This Solicitation is Set aside for Total Small Business.

Solicitation Closing Date: July 31, 2026 Solicitation Closing Time: 10:00 AM Mountain Daylight Time

ONLY ELECTRONIC PROPOSALS will be accepted for this requirement. Quotes must be electronically delivered to:

Mr. Russ Oaks Russell_oaks@ios.doi.gov

E-mailed quotes must be in the following format: One (1) PDF document for full quote.

E-mailed Quotes must be received by the Contracting Officer via e-mail no later than 14:00 hours (2:00 PM) MDT July 31, 2026 to be considered for award.

E-mail subject line must contain the following naming scheme:

*Quote – Company Name* 140R4026Q0074 – Sump Pump Replacement*

Inquiries regarding this Solicitation should be made to:

Mr. Russ Oaks, Contract Specialist

E-mail: Russell_oaks@ios.doi.gov Phone: 801-524-3825

DEADLINE FOR QUESTIONS: Questions must be submitted to the Contract Specialist by 7/22/2026 by 12:00 pm MDT. Any questions submitted after the deadline will not be answered.

Please quote using the Schedule B found on page 2 of the solicitation.

*Site visit to be held at the location on 7/15/2026.

Meet here: 4696 HWY 51, Truth or Consequences, NM 87901

140R4026Q0074_ Sump Pump Replacement Page 1 of 77

DESCRIPTION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR Part 12 (DEVIATION MAR 2026). This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 140R4026Q0074 is issued as a request for quotation (RFQ) Sump Pump Replacement

This acquisition is set-aside for Small Business concerns under NAICS 333996– Pump and Pumping Equipment Manufacturing. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

Site Visit: July 15, 2026 at 10:00 AM Local Time.

Meet here 4696 HWY 51, Truth or Consequences, NM 87901

Please RSVP to the site visit by emailing the Contracting Officer, Russ Oaks no less than 3 business days before the site visit.

The work includes removal of the existing sump pump and eductor systems and installation of a complete replacement dewatering system in the Elephant Butte Powerplant basement. The contractor shall furnish all labor, materials, equipment, tools, and supervision required to perform demolition, temporary dewatering, mechanical installation, electrical integration, controls work, testing, commissioning, and training. The new system includes dual centrifugal sump pumps with a spare pump, associated motors, a complete venturi eductor assembly, new stainless-steel piping and valves, a replacement stainless-steel sole plate, level sensing devices, and integration with the existing control panel and plant annunciation systems.

The contractor must comply with all confined space, hazardous energy, rigging, and safety requirements; provide and maintain temporary dewatering throughout construction; and perform all required submittals, inspections, pre-functional testing, performance testing, and closeout documentation. Pricing shall encompass all materials, installation, submittals, safety compliance, testing, training, and warranty obligations necessary to deliver a fully functional, code-compliant dewatering system.

For a detailed description, see attached Specifications

Combined Synopsis/Solicitation For Commercial Supply http://www.acquisition.gov/

Schedule B

Line Item #

Description/ mfg# (Required) Quantity

Unit of Measure

Price per unit Total

1 Sump Pumps 3 Each

All Labor Supplies and Materials to remove and install

1 Lump Sum

Control Panel & Instrumentation

1 Each

Testing and

Commisioning

Training and

Documentation

140R4026Q0074_ Sump Pump Replacement Page 2 of 77

PERFORMANCE

Place of Performance:

Elephant Butte Field Division Caballo Dam Caballo Dam Rd( NM-B040) & NM-187 Caballo, NM 87931

Shipping is FOB Destination

FAR 52.212-4 Terms and Conditions—Commercial Products and Commercial Services

(RFO DEVIATION MAR 2026)

---Addendum to 52.212-4---

DOI-AAAP-0028 Electronic Invoicing And Payment Requirements-Invoice Processing Platform (IPP) (FEB 2021) Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

The Contractor must attach a hard copy of their IPP invoice to their IPP submission.

Failure to attach a hard copy invoice to IPP may result in rejection of your payment request.

A copy of the invoice must also be emailed to Russell Oaks, CO, at russell_oaks@ios.doi.gov

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email

CLAUSES

https://www.ipp.gov/ mailto:russell_oaks@ios.doi.gov

140R4026Q0074_ Sump Pump Replacement Page 3 of 77

IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

52.252-2 Clauses Incorporated By Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR): https://www.acquisition.gov/far

Revolutionary Far Overhaul (RFO): https://www.acquisition.gov/far-overhaul Department of the Interior Acquisition Regulation (DIAR): https://www.acquisition.gov/diar

(End of clause)

FAR 52.252-6 Authorized Deviations In Clauses (NOV 2020).

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Department of the Interior Acquisition Regulation (48 CFR Chapter 14) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

--- End of Addendum to 52.212-4---

Clauses Incorporated by Reference:

Clause Title Date FAR 52.203-17 Contractor Employee Whistleblower Rights Nov 2023 FAR 52.203-19 Prohibition On Requiring Certain Internal Confidentiality

Agreements Or Statements Jan 2017

FAR 52.204-13 System For Award Management Maintenance RFO

DEVIATION

MAR 2026

FAR 52.209-6 Protecting The Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed For Debarment, Or Voluntarily Excluded

RFO

DEVIATION

MAY 2026

FAR 52.209-9 Updates Of Publicly Available Information Regarding Responsibility Matters

RFO

DEVIATION

MAY 2026

mailto:IPPCustomerSupport@fiscal.treasury.gov https://www.acquisition.gov/far https://www.acquisition.gov/far-overhaul https://www.acquisition.gov/diar

