Sol_140P2125R0056.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number 140P2125R0056 is issued as a Request for Proposal (RFP) which constitutes the entire solicitation. Proposals with detailed breakdown are being requested. This acquisition will be conducted pursuant to FAR Part 13. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2025-04, effective June 11th, 2025. This is a total small business set-aside. The North American Industry Classification System (NAICS) code is 238210, Electrical Contractors and Other Wiring Installation Contractors, and the related small business size standard is $19M.

The Government anticipates award of one (1), firm-fixed price contract.

REQUIREMENT: The contractor shall procure, fabricate, and install equipment, cable, hardware, and other materials necessary to create the audiovisual system in the theater using new materials and equipment at the Cesar E. Chavez National Monument.

Due to space limitations, the complete commercial item specifications are contained in Solicitation Number 140P2125R0056. Interested offerors should download this document. The National Park Service is not responsible for locating or securing any information that is not identified in the proposal.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Evaluation-Commercial Items;

52.212-3 Offeror Representations and Certifications-Commercial Items; 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items; 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration; 52.233-4 Applicable Law for Breach of Contract Claim; and 52.245-1 Government Property.

Technical questions shall be sent via email to tavis_salas@nps.gov by 12:00 pm EDT, on August 20th, 2025. Questions submitted using any other method will not be entertained. The Point of Contact for this requirement is Tavis Salas, Contracting Officer. Offerors who contact anyone outside of the Office of Acquisition Management regarding this requirement, may automatically be excluded from competition.

All proposal information shall be submitted for receipt no later than 12:00 pm EDT, on September 3rd, 2025. Offerors are hereby notified that if your proposal is not received by the date/time and at the location specified in this announcement, that it will be considered late. The proposal shall be submitted electronically via email to tavis_salas@nps.gov with the subject line clearly identifying “Solicitation Number 140P2125R0056 – “CECH – AV System Upgrade.” Offers by telephone, transmitted via facsimile (fax), or submitted using any other method will not be accepted.

All contractors must be registered in www.SAM.gov to be considered eligible for award.

http://www.sam.gov/ http://www.sam.gov/

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

0011283480 CODE 16. ADMINISTERED BYCODE

X

X

X

238210

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORPWA

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

09/03/2025 1200 ED

08/11/2025

2409975826Tavis Salas (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2125R0056

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 70 0044015610OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Denver CO 80225 P.O.Box 25287 MS WCP

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

NPS, WASO - WCP Contracting

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The contractor shall provide all labor, materials, tools, and services necessary to plan, design, develop, install, train staff, and provide one year warranty for an Audiovisual (AV) System for the existing visitor center theater at the Cesar E. Chavez National Monument.

Delivery: 180 Days After Award

00010 HAFC_CECH_AV System Upgrade Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Tavis Salas

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Product/Service Code: T016

Product/Service Description:

PHOTO/MAP/PRINT/PUBLICATION- AUDIO/VISUAL

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

70 2 of

RFP 140P2125R0056

National Park Service César E. Chávez National Monument

CECH AV Equipment Upgrade

BACKGROUND AND PURPOSE

This project will take place at 29700 Woodford-Techachapi Rd, Keene, CA. The visitor center was acquired by the National Park Service from the César E. Chávez Foundation, the theater has not had an upgrade since the original installation. The AV system lives in an AV closet at the front right of the theater room. The current rack is sitting on a built-in ledge, it is the desire of the park that a rack, of similar size, houses all new equipment as space is limited and they with the footprint to remain the same.

César E. Chávez National Monument

“At the César E. Chávez National Monument, visitors can immerse themselves in the story of one of the most important labor leaders in American history. Here’s what you can explore: Memorial Garden, Visitor Center, and Virtual Tour.”

More information is available at:

Plan Your Visit - César E. Chávez National Monument (U.S. National Park Service)

SCOPE AND OBJECTIVES

The contractor shall provide all labor, materials, tools, and services necessary to plan, design, develop, install, train staff, and provide one year warranty for an Audiovisual (AV) System for the existing visitor center’s theater in accordance with Attachment A –Standard Specs for AV. Attachment A also contains a list of acronyms used throughout this document.

*Contractors may propose Brand Name or Equal Items in their Cost Estimates.

