Sol_140P3026Q0016.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

Filene Center 1551 Trap Road

NPS, NCR - Regional Contracting Acquisition Management Division 1100 Ohio Drive SW Contracting Anne Washington DC 20242-0001

0044033231140P3026Q0016

Casey Winters

354-3980 NPS, Wolf Trap National Park

22182

05/19/2026

06/02/2026 1700 ED

12/18/2025

Vienna

VA

PO Number: 140P3020F0233 Header Text:

Base plus 4 option Years. The inspections are for a 9-month period starting Apr through Dec. Dena Lowe

202.538.5078

00010 Gillespie Freight Elevator

Product/Service Code: H999

Product/Service Description: OTHER

QC/TEST/INSPECT- MISCELLANEOUS

Delivery: 12/18/2025

Period of Performance: 07/01/2026 to

06/30/2027

00020 Gillespie Personnel Elevato

Continued...

1 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

140P3026Q0016

Product/Service Code: H999

Product/Service Description: OTHER

QC/TEST/INSPECT- MISCELLANEOUS

Delivery: 12/18/2025

Period of Performance: 07/01/2026 to

06/30/2027

00030 Dover Elevator

Product/Service Code: H999

Product/Service Description: OTHER

QC/TEST/INSPECT- MISCELLANEOUS

Delivery: 12/18/2025

Period of Performance: 07/01/2026 to

06/30/2027

00040 Annual Inspection

Product/Service Code: H999

Product/Service Description: OTHER

QC/TEST/INSPECT- MISCELLANEOUS

Delivery: 12/18/2025

Period of Performance: 07/01/2026 to

06/30/2027

00050 ON CALL Regular and Overtime

Product/Service Code: H999

Product/Service Description: OTHER

QC/TEST/INSPECT- MISCELLANEOUS

Delivery: 12/18/2025

Period of Performance: 07/01/2026 to

06/30/2027

00060 Materials and Labor NTE

Product/Service Code: H999

Product/Service Description: OTHER

QC/TEST/INSPECT- MISCELLANEOUS

Delivery: 12/18/2025

Period of Performance: 07/01/2026 to

06/30/2027

00061 1 AUOption Period 1

(Option Line Item)

Anticipated Exercise Date 07/01/2027

Product/Service Code: H999

Continued...

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

140P3026Q0016

Product/Service Description: OTHER

QC/TEST/INSPECT- MISCELLANEOUS

Period of Performance: 07/01/2027 to

06/30/2028

00062 1 AUOption Period 2

(Option Line Item)

Anticipated Exercise Date 07/01/2028

Product/Service Code: H999

Product/Service Description: OTHER

QC/TEST/INSPECT- MISCELLANEOUS

Period of Performance: 07/01/2028 to

06/30/2029

00063 1 AUOption Period 3

(Option Line Item)

Anticipated Exercise Date 07/01/2029

Product/Service Code: H999

Product/Service Description: OTHER

QC/TEST/INSPECT- MISCELLANEOUS

Period of Performance: 07/01/2029 to

06/30/2030

00064 1 AUOption Period 4

(Option Line Item)

Anticipated Exercise Date 07/01/2030

Product/Service Code: H999

Product/Service Description: OTHER

QC/TEST/INSPECT- MISCELLANEOUS

Period of Performance: 07/01/2030 to

06/30/2031

Page 1 of

STATEMENT OF WORK FOR ELEVATOR MAINTENANCE SERVICES

Maintenance of Elevators (3) in the Filene Center

PART 1: General

1.1 SCOPE OF WORK:

The Contractor shall plan, coordinate, and ensure the effective and economic performance and completion of service calls, preventive maintenance functions, maintenance repairs, inspections, adjustments, and tests of the elevator equipment, controls, and systems on the elevators at Wolf Trap National Park for the Performing Arts Filene Center.

The Contractor shall provide all management, supervision, labor, materials, supplies, repair parts, tools, and equipment.

The elevators included in this contract are:

Dover, 2500 lb. capacity, two floor, hydraulic, passenger elevator.

