SOL - W912BV23Q0015 - CANL-CLEANING.pdf

SEE ADDENDUM

(No Collect Calls)

W912BV23Q0015 04-Jan-2023

b. TELEPHONE NUMBER

918.669.7027

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 06 Feb 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912BV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MARY B DUKE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

918-669-7436FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,500,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF108

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912BV23Q0015

Section A - Solicitation/Contract Form

INSTRUCTIONS TO OFFERORS

Instructions to Offerors

Preparing Your Quote:

Your Quote shall consist of ONLY the following list of required items.

ADDITIONAL INFORMATION WILL NOT BE EVALUATED:

1) Submit a signed copy of the first page of the solicitation

a. Complete block 17a with your name and telephone number

b. Enter your CAGE code in the box labeled “CODE”

c. Sign block 30a (digital signatures are accepted)

d. Complete block 30b

e. Complete block 30c

f. DO NOT SUBMIT A COPY OF THE SOLICITATION IN ITS ENTIRETY

2) Submit a signed copy of all amendments issued, if any. It is your responsibility to monitor SAM.gov for amendments.

a. Complete block 15A

b. Complete block 15B (digital signatures are accepted)

c. Complete block 15C

d. DO NOT SUBMIT A COPY OF THE AMENDMENT IN ITS ENTIRETY. Only pages that require a vendor response shall be submitted.

3) Complete the pricing schedule provided with the solicitation. All items in the pricing schedule must be completed, including optional items. All items must include a dollar value.

Complete the subcontractor data worksheet provided with the solicitation. Your quote must identify the business size and percentage of work to be completed by the prime contractor; and the business name, address, the percentage of work to be completed by the subcontractor. Offerors shall identify the business size of any subcontractors based on the NAICS code identified. Offerors must clearly identify whether a subcontractor(s) will be performing work, the percentage of work to be performed by each subcontractor, and the socio-economic category into which each identified subcontractor falls. 52.219-14 LIMITATIONS ON SUBCONTRACTING (DEVIATION 2021-O0008)

(OCT 2022). Offerors shall also provide a signed and dated Letter of Commitment from each subcontractor. The

Subcontractor Letter of Commitment shall be signed by the subcontractor on the subcontractor’s own letterhead.

4) Complete the Representations and Certifications (Reps and Certs) in Section K, unless already completed and current in the System for Awards Management at https://sam.gov/. Notice: Failure to respond to provision 52.204-26 and, if applicable 52.204-24, will deem your offer non-responsive and un-awardable.

In accordance with AFARS 5132.702(a)(ii)(B): Funds are not presently available for this acquisition. No contract will be awarded until appropriated funds are made available.

Quotes shall be valid through 28-FEB-2023.

https://sam.gov/

Submitting Your Quote:

MAIL, FAX, EMAIL or HAND DELIVER YOUR DOCUMENTS

Offerors shall limit their offer to include ONLY the required items listed in the Instructions to Offerors. Do not include excess information such as audio-visual materials, electronic media, CD’s, thumb drives, etc., or pages of the solicitation that do not contain information provided by the prospective offeror. As previously stated, ADDITIONAL INFORMATION WILL NOT BE EVALUATED. NO cross-outs or strike-through marks.

Submit a legible quote with no correction marks.

EMAIL

Emailed quotes are the preferred method for submission and must be received in a supported Adobe or Microsoft

Office file format. Adobe or Microsoft Office file formats are the only acceptable methods of submitting a quote electronically.

a. Submit all required documents in one file. It may be helpful to reduce file sizes

b. Zip files are not recommended

c. DO NOT USE Cloud storage providers, google docs, web-based drop boxes, OneNote/OneDrive, URLs, web-based format, or any other virtual/web-based memory services are NOT acceptable methods of submitting a quote

d. Reference the solicitation number in the subject line

e. Send quotes to both of the following e-mail addresses:

Mary.B.Duke@usace.army.mil

CESWT‐CT‐SS‐Quotes@usace.army.mil

f. Ensure your quote is received before the due date and time. For your quote to be considered responsive, all required materials must be received before the due date and time. If all required materials are not received, your quote will not be considered. Do not assume that quotes sent by email will be delivered or received immediately after the offeror pushes “send.” Late emails will be analyzed in accordance with

FAR 52.212-1(f)(2)(i) to determine if they can be accepted for evaluation. For the purpose of this solicitation, as it relates to email submissions, the term initial point of entry to the Government infrastructure is defined as the Army Server. For the purpose of this solicitation, as it relates to email submissions, the term Government Installation designated for the receipt of offers is defined as the USACE server.

mailto:Mary.B.Duke@usace.army.mil mailto:CESWT‐CT‐SS‐Quotes@usace.army.mil

FAX

Include a cover sheet that references the Contract Specialist – Mary B. Duke and the solicitation number, W912BV23Q0015. Fax to Mary.B.Duke@usace.army.mil or (918) 669-7436. After faxing document, please contact the contract specialist to confirm receipt.