The contractor shall replace, rewire, and/or augment existing cables in the theater for playback of UHD digital video and 5.1 audio.

The contractor shall provide and install cables and equipment to a single connection point in the theater for outside presenters so they may connect to the AV system.

Unused equipment and cables shall be removed from the system and returned to the Government.

There is no record of the last upgrade to the AV systems at CECH, the theater equipment along with the visitor center, were handed over to the NPS. Photos of the current system are attached as Attachment B – CECH Photos. The theater room is approximately 30’ x 20’and can seat 80 people.

https://www.nps.gov/cech/planyourvisit/index.htm

Digital media for final installation at the venue is government provided. The media will be in .mp4 video and .mp3 audio (AD) file formats. Video and audio files shall run concurrently. Audio from the movie shall be mono-mixed and routed to the AL transmitter, audio from the AD file shall be routed to the AD transmitter. Stand-in media for testing will be provided if requested.

There will be no Government Provided equipment for this installation that will need to be installed and integrated into the respective system.

1. César E. Chávez National Monument Visitor Center Theater

1.1 The contractor shall procure, fabricate, and install equipment, cable, hardware, and other materials necessary to create the audiovisual system in the theater using new materials and equipment. The contractor shall be responsible for any personnel/material handling equipment rental, such as ladders, scaffolding, or motorized lifts to enable the equipment installation in accordance with the specifications prescribed in this scope of work.

1.2 The contractor shall remove all equipment in the existing theater. All equipment will be turned over to the park.

1.3 The systems shall be operated by non-technical staff year-round.

1.4 The warranty will be one year from project acceptance and will include a warranty of all labor and materials.

1.5 The Contractor shall perform system adjustments in consultation with the COR. The adjustments shall take place after the system is fully complete and operational in all aspects. During these adjustments there shall be no packing and loading of materials, equipment, and tools in the theater. The theater shall remain quiet during the procedures.

1.6 Visitor Center Theater

The theater is located inside the main visitor center. The theater is equipped with fixed seating for approximately 42 guests. The room is shaped like a wedge with a wide back and narrow front wall. The rack mount AV equipment is in the projector booth behind the theater room. The equipment room is 18’ wide, 11’4” deep, and 7’5” tall. The rack is 70” tall, 24” wide, and 25” deep.

1.6.1 Control

There is currently no control system that controls the theater, this shall be created and installed and shall control the theater providing the following functions and capabilities.

No current program code is available. The contractor shall:

a. Provide, install, and configure a control system which utilizes relay outputs, serial outputs, IR, and a network interface to control all devices associated with the new audiovisual control system. Crestron CP4N with associated modules or equal (quantity 1).

b. Provide and install a wireless twelve (12) button remote and receiver for multiple programs, start, stop and input switching. Applied wireless RCR Receiver and KTXW24SSA12 or equal (quantity 1 of each)

c. Wireless push buttons shall operate independently of the control system.

d. Deliver a control system that provides the capabilities and programming to perform the following:

i. Provide, configure, and install one control panel for the theater, screen size 10.9” diagonal minimum. The contractor shall mount the controller on a charging dock at the Front Desk. Apple iPad or equal (Quantity 1).

ii. Include selection of one of twelve movies for scheduled play. The selected movie shall operate on a scheduled and unscheduled basis (auto/manual).

iii. Allow staff to set movie intervals, set morning start time, and a last show start time. Initial setting shall be first show starts at 9:00 am and last show at 5:00 pm, with the interval adjustable in minute increments.

iv. Provide a scheduler capable of setting days of the week, hours, and minutes.

v. Enable the user to exclude from system turn on, a day or days singly or on a recurring basis.

vi. Set lighting sequence of the movie shall be show starts-lights dim, roll credits-lights half, credits complete-lights medium full, equipment returns to a ready state. Lighting control shall include all-off and all-on functions. Lighting control shall include five lighting cues.

vii. In auto mode the digital player shall play an attraction loop. The attraction loop shall be comprised of single photos, or a video furnished by the government. The capability shall exist for the photos to be replaced seasonally by the government. The photos shall be furnished during the assembly phase of the project.

viii. Program the system to operate in either manual or automatic mode. Automatic mode shall play the last movie selected; manual mode shall play the main park movie.

