Sol_75N98026Q00946.pdf

PDF 506 KB Posted Aug 4, 2026

Attached to: Service and Maintenance Agreement for Sartorius iQ
Solicitation number: 75N98026Q00946
Issued by: Department of Health and Human Services National Institutes of Health Office of Logisitics and Acquisition Operations

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Written by GovTribe AI · Aug 4, 2026

This is a combined synopsis/solicitation for a service and maintenance agreement issued by the National Institutes of Health (NIH), Office of the Director, Office of Acquisitions. The solicitation number is 75N98026Q00945, issued on August 4, 2026, with responses due by August 19, 2026 at 4:00 PM EST. The requirement is for a one-year base service and maintenance agreement for a NovoCyte Quanteon flow cytometry system (Serial Number 62-1-1902-1051-8) with four optional renewal years, with performance beginning August 31, 2026 through August 30, 2027.

The contractor must provide all necessary labor, materials, equipment, and facilities to perform preventative maintenance and repair services. Specific requirements include a minimum of one preventative maintenance visit annually, performance verification and documentation, calibration of all detectors and lasers, on-site repair services by certified technicians within 24-48 hours, 24/7 technical support via phone and email, software updates, and detailed service reports. All parts, labor, and travel costs must be included in the quote. Service must be performed only by technically qualified, factory-trained field service engineers. The requirement is unrestricted and not a small business set-aside. The associated NAICS code is 811210 (Electronic and Precision Equipment Repair and Maintenance) with a $34.0 million small business size standard. The solicitation uses a firm-fixed-price award approach with evaluation factors including price, technical capability, past performance, and delivery schedule. All offerors must be registered in SAM.gov and provide UEI, TIN, and business size certification. Responses should be submitted electronically to Jaddua.Johnston@nih.gov. The point of contact is Jaddua Johnston, Contracting Specialist, at 240-569-0006.

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REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

National Institutes of Health OD - Office of Logistics and Acquisition Operations 6100 Executive Blvd., Room 6B05 Bethesda, MD 20892-7511

75N98026Q00946

JADDUA JOHNSTON

+10

000-000000

08/04/2026

08/19/2026 1800 ED

Multiple

The purpose of this COMPETITIVE COMBINED

SYNOPSIS / SOLICITATION is to acquire

Service and Maintenance Agreement for

Sartorius iQue Screener+ Flow Cytometer

Period of Performance: 08/31/2026 to

08/30/2027

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

HTTPS://ACQUISITION.GOV/FAR

Continued...

1 9

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

75N98026Q00946

The following FAR clauses and Provisions are applicable to this award.

FAR 52.204-13 System for Award Management

Maintenance (Oct 2018);

FAR 52.204-18 Commercial and Government Entity

Code Maintenance (Aug 2020);

HHSAR 352.222-70, Contractor Cooperation in

Equal Employment Opportunity Investigations

(Dec 2015).

FAR 52.212-4 Contract Terms and Conditions -In addition to all the applicable commercial

Products and Commercial Services (Nov 2023)

FAR 52.212-5 Contract Terms and Conditions

Required to Implement Statutes or Executive

Orders/Commercial Products and Commercial

Services (Jan 2025)

FAR 52.217-8 Option to Extend Services (Nov

1999)

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE

Award enclosure:

Quote

Statement of Work

IPP Invoicing and Payment Provisions

To avoid delay in payment, all invoices must be uploaded into the invoicing processing platform

(IPP) (https://www.ipp.gov). The invoice must match the line item description on the purchase order. It must also state that payment is to be made using a three-way match.

You are reminded that only the contracting officer of record can make any changes to this award any changes made at the direction of the program without an executed modification and null and void and are done at the contractor's own risk.

COMBINED SYNOPSIS / SOLICITATION (COMPETITIVE)

Title: Service/Maintenance Agreement for the NovoCyte Quanteon System

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes only solicitation; proposals are being requested, and a separate written solicitation will not be issued.

(ii) The solicitation number is 75N98026Q00945. This solicitation is issued as a competitive combined synopsis/solicitation for commercial products or commercial services. The Government intends to award a contract or purchase order resulting from this solicitation using full and open competition.

This acquisition is conducted under the authority of FAR 12.603, Streamlined Solicitation for Commercial Products or Commercial Services, and is not expected to exceed the simplified acquisition threshold (if applicable).

The National Institutes of Health (NIH), Office of the Director, Office of Acquisitions, seeks to award a (Firm-Fixed-Price) to the offeror responsible whose proposal represents the best value to the Government.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular effective August 3, 2026

(iv) The associated NAICS code is 811210 – Electronic and Precision Equipment Repair and Maintenance and the small business size standard is $34.0 million.

• This requirement is unrestricted.

(v) Description of Requirement:

Period of Performance:

The base period of performance shall be for a base year of twelve (12) months from receipt of award, and four option years.

SCOPE OF WORK

General Requirements:

Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform services and preventative maintenance for the NovoCyte Quanteon flow cytometry system (SN# 62-1-1902-1051- 8).

Specific Requirements:

- Perform a minimum of one (1) preventative maintenance visit (PM)

- Performance verification: during preventive maintenance, the technician should verify and document the system’s performance to ensure it meets manufacturer specifications.

- Calibration of all detectors and lasers to ensure accurate and reproducible results

- Provision for on-site repair services by certified Agilent technicians in the event of a system malfunction.

- Priority response time for service calls, ideally within 24-48 hours, to minimize downtime.

- Access to 24/7 technical support via phone and email for troubleshooting and assistance with operational issues.

- Regular updates/upgrade to software to ensure compatibility with new features and enhancements.

- Detailed service reports for each maintenance and repair visit, including work performed, parts replaced, and system performance verification.

- Parts, labor and travel included

LEVEL OF EFFORT:

Only technically qualified factory-trained field service engineers shall perform service to the NovoCyte Quanteon covered by this contract.

GOVERNMENT RESPONSIBILITIES

NCATS will coordinate with vendor in regard to scheduling preventative maintenance visits and will provide access to the facility and the units being serviced.

DELIVERY OR DELIVERABLES

Vendor will make any needed repairs, calibrations, and preventative maintenance, and provide documentation that outlines the performance attributes of the equipment being serviced.

REPORTING REQUIREMENTS

N/A

OTHER CONSIDERATIONS

Travel:

Any costs associated with travel must be included in the quote.

Key Personnel:

Service engineer must have expertise servicing the instruments listed in this SOW.

(vi) Delivery Location:

NIH/NCATS- 9808 Medical Center Drive, Rockville, MD 20850

(viii) FAR 52.204-7, System for Award Management, applies to this acquisition.

(ix) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Items, applies to this acquisition. Add any agency-specific instructions as required.

(x) The provision at FAR 52.212-2, Evaluation—Commercial Items, applies to this acquisition.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation represents the best value to the Government, price and other factors considered.

(b) Evaluation Factors:

• Price

• Technical capability

• Past performance

• Delivery schedule

(c) A written notice of award or acceptance of an offer, issued within the time specified in the offer, shall result in a binding contract without further action by either party. The Government reserves the right to accept any offer before the expiration date.

(xi) FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

(xii) Additional contract requirements or terms and conditions, as determined necessary by the Contracting Officer and consistent with customary commercial practices: None

(xiii) The Defense Priorities and Allocations System (DPAS) is not applicable.

(xiv) Submission Requirements:

Responses must include sufficient information to demonstrate the offeror’s capability to provide the required product or service. Quotes shall include, at a minimum:

• Unit and total price

• Shipping and handling costs

• Delivery timeframe after award

• Delivery terms

• F.O.B. point (destination or origin)

• Product or catalog numbers (if applicable)

• Product/service description

Additional evaluation considerations may include past performance, warranty, lifecycle cost, maintenance availability, and environmental or energy efficiency.

Responses must include the Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and business size certification. All offerors must be actively registered in the System for Award Management (SAM) at www.sam.gov.

All responses must be received by August 19, 4:00PM EST and must reference solicitation number 75N98026Q00945. Responses may be submitted electronically to Jaddua.Johnston@nih.gov

(xv) Point of Contact: Jaddua Johnston Contracting Specialist, Phone Number: 240-569-0006

Email: Jaddua.Johnston@nih.gov mailto:Jaddua.Johnston@nih.gov

Version 11-30-2016-1 FAR Part 11—Describing Agency Needs

STATEMENT OF WORK (SERVICES)

(SOW)

GENERAL INFORMATION

Title of Project:

Service/Maintenance Agreement for the NovoCyte Quanteon System

Statement of Need and Purpose:

An annual service agreement is needed for preventative maintenance, service support, and technical phone support for the NovoCyte Quanteon Flow Cytometer

Background Information and Objective:

NCATS Therapeutics for Rare and Neglected Diseases (TRND) program’s mission is to encourage and speed the development of new treatments for diseases with high-unmet medical needs. TRND stimulates therapeutic development research collaborations among NIH and academic scientists, nonprofit organizations, and pharmaceutical and biotechnology companies working on rare and neglected illnesses. The NovoCyte Quanteon sampler is a high-performance flow cytometer designed for advanced cellular analysis. Key features include high-senstivity and resolution, high-throughput capability and reliable performance. TRND routinely uses this instrument for small molecule screening and discovery for the development of chemical probe research tools in the study of protein and cell functions, and biological processes relevant to disease physiology.

The goal of the contract is to ensure instrumentation remains operational and performs in accordance with its original equipment manufacturers operational specifications. It is essential to have this instrument in optimal working condition and calibrated to the manufacture original settings to avoid data disparity.