Sol_140R2022Q0110.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

R20

Sacramento CA 95825-1898

Division of Acquisition Services Regional Office Mid-Pacific Region Bureau of Reclamation

CODE 16. ADMINISTERED BYCODE

X

X

X

324191

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORR20

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

08/24/2022 1500 PD

08/08/2022

916-978-4302Steven Teves (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R2022Q0110

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 57 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

2800 Cottage Way, Room E-1815

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Sacramento CA 95825-1898 2800 Cottage Way, Room E-1815 Division of Acquisition Services Regional Office Mid-Pacific Region

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Bureau of Reclamation

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

J.F. Carr Power Plant Lube Oil Replacement

PLEASE DO NOT USE THIS FORM TO SUBMIT

QUOTES/PRICING

SEE THE FOLLOWING COMBINED SYNOPSIS/SOLICITATION

DOCUMENT

DIRECT ALL QUESTIONS TO STEVEN TEVES AT

STEVES@USBR.GOV

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Steven Teves

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

57 2 of

140R2022Q0110 J.F. Carr Power Plant Lube Oil Replacement

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 140R2022Q0110 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06 (5/26/22).

GENERAL INFORMATION

RFQ Number: 140R2022Q0110

Request for Quotation

(RFQ)

Request for Proposal

(RFP)

Invitation for Bid

(IFB)

This acquisition is set-aside 100 percent Small Business concerns only. (Large businesses may not submit a quote.)

North American Industry Classification

Code (NAICS): 324191

Size

Standard: 750 Employees

The Government will award items based on comparative evaluation of: Technical

Capability, Prior Experience, Past Performance, and Price.

Site Visit:

A formal site visit is planned Wednesday, August 17th at 9:00 a.m. See the Statement of Work

1.06 for further details.

Quote Due Date:

Quote

Submission:

August 24, 2022

3:00 p.m. PDT

By email to steves@usbr.gov

Contact

Information:

Steven Teves

Phone Number/Email: 916 978-4302 / steves@usbr.gov

Request for Information: All questions regarding this solicitation should be emailed to steves@usbr.gov no later than August 23, 2022 @ 1000 Pacific Time.

mailto:steves@usbr.gov

QUOTER INFORMATION:

Entity Name: _______________________________

SAM Unique ID or Cage Code: ______________________

QUOTE PRICING SCHEDULE:

CLIN

NO.

Description

Qty Unit of

Issue

Unit Price Total Price

0000 The Contractor shall provide all labor, tools and equipment, transportation and any other services necessary to supply 8,646 gallons of new ISO-VG 68 turbine oil (meeting or exceeding the requirements of the specification is acceptable) and necessary service to remove the used oil and clean the bulk storage tanks in accordance with attached Statement of Work.

00010 Contractor shall provide replacement turbine oil for hydroelectric generator at the J.F. Carr Power Plant per the requirements of the Statement of Work.

2,873

Gal

00020 Contractor shall provide replacement turbine oil for per the requirements of the Statement of Work

2,873

00030 Contractor shall provide replacement turbine oil for per the requirements of the Statement of Work

2,900

00040 Contractor shall provide the transportation and disposal of the used turbine oil by properly licensed and certified used oil carriers and disposal/recycling facilities meeting the applicable Federal, State and local laws and regulations for processing used lubricant.

8,646

00050 Contractor shall provide incidental services of cleaning the bulk storage tanks per the requirements of the Statement of Work.

LS

TOTAL PRICE PROPOSED

All unit prices submitted will be firm-fixed pricing throughout the duration of the contract.

Quoters are required to submit a quote on all contract line-item numbers to be considered for an award. Quotes shall be valid for 60 days from the date quotes are due.

Delivery Terms: F.O.B. Destination

Refer to Provision 52.212-1 Addendum, Quote Submittal Instructions (page 50), for further instructions.

