SOL-486-15-000008_Local_Solutions_IDIQ.pdf

Issuance Date: March 4, 2015 Questions Due: March 16, 2015 at 9:00 AM, Bangkok time Closing Date: April 16, 2015 at 10:00 AM, Bangkok Time

Subject: Request for Proposals (RFP) No. SOL-486-15-000008 Asia Regional Support Services for Local Solutions

The United States Agency for International Development (USAID) at the Regional Development Mission for Asia (USAID/RDMA) is seeking proposals from U.S. or non-U.S., non-profit or for-profit organizations, in providing a broad range of local capacity development services, both technical and advisory, in support of USAID/RDMA and USAID bilateral missions’ local capacity building efforts in the Asia region as described in the attached Request for Proposals (RFP). USAID anticipates a single award Indefinite Delivery, Indefinite Quantity Contract (IDIQ).

USAID anticipates that the maximum aggregate ordering limitation for the contract resulting from this RFP will be $20 million over the period of performance. The maximum aggregate dollar value of task orders (TOs) awarded to the contractor cannot exceed this contract ceiling. There is no guarantee of the number of TOs that the successful contractor will receive or the amount of money beyond the minimum order guarantee set forth in the RFP.

This procurement will be conducted under full and open competition procedures, pursuant to Part 15 of the Federal Acquisition Regulation (FAR) (48 CFR Chapter 1). If your organization decides to submit a proposal in response to this solicitation, it must be submitted in accordance with Section L of this RFP. Offerors must also carefully review Section M - Evaluation Factors for Award. Sections B through I of the solicitation will become a substantive part of the anticipated contract with blanks to be completed by the Contracting Officer at the time of award. Section K - Representations, Certifications and Acknowledgements must be filled out in full.

Section L of the RFP sets forth all instructions for the preparation and submission of required proposal contents, including critical dates/times for the submission of questions, and the proposal submission closing date and time. Offerors should take into account the expected delivery time required by the proposal transmission method they choose, and they are responsible for ensuring that proposals are received at USAID/RDMA by the due date and time specified.

Failure to comply with the submission date will deem the submission “late” and may not be reviewed or evaluated.

Faxed proposals are not acceptable. Section M states the criteria by which proposals will be evaluated. Oral explanations or instructions given before award of the contract will not be binding. Please note that it is the Agency’s intention to award this contract without discussions so organizations should make their initial offer the best offer.

This RFP in no way obligates USAID to award a contract nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal. Award of a Contract under this RFP is subject to availability of funds and other internal USAID approvals.

This RFP can be viewed and downloaded from www.fedbizopps.gov. USAID bears no responsibility for data errors resulting from transmission or conversion processes. Further, be aware that amendments to solicitations are occasionally issued and will be posted on the same website from which you downloaded the solicitation. USAID advises to regularly check the above website for amendments.

Sincerely, /s/

Bruce Gelband Regional Contracting Officer USAID/RDMA, Bangkok, Thailand http://www.fedbizopps.gov/

SOL-486-15-000008

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 1

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

REQ-486-14-000063

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RDM/A

Regional Office of Procurement Regional Development Mission/Asia Athenee Tower 25th Floor 63 Wireless Road, Pathumwan Bangkok, Thailand 10330

1000 LT 04/16/2015

Karittha Jenchiewchan kjenchiewchan@usaid.gov

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PAGE(S)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

Solicitation No. SOL-486-15-000008

USAID/RDMA

Table of Contents

Table of Contents

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

B.2 CONTRACT TYPE AND SERVICES

B.3 MINIMUM OBLIGATED AMOUNT

B.4 MAXIMUM CONTRACT CEILING

B.5 FEE CEILING

B.6 CONTRACT LINE ITEMS (CLINS)

B.7 LABOR

B.8 LABOR (UNBURDENED CDR) RATE CHANGES

B.9 INDIRECT COSTS AND ADVANCED UNDERSTANDING ON CEILINGS

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OFWORK

C.1 TITLE

C.2 PURPOSE

C.3 BACKGROUND

C.4 OBJECTIVE

C.5 STATEMENT OF WORK

C.6 IDIQ MANAGEMENT

C.7 RESULTS

C.8 GUIDING PRINCIPLES AND POLICIES

C.9 PERSONNEL REQUIREMENTS

C.10 TRANSITION AWARDS

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JANUARY 1993)

D.2 BRANDING STRATEGY, IMPLEMENTATION PLAN AND MARKING PLAN

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERFORMANCE PERIOD

F.3 PLACE OF PERFORMANCE

F.4 PERFORMANCE STANDARDS

F.5 REPORTS AND DELIVERABLES OR OUTPUTS

F.6 ORDERING PROCEDURES

F.7 TASK ORDER ADMINISTRATION

F.8 KEY PERSONNEL

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

G.2 CONTRACTING OFFICER

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.4 PAYING OFFICE

G.5 ACCOUNTING AND APPROPRIATION DATA

G.6 CONTRACTOR’S PAYMENT ADDRESS

G.7 TECHNICAL DIRECTION/RELATIONSHIP WITH USAID

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 AUTHORIZED GEOGRAPHIC CODE

H.2 AIDAR 752.7007 PERSONNEL COMPENSATION (JULY 2007)