Gillespie, 6000 lb. capacity, two floor, hydraulic, freight elevator Model PHF Gillespie, 500 lb. capacity, 110-foot rise, three stop, electric cable, personnel lift, Model MLCT

1.2 TYPES OF SERVICES

A. Basic services:

Basic services to be provided by the Contractor are preventive maintenance, maintenance repairs, and response and corrective actions for routine service calls and emergency service calls during regular working hours. Requests for basic services will come from the Contracting Officer's Representative (COR) and or COR designee(s). The contractor shall respond within two hours to service requests.

More detail on Basic services is found in Section 3, Basic Repairs.

The contractor shall not receive additional compensation for services that fall within regular working hours (See Section 1.3.C).

B. Reimbursable Services:

The Contractor shall provide emergency call-back service and maintenance repairs necessary to prevent a breakdown of a piece of equipment or put it back into service after a breakdown or failure. These services are to be provided on an as needed basis and only when directed by the Contracting Officer (CO). These services shall be paid for at the hourly rate quoted by the contractor. More detail on Reimbursable services is found in Section 4, Reimbursable Repairs.

1.3 WORK CONDITIONS AND LIMITATIONS

Project Officers and Inspection

1. The CO is the only person with authority to enter into, administer, modify and/or terminate the contract.

2. The COR and or COR designee(s) is a program official designated by the CO to assist in administering technical aspects of the contract. The COR and or COR designee(s) cannot modify the contract.

3. The Construction Control Inspector (CCI) or Project Inspector (PI) is a program official designated by the CO to assist the COR with day-to-day documentation of contract activities and other contract administration activities. The CCI/PI cannot modify the contract.

STATEMENT OF WORK FOR CONSTRUCTION SERVICES

Maintenance of Elevators in the Filene Center

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Facility Use: The Filene Center is a performing arts venue. As such, access during the performance season which runs from May through September must be tightly controlled and scheduled.

Required Performance Periods:

Regular working hours are as follows.

defined as between 7:00 a.m. and 6:00 p.m. seven days a week including all legal holidays except for Christmas Day, December 25.

D. Location and Access:

1. Job Site - 4

2. Staging - Staging and parking for vehicles, equipment and materials shall be confined to paved parking areas specifically designated by the COR and or COR designee(s).

3. Road Access - Access Wolf Trap National Park for the Performing Arts via Virginia Route 7 or westbound Dulles Toll Road.

General Directions to the park can be found at:

https://www.nps.gov/wotr/planyourvisit/directions.htm

From whichever way you come based on directions at the link above you will turn at the marquee sign which has a video screen display on it.

From the Wolf Trap Ramp off Route 267 that is the first right turn. From Route 7 it is a left turn.

Then make the next right at the split. Stay to the right up the hill and part way around a large circle.

Turn right again before the Box Office windows at the entrance.

Head down the hill on the road with the File Center theater on your Left.

At the bottom, on your left, is the stage door entrance. Vehicles can park beyond and behind the theater.

4. Personnel Check-in - All Contractor employees shall enter the Filene Center by the Stage Door entrance and sign in and out with names and titles at the sign-in log maintained at that location.

PART 2: General Requirements

2.1 TESTING:

The 5-year safety and buffer tests required by the current edition of the ASME A17.1/CSA B44-2019: Safety Code for Elevators and Escalators, are to be performed under the terms of this contract.

2.2 SUBCONTRACTORS:

If a subcontractor is to be used in the performance of this contract, it shall be so stated. Subcontractors shall be identified by name and shall list two references from clients for whom they have performed similar maintenance and repair functions as defined by this contract.

2.3 EQUIPMENT BREAKDOWN:

The Government reserves the right, upon 15 days written notice to the Contractor, to remove from service a piece of equipment scheduled or determined to be out of service in excess of 30 calendar days. In the event that http://www.nps.gov/wotr/planyourvisit/directions.htm

Page 3 of a piece of equipment is removed from service, an equitable adjustment will be made based on the following:

The monthly contract price for the specific elevator will be divided by the number of workdays during the month in which the equipment was removed from service. This calculation will determine a daily rate. The daily rate will be multiplied by the number of actual workdays during the month in which the elevator was not in service. Exchanging parts from fully functional equipment to inoperative equipment, in order to avoid this outage period is prohibited.