Documents necessary for quote submission are as follows:

1. Completed and signed quote pricing schedule

2. Technical Capability documentation (see evaluation criteria at 52.212-2, page 52)

3. Prior Experience documentation (see evaluation criteria at 52.212-2, page 52)

Authorized Agent’s Signature/Date:_______________________________________________

STATEMENT OF WORK

PART 1 GENERAL

1.01 BACKGROUND

A. The Northern California Area Office has a requirement to replace turbine oil at the J.F.

Carr Power Plant. The power plant has two hydroelectric generators, each containing approximately 2873 gallons of turbine oil, for a total of 5746 gallons. The power plant also has on site storage for up to 6,000 gallons (3000 gallon “Dirty” and 3000 gallon

“Clean” oil tanks). J.F. Carr Power Plant was formerly named Clear Creek Power Plant.

B. Important notes: Many of the drawings show that the Dirty and Clean Lube Oil tanks are

2500 gallons, but they are both 3000 gallons.

1.02 SCOPE

A. Contractor to provide all labor, tools, equipment, transportation and any other services necessary to remove the used oil, clean the bulk storage tanks and supply 8646 gallons

(2873 gallons x 2 units, plus 2900 gallons spare oil) of new ISO-VG 68 turbine oil.

Summary Table:

Contractor Requirements USBR duties

Transfer 100 gallons from the “Clean”

Oil tank to the “Dirty” Oil tank for a combined 200 gallons in the “Dirty” Oil tank.

1 Remove 200 gallons from the dirty storage tank and 2873 gallons (one unit.)

Transfer 2873 gallons from one unit to the “Dirty” Oil tank and the “Clean” Oil tank.

2 Clean the 3000 gallon “Dirty” and

“Clean” Oil tanks.

3 Deliver 2873 gallons of new turbine oil to the “Dirty” tank.

Transfer 2873 gallons of new turbine oil from the “Dirty” oil tank through the purifying unit to the Clean tank and then to the unit.

Transfer 2873 gallons from the second unit to the “Dirty” Oil tank.

4 Remove 2873 gallons of used turbine oil from the second unit.

5 Clean the “Dirty” 3000 gallon tank

6 Deliver 2873 gallons (one unit) plus

2900 gallons to the “Dirty” Oil tank.

(The USBR must be filtering and transferring the new oil to the “Clean” tank simultaneously to prevent overfill. (Total of 5773 gallons).

Transfer 2873 gallons from the “Dirty” oil tank to the “Clean” oil tank and then to the second unit. Leave 2900 gallons in the “Clean” Oil tank.

1.03 OBJECTIVE

A. To replace the spent lubricant with new lubricant to prolong the life of the equipment.

1.04 TYPE OF CONTRACT

A. The Government will award a firm-fixed price contract for this requirement.

1.05 MEASUREMENT AND PAYMENT

A. Payment: Actual quantity. Includes removing the spent lubricant, supply new turbine oil, tank cleaning, and all related costs.

1.06 SITE VISIT

A. A site visit will be held on Wednesday, August 17th at the J.F. Carr Power Plant.

Interested vendors will meet the COR in the Keswick Dam parking lot (16515 Keswick

Dam Rd., Redding, CA, 96003) at 9:00 a.m. The Government strongly advises potential quoters to attend this site visit. The photographs provided by the Government may not adequately depict the full scope of conditions a Contractor will encounter. Quoters attending the site visit shall wear sturdy shoes/boots (no open toe shoes) and durable attire. Before driving out to J.F. Carr Power Plant, everyone attending will need to check in at the guard booth at Keswick Dam and get a visitor’s pass which requires that they show their driver’s license. The COR will provide 100% escort anytime the Contractor personnel are on site. A job hazard analysis (JHA) will be addressed on site by the COR prior to commencement of the site visit. Any photographs taken of the units will be used solely by the quoter’s company for the purpose of quoting on the contract. Any other use of photographs is expressly prohibited, including any and all publishing said photographs.

1.07 REFERENCE DRAWINGS

A. Government Drawings (See Attachments)

1. 416-214-5394 S.P.C.C. Oil Spill Containment Plan Carr Power Plant Oil Tank Locations.

2. 416-D-872 Clear Creek (Carr) Power Plant Piping Layout Oil Rooms and Room 101 Plan and Sections.