H.3 DEFENSE BASE ACT (DBA) INSURANCE

H.4 LOGISTIC SUPPORT

H.5 LANGUAGE REQUIREMENTS

H.6 EXECUTIVE ORDER ON TERRORISM FINANCING (FEB 2002)

H.7 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES (JAN

2002)

H.8 CONFIDENTIALITY AND OWNERSHIP OF INTELLECTUAL PROPERTY

H.9 REPORTING OF FOREIGN TAXES (JULY 2007)

H.10 USAID DISABILITY POLICY - (DEC 2004) (ACQUISITION AND ASSISTANCE POLICY

DIRECTIVE 04-17)

H.11 PROHIBITIION OF ASSISTANCE TO DRUG TRAFFICKERS

H.12 NONDISCRIMINATION (JUN 2012)

H.13 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION TECHNOLOGY

RESOURCES

H.14 MANAGEMENT OF INFORMATION TECHNOLOGY RESOURCES

H.15 ENVIRONMENTAL COMPLIANCE

H.16 EXCHANGE VISITORS AND TRAINING

H.17 GOVERNMENT FURNISHED FACILITIES OR PROPERTY

H.18 COMPLIANCE WITH SECTION 508 OF THE REHABILITATION ACT OF 1973, AS AMENDED

H.19 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL FOR ACQUISITION (JULY

2014)

H.20 ELECTRONIC PAYMENTS SYSTEM

H.21 USAID-FINANCED THIRD-PARTY WEB SITES (AUGUST 2013)

H.22 USAID’S PERFORMANCE MANAGEMENT INFORMATION SYSTEM

H.23 COMPLIANCE WITH THE TRAFFICKING VICTIMS PROTECTION REAUTHORIZATION ACT

H.24 DISCLOSURE OF INFORMATION

H.25 CONFERENCE PLANNING AND REQUIRED APPROVALS (AUG 2013)

H.26 PUBLICATIONS AND MEDIA RELEASES (JAN 2004)

H.27 SUBCONTRACTING CONSENT

H.28 INTERNATIONAL TRAVEL APPROVAL

H.29 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION TECHNOLOGY

RESOURCES

H.30 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY (DDL)(OCTOBER

2014)

H.31 ASSISTANCE TO THE GOVERNMENT OF THAILAND

H.32 SPECIAL BURMA PROVISIONS

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.2 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.3 52.204-1 APPROVAL OF CONTRACT (DEC 1989)

I.4 52.216-18 ORDERING (OCT 1995)

I.5 52.216-19 ORDER LIMITATIONS (OCT 1995)

I.6 52.216-22 INDEFINITE QUANTITY (OCT 1995)

I.7 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

I.8 52.227-23 RIGHTS TO PROPOSAL DATA (TECHNICAL) (JUN 1987)

I.9 52.229-8 TAXES - FOREIGN COST-REIMBURSEMENT CONTRACTS (MAR 1990)

I.10 FAR 52.232-40 PROVIDING ACCELARATED PAYMENT TO SMALL BUSINESS

SUBCONTRACTORS (DEC 2013)

I.11 52.247-67 SUBMISSION OF TRANSPORTATION DOCUMENTS FOR AUDIT (FEB 2006)

I.12 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.13 752.231-71 SALARY SUPPLEMENTS FOR HG EMPLOYEES (OCT 1998)

I.14 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE

DOCUMENTS (SEP 2013)

I.15 752.7027 PERSONNEL (DEC 1990)

I.16 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION

REQUIREMENTS (APR 2014)

I.17 752.7034 ACKNOWLEDGMENT AND DISCLAIMER (DEC 1991)

I.18 752.7101 VOLUNTARY POPULATION PLANNING ACTIVITIES (JUNE 2008)

PART II – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF THE OFFEROR

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

K.2 52.203-2 CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (APR 1985)

K.3 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JUL 2013)

K.4 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (APR 2010)

K.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)

K.6 52.215-6 PLACE OF PERFORMANCE (OCT 1997)

K.7 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999)

K.8 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984)

K.9 52.227-15 REPRESENTATION OF LIMITED RIGHTS DATA AND RESTRICTED COMPUTER

SOFTWARE. (DEC 2007)

K.10 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION (MAY 2012)

K.11 52.230-7 PROPOSAL DISCLOSURE--COST ACCOUNTING PRACTICE CHANGES (APR

2005)

K.12 INSURANCE - IMMUNITY FROM TORT LIABILITY

K.13 AUTHORIZED NEGOTIATORS

K.14 SIGNATURE

K.15 REPRESENTATION BY CORPORATION REGARDING A DELINQUENT TAX LIABILITY OR A

FELONY CRIMINAL CONVICTION (DEVIATION OAA-DEV-14-02C) (AUGUST 2014)

