Sol_68HERH25Q0116.pdf

Combined Synopsis/Solicitation – 68HERH25Q0116 – U.S Environmental Protection Agency

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; Quotes are being requested and no other written solicitation will be issued.

The U.S. Environmental Protection Agency (EPA), Research Triangle Park, North Carolina is responsible for procuring, testing, and distributing filters of high purity to the State/local air pollution control agencies. The contractor shall:

1. Provide quartz, glass fibers, and Teflon filters to the EPA for testing.

2. If the acceptance testing confirms that the filters meet EPA specifications for physical and chemical properties, the contractor will ship the filters to the State/local air pollution control agencies. See the attached Statement of Work (SOW).

Solicitation number 68HERH25Q0116 is issued as a Request for Quotation (RFQ) using the commercial procedures in accordance with FAR Part 12 and the Simplified Acquisition Procedures in accordance with FAR Part 13. The solicitation document, and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03.

The associated North American Industrial Classification System (NAICS) code for this procurement is 541380 - Testing Laboratories and Services. The product or service code is B510, Special Studies/Analysis - Environmental Assessments. No set aside will be used.

The EPA intends to award a purchase order with a one-year base period with four one-year option periods. The Periods of Performance are as follows:

(Base Period) - 8/19/2025 - 8/18/2026 (Option Period 1) - 8/19/2026 - 8/18/2027 (Option Period 2) - 8/19/2027 - 8/18/2028 (Option Period 3) - 8/19/2028 - 8/18/2029 (Option Period 4) - 8/19/2029 - 8/18/2030

Offerors must be registered in SAM.gov to be considered for award.

The Government will award a firm-fixed price (FFP) purchase order resulting from this combined synopsis/solicitation to the responsible offeror whose offer, conforming to the synopsis/solicitation, will be most advantageous to the Government (as determined by the solicitation evaluation criteria). The Government intends to evaluate quotes in accordance with FAR 52.212-2 using the following factors and make award without discussions.

FACTOR 1 - Pricing

The price evaluation will determine whether the proposed price is complete, fair, and reasonable in relation to the RFQ requirements.

FACTOR 2 – Technical Factors Evaluation The Technical quote must be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the vendor's quote. The vendor must address, as specifically as possible, the actual methodology used for accomplishing each of the Statement of Work (SOW) tasks, if applicable.

2.a – Project Approach The Government will evaluate the manner and extent to which the quote demonstrates the Contractor’s knowledge and understanding of the work to be performed in accordance with the

SOW.

The Offeror shall describe a clear understanding of the requirements, deliverables, and demonstrate an ability to successfully perform as outlined in the SOW. The Offeror shall identify anticipated barriers and risks and a plan for overcoming them.

2.b – Personnel & Staffing

The Contractor shall be evaluated to ensure all technical areas of the SOW have been staffed with an appropriate level of effort.

Offeror shall identify and discuss the skill mix it shall utilize to successfully execute all of the SOW requirements and shall map the labor categories included in the skill mix to the corresponding SOW paragraph, respectively; labor categories that will be supplied by a subcontractor shall be identified accordingly. In addition, Offeror shall identify a Program Manager who shall be the primary representative responsible for all work awarded under this task order, participating in Management Reviews and ensuring all standards referenced herein are adhered to and utilized

The Technical quote must be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the vendor's quote. The vendor must address, as specifically as possible, the actual methodology used for accomplishing each of the SOW tasks, if applicable.

The Government will use the following evaluation scheme to assign a rating for Technical Evaluation Factors 2a and 2b:

Rating Description High Confidence The Government has high confidence that the Offeror understands the requirement, proposes a sound approach, and will be successful in performing the contract with little or no Government intervention

Some Confidence The Government has some confidence that the Offeror understands the requirement, proposes a sound approach, and will be successful in performing the contract with some Government intervention.

Low Confidence The Government has low confidence that the Offeror understands the requirement, proposes a sound approach, or will be successful in performing the contract even with Government intervention.

Price Evaluation:

The Offeror’s price shall represent the best price in response to the RFQ. The price shall be evaluated to determine fairness and reasonableness.

The Government will determine the best value to the Government by assessing the benefits or better performance versus the added price through trade-off analysis. However, the Government will not award at significantly higher prices to only achieve slightly better performance. As non-price factors become equal price becomes increasingly important. This is based on the Contracting Officer’s determination after an evaluation has been completed on all offers. The proposed prices/costs will be evaluated but not scored. The price evaluation will determine whether the proposed prices are fair and reasonable in relation to the solicitation requirements.

BASIS FOR AWARD:

Award shall be made to the quoter whose quotation offers the best value to the Government, considering technical capability, past performance, quality assurance, and price. The Government will evaluate quotations based on the following evaluation criteria: (1) technical factors, which are all rated equally, and (2) price where the technical factors combined and past performance are equal and are significantly more important that price.

Submission of quotes. E-mail the quotation to the point of contact specified within this solicitation on or before the due date. As a minimum, the quotation must show --

(1) The solicitation number;

(2) The name, address, UEI number, telephone number, and e-mail address of the offeror;

(3) Price; and

(4) A response to the technical evaluation factors.

Agency Contacts: Lori Garza, Contract Specialist, Garza.Lori@epa.gov, and Hillari Hawkins, Contracting Officer, Hawkins.hillari@epa.gov.

All questions must be sent via email by using the Q and A Spreadsheet (Attachment 2) to Lori Garza at Garza.Lori@epa.gov . Questions shall be submitted no later than 12:00 noon EDT on May 22nd. Questions received after that date may not be entertained. Applicable answers to contractor questions will be posted publicly through the SAM website at www.sam.gov All quotes must be sent via email to Lori Garza at Garza.Lori@epa.gov Quotes shall be submitted no later than 12:00 noon EDT on June 9th.

The following three Attachments are hereby incorporated into this solicitation

68HERH25Q0116.

Attachments:

Addendum Attachment 1: Statement of Work Attachment 2: Q and A Spreadsheet mailto:Garza.Lori@epa.gov mailto:Hawkins.hillari@epa.gov mailto:Garza.Lori@epa.gov http://www.sam.gov/ mailto:Garza.Lori@epa.gov