140R4026Q0074_ Sump Pump Replacement Page 4 of 77

FAR 52.209-10 Prohibition On Contracting With Inverted Domestic

Corporations

RFO

DEVIATION

MAY 2026

FAR 52.219-6 Notice Of Total Small Business Set-Aside RFO

DEVIATION

JAN 2026

FAR 52.219-28 Post Award Small Business Program Representation RFO

DEVIATION

JAN 2026

FAR 52.222-3 Convict Labor RFO

DEVIATION

MAY 2026

FAR 52.222-19 Child Labor—Cooperation With Authorities And Remedies RFO

DEVIATION

MAY 2026

FAR 52.222-35 Equal Opportunity For Veterans RFO

DEVIATION

MAY 2026

FAR 52.222-36 Equal Opportunity For Workers With Disabilities (29 U.S.C. 793)

RFO

DEVIATION

MAY 2026

FAR 52.222-37 Employment Reports On Veterans RFO

DEVIATION

MAY 2026

FAR 52.222-42 Statement Of Equivalent Rates For Federal Hires May 2014 FAR 52.222-50 Combating Trafficking In Persons RFO

DEVIATION

MAY 2026

FAR 52.222-54 Employment Eligibility Verification RFO

DEVIATION

MAY 2026

FAR 52.222-55 Minimum Wages For Contractor Workers Under Executive Order 14026

RFO

DEVIATION

MAY 2026

FAR 52.222-62 Paid Sick Leave Under Executive Order 13706 RFO

DEVIATION

MAY 2026

FAR 52.222-90

Addressing DEI Discrimination by Federal Contractors

RFO

DEVIATION

APR 2026

FAR 52.223-5 Pollution Prevention And Right-To-Know Information MAY 2024 FAR 52.223-11 Ozone-Depleting Substances RFO

DEVIATION

MAY 2026

140R4026Q0074_ Sump Pump Replacement Page 5 of 77

FAR 52.223-23 Sustainable Products And Services RFO

DEVIATION

MAY 2026

FAR 52.225-5 Pollution Prevention And Right-To-Know Information MAY 2024 FAR 52.225-13 Restrictions On Certain Foreign Purchases (E.O.’S, Proclamations, And Statutes Administered By The Office Of Foreign Assets Control Of The Department Of The Treasury)

Feb 2021

FAR 52.225-50 Combating Trafficking In Persons OCT 2025 FAR 52.226-8 Encouraging Contractor Policies To Ban Text Messaging

While Driving (E.O. 13513)

MAY 2024

FAR 52.232-29 Terms For Financing Of Purchases Of Commercial Products And Commercial Services (41 U.S.C. 4505, 10 U.S.C.

3805)

Nov 2021

FAR 52.232-33 Payment By Electronic Funds Transfer-System For Award Management (31 U.S.C. 3332)

OCT 2018

FAR 52.232-40 Providing Accelerated Payments To Small Business Subcontractors

Mar 2023

FAR 52.233-3 Protest After Award Aug 1996 FAR 52.233-4 Applicable Law For Breach Of Contract Claim Oct 2004 FAR 52.240-90 Security Prohibitions And Exclusions Representations And

Certifications

RFO

DEVIATION

MAR 2026

FAR 52.240-91 Security Prohibitions And Exclusions RFO

DEVIATION

MAR 2026

FAR 52.242-15 Stop-Work Order AUG 1989 FAR 52.244-6 Subcontracts For Commercial Products And Commercial

Services

RFO

DEVIATION

MAY 2026

FAR 52.246.20 Warranty of Service MAR 1994

PLEASE NOTE:

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.222-25, Affirmative Action Compliance; 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation; and paragraphs

(d) and (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers and agencies will not consider, use, or enforce these representations when making award decisions. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

140R4026Q0074_ Sump Pump Replacement Page 6 of 77

ATTACHMENTS

Quotes due: 7/31/2026 by 10:00 AM MDT

Submit to: Russell Oaks at russell_oaks@ios.doi.gov

All quote submissions must be sent via email using the subject line: “Dewatering Pump Quote”

Inquiries: All inquiries to include questions regarding this solicitation must use the subject line “Dewatering Pump ” and be emailed to Russell Oaks at Russell_oaks@ios.doi.gov no later than 7/22/2026 by 12:00 pm MDT.

Offerors must have an active registration in the System for Award Management (SAM) at the time of quote submission. Quotes submitted by entities without an active SAM registration will not be considered.

SUBMISSION REQUIREMENTS

mailto:russell_oaks@ios.doi.gov mailto:Russell_oaks@ios.doi.gov

EBFD Sump Pump Replacement Performance Work Statement Solicitation#:

Performance Work Statement

1.0 SCOPE

The intent of this project is to provide a redundant and highly reliable basement dewatering system that ensures continuous protection of powerplant equipment and maintains safe operations.

The work includes removal of the existing sump pump and eductor systems and installation of a complete replacement dewatering system in the Elephant Butte Powerplant basement. The contractor shall furnish all labor, materials, equipment, tools, and supervision required to perform demolition, temporary dewatering, mechanical installation, electrical integration, controls work, testing, commissioning, and training. The new system includes dual centrifugal sump pumps with a spare pump, associated motors, a complete venturi eductor assembly, new stainless-steel piping and valves, a replacement stainless-steel sole plate, level sensing devices, and integration with the existing control panel and plant annunciation systems.

The contractor must comply with all confined space, hazardous energy, rigging, and safety requirements; provide and maintain temporary dewatering throughout construction; and perform all required submittals, inspections, pre-functional testing, performance testing, and closeout documentation. Pricing shall encompass all materials, installation, submittals, safety compliance, testing, training, and warranty obligations necessary to deliver a fully functional, code-compliant dewatering system.

