Sol_75N95B26Q00008.pdf

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National Institutes of Health OD - Office of Logistics and Acquisition Operations 6100 Executive Blvd., Room 6B05 Bethesda, MD 20892-7511

75N95B26Q00008

BRITTANY MAY

+10

000-000000

09/03/2026

09/14/2026 0900 ED

Multiple

NIMH

The purpose of this NCCSS is the continuation of annual maintenance services for MEG

(magnetoencephalography)and Helium

Recovery System (HRS) for the period of one (1) year.

Period of Performance: 09/16/2026 to

09/15/2027

1 1

07/18

NON-COMPETITIVE COMBINED SYNOPSIS/SOLICITATION

INTRODUCTION

This is a non competitive combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a separate written solicitation will not be issued.

The solicitation number is 75N95B26Q00008. This solicitation is issued as a non-competitive combined synopsis/solicitation for commercial products or commercial services. The Government intends to award a contract or purchase order without providing for full and open competition (Including Brand-Name).

This acquisition is conducted under the authority of FAR 12.603, Streamlined Solicitation for Commercial Products or Commercial Services, and is not expected to exceed the simplified acquisition threshold.

The National Institutes of Health (NIH), Office of the Director, Office of Acquisitions, intends to negotiate and award a Firm-fixed price Prichase Order on a non-competitive basis to CTF MEG Neuro Innovation Inc. for the continuation of annual maintenance services for MEG (magnetoencephalography)and Helium Recovery System (HRS) for the period of one (1) year .

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE

The intended procurement is classified under NAICS code 811210: Electronic and Precision Equipment Repair and Maintenance with a Size Standard of $34 million.

REGULATORY AUTHORITY

The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2026-01 effective March 13, 2026.

• This requirement is unrestricted.

BACKGROUND

operates a 275 channel whole head CTF MEG system as a shared resource for the Intramural Research Programs of the NIH, with most core users representing NIMH and NINDS. MEG, magnetoencephalography, is a sophisticated technique allowing high resolution recording of brain activity and as such forms a vital part of the neuroimaging research program. This request is for a renewal of the current contract award 75N95025P00365 for the combined MEG and Helium Recovery System (HRS) service agreement, which ends September 15, 2026.

DESCRIPTION OF REQUIREMENT

The integrated Helium Recycler System is a vital part of the MEG machine as liquid helium is a necessary cryogen for maintaining the MEG sensors in a superconductive (operational) state. The helium in the MEG system boils off at a rate of approximately 12 liters a day and must be replenished at regular intervals. This is accomplished by the integrated HRS, which captures and compresses escaped gas to a liquid state before being transferred back into the MEG dewar (reservoir). The HRS is in constant operation managing the helium reclamation cycle, and therefore requires regular maintenance, as provided in the annual maintenance contract. The integrated Helium Recycler System (HRS) has been under a service contract since its purchase in 2018 and installation in 2020. CTF MEG Neuro Innovations Inc. holds all the proprietary rights to the CTF MEG system and integrated HRS.

CONTRACTOR REQUIREMENTS

Contractor shall provide the following technical support and maintenance services:

• Support; Emergency; Replacement Parts o Access to Support and Emergency Support o Preventative Maintenance (PM) Services o Access to Replacement Parts and Product repairs as per current Rates o Software Patches and Advisory Information o Fee-based access to any new software or product the Supplier develops

• Incidental Services: Contractoe shall provide notice of all costs prior to invoicing of the following:

o Material: The repair of any faulty components returned to the Supplier or the equivalent Replacement Part value (whichever is less) and shipments thereof which exceed, in aggregate, the Incidental Materials Cost Credit as defined in Annex C (Fee Schedule) and at the Rates defined therein;

o On-Site: Labour, travel, accommodations and per-diem expenses that exceed, in aggregate, the Incidental On-Site Service Credit as defined in Annex C (Fee Schedule) and at the Rates defined therein;

o Technical Support: Time provided for Support that exceeds, in aggregate, the Technical Support Time Credit as defined in Annex C (Fee Schedule) and at the Rates defined therein

• Contractor is required to provide written reports for all service visits covering all work completed during the specified period and shall present the work to be accomplished during the subsequent period.

o Report shall also identify any problems that arose and a statement explaining how the problem was resolved.

o Report shall identify any problems that have arisen but have not been completely resolved and provide a detailed explanation.

• Travel shall be at the contractor’s expense except as indicated in the Technical Service Agreement

• The level of effort shall be that necessary to meet the requirements and scope as described in the attached MEG Service Agreement.

ITEM

NO.

SCHEDULE OF SERVICES POP UNIT PRICE TOTAL AMT

0001 CTF MEG and HRS Annual Preventative Maintenance Service Agreement

09/16/2026 – 09/15/2027 $ $

TOTAL: $

EXPIRATION DATE OF QUOTE:

DELIVERY LOCATION

NIH/NIMH/IRP/MEG Core Facility Bldg 10 Room, Bethesda, MD 20892

The provision at FAR 52.212-1, Instructions to Offerors—Commercial Items, applies to this acquisition. Add any agency-specific instructions as required.

The provision at FAR 52.212-2, Evaluation—Commercial Items, applies to this acquisition.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation represents the best value to the Government, price and other factors considered.

Evaluation Factors:

• Price

• Technical capability

• Past performance

• Delivery schedule

A written notice of award or acceptance of an offer, issued within the time specified in the offer, shall result in a binding contract without further action by either party. The Government reserves the right to accept any offer before the expiration date.

Offerors shall include a completed copy of FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, with their offer.

FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items, applies to this acquisition.

Additional contract requirements or terms and conditions, as determined necessary by the Contracting Officer and consistent with customary commercial practices: None

The Defense Priorities and Allocations System (DPAS) is applicable.

SUBMISSION REQUIREMENTS

This synopsis is not a request for competitive proposals. However, interested parties may identify their interest and capability to respond to this notice. Responses to this synopsis must include sufficient information to demonstrate the offeror’s bona-fide capabilities for fulfilling the required product or service. Responses must include, at a minimum:

• Unit and total price

• Shipping and handling costs

• Delivery period after award

• Delivery terms

• F.O.B. point (destination or origin)

• Product or catalog numbers (if applicable)

• Product/service description

Additional evaluation considerations may include past performance, warranty, lifecycle cost, maintenance availability, and environmental or energy efficiency.

Responses must include the Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and business size certification. All offerors must be actively registered in the System for Award Management (SAM) at www.sam.gov.

All responses must be received by September 14, 2026, 9:00 am and must reference solicitation number 75N95B26Q00008. Responses must be submitted via the SAM.gov webportal. Potential Offerors do not need to register to view a notice; however, in order to submit questions and/or response to this Notice, an account will need to be established.

POINT OF CONTACT:

Brittany May Contract Specialist Brittany.may@nih.gov http://www.sam.gov/ mailto:Brittany.may@nih.gov

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