Sol_75N98026Q01119.pdf

REQUEST FOR QUOTATION

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National Institutes of Health OD - Office of Logistics and Acquisition Operations 6100 Executive Blvd., Room 6B05 Bethesda, MD 20892-7511

75N98026Q01119

NICHOLAS CAPOBIANCO

+10

000-000000

08/31/2026

09/14/2026 0900 ED

Multiple

The purpose of this NON-COMPETITIVE

COMBINED SYNOPSIS / SOLICITATION is to acquire High-Throughput Antibody

Screening ¿ Carterra LSA XT Manufacturer

Service Agreement.

Period of Performance: 09/30/2026 to

09/29/2027

The following FAR clauses and Provisions are applicable to this award.

FAR 52.204-13 System for Award

Management Maintenance (Oct 2018);

FAR 52.204-18 Commercial and Government

Entity Code Maintenance (Aug 2020);

HHSAR 352.222-70, Contractor Cooperation

Continued...

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CONTINUATION SHEET

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NSN 7540-01-152-8067

75N98026Q01119 in Equal Employment Opportunity Investigations

(Dec 2015).

FAR 52.212-4 Contract Terms and Conditions -In addition to all the applicable commercial

Products and Commercial Services (Nov 2023)

FAR 52.217-8 Option to Extend Services (Nov

1999)

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE

To avoid delay in payment, all invoices must be uploaded into the invoicing processing platform

(IPP) (https://www.ipp.gov). The invoice must match the line item description on the purchase order. It must also state that payment is to be made using a three-way match.

NON-COMPETITIVE COMBINED SYNOPSIS / SOLICITATION

Title: High-Throughput Antibody Screening – Carterra LSA XT Manufacturer Service Agreement

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a separate written solicitation will not be issued.

(ii) The solicitation number is 75N98026Q01119. This solicitation is issued as a Notice of Intent (NOI) for a non-competitive combined synopsis/solicitation to award a contract or purchase order without providing for full and open competition (including brand-name, if applicable).

This acquisition is conducted under the authority of FAR 12.603, Streamlined Solicitation for Commercial Products or Commercial Services, and is not expected to exceed the simplified acquisition threshold. Additional authority includes 41 U.S.C. 1901 and FAR 6.302-3(a)(2)(ii).

The National Institutes of Health (NIH), Office of the Director, Office of Acquisitions, intends to negotiate and award a firm-fixed-price purchase order on a non-competitive basis to Carterra, Inc., 825 N 300 W c309, Salt Lake City, UT 84103, for a 12-month manufacturer service agreement (Ascent Level coverage) for one (1) Carterra LSA XT instrument, Serial Number 1022111104, in support of the Vaccine Research Center (VRC), B Cell Immunobiology Section (BCIS), National Institute of Allergy and Infectious Diseases (NIAID). Carterra, Inc. is the sole manufacturer of the Carterra LSA XT system and is the only source capable of providing manufacturer-authorized maintenance and service on the equipment.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01, effective 03/13/2026.

(iv) The associated NAICS code is 811210, Electronic and Precision Equipment Repair and Maintenance, and the small business size standard is $34.0 million. This requirement is not set aside for small business.

(v) Description of Requirement: The Contractor shall provide a 12-month manufacturer service agreement (Carterra LSA XT Service – Ascent Level coverage) for one (1) Carterra LSA XT instrument, Serial Number 1022111104, located at the Vaccine Research Center, B Cell Immunobiology Section (BCIS), NIAID. The Carterra LSA XT is used to perform high-throughput surface plasmon resonance (SPR) analysis of antibody binding properties across large antibody datasets generated from human samples in support of Project AI- 005143-06 and related ongoing research.

Service shall include, at a minimum:

• On-site service within five (5) business days of Field Service Engineer (FSE) notification;

• All travel, labor, and parts required for covered service and repair;

• Software and firmware updates made available under the service plan;

• Telephone support for troubleshooting and technical assistance;

• Coordination of service visits with the Government to minimize disruption to ongoing research activities;

• Qualified service personnel with the manufacturer-authorized expertise necessary to service and maintain the Carterra LSA system;

• Service documentation identifying the work performed, parts replaced, and disposition of the instrument following each on-site service visit; and

• Maintenance and support services in accordance with the manufacturer service-plan terms and applicable industry standards.

Preventive-maintenance visits are not included under the quoted Ascent Level service plan unless separately authorized by the Government.

Period of Performance: 09/30/2026 through 09/29/2027.

(vi) Delivery Location: National Institutes of Health Vaccine Research Center, BCIS 40 Convent Drive Building 40, Room 3613 Bethesda, MD 20814

(vii) [Reserved]

(viii) FAR 52.204-7, System for Award Management, applies to this acquisition.

(ix) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Items, applies to this acquisition.

(x) The provision at FAR 52.212-2, Evaluation—Commercial Items, applies to this acquisition.

(a) A written notice of award or acceptance of an offer, issued to the successful offeror within the time specified in the offer, shall result in a binding contract without further action by either party. The Government reserves the right to accept any offer (or part of an offer) before the expiration date, whether or not discussions are conducted, unless a written notice of withdrawal is received prior to award.