MAIL

When submitting through mail, please notify the contract specialist and ensure you clearly address the envelope to:

U.S. Army Corps of Engineers, Tulsa District

Mary B. Duke, CESWT-CT-E

2488 E. 81st Street

Tulsa, OK 74137-4290

Clearly mark the envelope in the lower left-hand corner with the solicitation number, W912BV23Q0015. All pages should be numbered. Use only 8 ½” x 11” paper for fax or mail submissions. Do not use foldouts (e.g., 11” x 14” or

11” x 17” sheets). Do not use a font size smaller than 10, or condensed print for any submission. Times New Roman or Arial Font are the only acceptable fonts. All page margins must be at least 1 inch wide but may include headers and footers. Illegible handwritten quotes will not be considered. Typed quotes are highly encouraged and the preferred method. Do not use spring clamps, staples, or exceed the recommended capacity of the fastener or binder.

Do not use plastic multi-hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages or removal of pages. DO NOT use tabbed dividers, flagged tabs, or any divider that extends beyond the paper size to separate sections. The pages must be able to be removed from their binding without ripping or tearing. Ensure to allow enough time to submit your quote before the due date and time.

HAND DELIVER

If your submission will be hand-carried, please provide notification to the Contract Specialist, at least one working day in advance, by calling (918) 669-7027 or e-mailing Mary.B.Duke@usace.army.mil as unescorted visitors are not allowed in the Contracting Division offices. Please consider that upon arrival, visitors must go through security check points on the 16th floor of the 20-story Building. Offerors can only submit their documents to a Contract

Specialist or a Contracting Officer of the Tulsa District Office. The Tulsa District Office is in the 20-story building of the CityPlex towers, address below:

U.S. Army Corps of Engineers, Tulsa District

2488 E. 81st Street

Tulsa, OK 74137-4290

NEED HELP:

If you need assistance with SAM, NIST or preparing your quote, please contact your local Procurement Technical

Assistance Center (PTAC). You may find your PTAC here: https://www.aptac-us.org/contracting-assistance/.

https://www.aptac-us.org/contracting-assistance/

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors shall submit questions and inquiries related to this solicitation in accordance with the following

(no other means of questions or inquiries will be answered except through Bidder Inquiry):

For information related to amendments, and the dates set for receipt of proposals, please check https://sam.gov/.

Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder

Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self‐ register into the system. To self‐register go to the aforementioned web page and click on the BID tab.

Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e‐mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

2. From this page, you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e‐mail, followed by an answer to their question after it has been processed.

The Solicitation Number is: W912BV23Q0015

The Bidder Inquiry Key is: PHN2JF-XABD9T

The Bidder Inquiry System will be unavailable for new inquiries 2:00 PM CST, Monday, 30 January 2023 in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

4. Offerors are requested to review the specification in its entirety and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

5. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800‐428‐HELP.

6. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

PRE-PROPOSAL/SITE VISIT CONFERENCE

A Pre-Proposal/Site Visit Conference is scheduled for:

Site Visit Date/Time: Thursday, January 5, 2023

10:00 AM CST

Site Visit Location: U.S. Army Corps of Engineers

Canton Lake Project Office

64600 North 2466 Road

Canton, OK 73724

ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS

The Government will provide the successful offeror with the required Army iWatch Antiterrorism Briefing documentation within two (2) business days of Contract Award.

https://sam.gov/ https://www.projnet.org/projnet

Section B - Supplies or Services and Prices

PRICING SCHEDULE

Please see Section J.

SUBCONTRACTOR INFORMATION

SUBCONTRACTING INFORMATION:

Self-Performing:

Percentage of Work to be performed by the Offeror/Prime Contractor’s own forces:

Subcontractor(s) *** - if no subcontractor(s), write NONE:

Name of Subcontractor Address

Business Size based on NAICS Provided in the Solicitation (Small or Large)

Socio-economic Category ***

Percentage of Work to be

Completed by Sub-

Contractor

***Socio-economic categories for some small businesses include:

Women-Owned Small Business (WOSB)

Economically Disabled Women-Owned Small Business (EDWOSB)

HUBZone

8(a)

Service-Disabled Veteran-Owned Small Business (SDVOSB)

***Offerors using a subcontractor(s) shall provide a signed and dated Letter of Commitment from each subcontractor. Offerors who fail to provide a signed and dated Letter of Commitment from each subcontractor will not be considered for award.

Section C - Descriptions and Specifications

PWS

PERFORMANCE WORK STATEMENT

FOR

CLEANING SERVICES

CANTON LAKE

(BLAINE COUNTY)

OKLAHOMA

ORGANIZATION OF SPECIFICATIONS

This specification consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

The general section contains requirements that apply to all work to be performed under the provisions of this specification. The exhibits contain detailed listings or examples referred to in the general section and the

Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted.