3. 416-D-873 Clear Creek (Carr) Power Plant Piping Layout Oil Rooms and Room 101

Longitudinal Sections

4. 416-D-872 Clear Creek (Carr) Power Plant Piping Layout Oil Rooms and Room 101 Plan and Sections

5. 416-D-874 Clear Creek (Carr) Power Plant Piping Layout Oil Rooms and Room 101

Transverse Sections

6. 416-D-855 Clear Creek (Carr) Power Plant Turbines and Auxiliaries Procedure for

Erecting and Embedding Turbines

7. 416-D-554 J.F. Carr Power Plant General Arrangement Transverse Sections

8. 416-D-555 Clear Creek (Carr) Power Plant General Arrangement Longitudinal Section

9. 416-D-558 Clear Creek (Carr) Power Plant Structural Arrangement Sections

10. 416-D-955 Clear Creek (Carr) Power Plant 3,000 Oil Storage Tanks

1.08 REFERENCE STANDARDS

A. The purpose of including reference standards is to ensure that the supplied replacement turbine oil is manufactured in accordance with quality standards.

Military Specifications (Mil-Spec)

MIL-PRF-17672E Performance Specification: Hydraulic Fluid, Petroleum, Inhibited

1.09 ADMINISTRATIVE REQUIREMENTS

A. Administration of this contract will be by the Contracting Officer’s Representative

(COR) appointed by the Contracting Officer.

1. Contractor communication and coordination of work will be through the

Contracting Officer’s Representative.

2. Contractor to supply new turbine oil meeting the requirements as defined under

Part 2 Technical Requirements.

3. Contractor to provide a point of contact: name, title, telephone number and email address.

B. Required Documentation

1. Pre-Award Documentation:

a. Pre-Award Quote:

Contractor is required to prepare a detailed quote with sufficient detail to enable the Government to perform a technical evaluation of the proposed turbine oil replacement.

b. Certificate of Turbine Oil Analysis:

Contractor to submit with its quote, the typical oil characteristics (see tests below) intended to be supplied under this contract meeting ISO-VG 68 Group

II turbine oil.

c. Schedule:

Contractor to include in the quote a schedule for the work commencing with the date of award to completion of tasks as defined under Part 2, Technical

Requirements.

2. Post Award Documentation

a. Certificates of Turbine Oil Analysis:

i. Contractor to provide certificates of oil characteristics from an independent and qualified laboratory of oil sampled from each bulk delivery.

ii. As a minimum, the following tests are to be performed:

1. Viscosity in centistokes at 40 degrees centigrade by

ASTM D445

2. Viscosity Index by ASTM D2270

3. Pour Point in degrees centigrade by ASTM D97

4. Flash Point in degrees centigrade by ASTM D92

5. Acid Number in mg KOH/g by ASTM D974

6. Oxidation Stability RPVOT by ASTM D2272

7. Water Separability, minutes to 3 ml at 54 degrees centigrade by ASTM D1401

8. Foam Test by ASTM D892 Sequence 1 at 24 degrees centigrade

9. Rust Test by ASTM D665 A and B

10. Cleanliness Code by ISO 4406

b. Quality of Lubricant

i. Government will not delay the delivery of oil pending the results of the oil sampled at the shipping point. However, should the sample results be deficient or demonstrate inferior quality than in the quote, the removal of the oil and cleaning of the affected Government equipment together with the replacement of the same quantity of oil meeting the acceptable characteristics shall be at the Contractor’s expense.

ii. For quality purposes, any deviation of any test result by more than two percent from the proposed oil characteristics or failure of any test will be cause for rejection of entire product. The Contractor may resample and test the delivered oil at its expense for further analysis and evaluation.

