Sol_140P5426Q0021.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

Fort San Cristobal

NPS, SER - South MABO

40001 SR 9336

Homestead FL 33034

0044041184140P5426Q0021

Noelli Medina

819-0940 NPS, San Juan NHS

00901-2094

06/01/2026

06/17/2026 1700 ED

12/31/2027

Old San Juan

PR

Period of Performance: 07/01/2026 to

12/31/2026

00010 Base Year- Replace Gate Controllers includes 12 months of full maintenance by skilled employees of the manufacturer's designated service organization. Include routine preventive maintenance as recommended by the manufacturer and adjustments as required for proper operation. Provide parts and supplies as used in the manufacture and installation of original equipment.

Product/Service Code: 5660

Product/Service Description: FENCING, FENCES, Continued...

1 2

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

140P5426Q0021

GATES AND COMPONENTS

Delivery: 12/31/2027

Period of Performance: 07/01/2026 to

12/31/2027

00020 Option Year One- Monthly Inspections and

Service

(Option Line Item)

Anticipated Exercise Date

Product/Service Code: 5660

Product/Service Description: FENCING, FENCES, GATES AND COMPONENTS

Period of Performance: 01/01/2028 to

12/31/2028

00030 Option Year Two- Monthly Inspections and

Service

(Option Line Item)

Anticipated Exercise Date 01/01/2029

Product/Service Code: 5660

Product/Service Description: FENCING, FENCES, GATES AND COMPONENTS

Period of Performance: 01/01/2029 to

12/31/2029

00040 Option Year Three- Monthly Inspections and

Service

(Option Line Item)

Anticipated Exercise Date 01/01/2030

Product/Service Code: 5660

Product/Service Description: FENCING, FENCES, GATES AND COMPONENTS

Period of Performance: 01/01/2030 to

12/31/2030

140P5426Q0021 Replacement of Electrical Gate Operators and Maintenance Services Page 3 of 23

I. DESCRIPTION

THIS IS A NOTICE OF INTENT FOR REQUEST FOR QUOTE. This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 140P5426Q0021 is issued as a request for quote (RFQ) for replacement of electrical gate operators and preventive maintenance services.

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

This requirement is a 100% total small business set-aside. The associated NAICS code is 238290 – Other Building Equipment Contractors. The small business size standard is $25 M. Provisions and clauses are incorporated in this solicitation document.

Anticipated Award Date: on or before 06/29/2026 with an effective date of 07/01/2026

To be considered for award your company must obtain a Unique Entity Identifier (UEI). Your company must also be registered in the System for Award Management (SAM) and be considered a small business for the size standard associated with the NAICS code found in block 10 on page one (1) of this solicitation, and this registration must be “active” in SAM at the time of quote/proposal close date/time - as well as, at the time of award and throughout the entire award/contract performance.

Website: https://www.sam.gov

If you have any registration questions or if you need assistance with registration or updating SAM, please contact the National APEX Accelerator nearest you.

Website: Home - National Apex Accelerator Alliance // APEX Accelerators

GENERAL INFORMATION:

This solicitation is a Request for Quote (RFQ) Solicitation issued on Standard Form (SF) SF18. Award of this contract will be made according to FAR Part 12 Acquisition of Commercial Products and Commercial Services. All references to “proposal” in this solicitation shall be understood to mean “quotation.”

Quotations shall be evaluated in an impartial manner and consideration given to those with the highest perceived value to the government.

Contract Type

The contract awarded as a result of this solicitation will be a firm-fixed price commercial contract/award.

COMPLIANCE WITH RECENT EXECUTIVE ORDERS 14148/14208

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals— http://www.acquisition.gov/ https://www.sam.gov/ https://www.napex.us/ https://www.apexaccelerators.us/#/

140P5426Q0021 Replacement of Electrical Gate Operators and Maintenance Services Page 4 of 23

Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

The following Federal Acquisition Regulation (FAR) provisions and clauses shall be applicable to this solicitation and award: For full text version of these provisions and clauses, please go to the following internet address: www.acquisition.gov

II. SUBMISSION REQUIREMENTS

Closing Response Date/Time:

Quotes must be received no later than June 17, 2026, at 5:00 PM Eastern Time (ET). Offerors shall submit their quotes electronically, and the email subject line must clearly state: "Quote – Solicitation No. 140P5426Q0021". Quotes received after the closing date and time may not be considered for award.

