Sol_70FB8026Q00000048.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3.AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4.

FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED.

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

DATED.

OFFER

ADDENDA

ADDENDA

70FB8026Q00000048

FEDERAL EMERGENCY MANAGEMENT AGENCY

FEMA-COMMUNITY SURVIVOR ASSISTANCE

FEDERAL EMERGENCY MANAGEMENT AGENCY

500 C STREET SW

3RD FLOOR

WASHINGTON DC 20472

08/28/2026 1200 CD

WX04517Y2026T

Jeffery Byrd

70FB80 100.00

Jeffery Byrd

238220

$19

08/19/2026

FEMA

0001 1 EARoutine Maintenance Commercial RTU - Sterling, VA

Product/Service Code: J041

Product/Service Description:

MAINT/REPAIR/REBUILD

Continued...

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

ACCEPTED,

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

0002 1 EARoutine Maintenance Commercial RTU - Denton, TX

Product/Service Code: J041

Product/Service Description:

MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

0003 1 EARoutine Maintenance Commercial RTU -

Sacramento, CA

Product/Service Code: J041

Product/Service Description:

MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

0004 1 EAComponent Parts as needed for Repair

-Frame, Upper for Stackable unit. Includes 2 handles and necessary hardware for upgrading standard frame - XE 12-DRN (PA-CLXEDRN) ~ QTY

-Panel, Replacement XE-1200 Duct, with Filter -

XE12-PNL (PA-CLXEPN) ~ QTY 3

-Thermostat, Honeywell 2 Stage for XE-1200 HVAC

- XE12TSTAT (PA-CLXETST) ~ QTY 3

-Caster, Rigid 5"x 2" Poly on Steel XE12CST5.2R

(PA-CSCST52R) ~ QTY 3

Continued...

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

70FB8026Q00000048

-Caster, Swivel 5"x 2" Poly on Steel With Brake

Assembly - XE12CST5.2S (PA-CSCST52S) ~ QTY 3

-Filter, 16x25x1 Pleated for XE1200 CASE OF 12

FILTER - XE12FLTR (PA-CLXEFLT) ~ QTY 3

-Cover, Vinyl for XE-1200 HVAC unit -

XE-1200CVR (PA-CLXECVR) ~ QTY 3

-necessary to complete HVAC repair services only as authorized ~ QTY 1

Product/Service Code: J041

Product/Service Description:

MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

Section C – Descriptions and Specification

STATEMENT OF WORK – Federal Emergency Management Agency

Project Title: Multi-Site Preventive Maintenance for Western Shelter CL-ACXE1200 HVAC Units

1. Objective & Scope

The Contractor shall provide all labor, transportation, tools, equipment, materials, and expertise necessary to perform multi-site seasonal preventive maintenance and operational tune-ups on three (3) Western

Shelter CL-ACXE1200 Environmental Control Units (ECUs). The objective is to optimize system efficiency, ensure structural and operational readiness for the upcoming season, and document baseline performance metrics for each asset.

2. Equipment & Location Manifest

The work encompasses three separate units deployed at three distinct installations:

• Asset Model (All Units): Western Shelter CL-ACXE1200 (208/240V, 60Hz, Single-Phase, 30A)

• Unit 1 Location: Sterling, VA 20164

• Unit 2 Location: Denton, TX 76208

• Unit 3 Location: McClellan, CA 95652

3. Specific Tasks & Technical Requirements

The contractor shall be responsible for ensuring the performance of a comprehensive seasonal tune-up on each of the three HVAC units in accordance with the following technical parameters:

Task 1: Structural Casing, Mounting & Duct Connections

• Unit Deterioration & Soundness: Inspect the entire exterior casing for deep rust, puncture holes, cracks, structural breaches, or missing fasteners. Check the unit's physical positioning to ensure the baseline mounting support hasn't sagged, shifted, or degraded over time.

• Skid Frame & Supports: Examine the full tube skid frame, structural welds, and integrated lifting bars to ensure they are physically sound and load-bearing ready.

• Duct Connections & Air Seals: Inspect the hard-mount duct collars/boots attached directly to the unit casing for cracks, separation, or broken rivets. Verify that the supply and return connection interfaces are structurally rigid and sealed perfectly to the unit casing to prevent thermal loss.

