Sol_140P5426Q0006_Attach__0001-_SOW.pdf

SAN JUAN NATIONAL HISTORIC SITE

OLD SAN JUAN, PUERTO RICO

Castillo San Cristobal Visitor Center Elevator and San Felipe del morro Cargo Elevator

Maintenance

STATEMENT OF WORK

FEBRUARY 2026

NATIONAL PARK SERVICE

SOUTHEAST REGION

SOUTH MAJOR ACQUISITION BUYING OFFICE

SCOPE OF WORK

Annual Elevator Maintenance Contract San Juan National Historic Site

San Juan, Puerto Rico

1. BACKGROUND

San Juan National Historic Site (SAJU) is one of more than 400 units of the National Park Service (NPS) and includes Castillo San Felipe del Morro, Castillo San Cristóbal, the historic city walls, San Juan Gate, and Fort San Juan de la Cruz. These 17th- and 18th-century fortifications were constructed to defend the San Juan coastline and are designated historic resources.

Two elevators located within historic structures at SAJU are subject to extreme environmental conditions, including high humidity, salt-laden air, corrosion, and high winds. These conditions accelerate deterioration of mechanical, electrical, and structural components and require a proactive, comprehensive maintenance program to ensure continued safe operation, reliability, and preservation of historic fabric.

2. OBJECTIVES

The objective of this contract is to provide preventive, corrective, and emergency elevator maintenance services to ensure both elevators remain safe, reliable, code-compliant, and operational for visitor and operational use.

The Contractor shall:

• Provide a base one-year maintenance plan, with pricing and scope for up to four

(4) optional years.

• Identify all labor, materials, equipment, testing, and processes required to maintain the elevators.

• Maintain elevators in accordance with manufacturer recommendations, applicable codes, and NPS historic preservation standards.

• Minimize downtime, visitor disruption, and risk to historic resources.

All plans, costs, and work processes are subject to Government review and approval prior to award.

3. ELEVATOR INVENTORY

3.1 Castillo San Cristóbal – Visitor Center Elevator

• Manufacturer: Schindler

• Capacity: 2,500 lbs.

• Stops: Two (2)

• Use: Passenger elevator for visitor access and light operational use

• Maintenance Basis: Normal passenger use and light material handling

3.2 Castillo San Felipe del Morro – American Cistern Elevator

• Manufacturer: To be confirmed by Contractor

• Capacity: To be confirmed by Contractor

• Stops: Two (2)

• Use: Freight/industrial service under harsh environmental conditions

The Contractor shall verify and document equipment details during initial inspection.

4. PLACE OF PERFORMANCE

San Juan National Historic Site 501 Calle Norzagaray San Juan, Puerto Rico 00901

4.1 Castillo San Cristóbal – Visitor Center

• Coordinates: 18.466483, -66.110975

• Access: Via Avenida Muñoz Rivera

• Parking: Two (2) Contractor vehicles permitted at the South Entrance parking lot Additional vehicles must park off-site (e.g., Doña Fela Parking Garage, approx. 0.4 miles)

4.2 Castillo San Felipe del Morro – American Cistern

• Coordinates: 18.470067, -66.123727

• Access: By coordination with NPS-assigned staff only

5. WORK HOURS AND ACCESS

• Work Hours: 7:00 a.m. to 3:00 p.m., Monday through Friday

• Excluding: Federal holidays

• Access: Provided by NPS staff

• Contractor shall coordinate all site access and shutdowns in advance with the COR

6. PERIOD OF PERFORMANCE

• Base Period: One (1) year

• Option Periods: Up to four (4) additional one-year options

• Initial services shall commence within 15 days after contract award.

7. TASKS AND SERVICES

7.1 Inspections

The Contractor shall perform visual and operational inspections of all elevator systems and associated components to verify safe operation, condition, and code compliance.

Inspections shall include, but are not limited to:

• Car interiors, fixtures, and controls

• Door operators, interlocks, and safety edges

• Hoist way, pit, and machine room

• Controllers, wiring, and electrical components

• Safety devices and emergency systems

Findings shall be documented and provided to the COR.

7.2 Testing

The Contractor shall test elevator systems and safety devices in accordance with applicable codes and manufacturer requirements.

Testing shall include, but is not limited to:

• Door operation and interlocks

• Emergency alarms and stop devices

• Leveling accuracy

• Normal and emergency operating modes

Testing shall be coordinated with park staff to minimize visitor impact. Written documentation of test results and deficiencies shall be provided prior to departing the site.

7.3 Preventive Maintenance

The Contractor shall provide monthly preventive maintenance services to reduce equipment failure and extend service life.

Preventive maintenance includes:

• Cleaning and lubrication of mechanical components

• Adjustment of moving parts

• Minor corrective actions required to maintain proper operation

Preventive maintenance does not include major repairs or component replacement, which are addressed under corrective maintenance.

7.4 Corrective (Non-Routine) Maintenance

Corrective maintenance includes repairs resulting from component failure, abnormal wear, or deficiencies identified during inspections or testing.

• All non-routine repairs require prior written approval from the Contracting Officer or COR.

• Contractor shall submit a written cost estimate identifying labor, materials, and total cost.

• Replacement parts shall be original or functionally equivalent and compliant with applicable codes.

7.5 Emergency Service and Response

The Contractor shall provide 24/7 emergency elevator service.

Emergency conditions include:

• Entrapment

• Complete shutdown

• Unsafe operation

• Any condition deemed critical by NPS staff

Response requirements:

• Acknowledge call within 60 minutes

• On-site technician within 2 hours

Emergency response is limited to evaluation and stabilization. Repairs beyond stabilization require authorization.

7.6 Non-Emergency Service

Non-emergency service calls shall be responded to within one (1) business day, unless otherwise approved by park staff.

8. PERFORMANCE REQUIREMENTS

• Monthly preventive maintenance for both elevators

• Compliance with manufacturer recommendations and applicable codes

• Corrective maintenance performed only when authorized and within NTE limits

9. CONTRACTOR RESPONSIBILITIES

• Provide traffic control measures as required

• Protect adjacent areas and restore disturbed areas to original condition

• Comply with all safety, environmental, and historic preservation requirements

10. DELIVERABLES

Prior to Notice to Proceed:

• Safety Plan

• Schedule of Values

• Product submittals (if applicable)

• Equipment data and manufacturer documentation

Upon Completion:

• One hardbound O&M Manual

• One (1) hour training session for park personnel

11. SAFETY AND HEALTH

• Comply with all OSHA requirements

• Address confined spaces, heat, humidity, corrosion, and slip hazards

• Immediately report accidents or damage

• Comply with Park Safety Officer directives

12. CULTURAL RESOURCES

• Contractors shall protect all historic fabrics

• Work shall comply with Section 106 NHPA

• All discoveries shall be reported immediately and work stopped as directed

13. SECURITY AND SITE CONTROL

• Secure work areas and restrict public access

• No doors left open unattended

• Proper identification required for all personnel

• Parking restricted to approved areas only

14. QUALITY ASSURANCE

The Contractor shall implement a quality control program to ensure services meet industry standards and contract requirements. All deficiencies shall be corrected at no cost to the Government.

15. APPLICABLE STANDARDS

• OSHA regulations

• Federal, state, and local codes

• Secretary of the Interior’s Standards for Historic Preservation

• NPS Reference Manuals 10A and 10B