Contact Point or Contracting Officer:

Noelli Medina - email – noelli_medinamarin@ios.doi.gov

Site Visit: Tuesday, June 9, 2026, at 7:00 AM Eastern Time Meeting Point: Castillo San Felipe Del Morro turnaround.

Questions regarding this solicitation:

Questions regarding this solicitation will only be accepted in writing until June 10, 2026, at 5:00 PM Eastern Time (ET). All questions must be submitted via email, and the subject line must clearly state: "Questions – Solicitation No.

140P5426Q0021". Questions received after this deadline may not be answered. Answers will be posted as an amendment to the solicitation.

Submission Requirements / How to Submit an Offer:

Offers to be submitted via email

Please see page #12 of this solicitation for submission requirement details.

III. LIST OF LINE-ITEMS

Complete price schedule in provision 52.212-1 Instructions to Offerors.

http://www.acquisition.gov/ mailto:noelli_medinamarin@ios.doi.gov

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IV. DESCRIPTION OF REQUIREMENT(S)

Independently, and not as an agent of the Government, the contractor/vendor shall furnish all labor, materials, and equipment necessary to provide for replacement of electrical gate operators and preventive maintenance services.

Please see attached Statement of Work and other supporting documentation for details outlining additional pertinent information about this requirement.

V. DELIVERY INFORMATION/TERMS / PERIOD OF

PERFORMANCE

Please see attached Statement of Work and other supporting documentation for details outlining period of performance, to include place of performance.

VI. LIST OF PROVISIONS (BY REFERENCE)

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): www.acquisition.gov

(End of provision)

52.252-5 Authorized Deviations in Provisions (Nov 2020)

As prescribed in 52.107(e), insert the following provision in solicitations that include any FAR or supplemental provision with an authorized deviation. Whenever any FAR or supplemental provision is used with an authorized deviation, the contracting officer shall identify it by the same number, title, and date assigned to the provision when it is used without deviation, include regulation name for any supplemental provision, except that the contracting officer shall insert "(DEVIATION)" after the date of the provision.

Authorized Deviations in Provisions (Nov 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any ______________ [insert regulation name](48 CFR Chapter______) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (Sep 2024) https://www.acquisition.gov/far/part-52#FAR_52_107

140P5426Q0021 Replacement of Electrical Gate Operators and Maintenance Services Page 6 of 23

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (Jan 2017) 52.204-7 System for Award Management - Registration (Nov 2024) (DEVIATION Mar 2026) 52.204-7 System for Award Management ALT 1 (Oct 2018) (DEVIATION Mar 2026) 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations – Representation (Nov 2015) (DEVIATION May 2026) 52.212-1 Instructions to Offerors - Commercial Products and Commercial Services (Sep 2023) (DEVIATION Mar 2026) 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2022) (DEVIATION Jan 2026) 52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products (Feb 2021) 52.225-2 Buy American Certificate (Oct 2022) 52.225-4 Buy American-Free Trade Agreements-Israeli Trade Act Certificate (Nov 2023) DEVIATION

DATE

52.225-6 Trade Agreements Certificate (Feb 2021) 52.225-20 Prohibition on Conducting Restricted Business Operations in Sudan-Certification (Aug 2009)

DEVIATION DATE

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications (Jun 2020) DEVIATION DATE

VII. LIST OF CLAUSES (BY REFERENCE)

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): www.acquisition.gov

(End of clause)

52.252-6 Authorized Deviations in Clauses (Nov 2020)

As prescribed in 52.107(f), insert the following clause in solicitations and contracts that include any FAR or supplemental clause with an authorized deviation. Whenever any FAR or supplemental clause is used with an authorized deviation, the contracting officer shall identify it by the same number, title, and date assigned to the clause when it is used without deviation, include regulation name for any supplemental clause, except that the contracting officer shall insert "(DEVIATION)" after the date of the clause.

Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any _____ [insert regulation name] (48 CFR _____) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

52.203-12 Limitation on Payments to Influence Certain Federal Transactions (Jun 2020) 52.203-17 Contractor Employee Whistleblower Rights (Nov 2023) https://www.acquisition.gov/far/part-52#FAR_52_107

140P5426Q0021 Replacement of Electrical Gate Operators and Maintenance Services Page 7 of 23

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) 52.204-13 System for Award Management Maintenance (Oct 2018) (DEVIATION Mar 2026) 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (Jan 2025) (DEVIATION May 2026) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015) (DEVIATION May 2026) 52.212-4 Terms and Conditions—Commercial Products and Commercial Services (Nov 2023) (DEVIATION Mar 2026) 52.219-6 Notice of Total Small Business Set-Aside (Mar 2020) (DEVIATION Jan 2026) 52.222-3 Convict Labor (Jun 2003) (DEVIATION May 2026) 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Mar 2026) (DEVIATION May 2026) 52.222-35 Equal Opportunity for Veterans (Jun 2020) (DEVIATION May 2026) 52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020) (DEVIATION May 2026) 52.222-37 Employment Reports on Veterans (Jun 2020) (DEVIATION May 2026) 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (DEVIATION May 2026) 52.222-41 Service Contract Labor Standard (Aug 2018) (DEVIATION May 2026) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) (DEVIATION May 2026) 52.222-50 Combating Trafficking in Persons (Oct 2025) (DEVIATION May 2026) 52.222-54 Employment Eligibility Verification (Jan 2025) (DEVIATION May 2026) 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2022) (DEVIATION May 2026) 52.222-90 Addressing DEI Discrimination by Federal Contractors (Mar 2026) (DEVIATION May 2026) 52.223-5 Pollution Prevention and Right-to-Know Information (May 2024) 52.223-11 Ozone-Depleting Substances (May 2024) (DEVIATION May 2026) 52.223-23 Sustainable Products (May 2024) (DEVIATION May 2026) 52.225-1 Buy American-Supplies (Oct 2022) DEVIATION DATE 52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act (Nov 2023) DEVIATION DATE 52.225-5 Trade Agreements (Nov 2023) 52.226-7 Drug-Free Workplace (May 2024) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) 52.232-18 Availability of Funds (Apr 1984) 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984) 52.232-30 Installment Payments for Commercial Products and Commercial Services (Nov 2021) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.233-3 Protest after Award (Aug 1996) DEVIATION DATE 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) DEVIATION DATE 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) 52.240-91 Security Prohibitions and Exclusions (Dec 2025) (DEVIATION Mar 2026) 52.240-93 Basic Safeguarding of Covered Contractor Information Systems (Dec 2025) (DEVIATION Mar 2026) 52.244-6 Subcontracts for Commercial Products and Commercial Services (Oct 2025) (DEVIATION May 2026)

140P5426Q0021 Replacement of Electrical Gate Operators and Maintenance Services Page 8 of 23

52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels ALT I (Nov 2021) (DEVIATION May 2026) 52.249-1 Termination for Convenience of the Government (Fixed-Price) (Short Form) (Apr 1984) 52.249-4 Termination for Convenience of the Government (Services) (Short Form) (Apr 1984) 52.253-1 Computer Generated Forms (Jan 1991)

VIII. PROVISIONS AND CLAUSES INCORPORATED BY FULL TEXT

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016) (DEVIATION May 2026)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that--

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (Sep 2023) (DEVIATION Mar 2026)

Quotes must be in accordance with and in the order detailed in this section. Failure to submit quotes according to the instructions provided within the solicitation may result in the respondent’s quote not being considered for award.

All interested parties shall be registered in the System for Award Management or SAM at time an offer or quotation is submitted.

