1. Draft work plan for Year 1 of the contract submitted by the Contractor no later than 15 days after the effective date of the Contract;

2. USAID provides comments on draft work plan no later than 15 days after the work plan is received; and

3. Final work plan submitted for approval by USAID no later than 45 days after the effective date of the Contract.

For the four subsequent years, the annual work plans must be completed on the following schedule:

1. Draft work plan submitted by the Contractor no later than January 7 of the corresponding year;

2. USAID provides comments on draft work plan no later than January 25 of the corresponding year; and

3. Final work plan submitted for approval by USAID no later than February 10 of the corresponding year.

F.7 (b) Progress Reports

The period progress reports specified in Section C above shall be submitted with the same frequency in which vouchers for progress payments (see FAR 52.232-16 Progress Payments Clause Alternate I) are submitted. This means that if USAID and the Contractor agree to progress payments on a monthly basis, then the progress reports shall be submitted no later than the sixth (6th) day after the completion of each month. If USAID and the Contractor agree to quarterly progress payments, then the progress reports shall be submitted no later than the twentieth (20th) day after the completion of each quarter. This means that quarterly reports shall be due within 20 days after each December 31, March 31, June 30, and September

30. The progress reports shall contain the information specified in Section C above in a format approved by the COTR.

F.7(c) Quarterly Limitation on Payments Statement and Accruals

The quarterly limitation on payments statement specified in Section C above must be submitted no later than the forty-fifth (45th) day after the completion of the Contractor’s fiscal year in which services are first performed and accepted by USAID under this contract, and for each quarter thereafter. The quarterly limitation on payments statements shall contain the information specified in Section C above.

F-4

F.7 (d) Accruals

The accruals specified in Section C above must be submitted no later than the fifteenth (15th) day before the completion of each quarter.

F.7 (e) Plans, Monitoring and Evaluation Reports, Deliverables

The schedule for the plans, reports, and other deliverables described in Section C above will be established in the annual work plans or in writing by the COTR.

Mid-term, Performance, and Impact Evaluation Reports

(1) The USAID COTR will provide the contractor with background information, key questions to be answered, and any relevant project documentation.

(2) The Contractor shall use the information provided to draft a scope of work, including a description of the proposed evaluation methodology and a detailed evaluation schedule.

(3) The USAID COTR will approve the scope of work, schedule, and methodology.

(4) The Contractor shall deliver a post-fieldwork briefing on preliminary findings, conclusions, and recommendations prior to drafting the evaluation report.

F.7 (f) Websites, Virtual Media, and Software

The Contractor will provide DVDs with any websites, virtual media, and software produced during the course of this contract to the COTR at the end of the Contract or upon written request of the COTR.

F.7 (g) Submission Requirements for Development Experience Documents

AIDAR 752.7005 (Jan 2004)

(a) Contract Reports and Information/Intellectual Products.

(1) The Contractor shall submit to USAID’s Development Experience Clearinghouse (DEC) copies of reports and information products which describe, communicate or organize program/project development assistance activities, methods, technologies, management, research, results and experience as outlined in the Agency's ADS Chapter 540. Information may be obtained from the Contracting Officer’s Technical Representative (COTR). These reports include: assessments, evaluations, studies, development experience documents, technical reports and annual reports. The Contractor shall also submit to copies of information products including training materials, publications, databases, computer software programs, videos and other intellectual deliverable materials required under the Contract Schedule. Time-sensitive materials such as newsletters, brochures, bulletins or periodic reports covering periods of less than a year are not to be submitted.

(2) Upon contract completion, the Contractor shall submit to DEC an index of all reports and information/intellectual products referenced in paragraph (a)(1) of this clause.

(b) Submission requirements.

(1) Distribution. (i) At the same time submission is made to the COTR, the Contractor shall submit, one copy each, of contract reports and information/intellectual products (referenced in paragraph (a)(1) of this clause) in either electronic (preferred) or paper form to one of the following:

Online: http://dec.usaid.gov By mail (for pouch delivery):

DEXS Document Submissions

F-5

M/CIO/KM/DEC

RRB M.01-010

Washington, DC 20523-6100

The Contractor shall submit the reports index referenced in paragraph (a)(2) of this clause and any reports referenced in paragraph (a)(1) of this clause that have not been previously submitted to DEC, within 30 days after completion of the contract to one of the address cited above.

(2) Format. (i) Descriptive information is required for all Contractor products submitted. The title page of all reports and information products shall include the contract number(s), Contractor name(s), name of the USAID Cognizant Technical Office, the publication or issuance date of the document, document title, author name(s), and strategic objective or activity title and associated number. In addition, all materials submitted in accordance with this clause shall have attached on a separate cover sheet the name, organization, address, telephone number, fax number, and Internet address of the submitting party.

(ii) The report in paper form shall be prepared using non-glossy paper (preferably recycled and white or off-white) using black ink. Elaborate art work, multicolor printing and expensive bindings are not to be used. Whenever possible, pages shall be printed on both sides.

(iii) The electronic document submitted shall consist of only one electronic file which comprises the complete and final equivalent of the paper copy.

(iv) Acceptable software formats for electronic documents include WordPerfect, Microsoft Word, and Portable Document Format (PDF). Submission in PDF is encouraged.

(v) The electronic document submission shall include the following descriptive information:

(A) Name and version of the application software used to create the file, e.g., WordPerfect Version 9.0 or Acrobat Version 5.0.

(B) The format for any graphic and/or image file submitted, e.g., TIFF-compatible.

(C) Any other necessary information, e.g. special backup or data compression routines, software used for storing/retrieving submitted data or program installation instructions.

G-1

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 CONTRACTING OFFICER’S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in the requirements of this contract and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change shall be considered made without authority and no adjustment shall be made in the contract terms and conditions, including price.

Contractual problems, of any nature, that may arise during the life of the contract must be handled in conformance with specific public laws and regulations (i.e. Federal Acquisition Regulation and Agency for International Development Acquisition Regulation). The Contractor and the COTR shall bring all contracting problems to the immediate attention of the Contracting Officer. Only the Contracting Officer is authorized to formally resolve such problems. The Contracting Officer will be responsible for resolving legal issues, determining contract scope and interpreting contract terms and conditions. The Contracting Officer is solely authorized to approve changes in any of the requirements under this contract.

These changes include, but will not be limited to the following areas: scope of work, price, quantity, technical specifications, delivery schedules, and contract terms and conditions.