Sol_75N98026R00114.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3.AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4.

FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED.

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

DATED.

OFFER

ADDENDA

ADDENDA

75N98026R00114

See Schedule See Schedule

National Institutes of Health Div. Simplified Acq. Policy & Services, OALM 6701 Rockledge Drive, RK II, 4th floor Bethesda, MD 20817

07/27/2026 1400 ET

MICHELE JOHNSON

+1 301 435 1980

OD/OALM

MICHELE D. JOHNSON

423450

07/08/2026

Period of Performance: 08/21/2026 to

02/20/2032

1 Base Year-Fixed Price Preventive Maintenance

(August 21, 2026 - August 20, 2027)

Delivery To: 1416/CoreyCosgrove

Continued...

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

ACCEPTED,

Product/Service Code: Z2JZ

Product/Service Description: REPAIR OR

ALTERATION

OF MISCELLANEOUS BUILDINGS

Period of Performance: 08/21/2026 to

08/20/2027

2 Base Year-Non-Recurring IDIQ-(August 21, 2026 ¿

August 20, 2027)

Delivery To: 1416/CoreyCosgrove

Product/Service Code: Z2JZ

Product/Service Description: REPAIR OR

ALTERATION

OF MISCELLANEOUS BUILDINGS

Period of Performance: 08/21/2026 to

08/20/2027

3 Option Year 1-Fixed Price Preventive

Maintenance of Medical Gas System (August 21, 2027- August 20, 2028)

Delivery To: 1416/CoreyCosgrove

(Option Line Item)

Product/Service Code: Z2JZ

Product/Service Description: REPAIR OR

ALTERATION

OF MISCELLANEOUS BUILDINGS

Period of Performance: 08/21/2027 to

08/20/2028

4 Option Year 1-Non-Recurring IDIQ (August 21, CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

2027 - August 20, 2028)

Delivery To: 1416/CoreyCosgrove

(Option Line Item)

Product/Service Code: Z2JZ

Product/Service Description: REPAIR OR

ALTERATION

OF MISCELLANEOUS BUILDINGS

Period of Performance: 08/21/2027 to

08/20/2028

5 Option Year 2-Fixed Price Preventive

Maintenance of Medical Gas System (August 21, 2028 - August 20, 2029)

Delivery To: 1416/CoreyCosgrove

(Option Line Item)

Product/Service Code: Z2JZ

Product/Service Description: REPAIR OR

ALTERATION

OF MISCELLANEOUS BUILDINGS

Period of Performance: 08/21/2028 to

08/20/2029

6 Option Year 2-Non-Recurring IDIQ (August 21, 2028 - August 20, 2029)

Delivery To: 1416/CoreyCosgrove

(Option Line Item)

Product/Service Code: Z2JZ

Product/Service Description: REPAIR OR

ALTERATION

OF MISCELLANEOUS BUILDINGS

Period of Performance: 08/21/2028 to

08/20/2029

7 Option Year 3-Fixed Price Preventive

Maintenance of Medical Gas System (August 21, 2029 - August 20, 2030)

Delivery To: 1416/CoreyCosgrove

(Option Line Item)

Product/Service Code: Z2JZ

Product/Service Description: REPAIR OR

ALTERATION

OF MISCELLANEOUS BUILDINGS

Period of Performance: 08/21/2029 to

08/20/2030

8 Option Year 3-Non-Recurring IDIQ (August 21, 2029 - August 20, 2030)

Delivery To: 1416/CoreyCosgrove

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

(Option Line Item)

Product/Service Code: Z2JZ

Product/Service Description: REPAIR OR

ALTERATION

OF MISCELLANEOUS BUILDINGS

Period of Performance: 08/21/2029 to

08/20/2030

9 Option Year 4-Fixed Price Preventive

Maintenance of Medical Gas System (August 21, 2030 - August 20, 2031)

Delivery To: 1416/CoreyCosgrove

(Option Line Item)

Product/Service Code: Z2JZ

Product/Service Description: REPAIR OR

ALTERATION

OF MISCELLANEOUS BUILDINGS

Period of Performance: 08/21/2030 to

08/20/2031

10 Option Year 4-Non-Recurring IDIQ (August 21, 2030- August 20, 2031)

Delivery To: 1416/CoreyCosgrove

(Option Line Item)

Product/Service Code: Z2JZ

Product/Service Description: REPAIR OR

ALTERATION

OF MISCELLANEOUS BUILDINGS

Period of Performance: 08/21/2030 to

08/20/2031

11 Option Year 5-Fixed Price Preventive

Maintenance of Medical Gas System (August 21, 2031 ¿ February 20, 2032)

Delivery To: 1416/CoreyCosgrove

(Option Line Item)

Product/Service Code: Z2JZ

Product/Service Description: REPAIR OR

ALTERATION

OF MISCELLANEOUS BUILDINGS

Period of Performance: 08/21/2031 to

02/20/2032

12 Option 5-Non-Recurring IDIQ (August 21, 2031 -

February 20, 2032)