The offerors shall submit a quote to the contract specialist by email to: noelli_medinamarin@ios.doi.gov

Offers shall submit the following information in its entirety:

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a) CHECKLIST FOR QUOTE SUBMITTAL:

Document to Complete in Quote Package Check Box Checklist for Quote Submittal – the checklist is this page of the solicitation completed as the first page in the package

Signed acknowledgement of SF18 ☐ Signed amendments if applicable ☐ Price Schedule – complete the attached price schedule that has been provided in this solicitation

Completed Provisions in this solicitation as applicable

If proposing an "or equal" product, provide detailed product specifications, manufacturer's literature, technical data sheets, and supporting documentation sufficient for the Government to determine compliance with all requirements of the Statement of Work.

Technical Approach and Implementation Plan (Factor 1) – Submit a narrative (maximum 10 pages) describing the offeror's technical approach to successfully perform the work described in the Statement of Work. At a minimum, the submission shall address: • Proposed manufacturer and model of gate operators and associated equipment • Equipment suitability for coastal, high-humidity, and high-salinity environments • Compliance with UL 325, UL 991, and other applicable standards • Project execution methodology and implementation schedule • Safety approach and quality control measures • Proposed preventive maintenance and service approach for the option periods • Proposed maintenance response times and service organization.

Relevant Experience and Past Performance (Factor

2) – Provide a minimum of three (3) and a maximum of five (5) projects completed within the last five (5) years that are similar in size, scope, complexity, and technical requirements. For each project provide:

• Customer name and organization

• Contract number (if applicable)

• Contract value

• Period of performance

• Brief description of project

• Point of contact name, telephone number, and email address

Subcontractor Information (If Applicable) – If subcontractors are proposed, identify each subcontractor and provide:

• Company name

• Description of work to be performed

• Estimated percentage of work to be performed

• Relevant experience and qualifications

• Manufacturer certifications or factory authorizations, if applicable

• References for similar work

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b) Price Schedule:

Offerors should provide pricing for all CLINs. The Government will evaluate the total price of the Base Requirement and all Option Years. Failure to provide pricing for all CLINs may render a quote ineligible for award.

CLIN Description Unit Qty Unit Price Extended Price

Replace four (4) Vehicular Barrier Arm Gate Operators, two (2) Sliding Gate Operators, and seven (7) Swing Gate Operators in accordance with the Statement of Work. Includes all labor, materials, equipment, programming, testing, commissioning, training, warranty support, mobilization, traffic control, and incidentals necessary to provide a complete and operational system.

12 months' full maintenance by skilled employees of the manufacturer's designated service organization. Include routine preventive maintenance as recommended by the manufacturer and adjustments as required for proper operation. Provide parts and supplies as used in the manufacture and installation of original equipment."

Job 1 $__________ $__________

Delivery, Installation, Startup, Programming, Testing, Commissioning, and Training (if not included in CLIN 0001, enter "Included").

Job 1 $__________ $__________

Base Requirement Total

Description Amount

Total Base Requirement (CLINs 0001-0002) $__________

OPTION YEAR ONE

CLIN Description Unit Qty Monthly Price

Extended Price

Preventive Maintenance, Inspection, and On-Call Repair Services for all gate operators installed under this contract. Includes monthly inspections, testing, lubrication, adjustments, corrosion mitigation, emergency response, non-emergency response, troubleshooting, and minor repairs.

Month 12 $__________ $__________

Maintenance and Service Capability (Factor 3) – Provide documentation describing the firm's maintenance and support capability, including:

• Service organization and location of technicians

• Emergency response capability

• Ability to meet required response times

• Availability of replacement parts and technical support

• Manufacturer certifications and authorizations

• Warranty support information

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Option Year One Total: $__________

OPTION YEAR TWO

CLIN Description Unit Qty Monthly Price

Extended Price

2001 Preventive Maintenance, Inspection, and On-Call Repair Services for all gate operators installed under this contract. Month 12 $__________ $__________

Option Year Two Total: $__________

OPTION YEAR THREE

CLIN Description Unit Qty Monthly Price

Extended Price

3001 Preventive Maintenance, Inspection, and On-Call Repair Services for all gate operators installed under this contract. Month 12 $__________ $__________