ix. In manual mode the projector shall turn on, the lights shall dim, and the movie shall start. When the movie is over, the lights shall rise, and the projector shall display the attract loop. Other AV systems shall remain on. Movie start shall be programmed with a delay sufficient to allow for lights to adjust.

x. In auto mode the button panels shall be disabled. A rack mounted auto/manual push button shall be provided, that lights up when active.

xi. Provide audio level control of main audio and microphones and set default and return to default options.

xii. Provide automatic power startup and shutdown. Startup and shutdown times shall be user adjustable. The control system shall provide power control of all devices associated with the audiovisual system.

xiii. A subpage to select auto or manual control of 12 video programs each with a corresponding synchronized Audio Description mp3 file. In auto mode, each show shall have a start time with light dimming that can be varied to reach a preset (fade down) to coincide with show start, credits start (partial fade up) and end of show (fade up.) Resolution shall be one second.

xiv. A subpage to select video source.

xv. A subpage to select and control the Blu-ray player, including Play, Pause, Stop, San Back, Scan Forward, Skip Back, Skip Forward, Top Menu, Pop-Up Menu, Return, Options, home, Enter, and Up, Down, Left and Right Arrows

xvi. A subpage to provide projector controls including Power On, Power Off, Picture Mute On, Picture Mute Off

xvii. A subpage with PA volume controls. For each of two microphone systems, control shall include microphone volume and mute, overall program volume, volume default preset, and mute.

xviii. A subpage with show volume controls. For each of twelve programs, control shall include adjustable volume, with the last volume stored in memory.

xix. A subpage with camera controls. For each of the two cameras, control shall include, camera selection, pan, tilt, zoom, default camera location, and three adjustable camera location presets.

xx. A subpage to set the system clock. Resolution shall be one second.

1.6.2 Accessibility

Programmatic accessibility requirements include Assistive Listening (AL) for the deaf or hard of heard and Audio Description (AD) for visitors who are blind or have low vision.

To meet these requirements, the contractors shall install transmitters for both AL and AD to send audio to the FM receivers.

It is the parks wish to use the same receiver for the theater that are being used for the exhibits. The exhibits are currently being updated in a separate project and more details will be available at post award. At this time, the proposed system will be Williams Sound IR. If the proposed exhibit system is not suitable for the theater, a different system shall be proposed by the contractor to meet compliance.

a. There are currently no transmitters installed in the current AV rack.

b. For AL, install IR transmitter. Williams Sound SoundPlus T3 System IR SYS32-

00 or equal (quantity 1)

c. For AL, provide three IR receivers. Receivers shall be compatible with the exhibit

IR transmitters. Williams Sound Four Channel Infrared Receiver or equal (quantity 3)

d. For AL, the transmitter shall get signal from the audio DSP.

e. For AD, install IR transmitter. Williams Sound SoundPlus T3 System IR SYS32-

00 or equal (quantity 1)

f. For AD, provide three IR receivers. Receivers shall be compatible with the exhibit

IR transmitters. Williams Sound Four Channel Infrared Receiver or equal (quantity 3)

g. For AD, the transmitter shall get signal directly from the media player.

h. To enable visitors who possess hearing aids or implants, provide four induction neckloops. Williams Sound NKL 001 or equal (quantity 4)

i. To enable visitors who do not possess hearing aids or implants, provide six folding headphones. Williams Sound HED 021 or equal (quantity 6)

1.6.3 Power

a. Conditioned power is instrumental in protecting equipment from voltage spikes, while an uninterruptable power supply provides protection during momentary brownouts common to most commercial providers. For each venue the contractor shall:

i. Provide and install in the rack a UPS power conditioner. Juice Goose JG9 or equal (quantity 1).

Elms, Timothy This unit has no switchable outlets. I assume the Crestron will send individual off/on commands to each unit but I'm not sure every device is controllable.�

ii. Major peripheral equipment shall be provided surge protection. Juice Goose RX 30 or equal. (quantity 1)

iii. Provide and install at minimum of two uninterruptable power supplies in the equipment rack to provide power to the devices housed in the equipment rack.