TABLE OF CONTENTS

Para.

No. PARAGRAPH TITLE

1 Scope of Work

2 Definitions

3 References

4 Initiation, Execution, and Acceptance

5 Personnel

6 Equipment

7 Materials and Supplies

8 Performance Requirements

9 Contractor Quality Control

10 Deductions for Deficient Work

11 Safety

12 Required Insurance and Insurance Certificate

13 Work Schedules

14 Reporting Defective Facilities

15 Pre-work Conference

16 Contractor Submittals

17 Billing

18 Antiterrorism & Operations Security Requirements

19 Building Security

20 Changes in the Numbers of Facilities Serviced

EXHIBITS

No. TITLE

1 Specifications for Contractor-Furnished Materials and Supplies

2 Performance Requirements Table

3 Quality Assurance Report

4 Quality Control Inspection Log

5 Example of Activity Hazard Analysis

6 Work Schedule for Park Cleaning

7 Invoice Format

8 Park Maps

9 Tables

APPENDICES

Appendix TITLE

A Cleaning Services

1. SCOPE OF WORK. The work required under this specification provides for the cleaning services of park facilities, project offices and structures, recreational areas, grounds-keeping, and flood risk management facilities.

2. DEFINITIONS.

2.1. Bimonthly. Work required to be performed every other month.

2.2. Biweekly. Work required to be performed every other week.

2.3. Contracting Officer (KO). An individual who can bind the United States Government to a contract that is greater than the Micro-Purchase threshold.

2.4. Contracting Officer Representative (COR). Qualified individuals appointed by the Contracting Officer (KO) to assist in the technical monitoring or administration of a contract.

2.5. Contractor Quality Control (CQC). The contractor’s system of controlling the quality of services provided under the provisions of the contract.

2.6. Deficient Service. Any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements given in Exhibit 2.

2.7. Government. The term “Government” as used herein means the United States of America.

2.8. Performance Requirement (PR). The Government’s requirement for each service provided under the contract. The requirements are stated as Performance Standards and specify the minimum standard (quality) for each service provided under the contract.

2.9. Project. The term “project” as used herein means all Government property and easements at Canton Lake.

2.10. Public Use Area (PUA). Parks as well as overlooks, nature and hiking trails, access points, and other areas used by the public for recreation.

2.11. Quality. Conformance with the contract specification.

2.12. Quality Assurance (QA). The procedure by which the Government determines CQC is functioning effectively.

2.13. Regulations. The term “regulations” refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.14. Semiannually. Work required to be performed twice a year.

2.15. Semimonthly. Work required to be performed twice a month.

2.16. Semiweekly. Work required to be performed twice a week.

2.17. Summer Period. 1 April through 31 October.

2.18. Winter Period. 1 November through 31 March.

2.19. Workday. Any day in which work is required to be performed by this specification.

2.20. Year-round. A continuous period between 1 January through 31 December.

3. REFERENCES. Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1, current version) is hereby incorporated into this specification. A copy of the manual may be found on-line at https://www.usace.army.mil/Missions/Safety-and- Occupational-Health/Safety-and-Health-Requirements-Manual/

4. INITIATION, EXECUTION, AND ACCEPTANCE

4.1. Initiation and Execution of Work. Work shall be performed as needed to comply with the performance standards (Performance Requirements Table, Exhibit 2). It is the contractor’s responsibility to determine frequency and perform the application without work orders from the Contracting Officer.

Work will be accepted based on compliance with performance requirements. Refer to Paragraph (8) for inspection criteria and contractor performance evaluation.

4.2. Acceptance of Work. The Government shall accept work unless the Contracting Officer Representative notifies the contractor of deficient services.

4.2.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the Contracting Officer Representative in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance Report (SWT Form 982, Exhibit 3).

4.2.2. If the Contracting Officer Representative notifies the contractor of deficient work, the contractor shall initiate action to accomplish corrective work. Work found deficient, that is performed daily as indicated on the work schedule, shall be re-performed the same day. Work found deficient that is not performed daily, as indicated on the work schedule, shall be re-performed no later than the following day. Refer to Paragraph (10) for deficient work not re-performed.

4.2.3. The contractor shall notify the Contracting Officer Representative when deficiencies have been corrected by completing Part IV of the QA Report. When work has been corrected, the Contracting Officer Representative shall complete Part V of the QA Report and furnish the contractor a copy.

5. PERSONNEL. The contractor shall provide a sufficient amount of personnel which are necessary to accomplish all work required by this specification, within the specified time limits.

5.1. Experience and Skills.

5.1.1. The contractor shall provide personnel that are experienced and demonstrate proficiency in the skills required performing the various types of work specified.