1.1 System Operational Philosophy

1.1.1 Primary Dewatering – Venturi Eductor Pump System

The eductor system functions as the continuous-duty primary dewatering device, maintaining the normal low-water level under expected seepage and inflow conditions.

1.1.2 Secondary Dewatering – Dual Sump Pump System

Two electric sump pumps shall provide automatic backup to the eductor system, activating only during abnormal conditions, high inflow, or eductor outage. Pumps shall alternate for even runtime distribution.

1.1.3 High-Water / Abnormal Conditions

If water levels exceed the eductor control band:

• Lead pump shall start automatically

• Lag pump shall engage if the lead pump fails or cannot maintain level

• High-water alarms shall transmit to Government monitoring systems

1.1.4 Sump Pit Dewatering Hierarchy

1. Venturi Eductor Pump – primary

2. Lead pump – secondary

3. Lag pump – tertiary backup

1.1.5 Reliability Objectives

• Maximize longevity with continuous low-energy eductor operation

• Maintain redundancy for failure scenarios

• Prevent flooding and equipment damage in the basement

2.0 APPLICABLE DOCUMENTS & STANDARDS

The Contractor shall comply with the most current versions of all applicable federal, state, local, industry, and facility standards, including but not limited to:

OSHA 29 CFR 1910 & 1926 – General Industry and Construction Safety OSHA 1910.146 / 1926 Subpart AA – Confined Space OSHA 1910.147 – Lockout/Tagout NFPA 70 / NEC – Electrical Code NFPA 70E – Electrical Safety in the Workplace IEEE 141, 242, 602 – Industrial Power System Standards Hydraulic Institute (HI) Standards – Pump Testing & Performance ASME B31.1 / B31.3 – Piping ASTM A312, A276 – Stainless Steel Materials AWWA C210, C508, C509, C515 – Pipe Coatings & Valves ISA 5.1 / 5.4 – Control & Instrumentation Diagrams NEMA 250 – Control Panel Enclosures ASME B30 Series – Rigging & Hoisting SSPC – Coating Surface Preparation NACE MR0175 / ISO 15156 – Corrosion Resistance

40 CFR 112 & 261 – SPCC & Hazardous Waste Reclamation Safety and Health Standards (RSHS) Facility-Specific Hazardous Energy Control Programs (HECP / F-HECP)

3.0 REQUIREMENTS

3.1 Demolition and Removal

The Contractor shall remove the entire existing sump pump and eductor assembly, including abandoned conduits, wiring, degraded piping, supports, anchors, and related hardware. All debris shall be disposed of in accordance with environmental regulations.

3.2 Furnishing New Equipment

The Contractor shall furnish:

• Three (3) industrial grade sump pumps sized to meet required flow and head. Two pumps shall be installed; one pump shall be provided as onsite stored spare equipment.

• Three (3) industrial grade motors sized to meet required flow and head for the sump sumps. Two motors shall be installed; one motor shall be provided as onsite stored spare.

• One (1) complete eductor assembly including ejector, foot valve, and associated hardware.

• All mechanical piping, valves, fittings, and supports.

• All electrical circuits, control devices, alarms, and instrumentation.

• All hardware, anchors, coatings, and corrosion-resistant materials.

• All accessories necessary for a complete and functional system.

• A lifting device for future pump retrieval.

3.3 Installation

The Contractor shall:

• Install pumps, eductor, piping, and supports per manufacturer instructions

• Provide all necessary wiring to integrate a motor connection with the existing control panel

• Install new power circuits/breakers as required

• Seal all concrete penetrations to prevent water intrusions

• Provide alternation logic and controls to ensure equitable run time between electric pumps.

• Automatic alarms.

• A lifting device for future pump retrieval.

3.4 Controls and Integration

Contractor shall:

• Integrate level sensors with existing plant annunciation through coordination with powerplant staff.

• Provide high-water alarms via dry contacts

• Label all control wiring and devices

• Ensure fully functional I/O and alarm transmission

3.5 Testing & Commissioning

Contractor shall perform:

• Pre-functional mechanical and electrical tests

• System startup and alternation verification

• Flow/head performance tests

• High-water alarm verification

• One-hour non-clog endurance tests

3.6 Training

Contractor shall provide onsite training in operation, maintenance, troubleshooting, and warranty procedures. Including equipment manufacturer manuals, maintenance protocol and schedules.

4.0 TECHNICAL SPECIFICATIONS

This specification establishes requirements for the removal, replacement, installation, and commissioning of a dual sump pump system and eductor assembly for the powerplant basement. The existing pump, a Berkeley vertical turbine (240 GPM at 14 ft TDH), shall be replaced with two (2) modern pumps and motors of equal or greater hydraulic performance.

4.1 Electrical Pump System Requirements

4.1.1 Pump Minimum performance:

• Flow: ≥ 240 GPM

• Head: ≥ 14 ft TDH

• Impeller Speed: 1750 RPM ± 5% RPM

• Pump type: non-clog centrifugal

• Materials:

o Pump casing: Cast iron or 316 stainless steel o Impeller: Stainless steel, semi-open or enclosed o Shaft: 316 stainless o Seals: Dual mechanical, silicon carbide faces o Hardware: 316 stainless o Cables: Submersible rated with strain relief and watertight entry o Retrieval system: Stainless steel

• Solids Handling: ≥ 2 in

• Redundancy requirement:

o Lead pump shall meet full design flow independently.

o Lag pump shall act as standby and operate automatically when required.

o Combined simultaneous operation shall not cause system instability, cavitation, or excessive cycling.

• Acceptable Manufacturers: Berkeley, Grundfos, Pentair/Myers, BJM, or approved equal.

