Sol_75N98026Q01020.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

National Institutes of Health OD - Office of Logistics and Acquisition Operations 6100 Executive Blvd., Room 6B05 Bethesda, MD 20892-7511

75N98026Q01020

JOHN JOHNSON

+10

000-000000

08/17/2026

08/21/2026 1400 ED

Multiple

The purpose of this NON-COMPETITIVE

COMBINED SYNOPSIS/SOLICITATION is to acquire a maintenance agreement for 2 A5

SE Standard Cytometer and 2 S6 Cell

Sorter

Period of Performance: 09/01/2026 to

08/31/2027

The following FAR clauses and Provisions are applicable to this award.

FAR 52.204-13 System for Award

Management Maintenance (Oct 2018)

FAR 52.204-18 Commercial and Government

Entity Code Maintenance (Aug 2020)

HHSAR 352.222-70, Contractor Cooperation

Continued...

1 8

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

75N98026Q01020 in Equal Employment Opportunity Investigations

(Dec 2015)

FAR 52.212-4 Contract Terms and Conditions -In addition to all the applicable commercial

Products and Commercial Services (Nov 2023)

FAR 52.217-8 Option to Extend Services (Nov

1999)

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE

NON-COMPETITIVE

COMBINED SYNOPSIS / SOLICITATION

Title: Service Agreement for a total of 2 A5 SE Standard Cytometer and 2 S6 Cell Sorter

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a separate written solicitation will not be issued.

(ii) The solicitation number is 75N98026Q01020/PCA-NIAID-03062. This solicitation is issued as a Notice of Intent (NOI) for a non-competitive combined synopsis/solicitation to award a contract or purchase order without providing for full and open competition (including brand-name, if applicable).

This acquisition is conducted under the authority of FAR 12.603, Streamlined Solicitation for Commercial Products or Commercial Services, and is not expected to exceed the simplified acquisition threshold. Additional authority includes 41 U.S.C. 1901 and FAR 6.302-3(a)(2)(ii).

The National Institutes of Health (NIH), Office of the Director, Office of Acquisitions, intends to negotiate and award a firm fix-price award on a non-competitive basis to USBDB Service Contract Admin 155 North McCarthy Boulevard Milpitas CA 95035 to manufacturer and provider of maintenance service for BD ™ flow cytometry systems (i.e. Symphony A5 flow cytometers and S6 sorters).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular March 2026.

(iv) The associated NAICS code is 811210, and the small business size standard is Other Small Business.

This requirement is NOT set aside for small business.

(v) Description of Requirement:

A5 SE Standard Cytometer Serial# : MP6649540000012

A5 SE Standard Cytometer Serial#: MP 6649540000013

S6 Cell Sorter, Serial# : MP664950000021

S6 Cell Sorter, Serial# : MP6649450000022

Vendor will maintain the equipment in optimal operating condition. These machines are constantly in use throughout the day and if it were put out of action due to lack of maintenance or mechanical failure the ability of the investigators in the VRC to conduct their research would be severely handicapped. It is for this reason that a Service Agreement is essential.

CONTRACTOR REQUIREMENTS

the Contractor shall provide service coverage for the BD FAC Symphony A5 and S6 Cell Sorter that includes the following:

• parts, labor and travel for remedial repair,

• 2 Preventative Maintenance Inspections to be performed during twelve-month period,

• 2 Preventative Maintenance Kits,

• Software Revisions released during the period of performance,

• Unlimited service visits, Monday-Friday,

• 48 hour-guaranteed response to a request for emergency on-site service Monday Friday.

• Under this Agreement, CUSTOMER will be billed at the prevailing hourly rate for labor and travel for service provided on weekends and holidays, minimum 4 hours labor ad travel combined,

• Unlimited telephone support for instruments, reagents, and applications will be provided at no additional charge, and

• Workstation printers are not covered.

Period of Performance:

September 1, 2026 through August 30, 2027.

(vi) Delivery Location:

NIH/NIAID

40 Convent Drive, Room 5602, Bethesda, MD 20892

(viii) FAR 52.204-7, System for Award Management, applies to this acquisition.

(ix) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Items, applies to this acquisition. Add any additional instructions as required.

(x) The provision at FAR 52.212-2, Evaluation—Commercial Items, applies to this acquisition.

(a) A written notice of award or acceptance of an offer, issued to the successful offeror within the time specified in the offer, shall result in a binding contract without further action by either party.

The Government reserves the right to accept any offer (or part of an offer) before the expiration date, whether or not discussions are conducted, unless a written notice of withdrawal is received prior to award. Add additional evaluation criteria as required.

(xi) FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

(xii) Additional contract requirements or terms and conditions, as determined necessary by the Contracting Officer and consistent with customary commercial practices: None.

(xiii) The Defense Priorities and Allocations System (DPAS) is not applicable to this requirement.