The Contracting Officer may at his/her discretion negotiate with the

Contractor for a discount resulting from the supplied lubricant that has one or more test results that fall outside of the acceptable range.

iii. Blending of lubricant with any recycled petroleum products is prohibited.

c. Quantity of ISO VG-68 Turbine Oil:

i. A minimum of 8646 gallons of turbine oil is to be supplied under this contract. The volume of oil delivered by a traceable and calibrated method is required with supporting documentation.

d. Certificate of Cleanliness of Bulk Delivery Tanks:

i. Contractor to provide supporting documentation that the new lubricant will be delivered to site in bulk tankers of adequate cleanliness so that there will be no contamination of the new lubricant.

e. Bulk Storage Tank Cleaning:

i. Contractor to submit a procedure for cleaning the two on site 3000-gallon bulk storage tanks. This procedure will follow industry standards for cleaning storage tanks and comply with OSHA and Reclamation

Safety and Health Standards for working in confined spaces. The procedure to describe in detail the following steps:

1) Procedure for performing work inside a confined space.

2) Confined space rescue plan.

3) Job site safety plan.

4) Method of cleaning storage tanks including solvents, cleaning products and any equipment deployed inside the storage tank.

5) Disposal of waste products.

6) The industry standards being referenced by the Contractor to determine when the bulk storage tanks are clean.

f. Documentation/Receipt for Used Disposal Costs:

i. Metered quantity of disposed oil with documentation for disposal location and method.

g. Safety Data Sheets:

i. Contractor to provide Safety Data Sheets for all products intended to be delivered or used on site in advance of performing the work.

C. Recognized Holidays

1. No work is to be performed on site during recognized Federal Holidays. Listed below are all recognized Federal Holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

Juneteenth National Independence Day

D. Working Hours on Site

1. Contractor is responsible for conducting business on site at the J.F. Carr Power

Plant between the hours of 8:00 am and 4:00 pm, Monday thru Friday except

Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

2. Contractor will not be reimbursed when the Government facility is closed for any of the above reasons.

3. Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this work statement when the Government facility is not closed for the above reasons.

1.10 PERIOD OF PERFORMANCE AND SCHEDULE

A. Contractor to include a schedule in the quote for the work commencing with the date of award to completion of tasks as defined under Part 2, Technical Requirements.

B. Contractor to notify the Government at least 10 days prior to commencing work on site.

Contractor to arrange for the work to begin prior to the work on site to ensure equipment and personnel are available.

C. Coordination with the Government is required as the J.F. Carr Power Plant is scheduled for daily operations and outage requests are required five days in advance of a shutdown.

1.11 PLACE OF PERFORMANCE AND DELIVERY

A. Contractor shall include all transportation, delivery, incidental services necessary to supply the required specified oil.

B. Contractor to coordinate with the COR for all performance and delivery details.

Shipping Address:

Attn: Jessica Long

Phone: 530-247-8612

Email: jelong@usbr.gov

Bureau of Reclamation

J.F. Carr Power Plant

S. Shore Dr, French Gulch, CA 96033 mailto:jelong@usbr.gov

1.12 SECURITY

A. The J.F. Carr Power Plant is a secured Government facility. Contractor to provide the names and photo identification (driver’s license) of personnel performing the work in order to obtain a contractor badge to access the site.

B. Contractor’s personnel are permitted to work only in areas of the power plant designated by the Contracting Officer’s Representative.

C. Contractor’s personnel must check in at the security check point before entering the facility. The Contractor is be responsible for safeguarding all Government equipment, information and property provided for Contractor use.

1.13 GOVERNMENT TO PROVIDE

A. Crane, riggers and rigging to lower Contractor supplied equipment from elevation

1223.0’ to elevation 1181.75’.

B. A manifold and lube oil transfer pump are located at elevation 1181.75’. Contractor to coordinate with the COR to use this equipment to transfer used and new turbine oil.

PART 2 TECHNICAL REQUIREMENTS

2.01 DETAILS AND INFORMATION

A. Quantities of oil for each unit:

Thrust/Upper Guide Bearing 1710 gallons X 2 units = 3420

Lower Guide Bearing 211 gallons X 2 units = 422

Turbine Bearing 320 gallons X 2 units = 640

Governor 632 gallons X 2 units = 1264

Totals 2873 gallons X 2 units = 5746 gallons

B. Floor names and elevations:

Elevation Name

1223.00’ Generator Floor

1204.25’ Electric Shop/Storage Room/Gov Oil

Pressure Tanks

1181.75’ Oil Purifier Room

1180.50’ Oil Tank Storage Room – Room #104

(Location of 2 x 3000-gallon tanks)