2.5 LABELLING:

It shall be the Contractor's responsibility to identify the equipment and systems defined in this contract and to physically label each piece of equipment not currently labeled, by stencil, decal, or other acceptable means approved by the COR and or COR designee(s).

2.6 SERVICING MATERIALS:

The Contractor shall ensure that the following items and materials be in each machine room within 30 calendar days after receiving notice to proceed:

1. Schematic wiring diagrams

2. Sequence of operation manuals

3. Parts manuals - Applicable to the type of equipment being maintained under this contract.

The Contractor may reproduce any available original diagrams and related literature. The Contractor shall furnish all unavailable schematic wiring diagrams and related literature and this information shall remain the property of the Government and be turned over to the COR and or COR designee(s) at the end of this contract.

The cost of such materials not returned by the Contractor within 30 days shall be deducted from the Contractor's monthly payment.

2.7 QUALIFICATIONS OF CONTRACT EMPLOYEES

A. Supervisor.

a. A supervisor is a person designated in writing by the Contractor to make decisions for the Contractor on a day-to-day basis. Competent supervisory personnel shall be employed, and they will, at a minimum, have completed a supervisory training course. The supervisor must be fully conversant in English. The supervisor(s) shall always be available by telephone while contract work is being performed.

B. Elevator Maintenance Mechanics and Helpers.

a. Qualifications. The personnel employed by the Contractor shall be capable employees, trained and qualified in elevator maintenance and repair work. Elevator maintenance mechanics performing contract work shall have journeyman status as recognized by the industry.

b. Licenses. Where applicable, all persons employed in a trade, craft, or profession that is licensed by state or local authorities shall have the appropriate license prior to performing any contract work. The license must be of a grade or level consistent with the requirements of the work being performed. The Contractor shall furnish a copy of each employee's license to the CO.

PART 3: Maintenance Repairs

3.1 DESCRIPTION

The Contractor shall perform all maintenance repairs necessary to prevent a breakdown of a piece of equipment or put it back into service after a breakdown or failure when the total cost is expected to be $3,000 or less. This dollar threshold applies to each individual maintenance repair required. The Contractor shall immediately perform maintenance repairs to ensure continuity of operations and return the equipment to service as soon as possible. All maintenance repairs shall be completed within 72 hours from the Contractor's receipt of a Contract Inspection Report, or otherwise in writing by the CO.

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3.2 There will be no reimbursement for maintenance repairs as this requirement is part of the basic contract service. All maintenance repair requirements also apply to PART 5” Initial Joint Inspection.

3.3 The Contractor shall prepare written justification for all maintenance repairs expected to exceed the 72-hour limitation. The CO is authorized to waive the 72-hour requirement, and he/she shall notify the Contractor in writing of the new date the repair must be completed. The CO, at his discretion, may initiate deduction proceedings if in his opinion, after 72 hours, the repair is not proceeding as agreed to by the Contractor or as directed by the CO.

3.4 The Contractor shall advise the COR and or COR designee(s) on the progress of all repairs daily. Work shall not be delayed in order to notify the COR and or COR designee(s) except where guarantees or warranties are involved, in which case, the COR and or COR designee(s) shall be notified prior to repairs being made.

3.6 The Contractor shall be required to make repairs resulting from Contractor testing and from ordinary wear and tear.

3.7 The Contractor shall immediately notify the COR and or COR designee(s) orally of the existence or the need for any repairs which the Contractor considers he is not responsible for under the terms of this contract.

The Contractor shall then follow up this position in writing. The COR and or COR designee(s) will determine if the Contractor is responsible for any required repairs. In the event of a dispute, the Contractor may appeal the decision of the COR and or COR designee(s) to the CO.

PART 4: Reimbursable Repairs

4.1 DESCRIPTION

Reimbursable repairs are within the scope of work under the terms of this contract and may be authorized by the CO. Reimbursement for each repair will be processed by the issuance of an NPS Form 10-3470 Delivery Order for each reimbursable repair. The Contractor shall be responsible for performing all reimbursable repair work up to $3,000.00 in total cost for each repair.