Option Year Three Total: $__________

TOTAL EVALUATED PRICE

Description Amount Base Requirement Total $__________ Option Year One Total $__________ Option Year Two Total $__________ Option Year Three Total $__________

TOTAL EVALUATED PRICE (BASE + ALL OPTIONS) $__________

DELIVERY INFORMATION

Offerors shall complete the information below:

Item Offeror Response Proposed Manufacturer ______________________________

Proposed Model Numbers ______________________________ Delivery Lead Time After Award (Calendar Days) Installation Completion Time After Notice to Proceed (Calendar Days) ______________________________

Factory Authorized Installer (Yes/No) ______________________________

Manufacturer Warranty Period Emergency Response Time ______________________________

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Item Offeror Response

Non-Emergency Response Time ______________________________

REQUIRED DISCLOSURES

The offeror shall identify all consumables, replaceables, supplies, and services included in the quoted price. At a minimum, the offeror shall identify whether the following are included under the maintenance option:

• Circuit boards

• Control boards

• Loop detectors

• Safety sensors

• Batteries

• Gate arms

• Remote controls

• Keypads

• Receivers

• Relays

• Fuses

• Wiring repairs

• Labor

• Travel

• Emergency service calls

The offeror shall also identify any supplies, parts, consumables, or repairs that are specifically excluded from the quoted maintenance price.

The offeror shall acknowledge its ability to meet the response times identified in the Statement of Work and provide any additional terms, conditions, or limitations associated with maintenance and repair services.

c) Contractor Core Data:

Offerors Company Name:_________________________________________________________

Cage Code / Offerors Unique Entity Identifier (UEI):___________________________________

Offerors POC:__________________________________________________________________

Offerors POC Email/Phone:_______________________________________________________

TO SUBMIT A QUOTE

Offerors shall submit a complete quote package containing the documents identified below. Failure to provide the required information may result in the quote being determined unacceptable and eliminated from further consideration.

1. Checklist for Quote Submittal

Submit the completed Checklist for Quote Submittal included in this solicitation as the first page of the quote package.

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2. SF-18 and Amendments

Submit a completed and signed SF-18.

Offerors are responsible for monitoring SAM.gov for amendments to this solicitation. All amendments shall be reviewed, acknowledged, and submitted with the final quote package. Failure to acknowledge an amendment may render the quote ineligible for award.

3. Price Schedule

Submit the completed Price Schedule included in this solicitation.

Offerors shall provide pricing for all Contract Line-Item Numbers (CLINs), including the base requirement and all option years. The Government will evaluate the total price of the base requirement and all option periods.

The Price Schedule shall not be altered. Offerors should provide a detailed price breakdown in a company template.

Alternate quotes will not be accepted. Offerors shall provide their best and final pricing as submitted.

4. Technical Approach and Implementation Plan (Factor 1)

Submit a Technical Approach and Implementation Plan (maximum 10 pages) demonstrating the offeror's understanding of the requirement and ability to successfully perform the work described in the Statement of Work.

At a minimum, the submission shall address:

• Proposed manufacturer and model of gate operators and associated equipment.

• Equipment suitability for coastal, high-humidity, high-salinity, and high-wind environments.

• Compliance with UL 325, UL 991, and other applicable requirements.

• Project execution methodology and implementation schedule.

• Safety and quality control procedures.

• Proposed preventive maintenance and repair approach for the option periods.

• Proposed emergency and non-emergency service response capabilities.

• Manufacturer certifications and factory authorizations, if applicable.

If proposing an "or equal" product, the offeror should provide sufficient product literature, specifications, technical data sheets, and supporting documentation to allow the Government to determine compliance with all requirements of the Statement of Work.

The Contractor shall provide a minimum one (1) year warranty on all labor, workmanship, installation, programming, configuration, startup, testing, and commissioning performed under this contract. During the warranty period, the Contractor shall correct, repair, replace, or re-perform any defective work at no cost to the Government.