4.1.2 Electrical Motor Minimum performance:

Based on performance requirements:

• Horsepower: 3–7.5 HP typical for centrifugal pumps matching 240 GPM @ 14 ft (Contractor shall size HP appropriately per pump curves and include submittals.)

• Voltage: Match existing 240V 3-phase

• Speed: 1750 RPM nominal

4.2 Sole Plate Replacement

The Contractor shall remove the existing sump pump sole plate (also referred to as the sump pit cover plate or mounting plate) associated with the legacy vertical turbine pump system and provide a new structural sole plate assembly compatible with the new pump installation. Work shall be performed in accordance with Section 3.1 Demolition and Removal and Section 11.3 Execution. Minor concrete surface repairs (patching, leveling) are permitted. Structural modifications require Government approval.

4.2.1 Sole Plate Removal

The Contractor shall:

• Remove the existing steel sole plate, including anchors, shims, deteriorated grout, and associated hardware.

• Clean and prepare the concrete sump pit rim to receive the new sole plate, removing loose material, corrosion, and debris.

• Dispose of all removed materials in accordance with environmental requirements in Section 6.0.

Contractor shall remove existing steel sole plate and provide a new 316 stainless steel plate, with a minimum 3/8" thickness, with:

• Guide rail openings

• Access hatches

• Proper fit to existing footprint

• 300-lb load rating

4.2.2 New Sole Plate Installation

The Contractor shall furnish and install a new sole plate assembly meeting the following requirements:

• Material: 316 stainless steel plate (minimum 3/8-inch thickness) suitable for high-humidity hydropower basement environments.

• Hardware: All bolts, anchors, washers, lifting eyes, and attachment components shall be 316 stainless steel.

• Coatings: No coating required for stainless steel; if carbon steel is proposed, it must include NSF epoxy coating per AWWA C210.

The sole plate shall:

1. Provide a rigid, corrosion-resistant cover over the sump pit while supporting the guide rail system and access openings required for the pumps.

2. Fit within the existing footprint.

3. Include precision-cut openings for dual pump guide rail systems, discharge piping, electrical conduits, and high-water level sensors.

4. Include a minimum one (1) hinged or bolted access hatch for each pump lifting retrieval and inspection.

5. Be designed to withstand incidental loads from personnel and maintenance activities, minimum uniform load rating 300 lb.

4.3 Venturi Eductor System Requirements

A complete venturi eductor/ejector assembly shall be provided that meets or exceeds the following performance:

4.3.1 Design Requirements

• Minimum suction lift: equivalent to 240 GPM pump inflow

• Nozzle and venturi sized to maintain adequate vacuum under 14 ft head

• Assembly shall be compatible with new pump discharge flows

• Materials:

o Body: Bronze or stainless steel o Nozzle: Stainless steel o Foot valve: Stainless steel with corrosion resistant check mechanism o Strainer: Stainless steel o Hardware: 316 stainless

4.4 Piping and Valves

• Discharge piping: Minimum diameter 4-inch discharge stainless steel o Sized to match hydraulic equivalency of 240 GPM flow with pump selection

• Valves: Full-port stainless check & isolation valves

• Corrosion Prevention: Isolation devices, dielectric fittings, epoxy coatings

4.5 Control System Requirements

• NEMA 4X enclosure

• Hand Off- Auto (HOA) control

• Lead/lag alternation

• High-water alarms (dry contacts)

• Seal leak indication (if equipped)

4.6 Level Sensing

• Primary sensor: submersible pressure transducer or floats.

• Redundant sensor: separate high-water float.

• Rigid stainless-steel conduit required unless otherwise approved.

4.7 Installation Requirements

4.7.1 Contractor Furnished Materials and Equipment

The contractor shall supply all tools, lifting devices, scaffolding, consumables, and Personal Protective Equipment required for all project tasks.

4.7.2 Corrosion Protection

Ensure that all materials, fittings, valves, fasteners, and mechanical components are selected and installed in a manner that prevents galvanic corrosion and maintains long-term durability within the high-humidity hydropower basement environment.

Where dissimilar metals must be used, the Contractor shall install one or more of the following:

Dielectric unions Non-conductive flange gaskets Non-metallic (polymer) spacers or bushings Non-metallic valve stem washers where permissible Protective epoxy coating on surfaces of lesser-noble metals Isolation sleeves and washers on bolted connections.

4.7.3 General Installation Requirements

• Install retrieval device for pump maintenance removal

• Install discharge piping with thrust restraints

• Ensure vibration isolation at pump discharge

• All mechanical connections shall be flanged or grooved—no slip couplings allowed

• Electrical conduits shall be water-tight and properly sealed at panel entries

4.8 Equipment and Materials Submittal Requirements

The Contractor shall submit, for Government review:

1. A dissimilar-metals mitigation plan

2. Material compatibility tables for all piping, valves, and fittings

3. Manufacturer datasheets for corrosion-prevention materials

4. Installation drawings showing isolation devices at each transition point

5. A corrosion-risk evaluation for connections between stainless and bronze valve internals

No installation may proceed until submittals are approved.

5.0 HEALTH, SAFETY, & ENVIRONMENTAL

REQUIREMENTS

This Safety & Health identifies the minimum safety, health, and environmental requirements for contractors performing demolition and installation work in the powerplant basement. Due to the presence of electrical hazards, confined spaces, moisture, rigging operations, and high energy systems, strict adherence to these requirements is mandatory.

Contractor will implement a comprehensive Safety & Health Program that meets or exceeds the requirements of OSHA 29 CFR 1910, OSHA 29 CFR 1926, Reclamation Safety and Health Standards (RSHS), and all site-specific requirements identified in the Performance Work Statement (PWS). All work will be planned and executed to prevent injury, protect government assets, and maintain full operational safety within the Elephant Butte Powerplant basement environment.