5.1.2. On-the-job training for inexperienced personnel shall not be a valid reason for the contractor to not perform duties in a safe and timely manner. Orientation for contract requirements is permissible.

5.2. Supervision.

5.2.1. The contractor shall provide one on-site supervisor on the project who shall have full authority to direct any work required. This on-site supervisor, and alternates who shall have full authority to execute work during his absence, shall be designated in writing.

5.2.2. The contractor shall provide the COR a local or toll-free telephone number at or through which the on-site supervisor can be reached between 8:00 a.m. and 4:30 p.m. on all days in which work is being performed. Use of a cellular-type phone is preferred.

5.2.3. The on-site supervisor shall contact the COR each workday between 8:00 a.m. and 8:30 a.m. If this contact is made by telephone, the COR may require the on-site supervisor to meet and discuss problems. The COR shall establish the time and location for such meetings after consultation with the on-site supervisor.

5.3. Onsite Meetings. The contractor shall have available, a fully authorized representative to act on their behalf who can be onsite within two (2) hours for all meeting requests.

6. EQUIPMENT. The contractor shall furnish the equipment which is necessary to effectively accomplish all work required by this specification, within specified time.

6.1. Equipment Requirements. All equipment used to perform work under this specification must be in good operating and mechanical condition and shall comply with the latest version of U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385–1–1, in effect on the date of the solicitation.

6.1.1. Trucks used for hauling refuse, litter, and debris shall have a covering device to prevent the material from being blown out.

6.2. Vehicle Identification. All sedans and trucks used by the contractor to perform work under this specification shall be marked by signs located on each side of the vehicles. Signs may be painted on the doors or magnetic signs may be attached to the doors. Magnetic signs shall not be removed at any time during which the vehicles are at the project. Lettering shall be at least 2 inches high. Each sign shall contain the following:

CANTON LAKE

PROVIDED BY

(Contractor’s Name)

6.3. Vehicle Operation and Parking. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the COR approves use of other areas.

6.3.1. Vehicle and Equipment Recovery. In the event that vehicles or equipment become immobilized, stuck, or inundated, the contractor shall be responsible for the recovery or removal of vehicles and equipment. Any subsequent damage to government property during the immobilization, inundation, and/or recovery of vehicles/equipment shall be repaired at the contractor’s expense.

6.4. Equipment Inspections. Upon request, the contractor shall present equipment to the COR for inspection. Equipment brought to the project shall not be used until it has passed inspection by the COR. The COR shall establish the time and location for these inspections.

6.5. Equipment Storage. The government is not responsible for any theft or damage to unattended equipment, vehicles, and/or materials.

7. MATERIALS AND SUPPLIES.

7.1. Contractor Furnished. The contractor shall furnish all materials and supplies necessary to accomplish all work required in addition to consumable products listed in Exhibit 1.

7.1.1. The contractor shall furnish all materials and supplies necessary to accomplish all work required by this specification within specified time limits, except for the items listed in Subparagraph (7.2).

7.1.2. All materials and supplies shall be new and adequate quantities shall be maintained to perform the required services without interruptions. All materials and supplies are subject to review by the COR to determine compliance with this specification.

7.1.3. Specifications for selected contractor-furnished materials and supplies are given in Exhibit 1.

7.1.4. In addition to materials and supplies listed in Exhibit 1, the contractor shall furnish the following (not an all-inclusive list):

Cleaning Compounds Paper Towels Disinfectants Odor-Control Agents Mops, Brooms, Vacuum, etc.

7.1.5. Sustainability Compliance. The contractor furnished materials and supplies shall be in compliance with and meet the minimum standards for the BioPreferred Program requirements set forth by the EPA and USDA. Information for EPA and USDA designated product categories can be found at:https://www3.epa.gov/epawaste/conserve/tools/cpg/products/ind ex.htm and https://www.biopreferred.gov/BioPreferred/

7.2. Government Furnished.

7.2.1. Potable water in parks will be provided each year from late March until 31 October, while potable water in the Project Office, Overlook Building, and Maintenance Shop Restroom will be available year-round.

7.2.2. Master padlocks (with keys) for toilet paper holders in the restrooms and for access gates (at the beginning of the contract).

Contractor is responsible for maintaining and replacing any padlocks lost due to negligence or vandalism.

7.2.3. Electricity is provided from late March until 31 October in the Campgrounds and year-round in the Project Office, Overlook Building, and Maintenance Shop Restroom will be available year-round.

https://www3.epa.gov/epawaste/conserve/tools/cpg/ https://www3.epa.gov/epawaste/conserve/tools/cpg/ https://www3.epa.gov/epawaste/conserve/tools/cpg/ https://www.biopreferred.gov/BioPreferred/

8. PERFORMANCE REQUIREMENTS. PRs for work performed under this specification are given in Exhibit 2. The contractor’s performance will be evaluated using these PRs as follows:

8.1. Inspection. Services provided by the contractor will be inspected for compliance with the Performance Standard. Those not meeting the Performance Standard shall be considered deficient. Major or recurring minor deficiencies will result in a letter of correction being issued by the

COR.