The Contractor shall coordinate directly with manufacturers and suppliers to administer and enforce all manufacturer warranties. Any labor required to diagnose, remove, replace, reinstall, reprogram, test, commission, or return equipment to service under warranty shall be provided at no additional cost to the Government.

The warranty period shall begin upon Government acceptance of the completed installation.

Option Year preventive maintenance and repair services shall not relieve the Contractor of any warranty obligations under the base contract.

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Services performed to correct defects in materials, equipment, workmanship, installation, programming, startup, commissioning, or other items covered under warranty shall not be billed under the maintenance option CLINs.

The Government shall not be charged for repairs, replacements, labor, travel, diagnostics, or service calls associated with warranty-covered deficiencies.

The optional preventive maintenance and repair services shall commence upon expiration of the Contractor's one-year post-installation maintenance period included under the base requirement, if exercised by the Government.

5. Relevant Experience and Past Performance (Factor 2)

Offerors shall provide a minimum of three (3) and a maximum of five (5) projects completed within the last five (5) years that are similar in size, scope, complexity, and technical requirements to this solicitation.

For each project, provide:

• Customer name and organization.

• Contract number (if applicable).

• Contract value.

• Period of performance.

• Brief description of work performed.

• Point of contact name.

• Telephone number.

• Email address.

Projects involving gate operator installation, replacement, maintenance, automated access control systems, or work performed in coastal or corrosive environments are preferred.

The Government may consider information obtained from CPARS, FAPIIS, customer references, Government records, and any other relevant sources.

6. Subcontractor Information (If Applicable)

If subcontractors are proposed, identify each subcontractor and provide:

• Company name.

• Description of work to be performed.

• Estimated percentage of work to be performed.

• Relevant experience and qualifications.

• Manufacturer certifications or factory authorizations, if applicable.

• References for similar work.

The prime contractor shall remain fully responsible for contract performance.

7. Maintenance and Service Capability (Factor 3)

Provide documentation demonstrating the firm's capability to provide preventive maintenance, inspection, emergency service, and repair support.

At a minimum, provide:

140P5426Q0021 Replacement of Electrical Gate Operators and Maintenance Services Page 15 of 23

• Service organization structure.

• Location of service technicians.

• Emergency response procedures.

• Ability to meet the required emergency response time of two (2) hours.

• Ability to meet the required non-emergency response time of one (1) business day.

• Availability of replacement parts and technical support.

• Warranty support information.

• Manufacturer certifications and authorizations.

8. Key Personnel Qualifications

Provide resumes, certifications, manufacturer authorizations, or other documentation demonstrating that personnel proposed for the project possess the qualifications and experience necessary to perform the work described in the Statement of Work.

9. Solicitation Provisions and Representations

Complete all provisions, representations, certifications, and other solicitation requirements as applicable.

10. Quote Submission Instructions

Submit all required documents via email by the date and time identified in this solicitation.

Offerors are responsible for ensuring their quote is received by the Government before the closing date and time specified in the solicitation. Offerors should account for potential delays in electronic transmission.

Late quotes may not be considered for award.

11. System for Award Management (SAM)

Offerors must maintain active registration in the System for Award Management (SAM) at the time quotes are due, at the time of award, and throughout contract performance.

Offerors must be registered under NAICS 238290 – Other Building Equipment Contractors and qualify as a small business under the applicable SBA size standard associated with this solicitation.

SAM registration must remain active throughout the period of performance.

SAM Registration Website: https://www.sam.gov

REGISTRATION REQUIREMENTS

1. To be considered for award your company must obtain a Unique Entity Identifier (UEI).

2. Your company must also be registered as a small business, at the time of the quote/proposal close date/time

- as well as, at the time of award and throughout the entire award/contract performance - in System for Award Management (SAM) with the NAICS code found in block 10 on page one (1) of this solicitation.

This registration must be “active” in SAM. NO EXCEPTIONS. The direct SAM website for registration is: https://www.sam.gov.

https://www.sam.gov/

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If you have any registration questions or need assistance, please contact the SAM helpdesk. If you have any registration questions or if you need assistance with registration or updating SAM, please contact the National APEX Accelerator nearest you.