4.2 Prior to proceeding with any reimbursable repair, the Contractor shall submit a cost proposal within 72 hours after a request for such by the CO. Cost proposals submitted by the Contractor shall include all identifiable cost (i.e. part, materials, and labor). The CO will have the responsibility of determining a fair and reasonable price for each repair. Reimbursable repairs shall be completed within 10 calendar days after the CO's written request that the Contractor complete the repair; however, the CO is authorized to waive this 10-day requirement and determine a different completion date as conditions warrant.

4.3. When a reimbursable repair is determined to be an emergency by the CO, the Contractor shall proceed immediately with the repair, after receiving oral or written direction from the CO. The CO will determine a fair and reasonable price for the repair upon receipt of a cost proposal from the Contractor, which is due to the CO within 72 hours after the CO requests same. Providing the cost proposal shall not be reason to delay the commencement or completion of the emergency repair.

PART 5: Initial Joint Inspection

1. On a mutually agreeable date not less than 15 calendar days before the contract start date, the Contractor and the COR shall together make a complete inspection of all mechanical and electrical systems and equipment covered by this contract.

5.1 EXISTING-CONDITIONS BASELINE REPORT

2. Within 5 calendar days after the joint inspection, the Contractor shall submit to the COR an Existing- Conditions Baseline Report documenting the current condition of each elevator and all associated equipment inspected. The report shall include, at a minimum: the make, model, and serial number of each unit inspected; the current operational status of each unit; the condition of all major components (drive

Page 5 of machine, motor, controller, car and hoistway doors, safety devices, governor, buffers, guide rails, hoisting ropes, and cab interior); and photographs of any conditions that may affect maintenance or require repair.

DEFICIENCY INVENTORY AND CATEGORIZED OWNERSHIP

3. As part of the Existing-Conditions Baseline Report, the Contractor shall include a Deficiency Inventory listing every deficiency identified during the joint inspection. Each deficiency shall be categorized as follows:

Category 1 (Preventive Maintenance): Correctable through preventive maintenance procedures. These deficiencies are the Contractor's responsibility under the basic contract at no additional cost to the Government.

Category 2 (Reimbursable Repair): Requires repair beyond preventive maintenance but within the scope of this contract. These deficiencies will be processed as reimbursable repairs under Part 4, subject to the dollar thresholds and CO authorization procedures described therein.

Category 3 (Out of Scope): Exceeds the scope of this contract and requires a contract modification or separate procurement action by the Government. The Contractor shall provide a written description of the deficiency and a rough order of magnitude cost estimate for informational purposes.

AGREEMENT ON CATEGORIZATION

4. The COR and the Contractor shall review the Deficiency Inventory and agree in writing on the categorization of each deficiency before the contract start date. Disagreements on categorization shall be referred to the CO for final determination.

REPAIR PROCEDURES

5. The Contractor shall correct all Category 1 deficiencies as part of the initial preventive maintenance cycle at no additional cost to the Government.

6. For Category 2 deficiencies, the following procedures apply:

A. The Contractor shall submit a price proposal for each Category 2 repair within 10 calendar days after the categorization is agreed upon.

B. The CO will evaluate each price proposal and determine a fair and reasonable price. If necessary, the CO and the Contractor will negotiate to reach agreement on a price for each repair.

C. In the event the parties cannot agree on a price, the CO will establish a price for repair. The Contractor may file a claim to the CO for any amount in dispute (reference the Disputes Clause). The Contractor shall not delay commencement of any repair while waiting for the processing of a claim.

SAFETY HAZARDS

7. Should the Contractor's inspection disclose any deficiencies which present a safety or health hazard, the hazard shall immediately be brought to the attention of the COR. Safety hazards shall take priority over all other deficiencies regardless of category and shall be secured or corrected before the affected equipment is returned to service.

PART 6: Preventive Maintenance (PM)

6.1 The Contractor shall use the "Elevator Preventive Maintenance Guides" found in Section 13 to perform scheduled preventive maintenance (PM). The PM Guides shall be the minimum requirements to be performed on the equipment.