Delivery To: 1416/CoreyCosgrove

(Option Line Item)

Product/Service Code: Z2JZ

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

Product/Service Description: REPAIR OR

ALTERATION

OF MISCELLANEOUS BUILDINGS

Period of Performance: 08/21/2031 to

02/20/2032

PART I - THE SCHEDULE

THE INFORMATION SET FORTH IN SECTION A - SOLICITATION/CONTRACT FORM,

HEREIN CONTAINS IMPORTANT INFORMATION FOR ANY OFFEROR INTERESTED IN

RESPONDING TO THIS SOLICITATION. ANY CONTRACT RESULTING FROM THIS

SOLICITATION WILL INCLUDE IN ITS SECTION A - SOLICITATION/CONTRACT FORM,

ACCOUNTING, APPROPRIATION, AND GENERAL INFORMATION APPLICABLE TO THE

CONTRACT AWARD.

THE CONTRACT SCHEDULE SET FORTH IN SECTIONS B THROUGH H, HEREIN, CONTAINS

CONTRACTUAL INFORMATION PERTINENT TO THIS SOLICITATION. IT IS NOT AN EXACT

REPRESENTATION OF THE CONTRACT DOCUMENT THAT WILL BE AWARDED AS A

RESULT OF THIS SOLICITATION. THE CONTRACT COST OR PRICE AND

OTHER CONTRACTUAL PROVISIONS PERTINENT TO THE OFFEROR (i.e. those relating to the organizational structure [e.g. Non-Profit, Commercial] and specific cost authorizations unique to the Offeror's proposal and requiring Contracting Officer Prior Approval) WILL BE DISCUSSED IN THE

NEGOTIATION PROCESS AND WILL BE INCLUDED IN THE RESULTANT CONTRACT. THE

ENCLOSED CONTRACT SCHEDULE IS INTENDED TO PROVIDE THE OFFEROR WITH THE

NECESSARY INFORMATION TO UNDERSTAND THE TERMS AND CONDITIONS OF THE

RESULTANT CONTRACT.

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

ARTICLE B.1. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES

Medical Gas and Vacuum Services at National Institute of Health (NIH) at Bethesda, Maryland

ARTICLE B.2. PRICES/COSTS

CLIN Description Price

Base Year-Fixed Price Preventive Maintenance (August 21, 2026 - August 20, 2027) $

Base Year-Non-Recurring IDIQ (August 21, 2026 – August 20, 2027) $

Option Year 1-Fixed Price Preventive Maintenance of Medical Gas System (August 21, 2027 – August 20, 2028) $

Option Year 1-Non-Recurring IDIQ (August 21, 2027 - August 20, 2028) $

Option Year 2-Fixed Price Preventive Maintenance of Medical Gas System (August 21, 2028 - August 20, 2029) $

Option Year 2-Non-Recurring IDIQ (August 21, 2028 - August 20, 2029) $

Option Year 3-Fixed Price Preventive Maintenance of Medical Gas System (August 21, 2029 - August 20, 2030) $

Option Year 3-Non-Recurring IDIQ (August 21, 2029 - August 20, 2030) $

Option Year 4-Fixed Price Preventive Maintenance of Medical Gas System (August 21, 2030 - August 20, 2031) $

Option Year 4-Non-Recurring IDIQ (August 21, 2030- August 20, 2031) $

Option Year 5-Fixed Price Preventive Maintenance of Medical Gas System (August 21, 2031 – February 20, 2032) $

Option 5-Non-Recurring IDIQ (August 21, 2031 - February 20, 2032) $

Total Price Base + Option Years $

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

ARTICLE-C.1. DESCRIPTION-SPECIFICATION-WORKSTATEMENT-PERFORMANCE

WORK STATEMENT

Independently and not as an agent of the Government, the Contractor shall be required to furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government, as needed to perform the Performance Work Statement attached hereto and made a part of this Solicitation.

DEFINITIONS

ORF Office of Research Facilities CO Contracting Officer COR Contracting Officer Representative SOW Statement of Work QC Quality Control

STATEMENT OF WORK

PROJECT TITLE: C116115 – (1) MEDICAL GAS AND VACUUM (MGV) SYSTEMS

INSPECTION, TESTING, MAINTENANCE (ITM) AND REPAIR SERVICES;

(2) Laboratory Air and Vacuum Systems ITM AND REPAIR SERVICES;

(3) INSTRUMENT AIR ITM AND REPAIR SERVICES; (4) VARIABLE FREQUENCY DRIVE

(VFD) ITM AND REPAIR SERVICES FOR MGV SYSTEMS; (5 ) OUTLET, Valve and Alarm TESTING and (6) Service Valves FOR MGV and INSTRUMENT AIR SYSTEMS FOR BUILDING