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

L.2 52.216-1 TYPE OF CONTRACT (APR 1984)

L.3 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.4 GENERAL INSTRUCTIONS

L.5 DELIVERY INSTRUCTIONS

L.6 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL

L.7 INSTRUCTIONS FOR THE PREPARATION OF THE COST/BUSINESS PROPOSAL

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 GENERAL INFORMATION

M.2 TECHNICAL EVALUATION CRITERIA

M.3 DETERMINATION OF THE COMPETITIVE RANGE

M.4 COST AND PRICE PROPOSAL EVALUATION

M.5 SOURCE SELECTION

M.6 CONTRACTING WITH SMALL BUSINESS CONCERNS

ATTACHMENT J.1: COST/PRICE EVALUATION MATRIX

ATTACHMENT J.2: USAID BRANDING STRATEGY

ATTACHMENT J.3: CONTRACTOR PERFORMANCE INFORMATION

ATTACHMENT J.4: INITIAL ENVIRONMENTAL EXAMINATION

ATTACHMENT J.5: REPORTING ASSISTANCE TO THE GOVERNMENT OF BURMA – TEMPLATE

ATTACHMENT J.6: LIST OF ACRONYMS

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide services that fall within the Scope of Work (SOW) specified in Section C for the Asia Regional Support Services for Local Solutions IDIQ. USAID Task Order Contracting Officers (TO COs) will order services through the issuance of TOs during the ordering period as specified in Section F of the contract.

B.2 CONTRACT TYPE AND SERVICES

This is an Indefinite Delivery/Indefinite Quantity (IDIQ) type contract. The Government will issue TOs that are either Cost-Plus-Fixed-Fee (CPFF) (term or completion), or Fixed-Priced type. The Contractor will perform the services set forth in TOs consistent with the terms specified in this contract.

B.3 MINIMUM OBLIGATED AMOUNT

The basic contract includes an initial obligation of funds in the amount of $25,000 to cover the minimum order guarantee. The Government is not obliged to order additional services.

Following this initial obligation, individual TOs will obligate funds to cover the work required under that TO.

B.4 MAXIMUM CONTRACT CEILING

This is a single award Indefinite Delivery/Indefinite Quantity Contract (IDIQ) with an overall ceiling price of $20,000,000 for the Asia Regional Support Services for Local Solutions. The maximum aggregate dollar value of TOs awarded to all contractors will not exceed the contract ceiling.

B.5 FEE CEILING

(a) For each TO under this IDIQ, the TOCO and Contractor agree to negotiate a set dollar amount for fixed fee. In negotiating the fixed dollar amount for fee, the TOCO must consider the policies and factors for establishing fee in FAR 15.404-4 as well as any applicable USAID policy on establishing an appropriate fixed fee amount. In no event, however, may the amount of fixed fee in any individual task order exceed [TBD] percent of the TO’s estimated cost, excluding fee. The fee ceiling applies to the Prime Contractor and all subcontractors.

(b) Fixed Fee Payment. For cost-reimbursement TOs issued under this Contract, at the time of each payment of allowable costs to the contractor, the USAID paying office ordinarily pays the contractor a percentage of fixed fees that directly corresponds to the percentage of allowable costs being paid. Two exceptions to paying fixed fee in this manner apply:

(1) If the TOCO determines that this method results in paying a disproportionately higher ratio of fixed fee than the percentage of work that the contractor has completed, then the TOCO may suspend further payment of any fixed fee until the contractor has made sufficient progress to justify further payment, up to the agreed percentage.

(2) Because the clauses entitled “Allowable Cost and Payment” (FAR 52.216-7) and “Fixed Fee” (FAR 52.216-8) are incorporated into this Contract, the terms and conditions of these clauses apply after total payments of fixed fee reach eighty-five percent (85%) of the total fixed fee.

B.6 CONTRACT LINE ITEMS (CLINs)

001 IDIQ Minimum Order Guarantee $25,000

B.7 LABOR

(a) Central IDIQ Contract management costs will be handled through the following method:

The Contracting Officer has determined that a key (full-time) technical manager is not necessary or required to administer the basic IDIQ. Contractors will not be authorized to bill USAID as a direct cost for IDIQ management costs under this IDIQ or under task orders.

(b) The work day and work week policies and method of accounting for paid absences including holidays for the

Contractor and major subcontractors must be in accordance with the Contractor’s organizational policies and acceptable accounting procedures which should be compliant with the Office of Management and Budget (OMB) cost principles.

B.7.(a) Unburdened Ceiling Daily Rates (CDR)

(1) The TO rates must not exceed the ceiling daily rates set forth in the table below.

Each CDR for personnel listed below is “unburdened” and must only include salary costs or consulting rates of the individual providing the services.

The CDR for employees do not include the following:

Payroll costs (fringe benefits, FICA, allowances, differentials, etc.);

Indirect Costs applicable to labor; and

Profit or fee, if any.