6.2 Tue Contractor shall develop a PM schedule for all equipment. The PM schedule shall be submitted to the CO for approval before contract start date.

6.3 The Contractor shall develop, properly use, and maintain preventive maintenance check charts for each elevator and any other pieces of equipment covered by this contract. The elevator check charts shall be posted and left in the respective elevator machine room. Check charts used for other equipment shall be posted as directed by the COR and or COR designee(s). Entries on each chart shall be made by Contractor personnel to indicate the completion status of all maintenance items and shall be initialed by the Contractor's supervisor for validation that scheduled maintenance has been completed. Contractor-provided check charts are subject to COR approval prior to use by the Contractor before contract start date.

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6.4 The Contractor shall be responsible for examining, equalizing tension, and lubricating all hoisting ropes as part of the Preventive Maintenance requirements. The Contractor is responsible for shortening and adjusting all hoisting ropes, compensating ropes, safety drums and governor ropes and all other wire ropes pursuant to current ASME A17.1/CSA B44-2019: Safety Code for Elevators and Escalators standards. The Government reserves the right to have the Contractor shorten hoisting ropes in the event "run-by11 clearances between the counterweight buffer and striker plate becomes less than six inches. The Government reserves the right to have the Contractor maintain the governor tension sheaves at an acceptable minimum from bottoming out, as may be determined by the Govemment1s elevator inspector.

6.5 The Contractor shall inspect all elevator-related equipment and systems, including all equipment areas, every two weeks. During this inspection the Contractor shall replace burned out equipment lamps including signal and accessory equipment lights, emergency lights, incandescent bulbs and fluorescent tubes as required to maintain all lights operable.

6.6 The elevator cab emergency lights shall be tested every 3 months to ensure proper operation. The Contractor is responsible for the replacement of all defective batteries including replacement of the complete battery unit.

6.7 The Contractor shall maintain all buffer pistons and guide rails (car and counterweight) free or rust where roller guides are used and shall properly lubricate sliding guides when they are installed.

6.8 Cleaning and refinishing the elevator cab interior and the exterior hoist way doors and frames is not a responsibility of the Contractor. Cleaning of the elevator fan and cab light diffusers is the responsibility of the

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Contractor. The Contractor shall be responsible for maintaining all storage rooms, mechanical rooms, and related equipment areas free of trash, unusable materials and in a broom clean, orderly condition.

6.9 The Contractor shall be responsible for all telephone conductors within the hatchway and elevator cab. All telephones related to elevator equipment operations shall be checked biweekly and deficiencies reported immediately to the COR and or COR designee(s). Deficiencies found during this biweekly inspection shall be corrected by the Contractor up to the Contractor dollar responsibility identified in Section 3, "Maintenance Repairs."

6.10 The Contractor shall be responsible for repairing and replacing all electrical wiring and conductors extending to the equipment and systems from circuit breakers or mainline switches and from outlets in the hoist ways up to the dollar thresholds defined Section 3, "Maintenance Repairs," and Section 4, "Reimbursable Repairs." Machine room main line disconnect fuses are included. Circuit breakers or main line switches are excluded.

PART 7: Quality Control Program (QCP)

7.1 The Contractor shall establish a complete Quality Control Program (QCP) to assure that requirements of the contract are met as specified. Within 10 calendar days before the contract start date, the Contractor shall submit a copy of his proposed Quality Control Program. If the QCP is unacceptable, the Contractor shall correct the identified deficiencies and resubmit the QCP to the COR and or COR designee(s) within 15 calendar days. The program shall include as a minimum, but not be limited to the following:

A. An inspection system covering all the services required under this contract for operation, maintenance, and repair of elevator systems and related equipment.

B. A checklist to be used by the Contractor in inspecting contract performance during inspections and the names of the individuals who will perform the inspections.

C. The checklist shall include every area of the operation, maintenance, and repair of the mechanical and electrical systems and equipment as defined in the contract.

D. A system for identifying and correcting deficiencies in the quality of services provided by the Contractor before the level of performances becomes unacceptable and the Government inspectors identify deficiencies.