Device power shall be evenly distributed between the two, and they shall be plugged into different outlets based on availability. (quantity 2)

1.6.4 Video

a. The current media player is a DVD /VHS combo player Toshiba DVR620. The contractor shall:

i. Replace the existing media player. Media Player shall be a UHD solid state player with video and audio output via HDMI, synchronized mp3 audio output via separate analog jack. RS-232 control input/output, IP control, and programmable. BrightSign HD1025 or equal, (quantity 1).

ii. Provide, program, and install media on MicroSD memory cards. Media is government furnished and includes the main movie and an audio description file. Memory cards shall be a minimum of 64GB, and rated for the selected player, (quantity 3).

b. There is no current backup player. The contractor shall:

i. Provide and install in the rack a Blu-ray player. Tascam BD-MP4K or equal

(quantity 1).

c. There is currently no auxiliary input at the front of house for computer inputs. The contractor shall:

i. Provide and install HDMI input at the front of house near screen to allow for a

PC, Mac, or any other digital output device connectivity.

ii. Provide and install HDMI extenders. Extron DTP2 T 201 D and Extron DTP

HDMI 4K 330Rx or equal, (quantity 1).

d. Currently, audio and video source selection are accomplished using a combination of a Eurorack mixer and projector. The contractor shall:

i. Provide and install a UHD surround receiver to manage source and audio selection for all sources. The receiver shall have a minimum of six HDMI inputs, two HDMI outputs, Dolby Digital Surround, and balanced and unbalanced preamplifier line outputs. Marantz Cinema 60 or equal, (quantity 1).

ii. Customize the receiver output display to readily identify which display source is selected.

e. The current video projector is an InFocus INL4128. The projector is ceiling mounted in the theater room. Throw distance from the projector to the screen is approximately 13’ +/- 1’. The current screen is a manual pulldown screen that is being overshot by the projector and therefore the screen is not being used. The contractor shall:

i. Provide and install A UHD, lamp-less, 5,000 lumens projector. Epson PowerLite L570U or equal, (quantity 1)

ii. Remove existing screen and provide and install a fixed frame UHD, 16:9, 100” +/- diagonal, seamless, white fabric. Elite Screens ER100WH2 or equal, (quantity 1)

1.6.5 Audio

a. There are currently four installed microphones in the equipment rack. The contractor shall:

i. Provide and install two wireless microphone systems with two receivers. The microphone system shall consist of one wireless handheld microphone, one wireless bodypack with lavaliere microphone. Shure GLX-D+ Dual Band or equal (quantity 2).

b. There is no audio processing unit currently. The contractor shall provide and install a signal processor. BSS BLU-120 or equal (quantity 1).

c. The current audio system does not support 5.1 surround sound. There is currently one Crown two channel amplifier for signal amplification. The contractor shall:

i. Provide and install an amplifier for the theater. SLA-4 or equal (quantity 1).

ii. Provide and install two front speakers. JBL CBT 50LA-LS or equal (quantity

2).

iii. Provide and install one center speaker. KEF T301c or equal (quantity 1).

iv. Provide and install two surround sound speakers. JBL SLP12/T or equal

(quantity 2).

v. Provide and install wire molding to cover speaker wire. The wire molding should be paintable and as best as possible, match the current wall color until it can be painted by the park.

vi. Adjust audio levels to provide audible sound to all seats within the theater and adjust surround levels to create an immersive visitor experience.

1.6.6 Lighting

a. There is currently no lighting control system, all lights are manually operated by a physical dimmer switch inside the AV closet.

1.6.7 Equipment Rack

a. The current equipment rack is mounted to a built-in shelf in the AV closet, this shall be replaced in the same location to house all new rack mounted equipment as storage space is limited at the park. Middle Atlantic or equal (quantity 1)

TESTING AND TRAINING

After the systems are operational, provide one day (eight hours from 9 AM to 5 PM) of observation to assure the systems are operating correctly. If there are any anomalies, they shall be corrected and provide an additional day for each day where anomalies occur. After one day of successful operation as accepted by the COR, provide a thorough two-hour training of four (4) Park staff in operation and simple trouble shooting of each system.

AUDIOVISUAL PLANNING AND DESIGN

The Project Manager or Lead Installation Technician shall attend a required half-day (4 hour) post award site visit that covers the theater room. The contractor shall provide COR with a written report that includes any questions or anomalies that may impact the project. The Contractor’s staff involved with this project shall be thoroughly familiar with and equipped with this document and any accompanying drawings prior to performing the work.