The CDRs set forth below are fixed for the contract period and is for an eight (8) hour day.

The ceiling rates presented below do not constitute approval of final salary rates above the Contractor Salary Threshold (CST) (see ADS 302).

(2) The maximum unburdened ceiling daily rate for each labor category is reflected below All personnel required under TOs must be proposed at rates below the unburdened ceiling daily rate shown in the table, must be in accordance with the Contractor’s personnel policies and is subject to final negotiation and approval under individual TOs.

No. Labor Category Groupings

Maximum Daily Rate

Date of award through

9/30/2018

Maximum Daily Rate

10/01/2018 through end of performance

1 Subject Matter Expert

2 Monitoring & Evaluation Specialist

3 Organizational Capacity Development Specialist

4 Media & Communications Specialist

5 IT/Information Management Specialist

6 Training Specialist

Gender Equality and Female Empowerment Analyst (Gender Specialist)

8 Change Management Expert

Note 1: The Unburdened Ceiling Daily Rates apply to all TOs awarded under this contract. The periods noted in the table are applied to the date the work is performed.

Note 2: The Unburdened Ceiling Daily Rates apply to all labor (the prime contractor, subcontractor, TCNs, CCN’s, and consultant salaries). CCN and TCN labor are also governed by the local compensation plan limitations as further provided in note 3 below.

Note 3: Locally Hired National Personnel or Other Non-U.S. Expatriate Rates

All locally hired national personnel and other non-U.S. expatriates must be paid in accordance with AIDAR 722.170.

Salaries for individual locally-hired personnel and other non-U.S. expatriates under this contract and any resulting subcontract must be in accordance with AIDAR 752.7007, Personnel Compensation (July 2007), and should be based upon a combination of factors including the prevailing compensation paid to personnel performing comparable work in the cooperating country as determined by USAID and in consideration of the individual’s education, work experience and recent relevant salary history.

Unless otherwise authorized by USAID, the compensation for CCN and TCN labor will not exceed the prevailing compensation paid to personnel performing comparable work in the cooperating country as determined by USAID and will be paid in the currency of the cooperating country. However, TCNs and CCNs who are working in and/or are legal residents of the U.S. at the time they are hired under this Contract must be extended benefits, and be subjected to restrictions on the same basis as U.S. citizens who work in the U.S.

(3) Definition of labor categories: It is anticipated that professionals hired for the IDIQ and subsequent Task Orders will include professionals in the following categories

All personnel are expected to be aware of USAID’s policies and guidance including but not limited to:

i. Program Cycle Guidance,

ii. Project Design Guidance,

iii. Gender Equality and Female Empowerment Policy,

iv. USAID Forward Policy, and

v. The 200 and 300 Series of the USAID Automated Directives System (ADS) (http://www.usaid.gov/who-we-are/agency-policy).

All short-/long-term personnel deployed under TOs are expected to be familiar with Country/Regional Development Cooperation Strategy (CDCS/RDCS) established by USAID Missions in Asia relevant to TO implementation, as well as their areas of expertise in the Asian contexts. Depending on TO requirements, they must have appropriate and up-to-date technical knowledge and expertise related to their technical areas.

Subject Matter Expert Depending on TO requirements, the Subject Matter Expert will provide expertise as necessary to address specified technical focus of local capacity development areas as identified. A Subject Matter Expert is an individual whose qualifications and/or particular expertise are exceptional and/or highly unique. Subject Matter Experts may include, but are not limited to, experts in administration and procurement management (operational policies, procedures and systems), program design & management, strategic planning, and institutional development, organizational communication, leadership training, technical communication, human capital and talent management, business planning, community outreach, finance, accounting, information technology, and law. The Subject Matter Expert provides strategic advice, technical guidance and expertise to program and project staff; provides detailed analysis, evaluation and recommendations for improvements, optimization development, and/or maintenance efforts for client-specific or mission critical challenges/issues; consults with client to define need or problem supervises studies and leads surveys to collect and analyze data to provide advice and recommend solutions.

Monitoring & Evaluation (M&E) Specialist The M&E Specialist must have appropriate expertise on M&E related to the use of performance indicators and various research/evaluation methodologies to determine outcomes and impacts throughout the project/program cycle. S/he should be familiar with global and regional development indicators/indexes. S/he helps support programs to monitor and evaluate the effectiveness and efficiency of program goals. S/he provides relevant data to help inform decision

If the required expertise for individual TOs has not been captured in the below labor categories, no CDR will apply.

making, and provides technical assistance and training in the development and implementation of systems and programs.

Organizational Capacity Development (OCD) Specialist The OCD Specialist must be familiar with the USAID Forward Policy, especially that of Local Solutions and other internationally-practiced strategies, approaches, tools, implementation. S/he will provide technical advice and guidance to targeted local organizations on organizational development efforts. S/he oversees the administration of organizational capacity assessments of local organizations and development of capacity development plans.