10, CLINICAL CENTER COMPLEX AT NIH BETHESDA CAMPUS

B.1 BRIEF DESCRIPTION OF SUPPLIES OR SERVICES

This Indefinite Delivery/Indefinite Quantity (IDIQ)/Firm-Fixed Price contract is intended to create a multi-year contracting mechanism to provide the following services on medical gas and medical vacuum piping systems and source equipment. Maintenance services to include, but not limited to inspection, testing, maintenance (ITM) repair, replacement and/or modification, and certification of: (1) medical gas and vacuum (MGV) systems and source system components; (2) laboratory vacuum and air systems and source system components; (3) instrument air systems and source system components; (4) variable frequency drive (VFD), which support MGV systems; and (5) outlet, valve and alarm testing for MGV and instrument air systems This task will be performed in the Clinical Center (CC), Ambulatory Care Research Facility (ACRF) and Clinical Research Center (Bldg. 10) on the NIH Campus in Bethesda, Maryland. MGV systems include all medical and dental gas and vacuum systems and source system components in Building 10. Medical gas shall apply to all piped systems for oxygen, nitrous oxide, medical air, carbon dioxide, helium, nitrogen, and instrument air. Vacuum systems apply to all piped systems for medical vacuum dental vacuum, waste anesthetic gas disposal (WAGD), laboratory vacuum, and dental low vacuum. NIH MGV inventory is included in attachment 1, laboratory air and laboratory vacuum system are included in attachment 2, and instrument air in attachment 3, variable frequency drives (VFDs) in attachment 4, and outlet testing location and testing frequency (annual/triennial) in attachment 5 and service valve testing and location in attachment 6.

This contract shall comply with current industry standards (e.g. NFPA 99, FGI, NFPA Guideline 5.1.12.3.1.3) and applicable building/facility safety codes for inspection, testing, maintenance and repair of all medical gas and vacuum (MVG) systems and laboratory air and laboratory vacuum systems. System support is to ensure uninterrupted supply of medical gas and vacuum (MVG) and instrument air to support medical and dental equipment for patient care use and to ensure uninterrupted laboratory air and laboratory vacuum capabilities for laboratory services and research support. The contract is intended to establish a cost effective MVG and laboratory air and vacuum management program to ensure timely, optimum operation, and uninterrupted services, lengthen the life expectancy of equipment, and support the NIH Clinical Research Center research mission.

The selected contractor(s) shall have subject matter expertise and provide all resources necessary to perform the specific requirements as defined in the Task Orders. Selected contractor shall adhere to practices which will ensure the highest industry standards of performance, safety, and most energy efficient operation of the equipment and systems, and as necessary to prevent equipment/system failure and extend useful life.

The contractor shall furnish all personnel, facilities, equipment, materials, supplies, and services and otherwise do all things necessary for, or incident to, performance of these requirements in accordance with the statement of work (SOW) provided in Section C of this master IDIQ contract and all TOs issued against this master IDIQ contract.

B.2 PERSONNEL QUALIFICATIONS/CERTIFICATIONS

B.2.1 General Requirements The selected contractor(s) shall have subject matter expertise for the MGV Systems (e.g. mfg.

specifications; mfg. PM recommendations) which support the NIH Clinical Research Center Complex (Bldg. 10) on the NIH-Bethesda campus, current training/certification, and capable of obtaining all resources necessary to perform the specific requirements as defined in the Task Orders.

The contractor shall ensure that all personnel are qualified, trained, and experienced in the types of medical gas and vacuum system requirements, and processes as described herein. All technicians who perform ITM, repair and other related work on the systems and components described in this contract MUST BE ASSE 6010/6020/6030/6040 certified. Examples include:

Medical gas technicians who replace or breach the integrity of the medical gas system shall be a certified ASSE 6040, Professional Qualification Standard for medical Gas Maintenance Personnel and technically competent on the specific equipment as installed at NIH.

Technicians/personnel who perform welding/brazing work shall have Welding and Brazing Qualifications of the ASME Boiler and Pressure Vessel Code or AWS B2.2, Standard for Brazing Procedure and Performance Qualification, both as modified by NFPA 99 sections.

Following any breach of the medical gas system and its repair, the responsible Contractor shall bring in a third party ASSE 6030, Professional Qualifications Standard for Medical Gas Systems Verifiers to verify the system, accordingly to NFPA 99.

Provide training certificates (e.g. ASSE 6010/6020/6030/6040 certifications) for all staff that will routinely be working at NIH during the course of this contract.

Any request for substitution or replacement of key personnel or changes in duties from those cited in the contractor’s original proposal shall be submitted in writing to the Project Officer for approval.

Contractor shall furnish an adequate number of properly trained personnel as well as competent supervision as necessary to provide the proper service level at all times.

All services rendered by contractor, its employees and agents pursuant to this Agreement shall be undertaken and completed in an expeditious, good, and workmanlike manner.

B.2.2 Project Manager Contractor shall assign a project manager capable of representing the contractor in all matters related to successful completion of all task orders satisfactory to the P.O.

The Account Representative:

Shall be the single point of contact Subject of approval of NIH project officer Must have a minimum of five years’ proven experience in inspection/testing, maintenance and repair of medical gas and vacuum (MGV) systems hospital and research facilities similar in size and scope.