SUBMITTALS AND REVIEWS

1. Within three weeks of the post award site visit, provide pdf drawings via email attachment, for COR review and approval, complete shop drawings and equipment data sheets for all products proposed for use in the systems. Include all new equipment and devices. All drawings shall be a minimum of 11 inches x 17 inches. Text on the drawings shall be no smaller than 3/32-inch height in the smallest printed version. Shop drawings shall include details for all connections including cable types and locations of equipment and devices. Termination details shall be shown at devices and equipment on the drawings.

2. Provide pdf as-built drawings for review and approval by the COR after completion of the installation portion of the project and acceptance of the installations. The as-built drawings shall depict the actual results of the installations based on notes, marks, and other amendments to the shop drawings.

3. Provide operation manuals in .docx format for review and approval that includes:

a. Quick Start Section

b. Component Overview- describe each component with a photograph.

c. Theater Rack system- photograph of rack with components labeled.

d. AV System procedure- Instructions on how to navigate the control system user interface.

e. Troubleshooting section

MEDIA PRODUCTION AND PLAYBACK

1. Theater-Video files of all existing programs shall be furnished to the Contractor electronically via file transfer protocol (ftp) by the Government within 90 calendar days of the post award meeting.

2. Theater-Separate .mp3 audio description files of all programs that have audio description shall be furnished to the Contractor via ftp by the Government within 90 calendar days of the post award meeting.

INSTALLATION

The contractor shall remove all existing AV equipment.

*Contractors may propose Brand Name or Equal Items in their Cost Estimates.

CLOSEOUT PACKAGE

As-built drawings shall be reproducible, monochrome, legible at 11 inches x 17 inches (no smaller). Text on drawings shall be no smaller than 3/32-inch character height in any form.

DELIVERABLES AND DESTINATION POINTS

A. The Contractor shall deliver to the COR for review and approval:

1. Trip report from post award site visit

2. Shop drawings

3. Data sheets for all equipment

4. As-Built drawings

5. An operation manual that includes:

a. Quick Start Guide

b. Component Overview section with photos and description of each piece of equipment.

c. Equipment Rack section with photo with each piece of equipment labeled.

d. AV System Procedure section with photo of every touch screen page and text explaining its functions.

e. Troubleshooting guide

f. Notes that include wi-fi and password information

g. All programming files and any project-specific software and/or encoding/security devices required to modify, read, or compile control programming and/or device configuration.

B. All The FOB Point for deliverables shall be one of the following:

COR Deliverables National Park Service Harpers Ferry Center IDC Building, 67 Mather Place, PO Box 50 Harpers Ferry, WV 25425

Equipment Shipments:

1. Cesar E. Chavez National Monument

Attn: Park POC 29700 Woodford-Tehachapi Rd Keene, CA 93531

(661) 823-6134

No later than 21 calendar days prior to delivery, the contractor shall contact the COR with a detailed status report of exact date, arrival time, and arrangements for delivery of the equipment and materials and installation.

PERIOD OF PERFORMANCE

Period of Performance will be 180 Days after award of contract.

The COR shall notify the contractor, in writing, of approval or rejection of each deliverable within 7 calendar days. Any additions or corrections shall be completed and returned to the government within 7 calendar days.

In the event that the government delays comments beyond the period specified, the contractor shall be entitled to a day-for-day extension in the final completion date.

GOVERNMENT-FURNISHED PROPERTY

Video and audio files for all media shall be furnished 30 calendar days after award of contract.

Government Furnished Equipment:

1. Media files

PAYMENT SCHEDULE

Upon completion and acceptance of all work, the contractor shall be paid a firm-fixed price of $________________ in accordance with the following schedule:

A. Upon completion and acceptance of the CECH shop drawings. $_______________.

B. Upon completion and acceptance of the complete and working audiovisual system for

CECH. $_________________.

C. Upon completion and acceptance of the drawings, all programming files and any project-specific software and/or encoding/security devices required to modify, read, or compile control programming and/or device configuration for CECH.