Media & Communications Specialist The Communication Specialist will be required to keep abreast of USAID’s Branding and Marking Policies.

Depending on TO requirements, s/he may be asked to provide writing and editorial expertise to design and develop publications, briefings, and presentations. S/he may also be asked to provide expertise in both content development and in applying the principles of visual design to effectively display electronic information online. In addition, s/he may be asked to serve as an information architect for the creation or redesign of online communication tools and toolkits, utilizing software tools for the creation of high quality and easy to use online communications.

IT/Information Management Specialist The IT Specialist provides analysis, advice and/or implementation assistance on design, implementation and evaluation of information systems, with an emphasis on computerized systems of information management. S/he advises on hardware and software configurations, purchases, maintenance and personnel training requirements.

Training Specialist S/he provides analysis, advice and or implementation assistance on training strategies, delivery and facilitation of training, organizational training capacity, and management of training activities. S/he also advises on evaluation of training.

Gender Equality and Female Empowerment Analyst (Gender Specialist) The Gender Specialist may be asked to develop and deliver training programs to build local organizational capacity to;

a) design strategies, projects and activities that address gender equality gaps and improve development outcomes, and b) incorporate appropriate gender-sensitive indicators to monitor and/or evaluate the effect of development assistance. S/he may also be requested to provide customized (sector and/or country specific) training and/or to provide technical assistance on gender analyses.

Change Management Expert The Change Management Expert will provide professional advice on the people side of change – including changes to business processes, systems and technology, job roles and organization structures. They will provide guidance for creating and implementing change management strategies and plans that maximize employee adoption and usage and minimize resistance. The Change Management Expert may act as a coach for senior leaders and executives in helping them fulfill the role of change sponsor. The Change Management Expert may also provide direct support and coaching to front-line managers and supervisors as they help their direct reports through transitions. The Change Management Expert may also support project teams in integrating change management activities into their project plans.

B.7.(b) Minimum Qualifications

For all US/TCN expatriate labor the Contractor must provide personnel that meet the minimum education and experience requirements set forth below.

Education + Experience Requirements

Academic Degree *[1] AND Minimum Years of Directly Relevant Work Experience **[2]

Ph.D. 5 or JD/ABD 7 or MS/MA/MB/MPH 7 or BS/BA 8 or Less than BS/BA 12

* [1] Highest degree obtained must be related to work being performed.

** [2] Relevant Work Experience is required for the levels indicated and must be related to the work being performed under the SOW of the IDIQ Contract and the TOs.

Notes:

1. Language proficiency, relevant regional/national experience, and international development experience requirements will be specified in individual TOs.

2. The minimum qualifications defined will be strictly adhered to in the selection of personnel. Only the TOCO has the authority to waive these requirements under exceptional circumstances.

B.8 LABOR (UNBURDENED CDR) RATE CHANGES

The Contractor may submit a proposal reducing the labor rates and/or indirect rates at any time during the life of this contract. The Government will review these proposals and determine if the revised rates are realistic and in the best interests of the Government. If the rates are accepted, the Government will modify the contract by incorporating the new rates into the contract.

B.9 INDIRECT COSTS AND ADVANCED UNDERSTANDING ON CEILINGS

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases for the contractor.

[Contractor] Fringe Rate

Overhead

Rate % G&A Rate %

Overhead Ceiling Rate%

G&A Ceiling Rate %

Contractor

Base of Application (1) (2) (3)

Source

Type

Period

Base of Application

(1) [TBD]

(2) [TBD]

(3) [TBD]

The Contractor will make no change in its established method of classifying or allocating indirect costs without the prior written approval of the IDIQ’s CO.

Reimbursement for indirect costs will be at final negotiated rates, but not in excess of ceiling rates specified above.

The USAID will not be obligated to pay any additional amount on account of indirect costs above the ceiling rates established in the Contract. This advance understanding will not change any monetary ceiling, cost limitation, or obligation established in the Contract.

NOTE 1: For Fixed-Price TOs, the overhead ceilings serve as a basis of negotiation only.

NOTE 2: Ceilings are not applicable to Small Business Offerors or local organizations.

[END OF SECTION B]

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OFWORK

C.1 TITLE

Asia Regional Support Services for Local Solutions IDIQ

C.2 PURPOSE

The main objective of the IDIQ is to cost-effectively support more strategic, systematic and measurable approaches to organizational capacity development in Asia with the goal of realizing increased leadership by local partners in determining development priorities and delivering effective localized responses. The effort aims to ensure that there is clear accountability and responsibility for building long‐term sustainability. It will support USAID’s local implementing partners and stakeholders with a goal of strengthening their ability to perform, sustain, and self‐renew in ways that further development outcomes in their societies.

C.3 BACKGROUND

After more than three years of USAID Forward, numerous direct local awards are now in place in Asia with partners that have the in‐country knowledge and expertise to create sustainable change. Missions continue to develop, in collaboration with partner institutions, action plans related to risk mitigation, remediation, and capacity development.