E. A file containing all inspections conducted by the Contractor and the corrective actions taken to correct the deficiencies shall be maintained. This documentation shall be made available at any time the COR and or COR designee(s) requests it during the term of the contract.

PART 8: Emergency Callback Service

8.1 The Contractor shall provide Emergency Callback Service. Emergency callback service shall be performed during each workday, weekend, and holiday.

8.2 The Contractor personnel shall be on-site for any malfunction within two hours of any emergency request received by telephone or otherwise from a U. S. Park Service Ranger, the COR and or COR designee(s) at times other than specified as regular work hours. A report of the problem, corrective action taken, man-hours expended, and materials used shall be submitted to the COR and or COR designee(s) 24 hours after the completion of the work.

8.3 Reimbursable for Emergency Callback Service shall be at the rate quoted by the Contractor in Part I, Section B. An NPS Form 10-3470 Delivery Order will be issued by the CO for these services when required.

8.4 The Contractor shall continuously work on all emergency service calls until the emergency is relieved. The COR and or COR designee(s) shall be advised on the estimated time of completion of all emergency service calls within 1 hour of the arrival on-site of the Contractor.

8.5 Emergency callback services shall be paid at the hourly rate the Contractor quoted in Part I, Section B, of this

Page 8 of contract. An NPS Form 10-3470 Delivery Order will be issued by the CO when these services are required.

Page 9 of

PART 9: Equipment Dismantling and Scheduling for Service

9.1 The COR and or COR designee(s) shall be notified in writing by the Contractor 24 hours in advance when any equipment or systems require dismantling for repair or maintenance.

9.2 When it becomes necessary to remove equipment or systems from service, it shall be the responsibility of the Contractor to place "Out of Service" signs at each landing served by the equipment.

9.3 The Contractor shall not make wiring changes, alterations, or any other permanent changes to the equipment or systems without prior written approval from the COR and or COR designee(s).

PART 10: Special Reporting Requirements

10.1 In the event of a reported physical injury, repeated service interruption, accident involving equipment damage or equipment fire, the Contractor shall immediately secure the equipment and notify the COR. The Contractor shall await the arrival of the COR and or COR designee(s) elevator inspector before starting any corrective action on the equipment. The Contractor personnel shall be made available to make the necessary tests and examinations to determine causes relative to the incident in the presence of the COR and or COR designee(s) elevator inspector. The Contractor will verify in writing to the COR and or COR designee(s) the safety condition of any piece of equipment covered by this contract prior to its restoration to service once the equipment has been removed from service.

10.2 The Contractor shall report daily to the COR and or COR designee(s), any equipment out of service at the end of each regular Government workday. The COR and or COR designee(s) shall also be advised daily, by the Contractor, on the status of all service calls which have not been completed.

PART 11: Replacement Parts and Supplies

11.1 All replacement parts, lubricants and any other materials used in the performance of this contract must be of the type, quality, grade, and possess all other appropriate characteristics as recommended by the respective equipment manufacturer.

11.2 The Contractor shall maintain a supply of spare parts enough for the normal maintenance and expedient repair of the elevators and equipment covered by this contract, including incandescent bulbs or fluorescent tubes for car lights. Flooring on elevator car platforms is excluded. An adequate supply of tools for making repairs without any delay shall be maintained.

11.3 The Contractor shall provide an itemized list of parts detailing the Contractor's cost for each part, manufacturer of each part and the required installation time for each part for each type and brand of elevator equipment covered under this contract.

PART 12: Invoices The Contractor shall submit an invoice monthly. After contract award, the Contracting Officer will work with the Contractor to determine the most efficient way to bill that will be agreeable to both the government and the Contractor. Invoices will be accepted by the government only after services are rendered. Invoices received before the performance of service shall be returned to the Contractor.

PART 13: Preventive Maintenance Guides

13.1 MONTHLY ITEMS:

NOTE: Any items requiring work that is beyond the scope of preventive maintenance shall be brought to the attention of the operating official.

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A. Machine Room: Remove dust from drive machines, motor generator sets, and control cabinets.