A designated Competent Person will be assigned to oversee safe work practices, documentation, and compliance with the facility’s Special Work Permit, Hazardous Energy Control Program, Confined Space Program, and all other specified procedures.

Requirements include (summarized):

• Site-Specific Safety Plan (SSSP)

• Daily safety meetings

• Full confined space plan & rescue plan o Atmospheric monitoring o Dedicated attendants

• Hazardous energy control (electrical, hydraulic, mechanical, engulfment)

• Hazardous Materials

• Rigging & hoisting plan

• Temporary dewatering

• Personal Protective Equipment requirements

• Hazardous materials handling

• Emergency procedures

• Housekeeping

• Stop-work authority

5.1 Environmental and Site Conditions

• Ambient temperatures: 45°F to 110°F.

• High humidity and intermittent water exposure.

• Corrosive environment typical of hydropower basements.

• Confined spaces present.

• Power plant remains an active work zone for EBFD staff.

• Limited to poor lighting, particularly in sump pit.

5.2 Contractor Safety Program Requirements

Contractor shall prepare and submit a Site-Specific Safety Plan at least 10 business days before mobilization, as required. The SSSP will include:

• Emergency response and evacuation procedures

• Site access controls and communication protocols

• Training records for all personnel

• Project-specific hazard controls for rigging, electrical work, confined space entry, temporary dewatering, and demolition activities

No field work will begin until the SSSP is reviewed and approved by the Contracting Officer’s Representative (COR). Contractor shall follow facility F-HECP, Confined Space, drill permitting, hot work and Special work Permit requirements.

5.2.1 Job Hazard Analysis (JHA)

The Contractor shall submit a Job Hazard Analysis (JHA) identifying task specific hazards, risks, and mitigation measures. Task-specific Job Hazard Analyses will be submitted 5 business days prior to performing any major activity. Each JHA will include hazard identification, risk rating, mitigation, and PPE requirements.

Prior to starting each major task, including, but not limited to:

• Pump and shaft removal

• Rigging/hoisting

• Electrical disconnects

• Confined space entry

• Installation of new piping and pumps

• Energization and testing

No work may begin until JHAs are approved by COR.

5.2.2 Safety Meetings

Prior to each workday, Contractor shall conduct tailboard/tailgate safety meetings, reviewing:

• Daily tasks

• Hazards and mitigation

• Changes in conditions or scope

• Safety reminders and near-miss discussion

Documentation will be maintained and available to the COR upon request.

5.2.3 Personal Protective Equipment

The Contractor shall provide, maintain, and ensure proper use of all Personal Protective Equipment (PPE) required for safe performance of work under this contract. PPE shall meet or exceed OSHA 29 CFR 1910 and 1926 standards, the Reclamation Safety and Health Standards (RSHS), and the specific requirements outlined in the Performance Work Statement (PWS) Section 5.2.3.

The Contractor shall train all personnel in the proper selection, use, care, and limitations of required PPE. The Contractor shall enforce PPE use at all times within the project site.

Failure to comply may result in immediate work stoppage and corrective action at no cost to the Government.

The Contractor shall ensure PPE is:

• Maintained in safe and serviceable condition.

• Inspected before each use.

• Replaced immediately if damaged, degraded, expired, or contaminated.

• Used in accordance with manufacturer instructions and applicable standards.

PPE Item

Applicable Standard(s)

Reason for Use

Hard Hat ANSI Z89.1 Overhead hazards, rigging, falling objects

Safety Glasses ANSI Z87.1 Cutting, grinding, demolition debris

High-Vis Apparel ANSI/ISEA 107 Low-light basement visibility

Steel-Toe Boots ASTM F2413 Pump/motor handling, impact protection

Hearing Protection ANSI S3.19 Equipment noise, echo environment

Electrical Gloves ASTM D120 / NFPA 70E Electrical disconnects and testing

PPE Item

Applicable Standard(s)

Reason for Use

Chemical-Resistant Gloves

ASTM F739 Sealants, oils, chemicals

Fall Protection ANSI Z359 Working at pit edges, ladders

Harness (Confined Space) ANSI Z359.11 Retrieval, rescue compliance

Respirators (If Needed) OSHA 1910.134 Dust, vapors, chemicals

Waterproof PPE Industry best practice Wet floors, water intrusion

The Government reserves the right to inspect PPE and observe PPE use at any time. The Contractor shall correct any PPE deficiencies identified by the Government or the COR immediately.

6.0 Work Schedule and Restrictions

The following restrictions apply to all contractor activities performed within the Elephant Butte Powerplant and associated basement areas. These restrictions are mandatory and are intended to ensure the safe, coordinated, and uninterrupted operation of the facility during the sump pump and eductor replacement project.

6.1.1 Facility Operations Constraints

Contractor shall not perform work during periods of hydropower generation unless specifically authorized by the Government. All work must occur during the non-generation window of October 15 – February 14.

Work that could impact plant operations, system reliability, or access routes must be coordinated with the COR a minimum of 5 business days in advance. Work shall immediately stop upon direction of plant operators if operational needs require access or hazard mitigation.

6.2.1 Hours of Work

Normal authorized work hours are 7:00 AM – 4:30 PM, Monday through Thursday, excluding Federal holidays. No work permitted Fridays unless a deviation request is submitted and approved in writing. Work outside these hours requires written approval from the COR.

No high-risk activities (confined space entry, rigging, electrical work, heavy lifts) may be performed without a Government representative onsite.