Task 2: Filters, Coils & Drainage System

• Filter Cleaning & Replacement: Carefully remove existing air filters to prevent trapped particulate matter from shaking loose into the clean side of the plenum. Vacuum and sanitize the internal surfaces of the filter housing frame before sliding in a brand-new, correctly oriented 16" x

25" x 1" high-efficiency air filter.

• Condenser Coils: Check condenser coils for physical smash damage, flattened fins, or oily residue indicating a refrigerant leak. Clean both evaporator and condenser coils using professional-grade, non-acidic foaming cleaners to flush out dust, mud, and outdoor debris.

• Condensate Drain Cleaning: Inspect the internal condensate pan for standing sludge, rust scale, or biologic growth. Flush the lines and the P-trap configuration using an approved clearing agent and clear water to ensure complete, unhindered gravity drainage.

Task 3: Motors, Drive System & Electrical

• Motors & Drive Components: Manually spin the condenser fan motor shaft to check for internal bearing drag or wiggle. Check the direct-drive evaporator blower wheel alignment, mounting set screws, and general cleanliness. Run both motors to identify unbalanced fan blades, excessive housing vibration, or abnormal electrical hums.

• Electrical System Tightness: Physically torque all screw and terminal block wire connections inside the control box to specification.

• Wiring & Component Inspection: Examine all wiring runs for signs of overheating, scorched insulation, brittle jackets, friction chafing, or rodent chewing to evaluate eligibility for possible replacement. Inspect contactors, relays, and starters for pitted or burnt contact points. Test microfarad (μF) ratings for run capacitors.

Task 4: Safety Controls Validation

• Pressure & Thermal Switches: Verify electrical continuity and operational integrity of the refrigerant high-pressure and low-pressure safety cutouts. Inspect and verify the high-limit thermal safety cutouts on the integrated 11.52 kW electric heat strip.

• Thermostat Interconnect: Fully uncoil, inspect, and test the 50-foot remote electronic thermostat and control umbilical line to verify error-free communication with the controller.

Task 5: Deficiencies and Unscheduled Repairs

• If deficiencies are identified during maintenance, the Contractor shall provide a written estimate detailing necessary parts and additional labor hours required for repair.

• No repair work outside the basic maintenance scope shall begin without written authorization from the Contracting Officer.

• All replacement parts must meet or exceed original Western Shelter OEM specifications.

4. Facility Access & Safety Requirements

• Contractor Roster: The Contractor must provide the full names of all technicians assigned to the project to the respective Site Manager at least 48 hours prior to seeking site access.

• Identification: All Contractor personnel must present a valid government-issued photo ID immediately upon arrival at each facility.

• Personal Protective Equipment (PPE): Technicians must wear appropriate safety gear and closed-toe shoes at all times while on site. Non-compliant personnel will be denied entry.

5. Deliverables & Reporting

The Contractor shall submit a field service report for each unit (indexed by serial number and location) within five (5) business days of completion. Each report must explicitly include:

• Pre-service and post-service electrical draw (Compressor and Fan Amperages).

• Refrigerant pressure logs and ambient temperature profiles.

• Completed and signed technical checklist items.

6. Period of Performance

All multi-site tune-ups, including reporting and final inspections, shall be completed within a window of sixty (90) business days from the formal contract notice to proceed.

7. Contractor Qualifications

• Technicians must hold a valid EPA Section 608 Certification.

• The Contractor must have proven experience servicing mobile/expeditionary tactical environmental systems.

The Western Shelter HVAC system information is provided as Attachment 1, Western Shelter HVAC

Information, and is incorporated into this Statement of Work for reference purposes.

C L- A CX E -1 2 0 0 H VA C

R o b u s t Te m p e r a t u r e a n d H u m i d i t y C o n t r o l

TABLE OF CONTENTS

CONDITIONAL WARRANTY

Western Shelter Systems warrants all products against defects in materials or workmanship for a period of one (1) year from date of manufacture. Component manufacturers’ warranties may exceed that of Western Shelter.

No warranty is made or implied regarding the intended use of the product. Warranty does not cover damage caused by abuse, misuse, neglect or improper care by the end user in the application of the Western Shelter Systems product.

Western Shelter Systems will repair or replace any component deemed to be faulty from manufacture in the most efficient and timely means available to Western Shelter Systems.