In support of the continuation and deepening of these reform efforts, ‘Asia Regional Support Services for Local Solutions’ will utilize qualified local, regional and international expertise to provide cost-effective organizational capacity development services to USAID local beneficiary partners in the region. ‘Asia Regional Support Services for Local Solutions’ will also provide capacity development support and introduce an innovative approach to support emerging local capacity development needs. The regional focus will provide a rich opportunity for peer‐to‐peer learning and comparative experiences and encourage opportunities for collaboration. ‘Asia Regional Support Services for Local Solutions’ will facilitate connections to promote peer networks to share information and build a community of practice.

C.4 OBJECTIVE

The three key objectives of the IDIQ and subsequent TOs are described below:

1. Provide knowledge management and advisory services to inform decision making related to the breadth and depth of local capacity development in the region.

2. Provide a broad range of capacity development services to improve the organizational capacity of USAID implementing partners and stakeholders in the Asia region.

3. Strengthen the ability of targeted local or regional organizational capacity development service providers in order to increase the pool of potential service providers for USAID and other donors in the Asia region.

C.5 STATEMENT OF WORK

The ability to provide a broad spectrum of organizational capacity development services and engage with USAID Missions throughout Asia, its implementing partners and other stakeholders, is critical for the success of this Contract.

This broad engagement will enable the Contractor to aggregate information at the higher level and will enable USAID/RDMA and other USAID missions in the region to better understand the challenges and opportunities in the capacity development arena and help focus long-term goals and accomplishments of capacity development initiatives in the region.

Specific capacity development areas of intervention will be determined by the particular needs of the local entity or sector being targeted. Capacity development services in general will focus at the individual/team level (i.e. building the knowledge and skills of individuals and teams) and at the organizational level (e.g. strengthening structures, tools, policies, procedures, and practices). The Contractor will provide on-site support and must tailor training and technical assistance to ensure the most useful and appropriate assistance possible for each targeted entity. The services will include short interventions that are quick one-time engagements to assist local entities; traditional longer-term capacity development; and interventions that target local organizational capacity development service providers to strengthen their competitiveness in the local market.

The USAID implementing partners and stakeholders that will be provided with capacity development services may include government, non-governmental organizations, local research and development institutions, universities, the private sector, and other civil society organizations. Beneficiaries of the capacity development services may include entities under or being considered for a direct USAID award, as well as sub-awardees, or any local entity as defined by USAID.

C.5.1 MANAGEMENT OF THE BASE IDIQ CONTRACT

The Contractor will manage the base IDIQ Contract and TOs through the following tasks:

i. Managing the solicitation, screening, scheduling and deployment processes for the services tasked under

TOs, and ensuring the quality and timeliness of the services delivered;

ii. Developing and regularly updating a database to record the Contract’s deliverables such as the number and types of TOs, their status, as the types of services provided;

iii. Providing contract oversight for all services delivered under this Contract;

iv. Regularly consulting with the IDIQ COR to share challenges faced and ways to mitigate them, as well as reporting progress and results of services under this Contract;

v. Ensuring the availability of qualified experts and local or regional institutions with expertise in local organizational capacity development.

C.5.2 EXPECTED TASK ORDER SERVICES

The Contractor will take advantage of USAID’s vast capacity development experience and will utilize developed guidance and modify existing tools where they exist, rather than develop new tools. See: C.5.2.6 Consolidate and Modify Core Material (Objectives 2&3) for additional USAID resources. While individualized support required will vary depending on need as specified in individual TOs, activities the Contractor may perform include, but not be limited to:

C.5.2.1 Conduct Research & Analysis (Objective 1)

A thorough, in-depth understanding of the challenges and opportunities for local capacity development in the region will enhance the design of activities that will have a positive long-term sustainable impact. The Contractor may be requested to conduct a comprehensive assessment of organizational capacity development approaches in the region;

the findings of which could help form the basis for subsequent work. Accurate and actionable information and analysis will allow USAID to consider strategic options and approaches to strengthen local capacity development partners.

Subsequent Task Orders may seek additional research and analysis. The analysis may include but is not be limited to the following:

Mapping of the local capacity development services market, (the set of providers of various organizational capacity development services that exist in the region). The mapping will inventory the local market, including an overview of the availability of different services, reach of service providers (such as NGOs, individual trainers or networks, universities, management consulting or accounting firms, research centers, government agencies, or parastatals), and the market prices for those services. This exercise will leverage effort and inputs from USAID Missions or other donors already carried out on identifying local service providers and their needs.

Developing and maintaining a database of qualified international, regional, and national service providers with expertise in organizational capacity development that can be mined for the tasks required and available to provide organizational capacity development technical assistance. The database could be made available to all USAID missions and US Government counterparts.

An analysis of key challenges and successes faced by USAID Missions in the region in relation to issuing and managing direct awards to local institutional partners, disaggregated by partner type and size.

