Sol_75N98027Q00039.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

National Institutes of Health OD - Office of Logistics and Acquisition Operations 6100 Executive Blvd., Room 6B05 Bethesda, MD 20892-7511

75N98027Q00039

NICHOLAS CAPOBIANCO

+10

000-000000

10/27/2026

11/11/2026 0900 ES

Multiple

The purpose of this NON-COMPETITIVE

COMBINED SYNOPSIS / SOLICITATION is to provide NHLBI with Preventative

Maintenance Service & Support for

Mosquito Nanoliter Liquid Handlers

(PB1629 & PB1630)

Period of Performance: 11/13/2026 to

11/12/2027

The following FAR clauses and Provisions are applicable to this award.

FAR 52.204-13 System for Award

Management Maintenance (Oct 2018);

FAR 52.204-18 Commercial and Government

Entity Code Maintenance (Aug 2020);

Continued...

1 6

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

75N98027Q00039

HHSAR 352.222-70, Contractor Cooperation in

Equal Employment Opportunity Investigations

(Dec 2015).

FAR 52.212-4 Contract Terms and Conditions -In addition to all the applicable commercial

Products and Commercial Services (Nov 2023)

FAR 52.217-8 Option to Extend Services (Nov

1999)

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE

NON-COMPETITIVE COMBINED SYNOPSIS / SOLICITATION

Title: Preventative Maintenance Service & Support for Mosquito Nanoliter Liquid Handlers

(PB1629 & PB1630)

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a separate written solicitation will not be issued.

(ii) The solicitation number is 75N98027Q00039. This solicitation is issued as a Notice of Intent (NOI) for a non-competitive combined synopsis/solicitation to award a contract or purchase order without providing for full and open competition (including brand-name, if applicable).

This acquisition is conducted under the authority of FAR 12.603, Streamlined Solicitation for Commercial Products or Commercial Services, and is not expected to exceed the simplified acquisition threshold. Additional authority includes 41 U.S.C. 1901 and FAR 6.302-3(a)(2)(ii) / FAR 13.106-1(b)(1).

The National Institutes of Health (NIH), Office of the Director, Office of Acquisitions, intends to negotiate and award a firm-fixed-price purchase order on a non-competitive basis to SPT Labtech, 677 Arrow Grand Circle, Covina, CA 91722 for a 12-month preventative maintenance service and support agreement (Reliance Service Agreement) for two (2) Mosquito nanoliter liquid handlers (PB1629 & PB1630). The Mosquito liquid handlers are proprietary instruments manufactured exclusively by SPT Labtech. SPT Labtech is the Original Equipment Manufacturer (OEM) and the sole source capable of providing OEM-certified and trained field service engineers, genuine OEM replacement parts, factory calibration, and proprietary software upgrades required to maintain the operational precision and accuracy of the equipment without voiding OEM support or compromising critical crystallographic research continuity.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01, effective 03/13/2026.

(iv) The associated NAICS code is 811210 (Electronic and Precision Equipment Repair and Maintenance), and the small business size standard is $34.0 Million. This requirement is not set aside for small business.

(v) Description of Requirement:

The National Heart, Lung, and Blood Institute (NHLBI), Biochemistry and Biophysics Center, Laboratory of Nucleic Acids requires a 12-month preventative maintenance and support service agreement (Reliance Service Agreement) for two (2) Government-owned SPT Labtech Mosquito nanoliter liquid handlers (PB1629 and PB1630), which are critical for high-precision nanoliter pipetting of crystallization mixtures and biological samples used in X-ray crystallography studies of RNA, DNA, and their complexes.