8.2. Deficient Services. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory re-performance.

9. CONTRACTOR QUALITY CONTROL (CQC).

9.1. The contractor shall establish and execute a CQC Program for the performance requirements of this contract and shall provide a written copy of the same to the Canton Lake Office POC no later than 15 days of contract award. The contractor will maintain the quality control program throughout the contract performance.

9.2. The results of all quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 990, Exhibit 4). A copy of completed inspection logs shall be furnished to the COR weekly.

9.2.1. The COR may waive the requirements in Subparagraph (9.1), if it is determined that proper CQC can be achieved without the required submissions. This determination will normally be made based on actual performance by the contractor.

10. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor’s scheduled earnings shall be made for services that do not meet the Performance Standard in Exhibit 2.

10.1. Deductions. Deductions for documented defects will be made in accordance with the following procedures:

10.1.1. Each service found deficient and re-performed by the contractor:

No deduction.

10.1.2. Each service found deficient and performed by the Government:

Deduction for loss in value shall be based on the Government’s cost for performing the work.

10.1.3. Each service found deficient and performed by another contractor:

Deduction is the contract price paid the other contractor to perform the work.

10.1.4. Each service found deficient and not re-performed by anyone or work not performed at all: Deduction for loss in value shall be based on estimates of the contractor’s cost for performing the work.

Loss in value shall be based on the contract bid price or applicable portion thereof.

11. SAFETY.

11.1. Accident Prevention Plan. The contractor shall furnish the COR with an Accident Prevention Plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The Accident Prevention Plan shall include, but not be limited to, the following:

11.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

11.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

11.1.3. Procedures for treating and transporting injured persons to medical facilities.

11.1.4. Fire prevention and response plans.

11.1.5. Activity hazard analysis shall include an evaluation of hazards that might be encountered during an operation and proposed methods and techniques for accomplishing each job in a safe manner.

Contractor personnel shall be thoroughly indoctrinated with an activity hazard analysis. Initially, the Accident Prevention Plan shall include, but not be limited to, activity hazard analysis for the jobs listed below. However, the contractor shall prepare additional analyses as the need arises and/or the COR directs. An activity hazard analysis form, as seen in EM 385 -1-1, will be given to the contractor, and discussed thoroughly and shall be submitted to the COR for approval within one (1) week after the pre-work conference.

11.1.5.1. Loading and unloading of equipment (analysis for

each type of equipment to be used to perform services required by this specification).

11.1.5.2. Equipment operation and maintenance (for each type

of equipment).

11.1.5.3. Vehicle operation and maintenance.

11.2. Safety Meetings. A safety meeting shall be conducted prior to the initiation of work. Employees of the contractor and subcontractor, if applicable, shall attend safety meetings and will be briefed on the Activity Hazard Analysis (AHA). Upon completion of the briefing employees will sign the AHA. A report of safety meetings shall be furnished to the COR each time a meeting is held. The report shall include the following information: date, location, names of persons attending, safety items discussed, and persons who conducted the meeting.

11.3. Safety Violations. If a contractor’s employee persists in not following the safety requirements of this specification or the contractor’s Accident Prevention Plan, the employee shall be permanently discharged upon the request of the COR.

11.4. Personal Clothing and Safety Apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum clothing shall be short-sleeve shirt, long trousers, and closed-toe shoes (no sleeveless shirts, tank tops, shorts, or sandals). Clothing shall be in good repair. Personnel will wear additional protective apparel when required by Section 5, EM 385-1-1.

11.5. Accident Reports.

11.5.1. The contractor shall immediately notify the COR of all known accidents that occur at the project and result in death or serious injury.

11.5.2. The contractor shall investigate all accidents involving contractor or subcontractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies, and equipment incidental to work performed under this specification. The results of investigations shall be reported to the COR immediately, and in writing on ENG Form 3394, Accident Investigation Report, within five (5) workdays.

11.6. Exposure Reports. The contractor shall maintain an accurate record of exposure data (man-hours worked) and submit the figure in writing after each application has been completed.

12. REQUIRED INSURANCE AND INSURANCE CERTIFICATE. Pursuant to FAR 28.301(b) for the protection of the Government, and FAR 28.306(b) and 52.228-5, Work on a Government Installation, the Contractor shall procure and maintain during the entire period of his/her performance under this contract the following minimum insurance:

12.1. Worker’s Compensation and Employer’s Liability: Workers' compensation and employers' liability insurance in compliance with applicable state statutes, with a minimum liability coverage of $100,000.