6.3.1 Restricted Areas

Access to turbine deck, generator floor, switchgear rooms, and other critical operational zones requires escort and authorization from operations personnel. Contractors shall remain only in areas necessary for sump pump system work and shall comply with all posted signage.

6.4.1 Heavy Lifting & Crane Use Restrictions

Use of the facility’s 8-ton overhead crane requires:

• Prior coordination with the COR at least 48 hours in advance.

• An approved lifting plan.

• Government-operated crane movement only (contractor provides load rigging).

o Government may reject lift if rigging is deemed inadequate.

• No lifts may be made over energized equipment or personnel walkways.

6.5.1 Confined Space Restrictions

No entry into the sump pit or any identified confined space may occur without:

• Approved Confined Space Entry Plan

• Active permit

• Continuous atmospheric monitoring

• Dedicated attendant

• Confined spaces shall not be entered when water levels, inflow rates, or equipment conditions present an entrapment risk.

6.6.1 Hazardous Energy (LOTO) Restrictions

Absolutely no work may begin on electrical, mechanical, or hydraulic systems until all lockout/tagout conditions have been established, verified, and documented. Only qualified and authorized Government personnel may apply or remove lockout devices.

No equipment may be re-energized without Government authorization.

6.7.1 Dewatering & Flooding Restrictions

To maintain safe working conditions, Contractor will ensure:

• Temporary pumps must remain online and functional at all times when the permanent system is offline.

• Basement water depth must be maintained below 3.00 ft.

• Work shall stop immediately if flooding, inflow surge, or loss of temporary dewatering capacity occurs.

6.8.1 Environmental & Housekeeping Restrictions

Work areas will be kept orderly by removing debris daily, protecting equipment from dust/water exposure, and maintaining clear walking surfaces. Poor housekeeping is grounds for immediate work stoppage per PWS requirements.

• No debris, oils, lubricants, or contaminants may enter the sump pit or drainage system.

• All debris must be removed daily and disposed of per environmental requirements.

• Walkways must remain clear of tripping hazards, hoses, cables, and standing water.

6.9.1 High-Risk Work Restrictions

The following tasks require approved plans prior to start:

• Rigging and hoisting tasks

• Confined space entry

• Electrical system access

• Core drilling or anchoring into concrete- Requires Drill Permit

• Work generating dust, fumes, or sparks in enclosed areas

• Any task identified in the contractor’s JHA as high-risk

6.10.1 Coordination Restrictions

• Daily tailboard safety meetings must be completed prior to starting work.

• Any change in task, conditions, or crew requires an updated briefing.

• The contractor must maintain continuous communication with the COR during all critical phases (demolition, installation, testing).

7.0 SUBMITTALS

7.1 General Requirements

The Contractor shall furnish all submittals specified in the Performance Work Statement (PWS) and as required for proper completion of the work. All submittals shall be complete, accurate, and submitted in accordance with the timelines defined in this clause and Appendix E of the PWS. Work shall not begin on any activity requiring prior submittal review until the Government has reviewed and provided written acceptance or approval.

All submittals shall be transmitted electronically in searchable PDF format unless otherwise required (e.g., drawings in DWG format), and shall include a transmittal identifying the contract number, project title, submittal type, revision number, and associated specification/PWS reference.

A detailed submittal schedule appears in Appendix E.

7.2 Submittal Schedule

Within 5 business days of Notice to Proceed (NTP), the Contractor shall submit a complete Submittal Schedule identifying all required submittals, their due dates, and anticipated review durations. The schedule shall align with the overall project schedule and the seasonal non-generation work window (October 15 – February 14).

No later than NTP+5 days.

7.3 Safety and Compliance Submittals

The following safety documentation shall be submitted and approved prior to mobilization:

• Site-Specific Safety Plan (SSSP) – Due 10 business days prior to mobilization.

• Job Hazard Analyses (JHAs) – Due 5 business days before each major task.

• Confined Space Entry Plan – Due 10 business days before first entry.

• Confined Space Rescue Plan – Due 10 business days before first entry.

• Rigging & Hoisting Plan – Due 10 days before lifting operations.

• SDS for all chemicals to be used onsite.

• Temporary Dewatering Plan, including redundancy provisions. Due 10 business days prior to mobilization.

• F-HECP Authorized Contractor List – Provided by EBFD at mobilization upon completion of F-HECP Training.

7.4 Technical Submittals

The Contractor shall provide the following technical materials for review and approval before procurement or installation:

• Product Data – Pumps & Motors (performance curves demonstrating ≥240 GPM @ 14 ft TDH)

• Product Data – Eductor Assembly

• Control Panel Submittals, including wiring diagrams, I/O lists, HOA features, alarm outputs

• Level Sensor Submittals (primary and redundant sensors)

• Piping & Valve Submittals (316 stainless steel materials, corrosion protection)

• Corrosion Protection Submittal Package, including dissimilar-metals mitigation plan

• Electrical One-Line Diagrams and Wiring Schematics (DWG format)

• Factory Acceptance Test (FAT) reports for pumps and equipment

• Material Compatibility Tables and installation drawings for isolation devices

No materials may be ordered or brought onsite until all required submittals for that system are approved.

7.5 Onsite-Phase Submittals

During construction, the Contractor shall provide the following as applicable:

• Daily Safety Briefing Logs (available to COR upon request)

• Inspection Checkpoint Reports for mechanical, electrical, rigging, and installation milestones

• Pre-Functional Testing Forms prior to commissioning

• Confined Space Entry Permits (submitted daily as required)

Work requiring permits shall also use the following submittals:

• Special Work Permit – Prior to activities requiring special authorization

• Drilling Permit – Before any penetration of concrete or structural surfaces

• Hot Work Permit – Prior to welding, cutting, or spark-producing tasks

7.6 Testing & Commissioning Submittals

Upon completion of installation, the Contractor shall submit testing and commissioning documentation including, but not limited to:

• Commissioning Report for pumps, eductor, controls, alarms, alternation logic

• Performance Test Results demonstrating:

o ≥240 GPM per pump o ≥14 ft TDH o 1-hour non-clog operation o High-water alarm function

• Redundancy & Failover Test Records

• Flow and head measurement logs

All commissioning submittals must be provided within 10 business days of test completion.