Shall be permanently assigned to this work, for the duration of the contract Shall represent the contractor, and all directions given to the project manager shall be as if given to the contractor.

Shall be readily available to provide information and assistance as the need may arise to NIH.

The contractor may not replace the project manager without prior written notification to the PO.

B.3 CONTRACT SPECIFICS

This is an Indefinite Delivery Indefinite Quantity contract for service and maintenance for the medical gas and vacuum systems included in attachment 1, laboratory air and laboratory vacuum systems included in attachment 2, instrument air systems in attachment 3, Variable Frequency Drives (VFD) included in attachment 4, and outlet testing for MGV systems as specified by location and frequency in attachment 5 and service valve testing in attachment 6 for one-year base period and four one-year option periods.

Task orders will be issued by the Contracting Officer (CO) for individual specified tasks beyond what is included in section C of this scope of work.

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 PROJECT SCOPE

C.1.2 Preventative Maintenance Services. The contractor shall provide preventive and corrective maintenance services for medical gas and vacuum (MGV) systems, laboratory air and laboratory vacuum, and instrument air for specified systems, variable frequency drives in support of specified systems in identified locations in the Clinical Research Center Complex (building 10) of the NIH- Bethesda Campus including, but not limited to Develop a comprehensive Preventive Maintenance Program (PMP) for specified medical gas and vacuum systems, laboratory air and laboratory vacuum, and instrument air for specified systems, based on the maintenance recommendations found in the NFPA 99 Annex or ASSE Series 6000 Annex D.

Preventive maintenance program shall minimize equipment repairs and maintenance costs as well as ensure uninterrupted facility operations through improved preventive (PM) and predictive maintenance (PdM) measures.

Program (PMP and PdM) technical approach details shall be submitted in response to this base contract agreement and will be reviewed and approved by the start of the contract.

Inspect, test and maintain/service all MGV systems identified in Medical Air and Vacuum Source Equipment list (attachment 1) and Laboratory Air and Vacuum Systems Equipment List (attachment 2), Instrument Air Equipment List (attachment 3), Variable Frequency Drives list (attachment 4), MGV outlet, valve and alarm locations and testing frequency (attachment 5), and service valve testing (attachment 6) IAW the manufacturer’s recommendations, prevailing industry standards, NIH requirements, and local, state, national, and international (where applicable) codes.

Inspection and testing procedures will be clearly defined by the Contractor and approved at the start of the contract.

Conduct and document annual inspection of systems/equipment to ensure compliance with industry standard requirements (e.g. ASSE).

Inspect and service from the source (including the source) to the outlets/inlets (including the outlet/inlet) for the medical vacuum, dental vacuum, waste anesthetic gas disposal (WAGD), laboratory vacuum and dental low vacuum and medical air systems; from the pigtails at the manifold (including pigtails) to the outlets/inlets (including the outlet/inlet) for nitrous oxide, carbon dioxide, helium and nitrogen systems; from the source valve (including the source to the outlets (including the outlets) for the oxygen system. Inspect and service to the source valve, the medical vacuum, dental vacuum, waste anesthesia gas disposal (WAGD), medical air from the pigtails at the manifold (including pigtails) to the source valve the nitrous oxide and nitrogen systems.

Conduct periodic outlet, valve and alarm testing services for MGV systems as specified by location and frequency in attachment 5 and attachment 6 and IAW with industry standards and manufacturer guidelines. Outlet testing shall achieve 100% completion rate within testing frequency schedule as outlined in attachment 5. Outlet testing shall be performed using government owned and provided equipment. The Government shall provide training on outlet testing equipment at no cost to the contractor.

Conduct an independent Medical Gas, Laboratory Air and Vacuum, Instrument Air, variable frequency drive (VFDs) and overall system evaluation every 12 months.

C.1.3 System Oversight and Response.

Provide after-hours immediate contact/notification support to assess an emergency situation within two (2) hours after Government notification and be able to respond/ troubleshoot and address or repair any failed items/systems within forty-eight (48) hours after Government notification unless otherwise approved by the Contracting Officer or COR.

After Hours work shall not exceed 12 hours per occasion, unless approved by the PO.

Any overtime work identified by the contractor during the routine duty day must be approved by the PO prior to proceeding, unless emergency dictates otherwise.

Contractor shall provide labor rates for after-hours work which includes after hours (overtime), holidays and weekends.

For estimating purposes, provide costs to respond after-hours and assess 24 times per calendar year.

C.1.4 Repair and Replacement Services. The contractor shall provide repair services for Medical Gas and Vacuum (MGV) systems, Laboratory Air and Vacuum, instrument air, and variable frequency drives for specified systems in identified locations in the Clinical Research Center Complex (building 10) of the NIH-Bethesda Campus including, but not limited to:

Equipment preventive maintenance repairs.

Complete repairs identified through predictive maintenance evaluations.

Complete/conduct comprehensive system repairs, while minimizing down time to system or facility.