Sweep floors, re-lamp inoperative machine-room lights and removes trash. Inspect controllers, signal, scheduling and dispatch panels, selectors, and selector tapes; and make maintenance adjustments necessary for proper operation.

B. Pits: Dust ironwork, sweep floor, empty drip pans, re-lamp inoperative lights, remove trash, and check for leaks. Check run-by, buffer switch, compensating switch, and emergency stop switch, and make maintenance repairs and adjustments necessary for proper operation.

C. Motors: Hoist motor, motor generator, regulators, and exciters. Inspect oil level, oil pick up, and belts and make maintenance repairs and adjustments necessary for proper operation. Check for noise, leaks, and excessive heat. Lubricate the bearings in accordance with manufacturer's specifications. Renew brushes as necessary for proper operation. Keep end bells, commutators, and brush riggings clean.

D. Geared Machines: Inspect worm and gear for bottoming and backlash, thrust end plan, bearing wear, oil pick up, oil level, and packing. Check gear case for leaks, Empty drip pan.

E. Brakes: Observe operation of brakes. Inspect drum and shoe clearance and adjust as necessary for proper operation. Clean and lubricate pivot points.

F. Car Gate: Clean, lubricate, and inspect hangers, and all related gate box, cables, safety edge, light rays, gibs sills, proper operating speed operating mechanisms. Check rollers, up thrust, interlock, gear box, motor brushes, door control, and force close speed. Make necessary maintenance repairs and adjust for proper operation.

G. Speed Governor: Observe operation, including tension sheave. Check electrical switches for proper operation and inspection seals are in place and not broken. Clean and lubricate pivot points.

H. Lighting: Re-lamp all inoperative lights including, but not limited to, hoist way hall landings, position indicators, car stations, and dome light. Clean light diffusers and car stations as necessary.

I. Miscellaneous: Check that emergency procedure sign is in place and check to ensure inspection certificate (or copy) is current and in place. Report any deficiencies to the Ordering Official. Check top and side exits and related switches for proper operation. Repair or replace parts as necessary to insure operation in accordance with manufacturer's specification. Perform operational test of alarm bell, emergency stop switch, communications systems, fire recall service (key capture and smoke detector) and any other emergency recall features. Adjust or repair systems as necessary to obtain proper operation. Contractor shall provide the Ordering Official with documentation identifying each test performed, date of the test, and the results of each test.

J. Hydraulic Machines: Check for proper operation of motor pump, controls, and plunger. Adjust as necessary for proper operation. Check for leaks on oil lines, tank, and packing. Repair leaks. If creeping is excessive, adjust for proper operation. Test manual and emergency control.

K. Clean and lubricate all equipment as necessary for proper operation.

13.2 QUARTERLY REVIEWS

A. Guides: Clean, lubricate, and properly adjust, all roller guides, guide shoes, and rail oilers.

B. Car top: Remove all dirt, dust, and oil from top of car. Clean and lubricate fans.

C. Emergency Lighting: Check operation and replace parts as necessary to obtain proper operation of all emergency lighting.

D. Solid State Components and Circuit Boards: Inspect printed circuit boards and all other solid-state devices for cleanliness, condensation spots, evidence of heating, or deterioration. Check to ensure proper operation of all other solid-state devices. Replace any necessary parts to obtain proper operation.

E. Leveling: Inspect leveling operation. Clean and lubricate switches, vanes, and all other related parts and adjust to obtain proper leveling at all landings, in both the UP and DOWN direction, within a¼ of an inch above or below landing sill.

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13.3 SEMI-ANNUAL ITEMS

A. Cables: Inspect, lubricate, and properly adjust hoist cables, compensating cables, governor cables, and traveling cables to their manufacturer's specifications. Check all cable fastenings. Inspect guide rails and counterweight. Check and adjust the slow down and limit switches. Adjust all other items, as necessary, to obtain proper equipment operation.

B. Sheaves: Inspect, clean, and lubricate in accordance with manufacturer's specifications, all deflector, compensating, and top of car sheaves.

C. Motors: Inspect connections, armature and rotor clearances on hoist motor and motor generator, then clean and adjust as necessary to obtain proper operation.