2.02 REMOVAL OF USED TURBINE OIL – PHASE ONE

A. Approximately 3,073 gallons of used turbine oil will be disposed of in this phase.

Contractor to coordinate with the Government for the removal of the used lubricant from the “dirty” oil storage tank (200 gallons) and one unit (2873 gallons) at the J.F. Carr

Power Plant. Contractor is to anticipate that time is required for the Government to schedule unit outages, drain oil from each unit, transfer oil and place clearances (lock out) during the performance of the work.

B. The Government requires a minimum of five days’ notice for each unit to schedule an outage and drain all the lubricant from one unit into the 3000-gallon dirty oil storage tank. Once the outage date has been approved, one unit will be shut down and the lube oil will be drained to the dirty oil tank. Each unit will drain approximately 2873 gallons into the dirty oil tanks. Contractor to remove an additional estimated 200 gallons from the

“Dirty” oil tank.

C. Contractor to connect to the oil unloading valve located on the Generator Floor, elevation

1223.00’ just inside the doors on the southwest side of the building. The connection is to an approximate 1.5 inch (to be verified by the awarded contractor) shut off valve.

Contractor to provide the necessary adapter(s) to connect to this valve.

D. Contractor may coordinate with the Government, usage of the existing stationary manifold and transfer pump (22 GPM), or the contractor may supply a 50 GPM portable oil pump with an on/off switch and sufficient length power cable, oil hose, flanges, fittings, and adapters necessary to connect to the system.

1. Government will assist Contractor by removing any contractor equipment from the Contractor truck via a bridge crane and then lowering it from the Generator floor, elevation 1223.00, to the Oil Purifier Room, elevation 1181.75. From there, it is Contractor’s responsibility to move it to the oil storage room, approximately

75 feet away. Entrance to the oil storage room is via one 56-inch-wide doorway and then three steps down to the oil storage room floor.

2. Contractor to coordinate with the COR if any electrical requirements to run a portable pump are required.

E. Contractor to anticipate long durations to transfer oil due to temperature and losses through the pump and piping. See drawing 416-D-872 and 416-D-873 for piping details.

The long durations for oil transfer cannot be used as a basis for additional costs.

F. When the two 3,000-gallon storage tanks are empty, the contractor will have access to clean the “Clean” tank.

G. Contractor is responsible for the transportation and disposal of the used turbine oil by properly licensed and certified used oil carriers and recycling facilities meeting the applicable Federal, State and local laws and regulations for processing used lubricant.

H. Metered quantity of disposed oil with documentation for disposal location and method

2.03 STORAGE TANK CLEANING – PHASE ONE

A. The 3,000 gallon “Clean” oil storage tanks are to be cleaned before delivery of the first shipment of new oil.

1. Contractor to coordinate with the Government for the cleaning of the two 3,000-gallon on site storage tanks, labeled “Clean” and “Dirty” tanks. A clearance

(equipment lockout) is required prior to the Contractor entering the bulk storage tanks. The Government will place the clearance on each bulk storage tank and the

Contractor is required to lock onto this clearance.

2. Contractor is responsible for removing the 20 fasteners from the manway hatch on each of the 3,000-gallon bulk storage tanks to access the interior of the bulk storage tank.

3. Contractor is responsible for disposing of all residues, sediments and cleaning agents used during the cleaning process in accordance with the applicable Federal and State laws and regulations. Surfaces inside of reservoir tank are to be wiped clean and dry with lint free cotton cloths and no residue remaining on the surface.

All surfaces to be visually clean upon inspection by the Government.

4. Contractor is responsible for cleaning the gasket surfaces, providing new gaskets and the resealing of the manway doors for each bulk storage tank. Contractor to provide four laser cut gaskets to the dimensions shown on drawing 416-D-955 for the Clear Creek/J.F. Carr Power Plant 3,000 Oil Storage Tanks. Gasket material to be oil resistant Garlock Multi Swell.