Western Shelter Systems must authorize all claims prior to any action taken by the end user.

For immediate attention regarding any defective product, please phone Customer Support at 1-800-971-7201, 7am-330pm PST.

Shipping: 815 Conger St. Eugene, OR 97402 PO Box 2729 Eugene, OR 97402 USA

Phone 1-541-344-7267 Toll Free 1-800-971-7201

Fax 1-541-284-2820 www.WesternShelter.com

FOLLOW ALL WRITTEN AND COMMON SENSE SAFETY

PROCEDURES WHEN OPERATING THIS UNIT. FAILURE TO DO SO

MAY RESULT IN PROPERTY DAMAGE OR PERSONAL INJURY.

A. WARNINGS

CONTAINS REFRIGERANT!

SYSTEM CONTAINS OIL AND REFRIGERANT

UNDER HIGH PRESSURE.

ANY SERVICE PROCEDURES NOT DETAILED

IN THIS MANUAL MUST BE PERFORMED BY A

QUALIFIED SERVICE TECHNICIAN.

TO PREVENT INJURY OR DEATH DUE

TO ELECTRICAL SHOCK OR CONTACT

WITH MOVING PARTS, DISCONNECT UNIT

BEFORE SERVICING.

DO NOT TOUCH TOP OF COMPRESSOR. MAY

CAUSE MINOR TO SEVERE BURNING.

Rating: 208 or 240 Volts, 30-Amp, Single-Phase, 60 Hertz

CFM: 1,400

Cooling: 3.5 tons, 41,000 Btu/hr EER/ SEER (Btu/Watt Hr) - 10.5/12.05

Heating: 42K Btu/hr Supplemental Heating: 27/36K Btu/hr (Requires separate 50 Amp circuit for operation.)

Ducting:

XE12UD Discharge - 12-inch XE12LD Return - 14-inch XE12FLTR (Replaceable 16”x25”x1” filter.)

Dimensions: (L x W x H) - 56” x 35” x 41.5” (including cart)

Stackable Dimensions: (L x W x H) - 56” x 35” x 47.5”

Weight:

Standard (Stackable) 526 lbs. (550 lbs.)

Optional and Replacement Equipment:

WAC-12 12” Window Duct Panel

B. APPLIANCE DETAILS

Air supply

Air disharge duct

Thermostat cover

C. COMPONENT IDENTIFICATION

Condensate drain connection point

50’ 30-Amp input

Air supply duct Hex driver for filter panel Condensate p-trap

Thermostat

Accessory/ thermostat bag

Voltage adjustment

Emergency heat strip 50-Amp input

Air discharge

Air filter

Duct bag

Locking wheels

1. Setup

ØRemove the cover and orient the unit so the circulation vents face one of the HVAC attachment points on your shelter. Locate the unit on solid, level ground, using shoring or a plywood base if necessary.

ØNote: The main power cables and thermostat are routed around the back of the unit. The 30-Amp cable can attach to either an electrical distribution box or directly to a generator with a 30-Amp, 208/240V output.

D. OPERATING INSTRUCTIONS

ØNote: In the green vinyl pouch on the rear of the unit, you will find the thermostat with 50 foot cable, operations manuals, and a hex driver for unit maintenance.

ØThe HVAC unit attaches to any of the duct boot openings around any WSS shelter. To eliminate trip hazard, it is recommended that the HVAC unit be positioned away from the most used doorways if possible.

ØTo access the panels, remove the square vinyl covers from both ports, and the square insulation panels, if installed. They can be stored in the duct-boot bag on the HVAC unit so they will not be misplaced.

ØIf you are using an air plenum, install it now.

See documentation accompanying the air plenum for installation information.

ØIn the side pouch are the two duct boots for attaching the HVAC unit to your shelter. The tapered boot attaches to the top of the unit, and the re-enforced boot with filter screen attaches to the bottom. Also in the pouch is the p-trap for condensation discharge.

ØAttach the duct boots to the shelter. The angled boot goes on top, and the re-enforced boot underneath.

ØTo attach the unit, align it with the duct boot openings, about two feet from the shelter wall.

ØAttach the duct boots to the HVAC unit with the black nylon straps. Place the lower duct boot over the lower port, then snug the strap tight. Be sure the seal is tight all around. Repeat on the top port. Move the unit back a few inches to put some tension on the boots so air will flow easily. Lock the wheels.