Emergency Maintenance/Repair. Be able to provide support within two (2) hours after Government notification to assess an emergency situation and be able to respond/ troubleshoot and address or repair any failed items/systems within forty-eight (48) hours after Government notification unless otherwise approved by the Contracting Officer or COR.

System(s) Replacement and Installation.

In the event of system(s) failure and need for system(s) or MGV related or Laboratory Air and Vacuum, instrument air, Variable Frequency Drive (VFD) and other parts/piping replacement, contractor shall have access to industry experts and designers to not only be able to plan the replacement, but also provide a temporary system or alternative measures to ensure uninterrupted service.

If replacement is determined to be the best approach, quote replacement.

Follow on task will be issued to contractor detailing the project requirements of system replacement.

However, contractor must be capable of providing the following services as part of system replacement/installation.

Contractor must submit a detailed plan demonstrating the execution of this work as part of their technical proposal.

All new equipment/systems must be prepared and installed IAW industry standards for MGV and Laboratory Air and Vacuum, and Instrument Air system requirements of certification/commissioning.

Medical Gas and Vacuum system, Laboratory Air and Vacuum, and Instrument Air outages must be minimized to the maximum extent possible to support building 10 Clinical Research Center 24 hours a day, 7 days a week patient care research mission.

The government’s preference is to have all work in place so that ONE extended outage (less than 24 hours) can occur to connect the systems.

Contractor must demonstrate they can staff and connect all systems within the same outage period.

Installation of new systems must be performed by ASSE Certified 6010 medical gas installer and verified by an ASSE certified 6030 Verifier.

As-Built Drawings. The contractor shall provide changes to as-built drawings to the P.O. for any work performed by contractor or subcontractor personnel which causes changes including, but not limited to, plant layout, piping or equipment design or detection of an error within 15 days of the change. Changes shall consist of marked-up (red-lined) copies of affected drawings.

Perform and complete corrective maintenance associated with repairing MGV system(s), Laboratory Air and Vacuum system(s), and Variable Frequency Drives (VFD) per manufacture recommendations and industry standards; or as directed in a specific task.

C.1.5 Task Management/Documentation/Reporting.

Contractor shall track and document all inspection, testing, and maintenance tasks/activities and visits under this contract in the NIH Integrated Workplace Management System (IWMS).

All tasks or periodic monitoring points will be entered into the system as maintenance routes assigned to systems/equipment, building/location.

All preventive inspection, testing, and maintenance inspections and routes are conducted electronically through a tablet.

Contractor shall generate and manage watchlist and exceptions in the IWMS from failed inspection points and out of range parameters, to include recommended repair actions.

Contractor shall provide and upload all annual/routine inspection reports into the IWMS system within five (5) business days of completing the inspection.

Sample deliverables: As part of the bid package, contractor shall provide samples of inspection and testing checklist/documents for all MGV systems identified in Medical Air and Vacuum Source Equipment (attachment 1), Laboratory Air and Vacuum Systems Equipment (attachment 2), Instrument Air Equipment List (attachment 3), Variable Frequency Drives (attachment 4), and MGV outlet, valve and alarm locations (attachment 5 and attachment 6) IAW the manufacturer’s recommendations, prevailing industry standards, NIH requirements, and local, state, national, and international (where applicable) codes.

It is the expectation that the contractor will provide documentation that as a minimum meets industry standards (e.g. NFPA 99 and ASSE).

It is the contractor’s responsibility to upload these reports as documents associated with the respective pieces of equipment or in the electronic ‘Binder’ within the IWMS system.

C.1.6 Medical Gas and Vacuum System, Laboratory Air and Vacuum System, and/or Instrument Air System Shutdown. In the event of a planned medical gas system shutdown is needed, the contractor shall ensure the following:

Prepare and submit a written shutdown plan which includes, but not limited to the following: (a) identifying the systems to be shutdown, (b) describing/specifying the installation and certification procedures and techniques to be performed (c) identifying prefabrication opportunities (d) identifying valve(s) (in collaboration with the government) the need to be shutdown (e) identifying and verifying the areas to be affected by the shutdown (f) define the duration of the shutdown (e.g. allow for piping work, installer testing, gas activation, and notification to all departments that system is acceptable for patient use)

Acquire/schedule all necessary materials, equipment, labor and outside services required for the shutdown. Provide documentation/memorandum that the equipment and material used are per current NFPA 99 standards/requirements.

Coordinate and schedule all work with COR/ PO / FM. Contractor must meet and coordinate with FM prior to any work scheduled for review.

Notify the P.O. and FM when ready to commence work and work is completed.

Conduct and provide verification test result report per NFPA 99 standards and ASSE requirements to P.O. and FM.

The government’s preference is to have all work in place so that ONE extended outage (less than 24 hours) can occur to connect the systems.

Contractor must demonstrate they can staff and connect all systems within the same outage period.

C.2. GENERAL REQUIREMENTS

The contractor shall follow all facility requirements, e.g. facility entry standard operating procedures.

Work may be after-hours.

The services described or specified shall not be deemed to be all encompassing, having the effect of excluding services not specifically mentioned but necessary to execute the contract.