7.7 Closeout Submittals

Before final acceptance, the Contractor shall provide the complete closeout package, including:

• As-Built Drawings in DWG format o

• Final O&M Manuals for all pumps, eductor, valves, sensors, and control systems

• Warranty Documentation (minimum 2-year pump/motor, 1-year controls)

• Training Completion Record for Government personnel

• Punch List Resolution Certification

No final payment will be made until all closeout submittals are received and approved.

7.8 Government Review

Submittal review by the Government does not relieve the Contractor of responsibility for:

• Accuracy and completeness

• Compliance with contract requirements

• Fit, function, and compatibility of provided materials

• Conformance with all safety and performance requirements

The Government reserves the right to reject incomplete, incorrect, or insufficient submittals and require resubmission at no cost.

8.0 Deliverables

8.1 Pre-Mobilization Deliverables

The following deliverables shall be submitted and approved by the Government prior to onsite mobilization:

8.1.1 Installation Schedule

A detailed schedule covering the full period of performance, sequencing of demolition, installation, testing, and commissioning, coordinated with non-generation windows (October 15 – February 14).

8.1.2 Product Submittals

Complete product data for all furnished components, including:

• Pumps and motors (curves verifying ≥240 GPM @ 14 ft TDH)

• Eductor assembly

• Level sensors and alarms

• Piping, valves, and fittings

• Electrical control panels and instrumentation

• Corrosion protection materials and hardware

8.1.3 Shop Drawings and Technical Diagrams

• Electrical one-line diagrams

• Wiring diagrams and schematics

• Mechanical layout drawings for pumps, eductor, piping, anchoring, and guide rails

• Control logic diagrams and I/O lists

All technical drawings shall be provided in DWG format consistent with Reclamation standards.

8.1.4 Safety and Environmental Program Submittals

The Contractor shall submit and obtain approval of:

• Site Specific Safety Plan (SSSP)

• Job Hazard Analyses (JHAs) for each major activity

• Confined Space Entry Plan

• Confined Space Rescue Plan

• Rigging & Hoisting Plan

• Temporary Dewatering Plan (≥240 GPM redundant capacity)

• SDS for all chemicals to be used onsite

• Hazardous Materials Handling procedures

8.2 On-site Phase Deliverables

The following deliverables shall be provided throughout the performance of work:

8.2.1 Daily Safety Documentation

• Daily tailgate / safety briefing logs

• Work modifications and hazard updates

• Permit copies (Confined Space Entry, Hot Work, Drilling, Special Work Permit)

8.2.2 Inspection and QA/QC Documentation

• Inspection checkpoint reports for mechanical, electrical, and control systems

• Verification that materials match approved submittals

• Daily oversight records by the Contractor’s qualified supervisor

8.2.3 Pre Functional Testing Results

Documentation verifying readiness for commissioning, including:

• Electrical torque checks, grounding verification, conductor sizing

• Mechanical alignment, anchoring, sealing, vibration control

• Verification of guide rail installation

8.2.4 Temporary Dewatering Records

Evidence of continuous operation of required temporary systems and maintenance of water levels below the allowable thresholds.

8.3 Testing and Commissioning Deliverables

The Contractor shall perform and document all testing specified in Sections 10.0, 11.4, and Appendix D. Required deliverables include:

8.3.1 Commissioning Report

A comprehensive report containing:

• Testing procedures and results

• Flow measurements (≥240 GPM)

• Head performance verification (≥14 ft TDH)

• Alternation logic validation (lead/lag functionality)

• High water alarm test documentation

• Non clog endurance test (1 hour run)

• Failover simulation records

8.3.2 Control System Verification

Documentation of functional testing confirming:

• Hand-Off Auto modes

• Automatic alternation

• Alarm output functionality with dry contacts

• Correct integration with Government monitoring systems

8.3.3 Eductor System Testing Results

Including suction performance, prime retention, and stability under pump discharge flow.

8.4 Closeout Deliverables

8.4.1 As Built Drawings

Final, accurate DWG format as built drawings covering:

• Mechanical installations

• Piping and valve layout

• Control wiring and electrical on lines

• Level sensors and alarm circuitry

These drawings shall reflect the final installed configuration in detail sufficient for future maintenance and troubleshooting.

8.4.2 Final O&M Manuals

• Manufacturer’s Operations and Maintenance Manuals for all equipment, including:

• Pumps and motors

• Eductor assembly

• Sensors, alarms, and control equipment

• Piping and valves

• Corrosion Protection Materials

Manuals shall include lubrication requirements, preventive maintenance schedules, troubleshooting guides, replacement parts lists, and warranty contacts.

8.4.3 Warranty Documentation

Minimum required warranties:

Pumps: 2 years

Motors: 2 years

Control systems: 1 year

Contractor workmanship: 1 year

8.4.4 Training Completion Record

Documentation confirming that all Government-designated personnel have received on-site training covering:

• System operation

• Maintenance

• Troubleshooting

• Alarm interpretation

• Emergency procedures

• Warranty requirements

8.4.5 Punch List Resolution Certification

A formal certification confirming correction of all deficiencies identified during final walkthroughs and Government inspections.