*** Contractor shall propose as part of their quote.

ATTACHMENTS

Attachment A – Standard Specs for AV.pdf (40 pages) Attachment B – CECH Photos.pdf (5 pages) Attachment C – CECH Floorplan.pdf (1 pages) Attachment D – CECH Cost Estimate Form.xlsx

TRAVEL

In accordance with Public Law 99-234, "Federal Civilian Employee and Contractor Travel Expense Act of 1985", travel-related expenditures for Contractor's personnel are restricted to the limits established for federal employees. This includes mileage for company-owned vehicles.

The contractor shall travel as required to support program tasks. All travel arrangements are to be made by the contractor. Payment for transportation, per diem, mileage, parking, and other fair and reasonable travel expenses will be paid in accordance with the effective Federal Travel Regulations as amended and supplemented by the Department of the Interior travel regulations where applicable. No Federal travel authorizations are to be issued. The contractor shall make every effort to keep travel costs to a minimum. No reimbursement will be made for parking at a contractor's normal place of work. No overhead, profit or G&A shall be allowed on travel costs.

Travel costs shall be reimbursed in accordance with the Federal Travel Regulations.

Travel is only funded to the extent specified within the travel CLIN. The contractor shall not incur any travel costs in excess of the amount funded within the travel CLIN. The government shall not be liable for any travel related costs incurred by the contractor which are in excess of the total amount funded within the travel CLIN.

If the contractor has reason to believe they may exceed the amount funded on the travel CLIN, they shall notify the government Contracting Office immediately. Additional funding may only be added to the travel CLIN through a formal signed modification issued by a government Contracting Officer. Profit, fee, G&A or overhead may not be incurred on travel costs.

ADDITIONAL WORK

Any additional work not detailed in this contract shall be approved, in writing, by the Contracting Officer via a bilateral modification.

LOSS OR DAMAGE

The contractor shall be liable for any loss or damage to any government property caused by negligence, theft, or willful misconduct of the contractor, his agents, servants, and employees, and shall indemnify and save the government harmless against all actions, proceedings, claims, demands, costs, damages, and expenses, including attorney’s fees, by reason of any suit or action brought for any actual or alleged injury to or resulting from the performance of this contract. The contractor shall submit a full written report to the Contracting Officer within 24 hours following the occurrence of such damage, loss, or injury.

XVII. INVOICING

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (Feb 2021)

Payment requests must be submitted electronically through the U. S.

Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: None.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

NOTICE TO CONTRACTORS (CPAR, DEC 2015)

A. FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

B. The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

C. We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO).

Information in the report must be protected as source selection sensitive information not releasable to the public.

D. When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

E. Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a. Contractor Representatives may then provide comments in response to the evaluation or return the evaluation without comment.

b. Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

c. All information provided should be reviewed for accuracy prior to submission.

d. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

e. Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

f. If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

F. The following guidelines apply concerning your use of the past performance evaluation:

https://www.cpars.gov/ https://www.cpars.gov/

a. Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

b. Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c. Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

G. If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

H. A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

(End of Local Clause)

FACILITY SECURITY POLICY

Contractors attending meetings or accomplishing work within the buildings or real property of the National Park Service shall adhere to the security policy of each office. It shall be the responsibility of the contractor to attend a briefing on security policies if required by local policy before work begins.

CLAUSES INCORPORATED BY REFERENCE

(FAR 52.252-2)(FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

www.acquisiton.gov

CLAUSE TITLE DATE

52.203-13 Contractor Code of Business Ethics and Conduct, Alt I Nov 2021 52.204-13 System for Award Management Maintenance Oct 2018 52.204-19 Incorporation by Reference of Representations and Certifications Dec 2014 52.212-4 Contract Terms and Conditions—Commercial Products and

Commercial Services Nov 2023

52.227-17 Rights in Data – Special Works Dec 2007 52.232-39 Unenforceability of Unauthorized Obligations Jun 2013 http://www.acquisiton.gov/

CLAUSES INCORPORATED BY FULL TEXT

52.204-30 Federal Acquisition Supply Chain Security Act Orders—Prohibition (Dec 2023)

(a) Definitions. As used in this clause—

Covered article, as defined in 41 U.S.C. 4713(k), means—

(1) Information technology, as defined in 40 U.S.C. 11101, including cloud computing services of all types;

(2) Telecommunications equipment or telecommunications service, as those terms are defined in section 3 of the Communications Act of 1934 (47 U.S.C.