A thorough inventory of available tools, resources and data (including USAID sources, with AIDSTAR II as a primary starting point) that can be made available to local partners through this Contract to improve organizational capacity. This inventory of tools will also be shared with USAID missions to ensure that staff managing local awards are aware and informed.

C.5.2.2 Improve Market of Organizational Development Service Providers (Objective 2)

The Contractor is required to coach, mentor, and transfer skills to targeted local organizational capacity development service providers to improve the ability to compete for and implement donor awards in the future. The Contractor is required to strengthen the organizational capacity development of targeted local service providers to improve business systems so they can be more effective service providers in the future. This activity includes increasing the pool of trainers and institutions in the core functions of organizational capacity development through use of local partners and trainers, and use of approaches, like cascade training, peer-to-peer, training of trainers, university curriculum development, and or eLearning for example, that increase the availability of local capacity development services in Asia.

The focus on strengthening the market for organizational capacity development services in the region promotes a more sustainable approach to capacity development. The individual TOs may be issued to strengthen targeted local and/or regional organizational capacity development service providers to transfer experience and responsibility to the local/regional partner(s), ensuring a high level of coaching and mentoring. In some instances, the Contractor may be requested to strengthen a roster of service provider groups with the aim of strengthening the local market for organizational capacity development services as a whole. These targeted local and/or regional capacity development service providers may be eligible for a direct USAID contract as further described below in Section C.10 Transition Awards.

C.5.2.3 Support Organizational Capacity Assessment (Objectives 2&3)

The Contractor is required to support USAID in the facilitation of a comprehensive participatory Organizational Capacity Assessment (OCA) with the objective of developing a tailored Capacity Development Plan (CDP) for targeted local entities. If the entity has an existing plan, then the Contractor is required to assist the organization to improve it, identifying gaps in the areas covered and in its implementation. The CDP will be customized to take into account any materials produced in the local language; targeting assistance to address specific weaknesses identified and prioritized; and providing specific on-the-job training. Also the Contractor may assist in the tracking of organizational capacity progress utilizing an organizational development measurement tool (i.e. NGO scorecard or USAID OCA) or organizational performance measurement tools for targeted IPs.

C.5.2.4 Capacity Development Plan (CDP) (Objectives 2&3)

The Contractor is required to assist in the implementation of CDPs and provide technical support in the identified gaps to strengthen the local partner skills in general organizational development categories that may include:

Governance and legal structure (legal requirements / structure & communications /board composition / succession planning)

Financial management and internal control systems (systems / controls /documentation / statements / reporting / audit / cost share)

Procurements and competition (instrument choice / solicitation / competition /selection procedures / documentation / price and cost analysis / contract awards)

Administration systems (operational policies & procedures / filing/stockpile management/travel / fixed asset control / branding & marking)

Human resources management (job descriptions / recruitment / personnel policies /time management / salary & benefits / performance / gender & diversity)

Program management (donor compliance / sub‐awards / reporting / stakeholder involvement / gender analysis and integration/Implementation and monitoring planning) http://www.aidstar-two.org

Project performance management (monitoring / evaluation / supervision / field support). The Contractor will coordinate closely with USAID’s Regional Monitoring and Evaluation Contract managed out of RDMA for any local capacity development in the areas of monitoring and or evaluation.

Strategic management and sustainability (organizational vision / strategic planning /work‐plan / change management / internal and external communication and outreach / advocacy and influence / policy reform / decision making / diversifying revenue and fundraising)

Information technology (Distributing and storing information through computer application, networks and telecommunications equipment ‐ computer hardware, software, electronics, semiconductors, internet, telecom equipment, e‐commerce and computer services).

Technical capacity (customized support to the extent that it is essential to support general organizational capacity development, provide framework for capacity building for use by technical officers, working groups and or offices.)

C.5.2.5 Compliance to USAID Project Management Requirements and Adherence to USAID Rules &

Regulations (Objectives 2&3)

The Contractor may be directed to assist USAID local implementing partners adhere to USAID rules and regulations, and award provisions. This may include:

- Review of progress reports to ensure documentation is correctly monitoring progress of USAID awards, based on valid data, against its targets and indicators as per its work plan and USAID agreement.

- Improve reporting skills.

- Compliance with environment, gender, and/or other USAID legal and policy requirements.

- Assist adherence to USAID regulations and provisions, including but not limited to: branding and marking compliance, anti‐terrorism compliance and close out procedures.

- Compliance with special award provisions in direct USAID contracts, grants or cooperative agreements.