9.0 GOVERNMENT-FURNISHED PROPERTY (GFP)

The Government will provide:

• Staircase access to plant areas and sump pits.

• EBFD personnel will provide operation of 8-ton overhead crane service from the turbine deck to the basement.

o Contractor must coordinate this service assistance through the COR a minimum of 48-hours in advance.

o All crane lifts will have an associated lifting plan submitted by the contractor for review and acceptance.

o All rigging and packaging of lifting loads remain the responsibility of the contractor.

• Available drawings of existing systems.

• Coordination with facility operations.

• Access to facility restrooms

• Non-potable water

• 120v Electrical Power single phase

• Staging area for contractor materials onsite.

All other materials, tools, equipment, and other lifting devices shall be provided by the contractor.

Contractor is responsible for all other equipment and materials.

10.0 ACCEPTANCE CRITERIA

10.1 General Requirements

The project is considered complete when all the following are met:

• All equipment is installed and fully operational.

• All submittals are delivered and approved.

• Training is completed.

• All punch-list corrections are resolved.

• The system demonstrates full redundancy and meets performance specifications.

• All testing and commissioning documents are approved.

A detailed submittal table is provided in Appendix E.

10.2 Testing & Commissioning Acceptance Matrix

Testing Category: Pre-Functional Inspections

Test Description: Verify installation of pumps, eductor, piping, supports, valves, electrical conduits, control wiring, guide rails, and sealing of penetrations.

Acceptance Criteria: All equipment installed per specifications, aligned, supported, anchored, sealed, and labeled correctly; materials match approved submittals.

Documentation Required: Pre-functional checklist, photos, inspector sign-off.

Testing Category: Electrical Pre-Energization Testing

Test Description: Verify correct breaker installation, conductor sizing, torque checks, grounding, labeling, and control panel wiring.

Acceptance Criteria: All circuits meet NEC/NFPA 70E requirements; zero-energy state verified before energization.

Documentation Required: Electrical test results, torque sheets, LOTO verification.

Testing Category: Control System Functional Testing

Test Description: Verify HOA (Hand-Off-Auto) operation, alternation logic, pump call levels, alarm outputs, seal leak indicators (if equipped).

Acceptance Criteria:

– Automatic alternation functions correctly

– Lead pump engages at correct level

– Lag pump engages upon simulated lead failure

– All alarms output dry contacts to Government monitoring system

Documentation Required: Control logic test sheet, I/O verification, alarm demonstration record.

Testing Category: Pump Performance Testing

Test Description: Operate each pump individually under load and validate hydraulic performance.

Acceptance Criteria:

– Each pump achieves ≥ 240 GPM

– Each pump meets ≥ 14 ft TDH

– One-hour continuous non-clog operation without abnormal vibration or overheating

Documentation Required: Flow test results, head measurements, 1-hr run log, vibration/temperature notes.

Testing Category: Redundancy & Failover Testing

Test Description: Simulate failure of the lead pump to verify lag pump automatic startup.

Acceptance Criteria: Lag pump starts automatically within required time and maintains sump level control.

Documentation Required: Failover test record.

11.0 QUALITY ASSURANCE

11.1 General Requirements

The Contractor shall implement a comprehensive Quality Assurance (QA) and Quality Control (QC) program to ensure that all work complies with the requirements of this Performance Work Statement (PWS), manufacturer specifications, applicable industry standards, and regulatory codes. The QA/QC program shall cover all phases of the project including demolition, installation, temporary dewatering, electrical integration, mechanical work, testing, and commissioning.

The Contractor remains solely responsible for the quality of workmanship, equipment, and materials, regardless of Government inspections, approvals, or observations.

11.2 Quality Control Plan (QCP)

The Contractor shall prepare and maintain a written Quality Control Plan that includes:

• Organizational chart identifying QC personnel and authority.

• Inspection and testing procedures for all mechanical, electrical, and controls work.

• Verification methods for material compliance with approved submittals.

• Procedures for correcting non-conformances.

• Coordination protocols with the COR for required hold points and inspections.

The QCP shall be integrated with the Contractor’s Safety Plan, JHAs, and Schedule.

11.3 QA/QC Personnel Requirements

The Contractor shall assign a qualified on-site QC Supervisor with authority to stop work that does not meet requirements. The QC Supervisor shall:

• Be present on-site during all critical activities.

• Conduct inspections and document findings.

• Coordinate with the COR regarding required verification points.

• Maintain the QC records required under this section.

Daily oversight by a qualified supervisor is required throughout project.

11.4 Material and Equipment Verification

The Contractor shall verify that all materials and equipment delivered to the project site:

• Match the approved product submittals.

• Meet the performance and construction requirements of the PWS (e.g., pumps achieving ≥240 GPM @ 14 ft TDH; 316 stainless steel components; NEMA 4X control enclosures).

• Are free of defects and shipping damage.

• Include manufacturer certifications and warranties as specified.

No substitutions may be made without prior written approval.

11.5 Inspection Checkpoints

The Contractor shall identify and comply with all required inspection checkpoints, including but not limited to:

• Demolition and removal of existing equipment.

• Installation of new sump pumps, motors, and eductor assembly.

• Installation of mechanical piping, valves, supports, and corrosion protection.

• Electrical conduit installation, wiring, grounding, and torque checks.

• Control system integration and labeling.

• Sealing of penetrations to prevent water intrusion.

Inspection checkpoints must be coordinated in advance with the COR. No work may proceed beyond a designated hold point until the Government has completed its required review.

11.6 Testing and Verification Requirements

The Contractor shall conduct and document all pre-functional inspections and testing required under Sections 10.0 and 11.4, including:

• Mechanical alignment and anchoring verification

•…