153);

(3) The processing of information on a Federal or non-Federal information system, subject to the requirements of the Controlled Unclassified Information program (see 32 CFR part 2002); or

(4) Hardware, systems, devices, software, or services that include embedded or incidental information technology.

FASCSA order means any of the following orders issued under the Federal Acquisition Supply Chain Security Act (FASCSA) requiring the removal of covered articles from executive agency information systems or the exclusion of one or more named sources or named covered articles from executive agency procurement actions, as described in 41 CFR 201–1.303(d) and (e):

(1) The Secretary of Homeland Security may issue FASCSA orders applicable to civilian agencies, to the extent not covered by paragraph (2) or (3) of this definition. This type of FASCSA order may be referred to as a Department of Homeland Security (DHS) FASCSA order.

(2) The Secretary of Defense may issue FASCSA orders applicable to the Department of Defense (DoD) and national security systems other than sensitive compartmented information systems. This type of FASCSA order may be referred to as a DoD FASCSA order.

(3) The Director of National Intelligence (DNI) may issue FASCSA orders applicable to the intelligence community and sensitive compartmented information systems, to the extent not covered by paragraph (2) of this definition. This type of FASCSA order may be referred to as a DNI FASCSA order.

Intelligence community, as defined by 50 U.S.C. 3003(4), means the following—

(1) The Office of the Director of National Intelligence;

(2) The Central Intelligence Agency;

(3) The National Security Agency;

(4) The Defense Intelligence Agency;

(5) The National Geospatial-Intelligence Agency;

(6) The National Reconnaissance Office;

(7) Other offices within the Department of Defense for the collection of specialized national intelligence through reconnaissance programs;

(8) The intelligence elements of the Army, the Navy, the Air Force, the Marine Corps, the Coast Guard, the Federal Bureau of Investigation, the Drug Enforcement Administration, and the Department of Energy;

(9) The Bureau of Intelligence and Research of the Department of State;

(10) The Office of Intelligence and Analysis of the Department of the Treasury;

(11) The Office of Intelligence and Analysis of the Department of Homeland Security; or

(12) Such other elements of any department or agency as may be designated by the President, or designated jointly by the Director of National Intelligence and the head of the department or agency concerned, as an element of the intelligence community.

National security system, as defined in 44 U.S.C. 3552, means any information system (including any telecommunications system) used or operated by an agency or by a contractor of an agency, or other organization on behalf of an agency—

(1) The function, operation, or use of which involves intelligence activities;

involves cryptologic activities related to national security; involves command and control of military forces; involves equipment that is an integral part of a weapon or weapons system; or is critical to the direct fulfillment of military or intelligence missions, but does not include a system that is to be used for routine administrative and business applications (including payroll, finance, logistics, and personnel management applications); or

(2) Is protected at all times by procedures established for information that have been specifically authorized under criteria established by an Executive order or an Act of Congress to be kept classified in the interest of national defense or foreign policy.

Reasonable inquiry means an inquiry designed to uncover any information in the entity's possession about the identity of any covered articles, or any products or services produced or provided by a source. This applies when the covered article or the source is subject to an applicable FASCSA order. A reasonable inquiry excludes the need to include an internal or third-party audit.

Sensitive compartmented information means classified information concerning or derived from intelligence sources, methods, or analytical processes, which is required to be handled within formal access control systems established by the Director of National Intelligence.

Sensitive compartmented information system means a national security system authorized to process or store sensitive compartmented information.

Source means a non-Federal supplier, or potential supplier, of products or services, at any tier.

(b) Prohibition.

(1) Unless an applicable waiver has been issued by the issuing official, Contractors shall not provide or use as part of the performance of the contract any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA orders as follows:

(i) For solicitations and contracts awarded by a Department of Defense contracting office, DoD FASCSA orders apply.

(ii) For all other solicitations and contracts DHS FASCSA orders apply.

(2) The Contractor shall search for the phrase “FASCSA order” in the System for Award Management (SAM) at https://www.sam.gov to locate applicable FASCSA orders identified in paragraph (b)(1).

(3) The Government may identify in the solicitation additional FASCSA orders that are not in SAM, which are effective and apply to the solicitation and resultant contract.

(4) A FASCSA order issued after the date of solicitation applies to this contract only if added by an amendment to the solicitation or modification to the contract (see FAR 4.2304(c)). However, see paragraph (c) of this clause.