Website: Home - National Apex Accelerator Alliance // APEX Accelerators

(End of addendum)

52.212-2 Evaluation — Commercial Products and Commercial Services (Nov 2021) (DEVIATION Mar 2026)

The Government will evaluate quotes and make award to the responsible offeror whose quotation represents the best value to the Government. The Government intends to evaluate quotations and may award without discussions.

The following factors shall be evaluated:

Factor 1 – Technical Approach and Implementation Plan (Most Important)

The Government will evaluate the offeror's understanding of the requirement and its proposed approach to successfully perform the work described in the Statement of Work. Evaluation will include:

• Proposed gate operator equipment and manufacturer.

• Suitability of proposed equipment for a coastal, high-humidity, high-salinity environment.

• Compliance with UL 325, UL 991, and other SOW requirements.

• Implementation schedule and project execution plan.

• Approach to minimizing impacts to park operations and visitor access.

• Safety approach and quality control measures.

• Proposed preventive maintenance and service approach for the option periods.

Offerors shall submit:

• Narrative Technical Approach (maximum 10 pages)

• Proposed equipment specifications and product literature

• Implementation schedule

• Preliminary maintenance and service plan

Factor 2 – Relevant Experience and Past Performance

The Government will evaluate the offeror's demonstrated experience and past performance performing projects of similar scope, complexity, magnitude, and technical requirements.

Particular consideration will be given to experience involving:

• Commercial and industrial gate operator systems.

• Vehicular barrier arm operators.

• Sliding gate operators.

• Swing gate operators.

• Automated access control systems.

• Work performed in coastal, marine, high-humidity, or corrosive environments.

• Preventive maintenance and repair programs for automated gate systems.

• Projects involving installation, programming, commissioning, and long-term maintenance support.

https://www.napex.us/ https://www.apexaccelerators.us/#/

140P5426Q0021 Replacement of Electrical Gate Operators and Maintenance Services Page 17 of 23

Offerors shall provide a minimum of three (3) and a maximum of five (5) projects completed within the last five (5) years that are similar in scope and complexity to this requirement. For each project, the offeror shall provide:

• Contract number (if applicable).

• Customer name and organization.

• Contract value.

• Period of performance.

• Description of work performed.

• Customer point of contact, telephone number, and email address.

The Government may use information obtained from CPARS, FAPIIS, customer references, Government records, and other sources in evaluating past performance.

Subcontractor Evaluation

If the offeror proposes to use one or more subcontractors to perform any portion of the work, the Government will evaluate the experience, qualifications, certifications, and past performance of both the prime contractor and the proposed subcontractor(s) for the work they are proposed to perform.

The offeror shall identify all proposed subcontractors and provide:

• Company name.

• Description of work to be performed.

• Estimated percentage of work to be performed.

• Relevant experience performing similar work.

• Manufacturer certifications, factory authorizations, or specialized qualifications, if applicable.

• Relevant project references.

The Government may consider the experience and past performance of subcontractors when such experience is directly relevant to the portion of the work being subcontracted. However, the prime contractor shall remain fully responsible for overall contract performance, project management, quality control, schedule compliance, safety, warranty support, and coordination of all subcontractors.

Failure to identify proposed subcontractors or provide sufficient supporting information may result in a lower evaluation rating under this factor.

Rating Methodology

The Government will evaluate the degree to which the offeror (and any proposed subcontractors) has successfully performed similar projects. Greater consideration will be given to projects that are similar in size, complexity, technical requirements, and environmental conditions to those described in the Statement of Work.

Projects involving gate operator replacement and maintenance in coastal, marine, or corrosive environments will be considered more relevant than projects performed in non-coastal environments.

Factor 3 – Maintenance and Service Capability

The Government will evaluate the offeror's capability to provide long-term maintenance and emergency support for the gate systems.