Be sure you have read and understood all safety warnings before attempting to operate this unit.

ØAttach the p-trap by filling it with water, capping one end with your hand, and firmly push the non-threaded end into the drain.

A standard garden hose can be attached to drain water away from the shelter base.

ØUnwrap and install the thermostat. Make a small opening in the bottom of the upper duct opening and pass the thermostat through, along with 50’ of cable.

ØInside the shelter, string the cable over roof trusses until it is located on the opposite side of the shelter from the ducting. This results in a more accurate reading of the shelter temperature.

ØSecure the thermostat about six feet off the ground.

2. Operation

ØCAUTION: Be sure the green vinyl bags are away from air intakes when the unit is operational

ØIf you are drawing power directly from a generator, attach the power cable from the HVAC system to your generator. Generator operation is not covered in this manual, and should be performed by a trained individual. You can also attach the system to an electrical distribution box. The main power connects to a 30-Amp outlet, and the emergency heating to a 50-Amp outlet.

ØOnce the system is connected and the power is running to the unit, set the desired temperature and system mode on the thermostat. The unit is designed not to change modes more than once every three minutes, so it may take up to three minutes for the HVAC unit to begin operating.

ØThe thermostat has very simple controls.

The “SYSTEM” button switches between cool, heat, emergency heat and off. The fan can be switched to either Auto or On position and programmed with a 90 second Off-delay. To adjust the Off-delay see page 7.

The up and down buttons set the desired temperature. The system is designed to go into emergency heating mode, if available, when the ambient temperature is at least six degrees cooler than the temperature set on the thermostat.

UP

DOWN

FAN SYSTEM

3. Emergency heat

ØThe emergency heat connection, if included on you unit, can be located under the small panel above the “emergency heat power” notice. This connection will boost the heating power of the unit by 11,000 BTUs/hr, and requires a 50-Amp, 240 volt connection. The connection draws 42 Amps continuously when operating, so plan your power distribution accordingly. When operating in conditions under 40 degrees, the emergency heat is recommended to keep the unit running well.

4. Switching operation voltage

ØThe HVAC unit is capable of running off either 208 or 240 volts, depending on your electrical setup. Do not change modes without a solid understanding of your electrical distribution setup. Do not run the HVAC unit until it is properly setup up for your system.

ØTo change between 208 volt and 240 volt operation, detach the panel with shock hazard warnings located next to where the power cables come out of the unit.

ØLocate the red wire with white clip running to a transformer with two leads. The leads are printed “208” and “240.” When using a single-phase generator, connect to the 240 volt connection. When using three-phase generator, connect to the 208 volt connection. The unit comes preset to the 208 volt connection, unless otherwise noted on label.

COMPLETELY

DISCONNECT ALL

ELECTRICAL SYSTEMS

BEFORE SWITCHING

VOLTAGE.

Fan Off-Delay options:

90 seconds SW5

ON

SW6

OFF

set by factory

180 seconds SW5

ON

SW6

OFF

option 2

0 seconds SW5

OFF

SW6

OFF

option 3

Switch is located on the lower left power panel and is colored blue.

ON

OFF

1 2 3 4 5 6 7 8

WARNING: Follow the hazardous voltage instructions on front panel!

3. Professional service checklist

ØTo keep your unit operating as designed, a qualified serviceman should check over the entire system at least once each year as well as any other time that you feel that service is needed. Your serviceman should examine and inspect:

•Filters (for cleaning or replacement)

•Motors and drive system components

•Condenser coils (for cleaning)

•Safety controls (for mechanical cleaning)

•Electrical components and wiring (for possible replacement and connection tightness)

•Condensate drain (for cleaning)

•Unit duct connections to see that they are physically sound and sealed to the unit casing

•Unit mounting support to see that it is sound

•Unit to see that there is no obvious unit deterioration.

E. MAINTENANCE / TROUBLESHOOTING

ØYou can do some of the periodic maintenance functions for your XE1200 unit yourself. These functions include replacing the disposable or cleaning the permanent air filters, cleaning the unit’s cabinet, cleaning the condenser coil, and conducting a general inspection of the unit on a regular basis.

1. Replacing the air filter

ØIt is very important to keep the duct system air filters clean. Be sure to inspect them at least once each week when the system is in constant operation.