• Period of Performance: 11/13/2026 – 11/12/2027 (12 months)

• Scope of Services & Contractor Requirements:

o One (1) annual preventative maintenance (PM) visit per instrument performed by an OEM-certified SPT Labtech field service engineer, plus unlimited on-site emergency visits in the event of electrical or mechanical breakdown requiring repair or replacement.

o Repair and replacement of malfunctioning Mosquito parts using genuine OEM components.

o Precision factory calibration of the Mosquito robots to ensure highly reproducible and accurate nanoliter pipetting.

o Cleaning of sensitive robotic components.

o Equipment modifications (e.g., installation of additional modules) and relocation of the robots if workspace redesign is planned or experimental setups change between the room-temperature lab and cold room.

o Remote technical support, software troubleshooting (on-site and remote), and proprietary software upgrades to ensure optimal performance.

• Reporting Requirements and Deliverables:

o At the conclusion of each service visit, the field service engineer shall provide a written summary report detailing the time to respond, a summary of the problem, a summary of the service performed, a list of parts required/used, and a report on all corrective actions taken.

(vi) Delivery / Performance Location:

National Institutes of Health (NIH) / NHLBI Laboratory of Nucleic Acids Building 50, Basement Level, Room B235B (Room Temperature) and Room B235D (Cold Room) 50 South Drive Bethesda, MD 20892

(vii) [Reserved]

(viii) FAR 52.204-7, System for Award Management, applies to this acquisition.

(ix) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Items, applies to this acquisition.

(x) The provision at FAR 52.212-2, Evaluation—Commercial Items, applies to this acquisition.

(a) A written notice of award or acceptance of an offer, issued to the successful offeror within the time specified in the offer, shall result in a binding contract without further action by either party. The Government reserves the right to accept any offer (or part of an offer) before the expiration date, whether or not discussions are conducted, unless a written notice of withdrawal is received prior to award.

(b) Interested parties capable of meeting all requirements of the Statement of Work— including written verification of OEM authorization/certification from SPT Labtech, access to new genuine OEM replacement parts, factory calibration tools, and legal access to proprietary SPT Labtech software upgrades—may submit a capability statement and quotation for consideration by the Government. A determination by the Government not to compete this proposed purchase order based upon responses to this notice is solely within the discretion of the Government.

(xi) FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

(xii) Additional contract requirements or terms and conditions, as determined necessary by the Contracting Officer and consistent with customary commercial practices: FAR 52.212- 5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders— Commercial Products and Commercial Services, applies to this acquisition.

(xiii) The Defense Priorities and Allocations System (DPAS) is not applicable to this requirement.

(xiv) Submission Requirements:

Responses must include sufficient information to demonstrate the respondent’s capability to provide the required product or service. Price quotations shall include, at a minimum:

unit price, list price, shipping and handling costs, delivery timeframe after award, delivery terms, prompt payment discount terms, F.O.B. point (destination or origin), product or catalog numbers, product descriptions, and any other relevant information.

Evaluation factors may include, but are not limited to: past performance, technical capability, special features, trade-in considerations, expected lifecycle, warranty, maintenance availability, and environmental or energy efficiency considerations.

Respondents claiming to be manufacturers or authorized resellers/service providers of a specified brand-name product must provide:

(a) Product, catalog, model, and/or part number(s);

(b) Product/service description;

(c) Documentation demonstrating that the offered item/service meets all required salient characteristics (including verifiable proof of SPT Labtech OEM engineer certification and access to proprietary software updates and genuine OEM parts);

(d) Quantity;

(e) Estimated price or cost;

(f) Shipping, handling, and/or installation charges; and

(g) Delivery/service timeframe after receipt of order.

Responses must also include the Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and business size certification. All offerors must be actively registered in the System for Award Management (SAM) at www.sam.gov.

All responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency.

All responses must be received by November 11, 2026 at 9:00 AM EST and must reference solicitation number 75N98027Q00039. Responses may be submitted electronically to nicholas.capobianco@nih.gov.

(xv) Point of Contact:

Nicholas Capobianco Contracting Specialist National Institutes of Health Email: nicholas.capobianco@nih.gov https://www.google.com/url?q=http%3A%2F%2Fwww.sam.gov mailto:nicholas.capobianco@nih.gov mailto:nicholas.capobianco@nih.gov

Title