5. After the tanks are cleaned, the Contractor shall notify the COR and leave tank empty and cleaned for ten days to permit maintenance of sight glasses and other tank inspection and maintenance by the Government.

2.04 DELIVERY OF NEW TURBINE OIL – PHASE ONE

A. Contractor to deliver 2,873 gallons of new turbine oil to the power plant during the first phase. In the first phase, new turbine oil will be distributed to one unit.

B. The transfer of new oil will be in the following sequence:

1. The filling valve is located on the Generator Floor. Contractor to provide the necessary adapter(s) and oil hose to connect to this valve.

2. New turbine oil will flow by gravity into the 3000-gallon bulk storage tank designated as “Clean” oil.

3. Government will transfer the 2,873 gallons into the empty unit via the

Government filtration system and it is estimated to take approximately 4-6 hours.

2.05 REMOVAL OF USED TURBINE OIL – PHASE TWO

A. Approximately 2873 gallons of turbine oil will be removed in this phase. The Contractor to coordinate with the Government for the removal of the used lubricant from the dirty bulk oil storage tank at the Carr Power Plant.

B. Contractor to connect to the oil unloading valve located on the generator floor, elevation

1223.00, and coordinate with the government to use the lube oil pump to remove the used oil.

2.06 STORAGE TANK CLEANING – PHASE TWO

A. The 3,000-gallon Dirty Oil storage tank is to be cleaned before delivery of the second shipment of new oil.

1. Contractor to coordinate with the Government for the tank cleaning. A clearance

(equipment lockout) is required prior to the Contractor entering the bulk storage tank.

2. Contractor is to remove the manway cover and clean the remaining used oil from the storage tank. Replace the gasket and reinstall the manway cover.

3. Contractor is responsible for disposing of all residues that couldn’t be pumped out, sediments and cleaning agents used during the cleaning process in accordance with the applicable Federal and State laws and regulations. Surfaces inside of reservoir tank are to be wiped clean and dry with no residue remaining on the surface. All surfaces to be visually clean upon inspection by the Government.

2.07 DELIVERY OF NEW TURBINE OIL – PHASE TWO

A. Contractor to deliver the remaining 2,873 gallons for the second unit and 2900 gallons of spare new turbine oil to the power plant during the second phase.

B. The transfer of new oil will be in the following sequence:

1. Unload 2,873 gallons of new turbine oil into the 3,000 gallon “Dirty” bulk storage tank.

2. Government will transfer the 2,873 gallons into the second bulk storage tank designated as clean oil via the Government filtration unit and it is estimated to take approximately 4-6 hours.

3. Once the 2,873 gallons have been transferred to the storage tank, the Contractor can unload the remaining 2900 gallons of new turbine oil.

2.08 DISPOSAL OF USED TURBINE OIL

A. Contractor is responsible for the transportation and disposal of the used turbine oil by properly licensed and certified used oil carriers and disposal/recycling facilities meeting the applicable Federal, State and local laws and regulations for processing used lubricant.

B. Metered quantity of disposed oil with documentation for disposal location and method shall be provided.

2.09 OIL SPILL PREVENTION

A. Contractor shall be responsible for the containment and clean-up of any oil spilled during the performance of the work that is a result of or attributed to the actions of the

Contractor. The clean-up and disposal of the spilled oil is at the Contractor’s expense.

B. Oil spilled for the purposes of this contract is any quantity of oil that escapes the conveyance system deployed by the Contractor, transport tank, or container under the

Contractor’s control. All surfaces exposed to spilled oil are to be cleaned and degreased.

C. Contractor to take adequate precautions to ensure that hoses, connectors, gaskets and fittings are in proper working order. Drip trays or other means of collecting oil to be available for use when necessary.

D. Contractor to have adequate oil spill response materials and properly trained personnel on site to immediately respond to an oil spill event.

E. The collection and disposal of spilled oil and oil contaminated materials is to be in accordance with applicable Federal and State laws and regulations.

