Sol_75N98027Q00022.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

National Institutes of Health OD - Office of Logistics and Acquisition Operations 6100 Executive Blvd., Room 6B05 Bethesda, MD 20892-7511

75N98027Q00022

NICHOLAS CAPOBIANCO

+10

000-000000

10/21/2026

11/05/2026 0900 ES

Multiple

The purpose of this NON-COMPETITIVE

COMBINED SYNOPSIS / SOLICITATION is to provide NHLBI with Service and

Maintenance of Lorrca Machine (RR

Mechatronics) for Red Cell Physiology

Assays.

The following FAR clauses and Provisions are applicable to this award.

FAR 52.204-13 System for Award

Management Maintenance (Oct 2018);

FAR 52.204-18 Commercial and Government

Entity Code Maintenance (Aug 2020);

HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity

Continued...

1 9

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

75N98027Q00022

Investigations (Dec 2015).

FAR 52.212-4 Contract Terms and Conditions -In addition to all the applicable commercial

Products and Commercial Services (Nov 2023)

FAR 52.217-8 Option to Extend Services (Nov

1999)

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE

To avoid delay in payment, all invoices must be uploaded into the invoicing processing platform

(IPP) (https://www.ipp.gov). The invoice must match the line item description on the purchase order. It must also state that payment is to be made using a three-way match.

NON-COMPETITIVE COMBINED SYNOPSIS / SOLICITATION

Title: Service and Maintenance of Lorrca Machine (RR Mechatronics) for Red Cell Physiology Assays

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a separate written solicitation will not be issued.

(ii) The solicitation number is 75N98027Q00022. This solicitation is issued as a Notice of Intent (NOI) for a non-competitive combined synopsis/solicitation to award a contract or purchase order without providing for full and open competition (including brand-name, if applicable).

This acquisition is conducted under the authority of FAR 12.603, Streamlined Solicitation for Commercial Products or Commercial Services, and is not expected to exceed the simplified acquisition threshold. Additional authority includes 41 U.S.C. 1901 and FAR 6.302-3(a)(2)(ii).

The National Institutes of Health (NIH), Office of the Director, Office of Acquisitions, intends to negotiate and award a firm-fixed-price purchase order on a non-competitive basis to Mechatronics USA LLC, 20 Altieri Way, Unit 4, Warwick, RI 02886, for a one-year full-service maintenance contract for the Lorrca ektacytometer (RR Mechatronics), including annual preventive maintenance and all corrective repairs, labor, travel, and non-consumable parts. Mechatronics USA LLC is the original equipment manufacturer's sole U.S. sales and service provider; system software, calibration, and proprietary parts are restricted to the manufacturer and its certified partners, and no other responsible source is capable of performing the required service.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01, effective 03/13/2026.

(iv) The associated NAICS code is 334516, Analytical Laboratory Instrument Manufacturing, and the small business size standard is 1,000 employees. This requirement is not set aside for small business.

(v) Description of Requirement: The National Institutes of Health, NHLBI Sickle Cell Branch, requires a one-year full-service maintenance contract for its Lorrca ektacytometer (RR Mechatronics), an instrument used to assess red blood cell deformability and aggregation under varying shear stress and oxygenation conditions in support of red cell physiology research in Sickle Cell Disease. The requirement includes one (1) annual on-site preventive maintenance (PM) visit consisting of optical system cleaning, laser alignment, motor inspection and testing, EC cell calibration, tubing replacement, and general system performance verification, with issuance of a Quality Control (QC) certificate and field service report upon completion. The requirement also includes all corrective maintenance for the period of performance, including labor, travel, and replacement of defective non-consumable parts, as well as remote diagnostic and technical support. Period of performance is one (1) year from date of award.

(vi) Delivery Location: National Institutes of Health, 10 Center Drive, Building 10, Room 6S241, Bethesda, MD 20892.

(vii) [Reserved]

(viii) FAR 52.204-7, System for Award Management, applies to this acquisition.

(ix) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Items, applies to this acquisition.

(x) The provision at FAR 52.212-2, Evaluation—Commercial Items, applies to this acquisition.

(a) A written notice of award or acceptance of an offer, issued to the successful offeror within the time specified in the offer, shall result in a binding contract without further action by either party. The Government reserves the right to accept any offer (or part of an offer) before the expiration date, whether or not discussions are conducted, unless a written notice of withdrawal is received prior to award.

(xi) FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

(xii) Additional contract requirements or terms and conditions, as determined necessary by the Contracting Officer and consistent with customary commercial practices: None.

(xiii) The Defense Priorities and Allocations System (DPAS) is not applicable to this requirement.

(xiv) Submission Requirements: Responses must include sufficient information to demonstrate the respondent's capability to provide the required service. Price quotations shall include, at a minimum: unit price, list price, shipping and handling costs, delivery timeframe after award, delivery terms, prompt payment discount terms, F.O.B. point (destination or origin), product or catalog numbers, product descriptions, and any other relevant information.

Evaluation factors may include, but are not limited to: past performance, technical capability, special features, trade-in considerations, expected lifecycle, warranty, maintenance availability, and environmental or energy efficiency considerations.

Respondents claiming to be manufacturers or authorized resellers of a specified brand-name product must provide: (a) Product, catalog, model, and/or part number(s); (b) Product description; (c) Documentation demonstrating that the offered item meets all required salient characteristics; (d) Quantity; (e) Estimated price or cost; (f) Shipping, handling, and/or installation charges; and (g) Delivery timeframe after receipt of order.