12.2. General Liability: Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. Property damage liability insurance shall be required in an amount of at least $100,000.

12.3. Automobile Liability: Liability insurance shall be written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

13. WORK SCHEDULES. The contractor shall submit a work schedule for each park cleaning crew and a schedule for performing all janitorial work that is required at a weekly frequency or less to the COR. An example of a work schedule format is given in Exhibit 6.

13.1. The schedule shall be prepared for work to be accomplished during the period in which work will be started. Work schedules shall be furnished two

(2) weeks prior to the beginning of the work periods.

13.2. The contractor shall utilize these plans for accomplishing work and shall furnish the COR a revised plan prior to changing his mode of operation.

13.3. Schedules for second cleanings shall be considered part of the work schedule.

14. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the COR at least once each workday.

15. RE-WORK CONFERENCE. The COR shall conduct a Pre-work Conference with the contractor to discuss the provisions of this specification and the contractor’s submittals listed in Paragraph (16) below. As a minimum, the officer of the company that signed the contract, the on-site supervisor, and the person that will directly supervise the administrative work associated with the contract, shall represent the contractor. The COR shall establish the location, date, and time of the Pre-work Conference after consultation with the contractor.

16. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the COR two (2) weeks prior to the Pre-work Conference. All submittals, other than copies of licenses and contracts, shall be typed and the original shall be furnished to the COR. If the COR determines any of the proposed plans or schedules do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

16.1. Names of Supervisor and Alternative Supervisor(s) (submit prior to initiation of work and prior to changing designated employees) (subparagraph 5.2.1.).

16.2. Accident Prevention Plan (subparagraph 11.1.).

16.3. Activity Hazard Analysis (subparagraph 10.1.6.).

16.4. Report of Safety meetings (submit within 15 days after the end of each quarter) (subparagraph 10.2.).

16.5. Exposure Reports (submit by 2nd workday of each month) (subparagraph 10.6.).

16.6. Supplemental Work Schedules for Cleaning Parks (submit prior to initiation of work and prior to changing schedules) (paragraph 12.).

16.7. Certificate of Insurance (Section L).

17. BILLING.

17.1. Invoice. The contractor shall submit an invoice at the end of each month, no later than five (5) days after the end of the month of service.

17.1.1. An example invoice is shown at Exhibit 7.

17.1.1.1. All exposure reports shall be submitted before an

invoice will be accepted.

17.1.2. Invoices and supporting documents shall be emailed, delivered, or mailed to the COR at:

William Denton William.R.Denton@usace.army.mil Canton Project Office 64600 N 2466 Rd Canton, OK 73724 mailto:William.R.Denton@usace.army.mil

18. ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS: The Contractor shall be responsible for ensuring all personnel, to include sub-contractor personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR or Contracting Officer within (10) calendar days of contract award (or NTP for construction contracts). In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training, submission of training verification, and pre-screening via E-Verify Program.

18.1. Training materials and verification forms will be provided to the contractor within two business days of Contract Award.

18.2. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 10 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

19. BUILDING SECURITY: The names of contractor personnel authorized to perform work under this contract shall be furnished to the Contracting Officer. Only those persons whose name appears on this list shall be allowed access to buildings. When Government personnel are not present while work is being performed, contractor personnel shall keep buildings locked and refuse entrance to anyone who does not have a key to the buildings. Contractor personnel will be instructed in the operation of intruder alarm systems and will be responsible for correct operation of these devices when work is performed, and Government personnel are not present

20. CHANGES IN NUMBER OF FACILITIES SERVICED. Adjustment in contract price will be negotiated at the request of either party, only if either or both of the following conditions occur.

20.1. Services required are deleted for a period of one (1) month or longer in an entire park.

20.2. Services would cease to be required during natural emergencies or disasters (such as a major flood event or tornado) which would render the PUA’s inaccessible or cause public safety to be a concern, or during a period of prolonged disruption of utility services requiring closure of either partial or entire PUA’s, or in the event of a Temporary Government Shutdown which would close entire PUA’s. In any event, the Contracting Officer or the COR will contact the prime contractor and provide detailed guidance as to how the contractor shall proceed or not proceed with services, depending upon the specific circumstances at the time. Services not able to be performed or not required will not be charged.

EXHIBIT 1

SPECIFICATIONS FOR CONTRACTOR-FURNISHED

MATERIALS AND SUPPLIES

SPECIFICATIONS FOR CONTRACTOR-FURNISHED

MATERIALS AND SUPPLIES

ITEM APPENDIX SPECIFICATION

Hand Soap A Liquid or foam, antibacterial, refills for hand soap dispensers, commercial quality

Hand Soap Dispenser A

(21) adhesive wall mounted dispensers, pump style, commercial quality

Refuse Container Liners A Plastic, at least 2 mil thickness, 8 to 55 gallons.

