Sol_75N98026Q00767.pdf

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National Institutes of Health OD - Office of Logistics and Acquisition Operations 6100 Executive Blvd., Room 6B05 Bethesda, MD 20892-7511

75N98026Q00767

JOHN JOHNSON

+10

000-000000

07/10/2026

07/13/2026 1400 ED

Multiple

The purpose of this NON-COMPETITIVE

COMBINED SYNOPSIS / SOLICITATION is to acquire Parts and Repair of NIAID

Q-Exactive Plus with Biopharma Option

The following FAR clauses and Provisions are applicable to this award.

FAR 52.204-13 System for Award

Management Maintenance (Oct 2018)

FAR 52.204-18 Commercial and Government

Entity Code Maintenance (Aug 2020)

HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity

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NSN 7540-01-152-8067

75N98026Q00767

Conditions -In addition to all the applicable commercial Products and Commercial Services

(Nov 2023)

FAR 52.212-5 Contract Terms and Conditions

Required to Implement Statutes or Executive

Orders/Commercial Products and Commercial

Services (Jan 2025)

FAR 52.217-8 Option to Extend Services (Nov

1999)

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE

NON-COMPETITIVE

COMBINED SYNOPSIS / SOLICITATION

Title: Parts and Repair of Q-Exactive Plus with Biopharma Option

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a separate written solicitation will not be issued.

(ii) The solicitation number is 75N98026Q00767/PCA-NIAID-02428. This solicitation is issued as a Notice of Intent (NOI) for a non-competitive combined synopsis/solicitation to award a contract or purchase order without providing for full and open competition (including brand-name, if applicable).

This acquisition is conducted under the authority of FAR 12.603, Streamlined Solicitation for Commercial Products or Commercial Services, and is not expected to exceed the simplified acquisition threshold. Additional authority includes 41 U.S.C. 1901 and FAR 6.302-3(a)(2)(ii).

The National Institutes of Health (NIH), Office of the Director, Office of Acquisitions, intends to negotiate and award a firm fix-price award on a non-competitive basis to Thermo Electron North America LLC 1400 Northpoint Pkwy Ste 10, West Palm Beach, FL 33407-1976. Thermo Electron was the only manufacturer making the Q Exactive Plus, and the control board needed for the repair in unique to this instrumentation and not available in unused form from other manufacturers or service providers.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular March 2026.

(iv) The associated NAICS code is 811210, and the small business size standard is other than small business. This requirement is not set aside for small business.

(v) Description of Requirement:

The PCS proteomics support at RML relies on a functioning high-resolution/accurate-mass mass spectrometer, a Q Exactive Plus – Thermo Electron North America LLC, to perform analysis on samples from the Laboratory of Neurological Infections and Immunity (LNII), the Laboratory of Virology (LV), and the Laboratory of Bacteriology (LB) in addition to work related to organoids both for initial analysis and in preparation for downstream workflows related to the NIH SOM initiative. This instrument requires an urgent repair with a replacement control board to continue to do this critical work, and due to the difficulties with the samples that are run on this system many projects for DIR investigators can not be performed while it is not operational. The Q Exactive Plus requires OLM parts and installation to maintain adherence on longitudinal studies.

Thermo Electron is the only manufacturer of the Q Exactive Plus mass spectrometer and is the source of the parts required for this repair as well as the service engineers with the experience necessary to repair the instrumentation. The control board needed for the repair in unique to this instrumentation and not available in unused form from other manufacturers or service providers.

Thermo Electron NA will provide the needed control board and the service engineer to utilize this board for the needed repair.

(vi) Delivery Location:

903 South 4th Street, BG 6 RM 6101, Hamilton, MT 59840

(vii) [Reserved, if needed]

(viii) FAR 52.204-7, System for Award Management, applies to this acquisition.

(ix) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Items, applies to this acquisition. Add any additional instructions as required.

(x) The provision at FAR 52.212-2, Evaluation—Commercial Items, applies to this acquisition.

(a) A written notice of award or acceptance of an offer, issued to the successful offeror within the time specified in the offer, shall result in a binding contract without further action by either party.

The Government reserves the right to accept any offer (or part of an offer) before the expiration date, whether or not discussions are conducted, unless a written notice of withdrawal is received prior to award. Add additional evaluation criteria as required.

(xi) FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

(xii) Additional contract requirements or terms and conditions, as determined necessary by the Contracting Officer and consistent with customary commercial practices: None.

(xiii) The Defense Priorities and Allocations System (DPAS) is not applicable to this requirement.