ØReplace used filters with new filters of the same type and size. Do not try to clean disposable filters.

ØLocated on the front side of the unit are the discharge and return ports. The air return port uses a filter similar to most home systems (16x25x1), and can easily be replaced.

ØTo replace the air filter, unscrew the four hex screws securing the front port cover.

Inside the cover is the air filter. Pull up on the filter, then out on the bottom to remove.

Place a new filter in top end first and push up to fit into place.

2. Cleaning outdoor coil

ØWith the front cover off, you can see the heating and cooling elements. They should be free from dust and debris.

ØUnfiltered air circulated through the unit’s outdoor coil can cause the coil’s surface to become clogged with dust, dirt, etc. To clean the coil, stroke the coil surface with a soft-bristled brush vertically, that is, in the direction of the fins.

4. Troubleshooting check list

•Is the unit properly and securely located and level with the proper clearance?

•Is the duct work correctly run with the proper unit arrangement?

•Is the condensate line properly run? Does it drain freely?

•Is the filter of the correct size and number? Are the supply and return ports unobstructed?

•Is the power supply correct for the unit’s requirements?

•Are all wiring connections, including those in the unit itself, tight?

•Is the thermostat well located and accurately adjusted?

•Do the outdoor fan and the indoor fan turn free without rubbing? Are both fans tight on their shafts?

•Are all cover and access panels in place to prevent air loss and to protect against safety hazards?

•Have all tools and debris around, on top of, and under the unit been removed?

5. Resetting the thermostat

ØIt may become necessary to reset the unit thermostat. If the thermostat has lost power or is not operating properly, follow these steps to reset it.

ØReplace the AA batteries in the thermostat.

ØPress and hold the UP and FAN buttons until the unit display changes to settings mode.

ØPress the UP and DOWN buttons to change settings.

ØPress NEXT to advance to the next function.

ØPress DONE to save and exit.

ØFactory recommended settings are as follows:

Setup Function Recommended Setting 1 - System Type 5 - 2 heat/1 cool heat pump 2 - Changeover valve 0 - O/B terminal energized in cooling 6 - Second Stage Heat 9 - For electric furnaces 9 - Compressor Cycle 3 - Recommended 12 - System setting 0 - Manual changeover 14 - Temperature Display 0 - Fahrenheit (1 Celsius) 15 - Compressor protection 3 - Minutes 26 - Auxiliary Heat control 0 - Comfort 27 - Heat temperature range 90 28 - Cool temperature range 50

4/5

F. COMPONENT LIST

PART # DESCRIPTION

1 XE-12UFST Frame, Upper for Stackable unit. Includes 2 handles and neces-sary hardware for upgrading standard frame.

2 XE12-PNL Panel, Replacement XE-1200 Duct, with Filter

3 XE-12 TSTAT Thermostat, Honeywell 2 Stage for XE-1200 HVAC (thermostat only)

4 XE12-

CST5.2R

Caster, Rigid 5”x 2” Rubber on Steal

5 XE12-

CST5.2S

Caster, Swivel 5”x 2” Rubber on Steal

6 XE 12 FLTR Filter, 16x25x1 Pleated for XE1200 CASE OF 12 FILTERS

7 XE1200 CVR Cover, Vinyl for XE-1200 HVAC unit

8 XE 12-DRN Condensation Drain for XE1200

Section E – Inspection and Acceptance

Supplies/services will be inspected/accepted at Destination by the Government.

Section F – Deliveries or Performance

Complete within 45 days from the date of award.

Section G – Contract Administration Data

INVOICING PROCEDURE

All invoices are to be mailed to the address on contract/purchase order.

An invoice is a written request for payment under this contract for supplies delivered or for services rendered. Payment of invoices submitted under this contract shall be made in accordance with the terms and conditions of the Prompt Payment clause and in accordance with the provisions of other clauses in this contract. Failure or refusal to provide the following information on all invoices submitted under this contract may result in the invoice being considered improper for payment in accordance with the Prompt Payment clause. In order to be proper, an invoice must include, as applicable, the following:

a. GENERAL INFORMATION

1. Name of Contractor

2. Invoice date

3. Contract number (including order number, if any), contract line item number, contract description of supplies or services, quantity, contract unit of measure and unit price, and extended total.