Tissue Paper A

2-ply bath tissue, non-bleached, natural, septic tank safe, 100% post-consumer waste recycled materials, #100, Fort

Howard co. Or equal.

Tissue Paper A

2-ply bath tissue, non-bleached, natural, septic tank safe, minimum of 500 sheets per roll, 100% post-consumer waste recycled materials, #100, Kleenex Cottonelle or equal.

Towels A

Paper towel roll, rated for quick absorption of liquids and strength used in the kitchen of the main office, and 8” x 800’ roll for dispensers in all office and shop restrooms.

Urinal Deodorant Cake/Mat A Perfumed, commercial quality, septic tank safe.

Vault Toilet Odor Control A Liquid, fragranced, contains properties to neutralize foul odors and help speed the breakdown of biological waste

Vinyl Shower Curtains A Shower Curtain, vinyl, measuring at least 72”x 48”.

EXHIBIT 2

PERFORMANCE REQUIREMENTS

APPENDIX A CLEANING SERVICES

SERVICE REQUIREMENTS PR NO. PERFORMANCE STANDARDS

Dust furniture, shelves, cabinets etc. A1 All surfaces free of dust.

Clean floors Project Office A2 Clean. No litter, mop strands, streaks, swirl marks, or detergent residue left on floors. No splash marks on furniture, walls, baseboards, etc.

Vacuum carpets A3 Clean.

Clean mirrors & glass (other than windows) and stainless-steel surfaces A4 Clean, no streaks.

Clean drinking fountains A6 Clean, sanitary.

Clean windows A7 Clean, no streaks.

Clean light fixtures A8 Clean.

Grounds keeping Project Office A9 Grounds, parking areas, & sidewalks, free of refuse & debris.

Clean exterior of Project Office A10 Clean, free of dirt, dead insects, insect nests, arachnid webs, and bird droppings

Refuse collection Project Office A11 Containers empty. Liners clean and not torn.

Kitchen A13 Odor-free. Sink, counters, microwave, faucet, and refrigerator cleaned.

Check trash cans for leaked residue.

Door handles and light switches A14 Wiped down and sanitized

Clean interior of waterborne toilets, showers, restrooms and change houses

A15

Clean. Floors, walls, toilet fixtures, sinks, and showers sanitary. No standing water on floors. Free of graffiti. Supply of hand soap and tissue for toilets is adequate until next cleaning day. .

Clean interior of vault toilets A16

Clean. Odor free. Floors, walls, and toilet fixtures sanitary. No standing water on floors. Free of graffiti. Supply of tissue for toilets is adequate until next cleaning day.

Clean exterior of toilets, showers, change houses, & overlook(s) A17 Clean. Free of graffiti. Includes sidewalks.

APPENDIX A CLEANING SERVICES

SERVICE REQUIREMENTS PR NO. PERFORMANCE STANDARDS

Monitor toilet vaults A18 For odor control needs. Vault waste exceeding specified 3 feet limit are reported.

Clean picnic shelters A19

Clean. Free of graffiti. No refuse, debris, or partially burned wood in fireplaces or cookers. Accumulations of ashes do not exceed an average depth of 1 inch in cookers and 2 inches in fireplaces.

Clean picnic & camping sites A20

Clean. No refuse, debris, or partially burned wood in fire rings or cookers. Accumulations of ashes do not exceed an average depth of 1 inch in cookers and 2 inches in fire rings.

Clean trailer dump stations A21 Clean. No refuse or debris in area.

Clean bulletin boards A22 Clean. No streaks on plastic covering. Frame is free of graffiti.

Clean courtesy docks A23 Clean. No refuse or debris in area

Groundskeeping PUAs & access roads A24 No refuse, debris, dead animals, or tires.

Fishing areas A25 No refuse, debris, dead fish, or any items in the water (which are accessible by a garden rake).

Embankment road A26 No refuse, debris, or dead animals.

Amphitheater A27 Clean. No standing water on concrete floors. All facilities and signage free of graffiti. No refuse, debris, or dead animals.

Refuse Collection in Park Areas A28 Containers are not more than ¼ full and contents do not emit strong odors. Liners are clean and not torn.

Refuse Disposal A29 Refuse disposed of at designated dumpsters as directed by the

Contracting Officer.

Report stinging insects & nests A30 All insect nests within 5 feet of facilities or on any buildings are reported.