Responses must also include the Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and business size certification. All offerors must be actively registered in the System for Award Management (SAM) at www.sam.gov.

All responses must be received by November 5, 2026, 9:00 AM EDT, and must reference solicitation number 75N98027Q00022. Responses may be submitted electronically to nicholas.capobianco@nih.gov.

(xv) Point of Contact: Nicholas Capobianco, Contracting Specialist, National Institutes of Health. Email: nicholas.capobianco@nih.gov mailto:nicholas.capobianco@nih.gov mailto:nicholas.capobianco@nih.gov

Statement of Work (SOW)

1. Project Title

Service and Maintenance of Lorrca Machines (RR Mechatronics ) for Red Cell Physiology Assays

2. Introduction and Background

Sickle Cell Disease (SCD) is an inherited hemoglobin disorder characterized by abnormal red blood cell deformability, increased rigidity, and sickling of red blood cells, leading to vaso-occlusion and hemolysis. These changes in red cells contribute to recurrent pain episodes, progressive organ damage, and a range of other clinical complications associated with the disease.

The Lorrca Machine is a specialized instrument used to assess red blood cell deformability and aggregation under varying shear stress and oxygenation conditions, providing detailed insights into red cell physiology. Lorrca measurements are particularly valuable for quantifying disease severity and monitoring functional improvements in red blood cells in SCD. These assays are also highly relevant to monitor the effectiveness of treatment in SCD.

3. Statement of Need and Objectives

Red cell physiology assays using the Lorrca Machine are highly sensitive and provide valuable insights into disease severity and prognosis in Sickle Cell Disease. Proper maintenance and regular servicing of the instrument are essential to ensure optimal performance and reliable results.

4. Product Specifications/Features/Salient Characteristics

Full-Service Contract:

This covers the annual preventive maintenance (PM) as well as all future repairs and parts for the duration of the contract.

5. General Contractor Responsibilities

i. Preventive Maintenance (PM)

RR Mechatronics (RRM) shall provide one (1) annual on-site preventive maintenance visit, which includes:

• Optical system cleaning

• Laser alignment

• Motor inspection and testing

• EC cell calibration

• Replacement of tubing

• General system performance verification Upon completion, RRM shall issue:

• A Quality Control (QC) Certificate upon successful completion

• A Field Service Report

ii. Troubleshooting & Technical Support

a. Initial Reporting Customer shall initiate service requests via: Email and 24/7 Support Line

b. Remote Diagnostics RRM will schedule a remote diagnostic session.

c. Escalation to On-Site Service On-site service will be dispatched only if RRM determines that the issue cannot reasonably be resolved remotely. RRM retains sole discretion to determine whether on-site service is necessary.

iii. Corrective Maintenance (Repairs) If Covered Equipment experiences mechanical or electronic failure under normal operating conditions:

• All labor and travel expenses are included

• RRM will use commercially reasonable efforts to restore the system to factory performance specifications RRM may, at its discretion:

• Repair or replace defective components

• Install refurbished parts of equal or greater performance

iv. Spare Parts Replacement of defective non-consumable parts is included at no additional charge.

v. Software Support (Laptop) RRM shall provide support limited to ensuring proper operation of the LoRRca system software.

6. Delivery or Performance Location

10 Center Drive, Building 10, Room 6S241 Bethesda, MD 20892

7. Delivery Date

1 Year Period of Performance – Annual PM

8. Inspection and Acceptance

The research team will review all deliverables provided by RR Mechatronics including optimal performance of the machine, calibration of the machine and relevant software as needed, and quality control.

Deliverables will be inspected to ensure optimal performance and reliable results by the Lorrca instrument.

Acceptance will occur once the deliverables have been reviewed and determined to meet the requirements of the project.

9. Point of Contact

Dr. Rudra Ray, rudra.ray@nih.gov, 240-591-9427 Dr. Swee Lay Thein, sweelay.thein@nih.gov

10. Security

No protected health information and patient data will be shared with the contractor. No special security or facility clearance is required. The contractor will abide by the standard laboratory practices and institutional data protection policies.

mailto:rudra.ray@nih.gov mailto:sweelay.thein@nih.gov

11. Government Furnished Property (GFP) and Government Furnished Information (GFI)

12. Invoices

• Two-Way Invoices: The Contractor shall submit invoices to the Department of Treasury’s Invoice Processing Platform (IPP) at:

1. https://www.ipp.gov and

2. NHLBIContractsBranchB@mail.nih.gov

• Three-Way Invoices: The Contractor shall submit invoices to the Department of Treasury’s Invoice Processing Platform (IPP) at https://www.ipp.gov

• Invoices shall be submitted on a monthly basis no later than 10 business days after the billing cycle of the previous month.

• Invoices shall include only those services rendered during the billing period.

• Invoices shall be billed at the rates, and in accordance with the Contract Line Item Number (CLIN), as listed in the Schedule of Items.

• The Contractor shall submit invoices to the Department of Treasury’s Invoice Processing

Platform (IPP) at https://www.ipp.gov https://www.ipp.gov/ mailto:NHLBIContractsBranchB@mail.nih.gov https://www.ipp.gov/ https://www.ipp.gov/

Title