4. Shipment number and date of shipment (bill-of-lading number and weight of shipment will be shown for shipments on Government bills of lading).

5. Name, title, phone number and complete mailing address of responsible Official who can be contacted in the event of an improper invoice, if there are question, or additional information is needed bit hits agency to process payment.

6. Any other information or documentation required by other provisions of the Contract (such as evidence of shipment).

7. Invoices shall be prepared and submitted as follows:

Number Distribution

Original and 2 copies Payment Office

One copy Contract Specialist/Officer jeffery.byrd@fema.dhs.gov mailto:jeffery.byrd@fema.dhs.gov

One copy Contracting Officer Representative / Invoices Approver

Name: Karen Johnson

Title: Contracting Officer Representative

Phone: 202.856.2017

Email: karen.johnson2@fema.dhs.gov

Electronic Mail: FEMA-Finance-Vendor-Payments@fema.dhs.gov

The contractor shall submit an invoice(s) upon delivery and acceptance of all supplies or services as specified in the Price/Cost Schedule.

Contractors shall submit vouchers electronically in pdf format to the FEMA Finance Center at

FEMA-Finance-Vendor-Payments@fema.dhs.gov

AND

Contractors shall also submit an electronic pdf copy to FEMA COR or program person if a COR is not designated at their email address.

ELECTRONIC FUNDS TRANSFER (EFT) INFORMATION

1. To receive payment, the contractor shall submit their EFT information to the Government.

EFT information may be submitted by EFT form, through System for Award Management

(SAM), or on invoice. Failure to provide the EFT information or failure to notify the

Government of changes to this EFT information may result in delays in payments and/or rejection of the invoice in accordance with the Prompt Payment clause of this contract. EFT forms may be submitted directly the FEMA Finance Center at FEMA-Finance-

RecordsMaintenance@fema.dhs.gov, or to the Contracting Office.

2. If submitting EFT information on invoice/voucher, the following EFT information should be submitted:

(a) Routing Transit Number (RTN) The contractor shall provide the current 9-digit RTN of the payee's bank

(b) Payee's account number

(c) Contractor's Tax Identification Number (TIN)

(The EFT information submitted must be that of the contractor unless there is an official

Assignment of Claims on file with the payment office.)

If at any time during the term of this contract, the contractor changes any EFT information, (i.e.

financial agent, RTN, account number, etc.) the new EFT information must replace the old EFT information on subsequent invoices submitted under this contract, through SAM, or by submission of a new EFT form.

BILLING INSTRUCTIONS

mailto:karen.johnson2@fema.dhs.gov mailto:FEMA-Finance-Vendor-Payments@fema.dhs.gov

Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other

Than Personal) located at http://www.gsa.gov/portal/forms/type/SF when submitting a payment request. A payment request means any invoice or request for contract financing payment requesting reimbursement for supplies or services rendered. The Contractor shall not be paid more frequently than on a monthly basis.

Contractors must submit vouchers electronically in pdf format to the FEMA Finance Center at

FEMA-Finance-Vendor-Payments@fema.dhs.gov. A copy of the voucher must be submitted electronically to the contracting officer identified within this contract. The submission of vouchers electronically will reduce correspondence and other causes for delay to a minimum and will facilitate prompt payment to the Contractor. Paper vouchers mailed to the finance center will not be processed for payment. If the Contractor is unable to submit a payment request in electronic form, the contractor shall submit the payment request using a method mutually agreed to by the Contractor, the Contracting Officer, and the payment office.

Section I - Contract Clauses

52.204-13 System for Award Management Maintenance. (Oct 2018)

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by

Kaspersky Lab Covered Entities.

As prescribed in 4.2004, insert the following clause:

Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab

Covered Entities. (Dec 2023)

(a) Definitions. As used in this clause—

Kaspersky Lab covered article means any hardware, software, or service that–

(1) Is developed or provided by a Kaspersky Lab covered entity;

(2) Includes any hardware, software, or service developed or provided in whole or in part by a Kaspersky Lab covered entity; or

(3) Contains components using any hardware or software developed in whole or in part by a Kaspersky Lab covered entity.

Kaspersky Lab covered entity means–

(1) Kaspersky Lab;

(2) Any successor entity to Kaspersky Lab, including any change in name, e.g., “Kaspersky”;

(3) Any entity that controls, is controlled by, or is under common control with Kaspersky Lab; or

(4) Any entity of which Kaspersky Lab has a majority ownership.