(xi) FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

(xii) Additional contract requirements or terms and conditions, as determined necessary by the Contracting Officer and consistent with customary commercial practices: None.

(xiii) The Defense Priorities and Allocations System (DPAS) is not applicable to this requirement.

(xiv) Submission Requirements: Responses must include sufficient information to demonstrate the respondent's capability to provide the required product or service. Price quotations shall include, at a minimum: unit price, list price, shipping and handling costs, delivery timeframe after award, delivery terms, prompt payment discount terms, F.O.B.

point (destination or origin), product or catalog numbers, product descriptions, and any other relevant information.

Evaluation factors may include, but are not limited to: past performance, technical capability, special features, trade-in considerations, expected lifecycle, warranty, maintenance availability, and environmental or energy efficiency considerations.

Respondents claiming to be manufacturers or authorized resellers of a specified brand-name product must provide:

(a) Product, catalog, model, and/or part number(s); (b) Product description; (c) Documentation demonstrating that the offered item meets all required salient characteristics; (d) Quantity; (e) Estimated price or cost; (f) Shipping, handling, and/or installation charges; and (g) Delivery timeframe after receipt of order.

Responses must also include the Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and business size certification. All offerors must be actively registered in the System for Award Management (SAM) at www.sam.gov.

All responses must be received by September 14, 2026, at 9:00 AM EDT and must reference solicitation number 75N98026Q01119. Responses may be submitted electronically to nicholas.capobianco@nih.gov.

(xv) Point of Contact: Nicholas Capobianco Contracting Specialist National Institutes of Health Email: nicholas.capobianco@nih.gov

STATEMENT OF WORK

A. BACKGROUND INFORMATION

The Vaccine Research Center (VRC) at the National Institutes of Health (NIH), National Institute of Allergy and Infectious Diseases (NIAID), conducts intramural research supporting the development and evaluation of vaccines and immune-based interventions. Within the VRC, the B Cell Immunobiology Section (BCIS) characterizes cellular and antibody responses to vaccines to improve understanding of how B cells shape the immune response.

BCIS uses a Carterra LSA instrument to perform high-throughput surface plasmon resonance (SPR) analysis of antibody binding properties across large antibody datasets generated from human samples. The instrument supports high-throughput antibody screening for Project AI-005143-06 and is critical to ongoing research experiments. Continuous manufacturer service coverage is needed to maintain the instrument, reduce the risk of extended downtime, and avoid research delays or costly unplanned repairs.

B. PURPOSE AND OBJECTIVE

The purpose of this acquisition is to obtain a 12-month manufacturer service agreement for the following equipment:

Carterra LSA XT, Serial Number 1022111104

The service agreement will provide maintenance and technical support needed to keep the Carterra LSA operational for high-throughput antibody screening and related ongoing research.

Timely service coverage is essential because loss of support could result in equipment downtime, costly repairs, reduced antibody-screening throughput, and delays to research progress.

C. CONTRACTOR REQUIREMENTS

a) the Contractor shall provide Carterra LSA XT Service - Ascent Level coverage for the instrument identified above. Service shall include the following:

• On-site service within five (5) business days of Field Service Engineer (FSE) notification;

• All travel, labor, and parts required for covered service and repair;

• Software and firmware updates made available under the service plan;

• Telephone support for troubleshooting and technical assistance;

• Coordination of service visits with the Government to minimize disruption to ongoing research activities;

• Qualified service personnel with the manufacturer-authorized expertise necessary to service and maintain the Carterra LSA system;

• Service documentation identifying the work performed, parts replaced, and disposition of the instrument following each on-site service visit;

• Maintenance and support services in accordance with the manufacturer service-plan terms and applicable industry standards; and

• Preventive-maintenance visits are not included under the quoted Ascent Level service plan unless separately authorized by the Government.

D. CONTRACTOR SUPPLIED MATERIALS

The Contractor shall furnish all labor, travel, replacement parts, tools, diagnostic equipment, software or firmware updates, and other resources included in the quoted service plan that are necessary to perform covered maintenance and repair services.

E. GOVERNMENT FURNISHED MATERIALS

No Government-furnished materials are anticipated. The Government will provide reasonable access to the Carterra LSA and the Government facility as required for authorized service work.

F. REPORTING REQUIREMENT AND DELIVERABLES

Deliverables shall consist of technical support and covered remedial repair services as required, applicable software and firmware updates, and a service report following each on-site service visit.

The service report shall identify the date of service, work performed, parts replaced (if any), instrument status, and any recommended follow-up action.

G. PERIOD OF PERFORMANCE AND TIMELINE

The period of performance:

09/30/2026 to 09/29/2027

H. INSPECTION AND ACCEPTANCE

a) All service work and deliverables will be inspected and accepted by the Government technical point of contact, Sarah Andrews, Principal Investigator, BCIS, VRC, or her designated representative, upon completion of the applicable service activity.

b) All work shall be performed in accordance with the manufacturer service plan, applicable safety requirements, and industry standards. Acceptance will be based on satisfactory completion of the covered service.

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