Problem Solving - Inherent with the performance of the Contractor services is the cooperation, advice and actions necessary to identify, resolve, and implement expeditious solutions to problems arising during the execution of the project.

Contractor shall complete all required facility-specific training required by the End User in advance of performing any work (e.g. Joint Commission Training for working in the CRC).

Contractor shall provide proof of qualifications of technician/verifier to conduct testing, inspection, and installation/replacement or perform any other related work on Medical Gas and Vacuum systems for systems specified.

All required shutdowns and lock out, tag outs shall be coordinated with Facility Manager. Work shall be coordinated and scheduled with COR/ PO / FM. Contractor must meet and coordinate with FM prior to any work scheduled for review.

Contractor shall perform all work in a safe manner, using proper PPE and following proper procedures related to SDS as appropriate.

Contractor shall be responsible for housekeeping during the performance of all work and from services they perform, which includes, but is not limited to removal of all debris, proper disposal of debris, and cleaning of the area/equipment/systems, as appropriate.

All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified, and all workmanship shall be of good quality and performed in a skilled manner as determined by the Contracting Officer.

Unless specified otherwise in the Task Order, all documents prepared under this contract shall comply with the latest edition of the applicable design policies, guidelines and standards. Many of the applicable design policies, guidelines and standards at the time of award are available on the Web at https://www.orf.od.nih.gov/PoliciesAndGuidelines/Pages/DesignRequirementsManual2016.aspx

The Contractor shall also comply with the latest edition of all applicable National and International codes, standards and regulations.

All services rendered by contractor, its employees and agents pursuant to this Agreement shall be undertaken and completed in an expeditious, good, and workmanlike manner.

Piping replacement materials must be in accordance with Exhibit 6.3 from the NIH Design Review Manual. Contractor shall provide all necessary supplies and equipment to complete any repairs.

Contractor shall coordinate access and gain approval for work conducted in patient care spaces through the Project Officer prior to commencement of work.

All shutdowns require a minimum of 15 days for approval. Work shall be coordinated and scheduled with the Project Officer (P.O.), Facility Manager, and coordinate with Clinical Center Leadership and end users. Contractor must meet and coordinate with FM prior to any work scheduled for review.

All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified, and all workmanship shall be of good quality and performed in a skillful manner as determined by the Contracting Officer.

When system replacement is recommended, contractor responsible for hiring and managing a 3rd party commissioning agent to confirm proper installation of the system. This cost shall be included in proposals submitted in response to specific tasks. Contractor shall complete all commissioning requirements for all equipment in accordance with manufacturer/industry standards and comply with current NFPA 99 standards/requirements.

NIH Security: All Contractor vehicles, including delivery trucks and vans, will be inspected before being allowed on campus and will be asked to show a photo ID and state the purpose of their visit.

Follow the procedures listed at http://security.nih.gov Be sure to allow extra time for this vehicle inspection procedures https://www.orf.od.nih.gov/PoliciesAndGuidelines/Pages/DesignRequirementsManual2016.aspx http://security.nih.gov/

Badging - The NIH Badge (NIH Legacy Badge), not to be confused with the HHS ID Badge, is an identification credential issued to individuals who are in a short-term or intermittent position that requires physical access to the NIH campus and/or facilities. The contractor and subcontractor(s) shall wear their NIH issued ID badge prominently at all times while on campus.

NIH ID Badge Process and the following link:

http://www.ors.od.nih.gov/ser/dpsac/badge/Pages/default.aspx Extended Visitor Badge Program - NIH has implemented new policies and procedures for issuing Extended Visitor Badges to individuals such as Service Providers, Board Members, Constructions Workers and others who are not registered in the NIH Enterprise Directory (NED) and may need frequent physical access to NIH facilities. All position classifications at NIH, along with examples, can be viewed by clicking on the following link:

https://orsweb.od.nih.gov/sites/dpsac/Internet%20Site%20Documents/NIH%20Badging%20Authority %20by%20Classification%20Table%20(rev.%2010-21-14).pdf

Parking - The NIH campus has extremely limited parking and very little site construction staging area.

Considerations include the following:

Construction workers are strictly prohibited from parking their personal vehicles on the NIH campus.

The NIH requires that contractors provide off-site parking and shuttle service for their workers for the duration of their project. This cost shall be borne by the contractor.

Properly marked company vehicles and equipment required in the performance of the work shall be permitted to park within the project approved staging area(s). Personal vehicles are prohibited from parking within the staging areas.

The NIH campus is surrounded by urban neighborhoods that are sensitive to construction activities, particularly noise, truck traffic and thus has restrictions on work hours. The surrounding neighborhoods are very sensitive to contractor personnel parking on the residential streets. The contractor shall take appropriate measures to mitigate parking by contract employees in the surrounding neighborhoods.

Invoicing Instructions – Per procedures on Standard Form 1442 provided by the contracting officer.

Safety - NIH is committed to providing a safe environment for its employees, guests, and patients.