D. ANNUAL ITEMS

A. Brakes: Completely dismantle brake assemble, clean and inspect for wear. Replace defective parts for proper operation. Lubricate bearing, pins, and pivot points.

B. Selector: Inspect, clean, lubricate, replace parts, and make repairs or adjustments as necessary for proper operation of selector unit including cables, chains, clutches, cams, gears, fuses, motor brushes, wiring, connections, contacts, relays, tapes, tape tension sheave, broken tape switch, and tape wipers.

C. Controller: Thoroughly clean controller with blower or vacuum. Inspect and check operation of switches, relays, times, capacitors, resistors, contacts, overloads, wiring, connections, fuses, overload oil levels and overload settings. Check for MG shutdown, high call reversal, zone control, and load by-pass door failure time. Check programming up peak, down peak, off hours, and off peak. Replace defective parts and adjust controller for proper operation.

D. Hoistway Doors: Clean, inspect, and lubricate all door operating mechanisms including but not limited to rollers, up thrusts, interlocks, clutches, self-closing gibs, and sills, replace worn parts, repair of adjust door mechanisms as necessary to obtain proper operation.

E. Hoistways: Clean rails, beams, and all related iron work in hoist,w1y. Dust hoistway walls. Clean top, bottom, and sides of car. Clean counterweight.

F. Hoist Machine and Motor Generator: Clean with blower or vacuum. Clean end bells, bruch riggings, and commutator.

G. Buffers: Check oil level and operation of switches. Add oil or adjust switches as necessary for proper operation. Manually compress buffer and test for proper return in accordance with ASME A17.1/CSA B44-2019: Safety Code for Elevators And Escalators, Rule 201.4e(1 ).

H. Scheduling Dispatch and Signal Boards: Clean with blower or vacuum. Inspect and check operation of all switches, relays, timers, fuses, capacitors, resistors, contacts, overloads, wiring, and connections.

Replace worn parts and adjust for proper operation.

I. Motors: Change oil in hoist motor, M.G. set, geared machines, and gear boxes with lubricants as specified by the equipment manufacturer(s). Inspect connections, armature and rotor clearances on hoist motor and motor generator, then clean and adjust as necessary to obtain proper operation.

J. Safeties: Clean, inspect, lubricate, and manually operate all safety mechanisms. Replace parts or adjust as necessary to obtain proper operation of safety devices.

PART 14 – CONTRACT TERM

K. The period of performance for this contract shall be for a Base Year, with the Government’s unilateral option to extend services for four (4) additional one-year Option Periods.

L. The Government may exercise these options in accordance with FAR 52.217-9, Option to Extend the

Term of the Contract, as follows:

(a) The Government may extend the term of this contract by written notice to the Contractor at least 30 days before the contract expires;

(b) The total duration of this contract, including all options, shall not exceed five (5) years;

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(c) The exercise of any option year is at the sole discretion of the Government.

Page 13 of

B08 Clauses -- Wolf Trap Elevator Maintenance

PR: 44033231

Solicitation Authority and Structure This is a commercial services acquisition conducted under FAR Part 12 using the RFO commercial acquisition framework effective March 31, 2026. Required statutory and executive order clauses are listed individually below based on FAR/RFO prescriptions and the DOI RFO 12 Clauses matrix.

The Government intends to award one firm-fixed-price purchase order with reimbursable repair CLINs for approved work outside the fixed-price preventive maintenance scope. Award will be made to the responsible small business offeror whose offer conforms to the solicitation and is most advantageous to the Government, price and non-price factors considered.

Full text of FAR and RFO provisions and clauses may be accessed electronically at https://www.acquisition.gov.

Section I -- Contract Clauses FAR 52.212-4 Terms and Conditions—Commercial Products and Commercial Services (MAR 2026)

(RFO)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C.

3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine

Page 14 of restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due.

The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if–

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid

Page 15 of because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered under this contract

Page 16 of are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Government-financed air transportation; and 41 U.S.C. chapter 21 relating to procurement integrity.

(r) Order of precedence. Any inconsistencies in this solicitation…