Evaluation considerations include:

140P5426Q0021 Replacement of Electrical Gate Operators and Maintenance Services Page 18 of 23

• Availability of local or regional service technicians.

• Emergency response capability.

• Ability to meet the required emergency response time of two (2) hours and non-emergency response time of one (1) business day.

• Availability of replacement parts and technical support.

• Warranty support and manufacturer authorization.

Offerors shall provide:

• Description of service organization.

• Service response commitments.

• Manufacturer certifications and authorizations.

• Service location(s).

Factor 4 – Price

The Government will evaluate price for reasonableness, completeness, and balance.

The Government will evaluate the total price of the:

• Base Requirement

• Option Year One

• Option Year Two

• Option Year Three

Award may not necessarily be made to the lowest-priced offeror.

SEE AWARD SELECTION PROCESS section below

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

AWARD SELECTION PROCESS

Award will be made in accordance with FAR Part 12 to the Offeror that provides the best value to the government based on price, technical, and past performance. This solicitation is not stating nor required to state the importance assigned to each evaluation factor and/or sub factor (FAR 12.203(c)(2)).

1. Price: A price evaluation will be performed to determine the reasonableness of the proposed price.

Reasonableness will be determined considering other competitive prices received and comparison to the independent Government estimate. If multiple contract line items are included in the price schedule, prices will also be evaluated to determine whether any line items are unbalanced.

Offerors are cautioned to distribute costs appropriately.

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2. Technical: Written confirmation that company specializes in, or has sufficient documented direct experience in, providing all labor, material, tools, supervision and travel necessary to perform the service outlined, and in accordance with, the attached Statement of Work (SOW). Complete the capability statement/project narrative – please see “TO SUBMIT AN OFFER” section for details on which to submit for this requirement.

3. Past Performance: Complete Past Performance references as described in “TO SUBMIT AN

OFFER” section, that can confirm your company has successfully completed similar tasks outlined in the Statement of Work.

Quotes will receive a preliminary review to determine whether the quote contains sufficient information, as required by the solicitation, to allow the government to perform a meaningful evaluation. If the results of this preliminary review indicate that the quote lacks sufficient information to allow a meaningful evaluation to be conducted, the Contract Specialist/Contracting Officer may eliminate the quote from further evaluation and consideration for an award.

The government will evaluate quotes in groups of three (3), starting with the lowest priced quotes, proceeding upward, incrementally in price, until an awardee is selected. At that point, the evaluation process stops, and award will be made to the selected Offeror.

Option Contract language:

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days.

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 60 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

52.237-1 Site Visit (Apr 1984)

(a) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of

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(b)

Site Visit Date and Time:

Tuesday, June 9, 2023, at 7:00 AM ET

Site Visit Location:

Castillo San Felipe del Morro 501 Calle Norzagaray Old San Juan, PR 00901

For GPS/navigation, use:

501 Calle Norzagaray, San Juan, PR 00901

If you're directing a driver to the vehicle turnaround at the end of Norzagaray Street near the fort entrance, this same address will take them to the correct location. The turnaround is immediately adjacent to the entrance area of El Morro and the large lawn (El Morro Esplanade).

National Park Service POC:

Ana Viego 787-644-3647 Ana_Viego@nps.gov

Contracting POC:

Noelli Medina- noelli_medinamarin@ios.doi.gov

THIS SITE VISIT DATE AND INFORMATION IS SUBJECT TO CHANGE – PLEASE MONITOR

THIS POSTING ON SAM.gov FOR ANY AND ALL AMENDMENTS THAT MAY CHANGE THIS

DATE/TIME AND INFORMATION.

Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP) (Feb 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

1. Copy of vendor invoice document in PDF format, which shows pricing breakdown for all items being mailto:Ana_Viego@nps.gov https://www.ipp.gov/

140P5426Q0021 Replacement of Electrical Gate Operators and Maintenance Services Page 21 of 23 invoiced for and must include the contract number, date(s) of service (if applicable), date of invoice, and the vendor’s standard invoice letterhead.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date.

Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

1452.201-70 Authorities and Delegations (Sep 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor.