Sol_75N98026Q00942.pdf

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National Institutes of Health OD - Office of Logistics and Acquisition Operations 6100 Executive Blvd., Room 6B05 Bethesda, MD 20892-7511

75N98026Q00942

JADDUA JOHNSTON

+10

000-000000

08/04/2026

08/19/2026 1200 ED

Multiple

The purpose of this COMPETITIVE COMBINED

SYNOPSIS / SOLICITATION is to acquire

BioMicroLab VC384 Automated Sample

Management System

Period of Performance: 08/31/2026 to

08/30/2027

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

HTTPS://ACQUISITION.GOV/FAR

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NSN 7540-01-152-8067

75N98026Q00942

The following FAR clauses and Provisions are applicable to this award.

FAR 52.204-13 System for Award Management

Maintenance (Oct 2018);

FAR 52.204-18 Commercial and Government Entity

Code Maintenance (Aug 2020);

HHSAR 352.222-70, Contractor Cooperation in

Equal Employment Opportunity Investigations

(Dec 2015).

FAR 52.212-4 Contract Terms and Conditions -In addition to all the applicable commercial

Products and Commercial Services (Nov 2023)

FAR 52.212-5 Contract Terms and Conditions

Required to Implement Statutes or Executive

Orders/Commercial Products and Commercial

Services (Jan 2025)

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE

Award enclosure:

Quote

IPP Invoicing and Payment Provisions

To avoid delay in payment, all invoices must be uploaded into the invoicing processing platform

(IPP) (https://www.ipp.gov). The invoice must match the line item description on the purchase order. It must also state that payment is to be made using a three-way match.

You are reminded that only the contracting officer of record can make any changes to this award any changes made at the direction of the program without an executed modification and null and void and are done at the contractor's own risk.

COMBINED SYNOPSIS / SOLICITATION (COMPETITIVE)

Title: BioMicroLab VC384 Automated Sample Management System

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes only solicitation; proposals are being requested, and a separate written solicitation will not be issued.

(ii) The solicitation number is 75N98026Q00942. This solicitation is issued as a competitive combined synopsis/solicitation for commercial products or commercial services. The Government intends to award a contract or purchase order resulting from this solicitation using full and open competition.

This acquisition is conducted under the authority of FAR 12.603, Streamlined Solicitation for Commercial Products or Commercial Services, and is not expected to exceed the simplified acquisition threshold (if applicable).

The National Institutes of Health (NIH), Office of the Director, Office of Acquisitions, seeks to award a (Firm-Fixed-Price) to the offeror responsible whose proposal represents the best value to the Government.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular effective August 3, 2026

(iv) The associated NAICS code is 334516 – Analytical Laboratory Instrument Manufacturing and the small business size standard is 1000 employees.

• This requirement is unrestricted.

(v) Description of Requirement: : NCATS Research Services Center (RSC) requires acquisition of one automated sample management system to support sample tracking, inventory management, storage, and retrieval activities associated with the ASPIRE Initiative.

The acquisition includes:

• One (1) BioMicroLab VC384 Automated Sample Management System

• One (1) dedicated workstation compatible with the system software and hardware requirements

• Installation, configuration, and user training services

• Twelve months of maintenance and technical support coverage

• Shipping and delivery to NCATS, Rockville, Maryland

The system will support management of high-density sample collections used in research activities and will improve laboratory efficiency by automating sample identification, inventory control, and retrieval processes. The acquisition will enhance sample traceability, reduce manual handling and data entry, and support reliable management of laboratory sample inventories.

The acquisition is conducted under the Federal Supply Schedule (FSS) Program using the ordering procedures established by the General Services Administration (GSA) in GSAM/R Subpart 538.71.

The Government anticipates award in FY 2026 using Research and Development (R&D) appropriated funds. The total estimated value of the acquisition is $79,479.00.

Contractor:

Schedule Contract Number:

Performance Period

Dates/Duration Unit Price/CLIN Multiplier Total

BioMicroLab VC384 System

Remote Installation & Training

Laptop Computer with Windows 11 Professional

Reliance Complete Service Contract (12 Months)

Shipping

Estimated Total Dollar Value:

Original Contract Value:

New Contract Value:

1. Description of Supplies and/or Services:

RSC-CoMa requires acquisition of one BioMicroLab VC384 Automated Sample Management System to support laboratory automation, sample tracking, sample storage, and sample management activities within the ASPIRE Initiative. The acquisition includes:

• One (1) BioMicroLab VC384 Automated Sample Management System

• One (1) dedicated Windows 11 Professional workstation

• Remote installation and training services

• One (1) twelve-month Reliance Complete Service Contract

• Shipping and delivery to NCATS, Rockville, Maryland

The system will support laboratory workflows involving sample identification, tracking, storage, and retrieval and will enhance operational efficiency, data integrity, and laboratory automation capabilities

(vi) Delivery Location:

NIH/NCATS- 9808 Medical Center Drive, Rockville, MD 20850

(viii) FAR 52.204-7, System for Award Management, applies to this acquisition.

(ix) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Items, applies to this acquisition. Add any agency-specific instructions as required.

(x) The provision at FAR 52.212-2, Evaluation—Commercial Items, applies to this acquisition.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation represents the best value to the Government, price and other factors considered.

(b) Evaluation Factors:

• Price

• Technical capability

• Past performance

• Delivery schedule

(c) A written notice of award or acceptance of an offer, issued within the time specified in the offer, shall result in a binding contract without further action by either party. The Government reserves the right to accept any offer before the expiration date.

(xi) FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

(xii) Additional contract requirements or terms and conditions, as determined necessary by the Contracting Officer and consistent with customary commercial practices: None

(xiii) The Defense Priorities and Allocations System (DPAS) is not applicable.

(xiv) Submission Requirements:

Responses must include sufficient information to demonstrate the offeror’s capability to provide the required product or service. Quotes shall include, at a minimum:

• Unit and total price

• Shipping and handling costs

• Delivery timeframe after award

• Delivery terms

• F.O.B. point (destination or origin)

• Product or catalog numbers (if applicable)

• Product/service description

Additional evaluation considerations may include past performance, warranty, lifecycle cost, maintenance availability, and environmental or energy efficiency.

Responses must include the Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and business size certification. All offerors must be actively registered in the System for Award Management (SAM) at www.sam.gov.

All responses must be received by August 19, 12:00PM EST and must reference solicitation number 75N98026Q00942. Responses may be submitted electronically to Jaddua.Johnston@nih.gov

(xv) Point of Contact: Jaddua Johnston Contracting Specialist, Phone Number: 240-569-0006

Email: Jaddua.Johnston@nih.gov mailto:Jaddua.Johnston@nih.gov

Version 12-23-2025-1 FAR Part 11—Describing Agency Needs

PURCHASE DESCRIPTION

1. Statement of Need and Purpose:

The purpose of this acquisition is to obtain an automated sample management system to support laboratory operations associated with the NCATS ASPIRE Initiative. The system will be used to improve the efficiency, accuracy, and traceability of sample storage, tracking, retrieval, and inventory management activities.

The requested capability will support management of large sample collections used in research and translational science programs. Automation of sample handling and identification processes will reduce manual data entry, minimize handling errors, improve sample traceability, and support efficient laboratory workflows.

2. Background Information and Project details:

The Research Services Center (RSC) supports laboratory operations that require reliable management of biological and chemical samples used in research activities. As sample inventories continue to expand, manual tracking and inventory processes become increasingly time-consuming and introduce the potential for identification and handling errors.

To support current and future laboratory needs, RSC requires an automated solution capable of accurately identifying, tracking, and managing samples stored in high-density tube formats. The system must support sample inventory management, facilitate sample retrieval, and maintain traceability throughout the sample lifecycle. In addition to the hardware platform, the acquisition requires software, installation, training, and maintenance support necessary for successful implementation and operation.

3. Generic Name of Product:

Sample Management System

4. Purchase Description and Salient Characteristics:

NCATS requires one automated sample management system capable of supporting sample tracking, inventory management, and retrieval functions within a laboratory environment. The acquisition shall include all hardware, software, installation, training, workstation equipment, and support services necessary to provide a fully operational system.

Salient Characteristics

Version 12-23-2025-1 FAR Part 11—Describing Agency Needs

The required system shall possess the following minimum salient characteristics:

The system shall provide the following minimum capabilities:

1. Automated sample identification, tracking, inventory management, and retrieval functionality to support laboratory operations.

2. Capability to read and manage samples stored in 384-format tube racks or equivalent high-density sample storage formats.

3. Integrated two-dimensional barcode scanning capability for automated sample identification and verification.

4. Software capable of controlling instrument operations, maintaining sample inventories, generating audit records, and supporting laboratory workflow management.

5. A dedicated workstation fully compatible with the instrument hardware and software requirements.

6. Installation, configuration, operational verification, and user training sufficient to place the system into routine laboratory operation.

7. Functionality that supports sample traceability, inventory accuracy, and data integrity throughout sample handling and storage activities.

8. Access to technical support, software updates, replacement parts, and maintenance services necessary to maintain system operation.

9. A minimum of twelve months of maintenance and support coverage, including preventive maintenance and repair services.

Required Deliverables:

• One (1) BioMicroLab VC384 Automated Sample Management System

• One (1) Dedicated Windows 11 Professional Workstation

• Remote Installation and Training Services

• One (1) Twelve-Month Reliance Complete Service Contract

• Shipping and Delivery to NCATS, Rockville, Maryland

The system shall be delivered fully configured and ready for operation to support NCATS laboratory automation and sample management requirements.

5. Quantity: 1

6. Delivery Date or Period of Performance: Within a month of placing the order

7. Option(s): NA

Title