F. Any new turbine oil spilled is to be replaced at no additional cost.

2.10 PHOTOGRAPHS: A. Oil Disposal Valve

B. Lube Oil Fill Valve

C. Oil Room Entry Doors with proximity to the Pall Oil Purifier

D. Oil fill and disposal valves on Generator Floor

E. Pall Corporation Oil Purifier

F. Lube Oil Storage Tanks

G. Lube Oil Piping System

H. Manhole to the Lube Oil Tanks

**END OF STATEMENT OF WORK**

CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2021)

(a) Inspection /Acceptance . The Contractor shall only tender for acceptance those items that conform to the requirements of this contract . The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance . The

Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act

( 31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract .

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim , appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract , pending final resolution of any dispute arising under the contract .

(e) Definitions . The clause at FAR 52.202-1, Definitions , is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_233_1 https://www.acquisition.gov/far/part-52#FAR_52_202_1

Officer of the cessation of such occurrence.

(g) Invoice .

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice , if authorized) to the address designated in the contract to receive invoices.

An invoice must include-

(i) Name and address of the Contractor ;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment , including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice ;

and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract .

(x) Electronic funds transfer (EFT) banking information .

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract .

(B) If EFT banking information is not required to be on the invoice , in order for the invoice to be a proper invoice , the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award

Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than

System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

https://www.acquisition.gov/far/part-52#FAR_52_232_33 https://www.acquisition.gov/far/part-52#FAR_52_232_34

(2) Invoices will be handled in accordance with the Prompt Payment Act ( 31 U.S.C.3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part

1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract , provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.-

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract .

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act ( 31 U.S.C.3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice . For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made .

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall -

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the-

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item , if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer .

(6) Interest.

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(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the

Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract .

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if–

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting

Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract .

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor ;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor .

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(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract .

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin ; or

(2) Delivery of the supplies to the Government at the destination specified in the contract , if transportation is f.o.b. destination .

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties .

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract , or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract , the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor ’s records.

The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract , or any part hereof, for cause in the event of any default by the Contractor , or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the

Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience .

(n) Title. Unless specified elsewhere in this contract , title to items furnished under this contract shall pass to the Government upon acceptance , regardless of when or where the

Government takes physical possession.

(o) Warranty . The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract .

(p) Limitation of liability. Except as otherwise provided by an express warranty , the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

https://www.acquisition.gov/far/part-32#FAR_32_608_2

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract .

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain

Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter

37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C.

4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American;

and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies /services.

(2) The Assignments, Disputes, Payments, Invoice , Other Compliances, Compliance with

Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract , including any license agreements for computer software .

(5) Solicitation provisions if this is a solicitation .

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments.

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service

(TOS), or similar legal instrument or agreement, that includes any clause requiring the

Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C.

1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

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(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an "I agree" click box or other comparable mechanism (e.g., "click-wrap" or "browse-wrap" agreements), execution does not bind the Government or any

Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor ’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract .

(End of clause)

ADDENDUM TO 52.212-4

1452.201-70 AUTHORITIES AND DELEGATIONS - (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

2) Waive or agree to modification of the delivery schedule;

3) Make any final decision on any contract matter subject to the Disputes Clause;

4) Terminate, for any reason, the Contractor's right to proceed;

5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction

(written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the

Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the

COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting

Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of Clause)

1452.228-70 LIABILITY INSURANCE – DEPARTMENT OF THE INTERIOR (JUL

1996)

(a) The Contractor shall procure and maintain during the term of this contract and any extension thereof liability insurance in form satisfactory to the Contracting Officer by an insurance company which is acceptable to the Contracting Officer. The named insured parties under the policy shall be the Contractor and the United States of America. The amounts of the insurance shall be not less than as follows:

$200,000 each person*

$500,000 each occurrence*

$20,000 property damage*

(b) Each policy shall have certificate evidence the insurance coverage. The insurance company shall provide an endorsement to notify the Contracting Officer 30 days prior to the effective date of cancellation or termination of the policy or certificate; or modification of the policy or certificate which may adversely affect the interest of the Government in such insurance. The certificate shall identify the contract number, the name and address of the Contracting Officer, as well as the insured, the policy number and a brief description of contract services to be performed.