(xiv) Submission Requirements:

Responses must include sufficient information to demonstrate the respondent’s capability to provide the required product or service. Price quotations shall include, at a minimum: unit price, list price, shipping and handling costs, delivery timeframe after award, delivery terms, prompt payment discount terms, F.O.B. point (destination or origin), product or catalog numbers, product descriptions, and any other relevant information.

Evaluation factors may include, but are not limited to: past performance, technical capability, special features, trade-in considerations, expected lifecycle, warranty, maintenance availability, and environmental or energy efficiency considerations.

Respondents claiming to be manufacturers or authorized resellers of a specified brand-name product must provide:

(a) Product, catalog, model, and/or part number(s);

(b) Product description;

(c) Documentation demonstrating that the offered item meets all required salient characteristics;

(d) Quantity;

(e) Estimated price or cost;

(f) Shipping, handling, and/or installation charges; and

(g) Delivery timeframe after receipt of order.

Responses must also include the Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and business size certification. All offerors must be actively registered in the System for Award Management (SAM) at www.sam.gov.

All responses must be received by (July 13, 2026 2PM, EST) and must reference solicitation number 75N98026Q00767/PCA-NIAID-02428. Responses may be submitted electronically to johnsonjr@mail.nih.gov.

(xv) Point of Contact:

John Johnson, Program Specialist, 667-312-5580, and johnsonjr@mail.nih.gov mailto:johnsonjr@mail.nih.gov

Version 11-30-2016-1 FAR Part 11—Describing Agency Needs

Instructions: (1) The Program Office (PO) has the responsibility for completing all of the information items included herein, with any necessary assistance from the cognizant Contracting Officer (CO) and Contract Specialist (CS); (2) Delete all instructions prior to submitting to the document to the COAC; and

(3) Submit the document to the COAC in the Microsoft Word format.

STATEMENT OF WORK (SERVICES)

(SOW)

GENERAL INFORMATION

Title of Project:

Parts and Repair of Q-Exactive Plus with Biopharma Option: AMBIS 2284113; PCAIS PCA-NIAID-02428

Statement of Need and Purpose:

This is for the critical procurement of a Quadupole Electronic II unit and the associated travel to install the unit and repair the associated critical instrumentation. These items are for multiple ongoing projects which require the Q Exactive mass spectrometer located within the Rocky Mountain Laboratories for proteomics or peptide analysis, they include ZIAAI001337 looking at tick feeding and pathogen transmission, ZIAAI001339 with Ashley Groshong on the Lyme disease spirochete, Borrelia burgdorferi, ZIAAI000567 with the Hackstadt group on host-parasite interactions, and a host of others. This instrument also works on a variety of organoids and is needed for proteomic work associated with the newly established NIH Standard Organoid Modeling (SOM) center. The instrument being repaired via this order is utilized within NIAID’s Research Technologies Branch for understanding the proteins involved in the pathways of disease, and its location at RML is critical given the difficulties involved in shipping many sample types from the laboratories. This instrument is currently not operational due to the failure of it’s control board.

Background Information and Objective:

The Proteins & Chemistry Section (PCS) provides support for planning and executing proteomics, metabolomics, lipidomics, and bioactive small molecule studies for intramural investigators. This includes assistance with purification, identification, and quantitative analysis using primarily mass spectrometry-based approaches. The section supports all facets of these projects including but not limited to, project design, separation protocols, sample preparation, chemical labeling for quantitative proteomics, derivatization for improved coverage in metabolomics workflows, enrichment for post-translational modification analysis, and post-acquisition data analysis. The section has a presence in both Rockville, MD and Hamilton, MT with the latter providing key support to studies that are not easily shipped due to the nature of the biological systems being studied. In addition, in the fall of 2025 the NIH Standardized Organoid Modeling (SOM) Center was launched with the aim of coordinating existing expertise across the NIH in order to establish best practices and analytical tools for better calibration of organoid models. As part of the NIH SOM Center initiative, the Protein Chemistry section is both expanding its instrumentation and leveraging the existing infrastructure to support this effort.

The PCS proteomics support at RML relies on a functioning high-resolution/accurate-mass mass spectrometer, a Q Exactive Plus – Thermo Electron North America LLC, to perform analysis on samples from the Laboratory of Neurological Infections and Immunity (LNII), the Laboratory of Virology (LV), and the Laboratory of Bacteriology (LB) in addition to work related to organoids both for initial analysis and in preparation for downstream workflows related to the NIH SOM initiative. This instrument requires an urgent repair with a replacement control board to continue to do this critical work, and due to the difficulties with the samples that are run on this system many projects for DIR investigators can not be performed while it is not operational. The Q Exactive Plus requires OLM parts and installation to maintain adherence on longitudinal studies.