- Assist USAID local awardee to adhere to participant training for capacity development as outlined in ADS

Chapter 253. http://www.usaid.gov/sites/default/files/documents/1865/253.pdf

C.5.2.6 Consolidate and Modify Core Material (Objectives 2&3)

The Contractor is required to customize the majority of the capacity development activities for each local entity identified in Task Orders; however, group training or other innovative mechanisms may be applied as necessary. The Contractor may be tasked to deliver a core package of training modules (including online), with and for a local partner such as a university, aimed at ensuring that USAID local partners fully understand how to work with USAID and the associated obligations and responsibilities as a USAID direct grantee. The Contractor will adapt and utilize already existing modules and material in the delivery of these trainings developed in close coordination with USAID staff that will include material and tools highlighted in the USAID ADS Additional Help Material http://www.usaid.gov/sites/default/files/documents/1870/201.pdf and material found at the NGO Connect website:

www.ngoconnect.net; more material can be found at:

1. Web-site providing trainings on how to work with USAID http://www.usaid.gov/work-usaid/get-grant-or-contract/trainings-how-work-usaid

2. Capable Partners Program – NGO connect: Sharing resources and knowledge among the global NGO community http://www.ngoconnect.net/

3. Learning Agenda for Local Capacity Development http://www.developmentiscapacity.org/

4. Capable Partners Learning Agenda on Local Organization Capacity Development http://usaidlearninglab.org/library/capable-partners-learning-agenda-local-organization-capacity-development

The Contractor is expected to customize the majority of the capacity development activities for each local entity;

however group training or other innovative mechanisms may be applied as necessary.

The training modules may include, but are not limited to the following:

http://www.usaid.gov/sites/default/files/documents/1865/253.pdf http://www.usaid.gov/sites/default/files/documents/1870/201.pdf http://www.ngoconnect.net/ http://www.usaid.gov/work-usaid/get-grant-or-contract/trainings-how-work-usaid http://www.ngoconnect.net/ http://www.developmentiscapacity.org/ http://usaidlearninglab.org/library/capable-partners-learning-agenda-local-organization-capacity-development http://usaidlearninglab.org/library/capable-partners-learning-agenda-local-organization-capacity-development

USAID Rules, Regulations, and Compliance: The course will provide an introduction to the principles of

USAID and its regulations. The module will be inter‐active and utilize relevant examples from the region to ensure an understanding of the implementation of USAID regulations in real‐life situations (including ensuring that implementing partners have intimate working knowledge of USAID rules and regulations governing financial management and accountability, procurement, branding, sub‐award requirements, communication, etc.)

Financial Management: Training will cover the fundamentals of financial management with US Government funding, including accounting procedures, timekeeping systems, cost norms, basic budget development and management, administrative costs, required financial reporting to USAID, tax recovery procedure, and donor audits/reviews, line of credit, and program advance and reimbursement. Significant focus will be on the development and management of allowable and reasonable program budgets.

Procurement and Grant Management: Training will focus on activities specific to the pre‐award, award administration, and closeout phases of grant implementation, including solicitation/competition, application process, responsibility determination, source selection/evaluation, types of grants, procedures for award, grant administration, performance and financial reports and human resource management.

Program Management: Training will focus on the program cycle and how to produce quality work plans, quarterly reports and monitoring and evaluation plans. A focus will be on the integration of gender equality and female empowerment priorities throughout the program cycle.

C.5.2.7 Provide a support function to USAID Mission related to local solutions initiatives

In some instances, the Contractor will be required to play a comprehensive support role to USAID/RDMA and other missions in implementing initiatives related to sustainable local solutions development. The Contractor will work with USAID directly, as requested through TOs, to strengthen the capacity of USAID staff and systems to respond to local capacity development needs. This will entail supporting USAID to carry out local capacity development mapping exercises; organizational capacity assessments and other capacity development functions expected of USAID officers. It may also include managing the solicitation, screening, scheduling, and deployment processes for the services tasked under TOs, and supporting the fulfillment of special conditions set forth in awards to local organizations.

C.6 IDIQ MANAGEMENT

The Contractor must designate, for USAID/RDMA approval, an IDIQ Manager as the primary point of contact whom USAID may contact for procedural and substantive matters. The IDIQ Manager is the principal liaison between the IDIQ COR and the contractor. The IDIQ Manager will ensure that the required reports are prepared in a timely manner.

The Contractor will recruit and deploy personnel as outlined in the TO. The contractor is expected to mobilize the necessary expertise in the most cost-effective manner available, including the utilization of local and regional expertise in order to benefit from contextual knowledge, language skills and culturally appropriate approaches.

C.7 RESULTS

TOs will include specific deliverables and indicators measuring anticipated results of services tasked. The ultimate expected result of this IDIQ is to help USAID/RDMA and bilateral missions in Asia to promote and institutionalize local capacity by investing directly in governments and civil society organizations where the capacity exists and strengthening partner organizations where there are gaps. Specifically, it is anticipated that this effort will achieve the overall results listed below:

Organizational capacity of local/regional firms/organizations/institutions strengthened;

All TOs services successfully supplied in a technically sound and timely manner;

USAID Missions in the Asia region received satisfactory assistance and/or support for the services identified according to their needs; and

Organizational capacity development resources (e.g. the expert rosters, capacity development networks, tools/protocols, etc) developed, updated, and made available to USAID

Each individual TO will measure the results to be achieved by using a combination of input/process, output, and impact indicators that will take into consideration benchmarks for specific categories of organizational capacity development.