Safety, as demonstrated during previous contracts, may be used in the performance evaluation of a contractor’s ability to build, design, construct, develop, field or operate a system, building or facility.

This effort has two aspects, design/construction of buildings & facilities and design, development, production and fielding of systems.

Interim Life Safety Measures/Construction Risk Assessment. Contractors performing work in the building 10 Clinical Center Complex (CCC) must comply with all requirements of the current NIH Facilities Development Manual (FDM), with special emphasis on Section 3-10 CCC Interim Life Safety Measures (ILSM) and Construction Risk Assessment (CRA), and Section 3-16 Building 10 CCC Construction and Above Ceiling Permit. This procedure applies to all construction and maintenance support projects located in the CCC.

Contractors and all subcontractors that will be conducting work at NIH that receive a Task Order with the Office of Research Facilities as a result of this solicitation are required to enroll in the Contractor Safety Assessment Program (CSAP) within 10 calendar days from the receipt of award.

This program is used to assess contractor’s commitment to safety through a review of lagging and leading indicators. Contractors with low assessments scores will be required to address program http://www.ors.od.nih.gov/ser/dpsac/badge/Pages/default.aspx https://orsweb.od.nih.gov/sites/dpsac/Internet%20Site%20Documents/NIH%20Badging%20Authority%20by%20Classification%20Table%20(rev.%2010-21-14).pdf https://orsweb.od.nih.gov/sites/dpsac/Internet%20Site%20Documents/NIH%20Badging%20Authority%20by%20Classification%20Table%20(rev.%2010-21-14).pdf deficiencies prior to being issued a Task Order. Task Orders over $100,000.00 that are not self-performed by the prime contractor will be required to complete the CSAP for each performing subcontractor.

The assessment process requires the following items:

Company Information Insurance Experience Modification Rate (EMR) General Liability Claims OSHA Citation History (previous three years) Safety Management Systems Safety Program Elements To enroll in CSAP:

Log onto the application at: http://www.constructsecure.com Create an account Enter the required safety information.

There is no fee to complete the assessment.

The Contractor shall provide an accident prevention plan for each work activity to be performed at the

NIH.

The Contractor and all subcontractors that will be conducting work at NIH that receive a Task Order with the Office of Research Facilities as a result of this solicitation shall schedule and attend safety training provided by the Division of Occupational Health and Safety. OSHA 10-hour outreach certification is required for all on-site personnel performing field work and one First Aid certified person for every 10 employees on-site is required.

http://www.constructsecure.com/

SECTION D - PACKAGING, MARKING AND SHIPPING

All deliverables required under this contract shall be packaged, marked and shipped in accordance with Government specifications. At a minimum, all deliverables shall be marked with the contract number and Contractor name. The Contractor shall guarantee that all required materials shall be delivered in immediate usable and acceptable condition.

SECTION E - INSPECTION AND ACCEPTANCE

The Contracting Officer or the duly authorized representative will perform inspection and acceptance of materials and services to be provided.

For the purpose of this SECTION, Mark Carter is the authorized representative of the Contracting Officer.

Inspection and acceptance will be performed at:

9000 Rockville Pike, Building 10 Bethesda, MD 20892

FAR Clause 52.246-1 Contractor Inspection Requirements. (Apr 1984)

The Contractor is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturers’ parts. This clause takes precedence over any Government inspection and testing required in the contract’s specifications, except for specialized inspections or tests specified to be performed solely by the Government.

(End of Clause)

FAR Clause 52.246-4, Inspection of Services - Fixed Price. (Aug 1996)

Definition. “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may-

Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

Reduce the contract price to reflect the reduced value of the services performed.

If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may-

By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

Terminate the contract for default.

(End of clause)

SECTION F - DELIVERIES OR PERFORMANCE

ARTICLE F.1. PERIOD OF PERFORMANCE

The period of performance of this contract shall be from August 21, 2026 – February 20, 2032

ARTICLE F.2. PERIOD OF PERFORMANCE

The base period of performance of this contract shall be from August 21, 2026 – February 20, 2027 If the Government exercises its option(s) pursuant to the OPTION PROVISION Article in Section H of this contract, the period of performance will be increased as listed below:

Period

Period of Performance

Base Year August 21, 2026 – August 20, 2027

Option Year 1 August 21, 2027 – August 20, 2028

Option Year 2 August 21, 2028 – August 20, 2029

Option Year 3 August 21, 2029 – August 20, 2030

Option Year 4 August 21, 2030 – August 20, 2031

Option Year 5 August 21, 2031 – February 20, 2032

ARTICLE F.3. CLAUSES INCORPORATED BY REFERENCE, FAR 52.252-2 (Feb 1998)

This contract incorporates the following clause(s) by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available. Also, the full text of a clause may be accessed electronically at this address:

http://www.acquisition.gov/comp/far/index.html

FEDERAL ACQUISITION REGULATION CLAUSES:

52.242-15, Stop Work Order (Aug 1989) 52.242-17, Government Delay of Work (Apr 1984) 52.247-34, F.o.b. Destination (Nov 1991) http://www.acquisition.gov/comp/far/index.html

SECTION G - CONTRACT ADMINISTRATION DATA

Contract Officer (CO)

The Contracting Officer for this contract is:

Name: Michele Johnson Phone: 301-435-1980 Email: michele.johnson@nih.gov

Only the Contracting Officer has authority to: (1) increase or decrease the contract amount through a written modification; (2) direct or negotiate any changes; (3) modify or extend the period of performance; (4) change the schedule of completion; (5) authorize payment under this contract; (6) otherwise modify any terms or conditions of this contract.