(b) Prohibition. Section 1634 of Division A of the National Defense Authorization Act for Fiscal Year 2018

(Pub. L. 115-91) prohibits Government use of any Kaspersky Lab covered article. The Contractor is prohibited from—

(1) Providing any Kaspersky Lab covered article that the Government will use on or after October 1, 2018; and

(2) Using any Kaspersky Lab covered article on or after October 1, 2018, in the development of data or deliverables first produced in the performance of the contract.

(c) Reporting requirement.

(1) In the event the Contractor identifies a Kaspersky Lab covered article provided to the Government during contract performance, or the Contractor is notified of such by a subcontractor at any tier or any other source, the Contractor shall report, in writing, to the Contracting Officer or, in the case of the Department of Defense, to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the

Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.dod.mil.

(2) The Contractor shall report the following information pursuant to paragraph (c)(1) of this clause:

(i) Within 3 business days from the date of such identification or notification: the contract number; the order number(s), if applicable; supplier name; brand; model number (Original Equipment Manufacturer (OEM) number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.

(ii) Within 10 business days of submitting the report pursuant to paragraph (c)(1) of this clause: any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of a Kaspersky Lab covered article, any reasons that led to the use or submission of the Kaspersky Lab covered article, and any additional efforts that will be incorporated to prevent future use or submission of Kaspersky Lab covered articles.

(d) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts including subcontracts for the acquisition of commercial products or commercial services.

(End of clause)

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment.

As prescribed in 4.2105(b), insert the following clause:

Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or

Equipment (Nov 2021)

Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered foreign country means The People’s Republic of China.

Covered telecommunications equipment or services means–

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE

Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Critical technology means–

(1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of

Federal Regulations, and controlled-

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal

Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export

Control Reform Act of 2018 (50 U.S.C. 4817).

Interconnection arrangements means arrangements governing the physical connection of two or more networks to allow the use of another's network to hand off traffic where it is ultimately delivered (e.g., connection of a customer of telephone provider A to a customer of telephone company B) or sharing data and other information resources.

Reasonable inquiry means an inquiry designed to uncover any information in the entity's possession about the identity of the producer or provider of covered telecommunications equipment or services used by the entity that excludes the need to include an internal or third-party audit.

Roaming means cellular communications services (e.g., voice, video, data) received from a visited network when unable to connect to the facilities of the home network either because signal coverage is too weak or because traffic is too high.

Substantial or essential component means any component necessary for the proper function or performance of a piece of equipment, system, or service.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization

Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after

August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. The Contractor is prohibited from providing to the Government any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal

Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract, or extending or renewing a contract, with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104.

This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

(c) Exceptions. This clause does not prohibit contractors from providing—

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(d) Reporting requirement. (1) In the event the Contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall report the information in paragraph (d)(2) of this clause to the Contracting Officer, unless elsewhere in this contract are established procedures for reporting the information; in the case of the Department of Defense, the Contractor shall report to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) for any affected order or, in the case of the

Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.dod.mil.

(2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause

(i) Within one business day from the date of such identification or notification: the contract number; the order number(s), if applicable; supplier name; supplier unique entity identifier (if known); supplier Commercial and Government Entity (CAGE) code (if known); brand; model number (original equipment manufacturer number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.

(ii) Within 10 business days of submitting the information in paragraph (d)(2)(i) of this clause:

any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment or services, and any additional efforts that will be incorporated to prevent future use or submission of covered telecommunications equipment or services.

(e) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (e) and excluding paragraph (b)(2), in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commercial products or commercial services.

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial

Services.

As prescribed in 12.301(b)(3), insert the following clause:

Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test https://www.acquisition.gov/far/12.301#FAR_12_301 any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act

( 31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting

Officer of the cessation of such occurrence.

(g) Invoice.

http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.233-1#FAR_52_233_1 https://www.acquisition.gov/far/52.202-1#FAR_52_202_1

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices.

An invoice must include-

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act ( 31 U.S.C.3903) and

Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

https://www.acquisition.gov/far/52.232-33#FAR_52_232_33 https://www.acquisition.gov/far/52.232-34#FAR_52_232_34

(i) Payment.-

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act ( 31 U.S.C.3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall-

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the-

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if–…