Period of Performance:

N/A – This is a repair part and installation and not an on-going action.

SCOPE OF WORK

General Requirements:

Instructions: Include the following:

Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the Statement of Work below:

The vendor Thermo Electron North America LLC will provide a Quadupole Electronic II unit and the using OEM parts and technicians to install the unit and repair the associated critical instrumentation.

Specific Requirements:

Instructions: Include a detailed description of the technical requirements. Provide sufficient detail to accurately reflect the Government’s requirement. State what is to be accomplished without prescribing the method the contractor is to use and shall include performance standards, if applicable. See 307.104(b)(2) and FAR 37.602 for guidance on preparation of a PWS. An SOW may include tasks and subtasks. The degree of breakout depends on the size and complexity of the project. An SOW shall indicate whether the tasks are sequential or concurrent. Specify requirements clearly so all readers can understand them. Reference only the absolute minimum applicable specifications and standards needed.

Tailor specifications and other documents. Separate general information from direction.

Thermo Electron is the only manufacturer of the Q Exactive Plus mass spectrometer and is the source of the parts required for this repair as well as the service engineers with the experience necessary to repair the instrumentation. The control board needed for the repair in unique to this instrumentation and not available in unused form from other manufacturers or service providers. Thermo Electron NA will provide the needed control board and the service engineer to utilize this board for the needed repair.

LEVEL OF EFFORT:

Instructions: Specify labor category, e.g., scientific writer, editor, senior researcher, etc., and estimated number of labor hours for each period of performance..

http://www.hhs.gov/policies/hhsar/subpart307.html#307.104Generalprocedures.

http://www.acquisition.gov/far/current/html/Subpart%2037_6.html#wp1074195

GOVERNMENT RESPONSIBILITIES

The repair will occur at the Rocky Mountain Laboratories in Hamilton, MT. The repair will be monitored by a FTE staff scientist and it’s successful repair will be verified. This repair is a simplified acquisition not a contractor action.

DELIVERY OR DELIVERABLES

N/A - This is an instrument repair. This does not produce a deliverable or data that could fit this category requirement. The company has 60 days to complete the repair once the order is received. This is under the simplified acquisitions threshold.

REPORTING REQUIREMENTS

N/A - This is an instrument repair. This does not produce a report or on-going requirements.

Sucessful completion is registered after the instrument control board is installed and the instrument is functioning within specifications

OTHER CONSIDERATIONS

Travel:

The travel for one service engineer visit to the Rocky Mountain Laboratories in Hamilton, MT is included in the proposed quote.

Key Personnel:

N/A - This is an instrument repair. The repair will be monitored by a FTE staff scientist, Yixiang Zhang, Ph.D.

Information System Security Plan:

Instructions: Specify if the statement of work requires the contractor to (1) develop, (2) have the ability to access, or (3) host and/or maintain a federal information system(s), the information security policies and procedures re applicable to the requirement. A "federal information system" is defined as an information system used or operated by an executive agency, by a contractor of an executive agency, or by another organization on behalf of an executive agency. [40 U.S.C., Sec. 11331] N/A - This is an instrument repair. This does not require access to federal information systems.

Data Rights:

Instructions: Specify if data is to be produced, furnished, acquired, or used in meeting the requirement of the SOW. Specify the respective rights and obligations of the government and the contractor regarding the use, production, and disclosure of that data. Specify who will have limited or unlimited rights.

N/A - This is an instrument repair. This will not use or produce data.

Section 508—Electronic and Information Technology Standards:

Instructions: Specify if the contractor is required to develop, procure, maintain, or use Electronic and Information Technology (EIT) in the performance of the SOW. Specify if the EIT will be used by federal employees with disabilities to have access to and use of information and data that is comparable to the access to and use of information and data by other Federal employees. Specify if the public will have access to the EIT.

N/A - This is an instrument repair. This does not produce information or data.

Publications and Publicity:

Instructions: Specify if the contractor will write and publish articles of data produced as a result of the requirements of the SOW.

N/A - This is an instrument repair. This does not produce data or results that could result in publications or publicity.

Confidentiality of Information:

Instructions: Specify if the government will provide to the contractor any information or data of a personal nature about individual(s) or proprietary information or data pertaining to an institution or organization which is confidential. Specify if the contract is expected to generate information or date which is confidential. Specify how the contractor should handle information or data prior to any release, disclosure, dissemination, or publication.

N/A - This is an instrument repair. This does not produce data or results that could be released in any form.

ATTACHMENTS

Instructions: Include the following attachments with all SOWs

1. Independent Government’s Cost Estimate

2. Evaluation / Selection Criteria

Title