Contracting Officer's Representative (COR)/Project Officer (PO) The Contracting Officer's Representative (COR)/Project Officer (PO) for this contract is: Name: Mark Carter Phone: 31-496-0819 Email: cartem@mail.nih.gov

The COR/PO is responsible for: (1) monitoring the contractor's process including surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements:(2) interpreting scope of work;(3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting the contractor in resolution of technical problems encountered during performance.

For guidance from the COTR/PO to be valid, it shall: (1) be consistent with the description of work set forth in this contract; (2) not constitute new assignment of work or changes to the expressed terms, conditions, or specifications incorporated into this subcontract; (3) not constitute a basis for an extension to the period of performance or contract completion schedule; and (4) not constitute a basis for any increase in the contract price.

Personnel Requirements:

Personnel and Supervision: The Contractor shall furnish supervisory, administrative, and direct personnel to accomplish all work required. The Contractor may not hire persons whose employment would result in a conflict with NIEHS' Rules While on Institute Property. Adequate and competent supervision shall be provided for all work performed by the Contractor’s employees to ensure performance and accomplishment in accordance with this specification. Supervisory tasks shall include, but are not limited to, the following representative types of activities:

Providing an adequate labor force.

Training personnel to properly perform their work.

Providing access to areas otherwise secured or restricted.

Preventing general carelessness in cleaning operations and instructing employees to abide by safety rules and regulations.

Preventing wasteful practices in connection with Government-furnished utilities.G.2.2.6 Insuring appropriate employee attire and identification.

G.2.2.7 Instructing employees in all campus policies such as no-smoking, parking, traffic, security, etc.

mailto:michele.johnson@nih.gov mailto:cartem@mail.nih.gov

Key Personnel: A resume is required for any designated key personnel.

The contract shall provide and maintain in the spaces below the names and phone numbers of key personnel. The personnel shall be reachable by phone during working hours. When contractor's first available key personnel selection becomes unavailable to render services, the contractor is responsible for providing a back-up with equal or greater knowledge and experience in the field of work to be performed in the statement of objectives covered above as covered under this contract. At least one of the key personnel MUST be the point of contact for Quality Control (i.e. Quality Control Manager/Officer) or some other person whose primary responsibility is contract Quality Control.

KEY PERSONNEL

NAME PHONE NUMBER E-MAIL ADDRESS

1.

2.

3.

4.

5.

HHSAR 352.237-75 Key Personnel (December 18, 2015)

The key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to the contractor voluntarily diverting any of the specified individuals to other programs or contracts the Contractor shall notify the Contracting Officer and shall submit a justification for the diversion or replacement and a request to replace the individual. The request must identify the proposed replacement and provide an explanation of how the replacement's skills, experience, and credentials meet or exceed the requirements of the contract (including, when applicable, Human Subjects Testing requirements). If the employee of the contractor is terminated for cause or separates from the contractor voluntarily with less than thirty days’ notice, the Contractor shall provide the maximum notice practicable under the circumstances. The Contractor shall not divert, replace, or announce any such change to key personnel without the written consent of the Contracting Officer. The contract will be modified to add or delete key personnel as necessary to reflect the agreement of the parties.

(End of clause)

The following are considered key personnel and are required at all times throughout the contract period: On-Site Project Manager, Alternate/Assistant Project Manager, and Quality Control Representative. Written notification shall be submitted in advance of absences such as vacations, scheduled medical absences, training, or other required absences. Included in the notification will be the replacement person and duration of the absence. This position must be manned with qualified personnel at all times.

Controlled Entry: The NIEHS Campus Facility is secured by a card reader security system. All employees must use an identification card/key to obtain access to the workplace. The Contractor shall comply with all NIEHS site security policies.

Uniforms and Contractor Provided Identification: All Contractor employees shall be clearly identifiable no later than the time specified by the Project Officer or otherwise, no later than ten working days from the date a new employee starts work. At a minimum, identifiable information shall include the Contractor's name, easily identifiable and the contractors' employee name.

Damages Caused by the Contractor: The Contractor shall be held accountable and liable to the Government for any damages to Government facilities, fixtures, furnishings, equipment, or grounds caused by the Contractor or its employees due to negligence.

Emergency Work: The Contractor shall respond to emergency calls occurring during and after the contractor’s regular work hours, including evenings, weekends, and holidays.

INVOICE INSTRUCTIONS

The invoice instructions included here take precedence over those included in FAR 52.212-4, Contract…