(xiv) Submission Requirements:

Responses must include sufficient information to demonstrate the respondent’s capability to provide the required product or service. Price quotations shall include, at a minimum: unit price, list price, shipping and handling costs, delivery timeframe after award, delivery terms, prompt payment discount terms, F.O.B. point (destination or origin), product or catalog numbers, product descriptions, and any other relevant information.

Evaluation factors may include, but are not limited to: past performance, technical capability, special features, trade-in considerations, expected lifecycle, warranty, maintenance availability, and environmental or energy efficiency considerations.

Respondents claiming to be manufacturers or authorized resellers of a specified brand-name product must provide:

(a) Product, catalog, model, and/or part number(s);

(b) Product description;

(c) Documentation demonstrating that the offered item meets all required salient characteristics;

(d) Quantity;

(e) Estimated price or cost;

(f) Shipping, handling, and/or installation charges; and

(g) Delivery timeframe after receipt of order.

Responses must also include the Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and business size certification. All offerors must be actively registered in the System for Award Management (SAM) at www.sam.gov.

All responses must be received by (August 21, 2026, 2PM, EST) and must reference solicitation number 75N98026Q01020/PCA-NIAID-03062. Responses may be submitted electronically to johnsonjr@mail.nih.gov.

(xv) Point of Contact:

John Johnson, Program Specialist, 667-312-5580, and johnsonjr@mail.nih.gov mailto:johnsonjr@mail.nih.gov

STATEMENT OF WORK

A. BACKGROUND INFORMATION

The Vaccine Research Center (VRC) at the National Institutes of Health (NIH) will conduct research that facilitates the development of effective AIDS vaccines. Activities in the Center will include: 1) basic research to establish mechanisms of inducing long-lasting protective immunity against HIV and other pathogens that present special challenges to vaccine development, 2) the conception, design, and preparation of vaccine candidates for HIV and related viruses, and 3) laboratory analysis, animal testing, and clinical trials of such candidates. The VRC will conduct a comprehensive program of research on the NIH intramural campus and work with scientists in academic, clinical, and industrial laboratories through a program of national and international collaborations. The VRC will actively seek industrial partners for the development, efficacy testing, and marketing of vaccines and focus the development of new methodologies and training opportunities that will benefit all HIV vaccine researchers. The potential scientific advances, methodologies, and resources will also provide the basis for research on vaccines for other diseases.

Our work in HIV infection in part involves analysis of the responses of CD4 and CD8 T cells that respond to HIV both in a pathogenic state and as a vaccine induced response. Escape from adaptive T cell immunity through viral epitope mutation is considered to be a major obstacle to the development of vaccines that aim to elicit cellular immunity. We have established an Immunology Core Laboratory (IMC) that operates under good laboratory practices within the VRC structure and works in close association with the Immunology Laboratory in advancing and improving ways of measuring immune responses to vaccines. The practical consequences of our findings suggest that vaccine strategies should elicit responding T cells that are qualitatively superior, to those elicited in natural infection.

B. PURPOSE AND OBJECTIVE

The purpose of this acquisition is to provide service agreements for:

A5 SE Standard Cytometer Serial# : MP6649540000012 A5 SE Standard Cytometer Serial# : MP 6649540000013 S6 Cell Sorter, Serial# : MP664950000021 S6 Cell Sorter, Serial# : MP6649450000022 that will maintain the equipment in optimal operating condition. These machines are constantly in use throughout the day and if it were put out of action due to lack of maintenance or mechanical failure the ability of the investigators in the VRC to conduct their research would be severely handicapped. It is for this reason that a Service Agreement is essential.

C. CONTRACTOR REQUIREMENTS

a) the Contractor shall provide service coverage for the BD FACSymphony A5 and S6 Cell Sorter that includes the following:

• parts, labor and travel for remedial repair,

• 2 Preventative Maintenance Inspections to be performed during twelve-month period,

• 2 Preventative Maintenance Kits,

• Software Revisions released during the period of performance,

• Unlimited service visits, Monday-Friday,

• 48 hour-guaranteed response to a request for emergency on-site service Monday

Friday. If BD fail to meet commitment, a $500 Response Time Credit will be issued,

• Under this Agreement, CUSTOMER will be billed at the prevailing hourly rate for labor and travel for service provided on weekends and holidays, minimum 4 hours labor ad travel combined,

• Unlimited telephone support for instruments, reagents, and applications will be provided at no additional charge, and

• Workstation printers are not covered.

D. CONTRACTOR SUPPLIED MATERIALS

The Contractor shall provide all necessary parts and equipment necessary to perform repair and planned maintenance of the above equipment.

E. GOVERNMENT FURNISHED MATERIALS

Government need not furnish materials

F. REPORTING REQUIREMENT AND DELIVERABLES

Technical support and remedial repair of as needed, an annual preventative maintenance.

G. PERIOD OF PERFORMANCE AND TIMELINE

The period of performance:

09/01/2026 to 08/31/2027

H. INSPECTION AND ACCEPTANCE

a) All work will be inspected and approved by Richard Nguyen at the completion of any repairs and at the completion of the annual maintenance.

b) All work will be completed in accordance with industry standards.

Title