EXHIBIT 3

QUALITY ASSURANCE REPORT

EXHIBIT 4

QUALITY CONTROL INSPECTION LOG

EXHIBIT 5

EXAMPLE OF ACTIVITY HAZARD ANALYSIS

EXHIBIT 6

WORK SCHEDULE FOR PARK CLEANING

EXHIBIT 7

INVOICE FORMAT

Please see Section J

EXHIBIT 8

PARK MAPS

EXHIBIT 9

TABLES A1-A4

APPENDIX A

1. FACILITIES TO BE SERVICED. The facilities to be serviced under the provisions of this appendix consist of the Project Office, Maintenance Shop Restroom, Overlook Building, contiguous exterior areas, and all park facilities listed in Tables A- 1 thru A-4.

2. FREQUENCIES AND TIMES OF SERVICES. The amount of work required varies with the seasons of the year based on need. The following work period is established to reflect changes in inventory of facilities and/or frequency of services from season to season.

2.1. Winter Period (1 November through 31 March). Services for the Project

Office, Maintenance Restroom, and Overlook Building are to be performed bi-weekly on Sunday and Wednesday between 4:30 p.m. and 8:00 a.m. No services for parks or recreational areas will be required during this period.

2.2. Summer Period (1 April through 31 October).

2.2.1. Services for the Overlook Building Restrooms and Grounds are to be performed daily.

2.2.2. Services for the Project Office and Maintenance Restroom are to be performed bi-weekly on Sunday and Wednesday between 4:30 p.m. and 8:00 a.m.

2.2.3. The contractor shall begin work no earlier than 7 a.m. in campground areas and shall complete work by 3 p.m., except those toilets requiring second cleanings shall be cleaned the first time no later than 11:00 a.m. each cleaning day.

2.2.4. Second cleanings of toilets shall be performed in accordance with subparagraphs 3.5.1.3 through 3.5.1.8 (Appendix A), between 3 p.m. and 6 p.m.

TABLE A-1 Required Frequencies of Services Winter Period (1 November through 31 March).

TABLE A-2 Facilities Inventory Winter Period

TABLE A-3 Required Frequencies of Services Summer Period (1 April through 31 October).

TABLE A-4 Facilities Inventory Summer Period

2.2.5. If the frequency is stated as weekly, biweekly, monthly, semimonthly, or 3 times per week, the contractor shall perform the required services on any day, Monday through Friday.

3. DESCRIPTION OF WORK. The contractor shall perform the following work:

3.1. Interior Areas of Project Office, Maintenance Restroom, and Overlook Building

3.1.1. Each cleaning day. Empty trash receptacles; check and fill paper towel dispenser in kitchen area; clean sinks and counter tops; clean drinking fountains; vacuum carpeted floors; and clean tile and cement floors. Spot remover shall be used to remove spills from carpeted floors. Electronic equipment such as: computers, typewriters, radio, videocassette recorder, digital video disk player, and copy machines shall not be cleaned.

3.1.2. Weekly. Dust office furniture, windowsills, door frames, displays, cabinets, shelves, and pictures. Remove cobwebs and/or spider webs from windows, walls, and ceiling surfaces. Clean exterior surfaces of refrigerator, ice maker, stove, freezer, and microwaves.

Windows, inside and out, including storm windows, shall be cleaned. Empty document shredder receptacle.

3.1.3. Quarterly. Clean the interior of refrigerator. Window blinds shall be dusted. Clean light fixtures and ceiling fans. Clean vent covers.

Clean upholstered chairs.

3.1.4. Semi-annually. Shampoo carpeted floors and area rugs; spot remover shall be used to remove soiled spots.

3.2. Restrooms.

3.2.1. Each cleaning day. Clean mirrors, stainless steel surfaces, and plumbing fixtures. A disinfectant shall be used to eliminate odor and minimize health hazards on all surfaces to include but not limited to toilet surfaces, doorknobs, and sink faucets. Empty trash receptacles. Soap, paper towels, and toilet tissue dispensers shall be checked and filled if necessary. Wet-mop floors. Excess water shall be removed from floors.

3.2.2. Weekly. Clean partitions and shower stalls. Biological formations and resultant stains shall be removed from partitions.

3.2.3. Quarterly. Clean vent covers.

3.3. Exterior Areas Project Office, Maintenance Restroom, and Overlook. Each cleaning day trash, debris, and accumulations of small litter shall be picked

up. Sidewalks shall be swept clean, including the entirety of the concrete porch of the Office Building. Refuse and debris shall be removed from lawn areas to the South and East of the building extending to the edge of the road. Main entrance doors and the East and West windows shall be cleaned at the front of the Office Building and the Overlook Building. The bulletin boards and/or brochure dispensers shall be cleaned to remove webs, debris, and dust.

3.3.1. Semi-annually. Clean Exterior of Project Office Building ensuring that the exterior of the building is free of dirt, dead insects, insect nests, arachnid webs, and bird droppings

3.4. Refuse Disposal. The contractor shall dispose of all refuse collected at the Project Office and at the Overlook in the provided dumpster.

3.5. Parks and Recreational Facilities.

3.5.1. Toilets and Change houses.