(5)

(i) If the contractor wishes to ask for a waiver of the requirements of a new FASCSA order being applied through modification, then the Contractor shall disclose the following:

(A) Name of the product or service provided to the Government;

(B) Name of the covered article or source subject to a FASCSA order;

(C) If applicable, name of the vendor, including the Commercial and Government Entity code and unique entity identifier (if known), that supplied or supplies the covered article or the product or service to the Offeror;

(D) Brand;

(E) Model number (original equipment manufacturer number, manufacturer part number, or wholesaler number);

(F) Item description;

(G) Reason why the applicable covered article or the product or service is being provided or used;

(ii) Executive agency review of disclosures. The contracting officer will review disclosures provided in paragraph (b)(5)(i) to determine if any waiver is warranted. A contracting officer may choose not to pursue a waiver for covered articles or sources otherwise covered by a FASCSA order and to instead pursue other appropriate action.

(c) Notice and reporting requirement.

(1) During contract performance, the Contractor shall review SAM.gov at least once every three months, or as advised by the Contracting Officer, to check for covered articles subject to FASCSA order(s), or for products or services produced by a source subject to FASCSA order(s) not currently identified under paragraph (b) of this clause.

(2) If the Contractor identifies a new FASCSA order(s) that could impact their supply chain, then the Contractor shall conduct a reasonable inquiry to identify whether a covered article or product or service produced or provided by a source subject to the FASCSA order(s) was provided to the Government or used during contract performance.

(3)

(i) The Contractor shall submit a report to the contracting office as identified in paragraph (c)(3)(ii) of this clause, if the Contractor identifies, including through any notification by a subcontractor at any tier, that a covered article or product or service produced or provided by a source was provided to the Government or used during contract performance and is subject to a FASCSA order(s) identified in paragraph (b) of this clause, or a new FASCSA order identified in paragraph (c)(2) of this clause. For indefinite delivery contracts, the Contractor shall report to both the contracting office for the indefinite delivery contract and the contracting office for any affected order.

(ii) If a report is required to be submitted to a contracting office under (c)(3)(i) of this clause, the Contractor shall submit the report as follows:

(A) If a Department of Defense contracting office, the Contractor shall report to the website at https://dibnet.dod.mil.

(B) For all other contracting offices, the Contractor shall report to the Contracting Officer.

(4) The Contractor shall report the following information for each covered article or each product or service produced or provided by a source, where the covered article or source is subject to a FASCSA order, pursuant to paragraph (c)(3)(i) of this clause:

(i) Within 3 business days from the date of such identification or notification:

(A) Contract number;

(B) Order number(s), if applicable;

(C) Name of the product or service provided to the Government or used during performance of the contract;

(D) Name of the covered article or source subject to a FASCSA order;

(E) If applicable, name of the vendor, including the Commercial and Government Entity code and unique entity identifier (if known), that supplied the covered article or the product or service to the Contractor;

(F) Brand;

(G) Model number (original equipment manufacturer number, manufacturer part number, or wholesaler number);

(H) Item description; and

(I) Any readily available information about mitigation actions undertaken or recommended.

(ii) Within 10 business days of submitting the information in paragraph (c)(4)(i) of this clause:

(A) Any further available information about mitigation actions undertaken or recommended.

(B) In addition, the Contractor shall describe the efforts it undertook to prevent submission or use of the covered article or the product or service produced or provided by a source subject to an applicable FASCSA order, and any additional efforts that will be incorporated to prevent future submission or use of the covered article or the product or service produced or provided by a source that is subject to an applicable FASCSA order.

(d) Removal. For Federal Supply Schedules, Governmentwide acquisition contracts, multi-agency contracts or any other procurement instrument intended for use by multiple agencies, upon notification from the Contracting Officer, during the performance of the contract, the Contractor shall promptly make any necessary changes or modifications to remove any product or service produced or provided by a source that is subject to an applicable FASCSA order.

(e) Subcontracts.

(1) The Contractor shall insert the substance of this clause, including this paragraph (e) and excluding paragraph (c)(1) of this clause, in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commercial products and commercial services.

(2) The Government may identify in the solicitation additional FASCSA orders that are not in SAM, which are effective and apply to the contract and any subcontracts and other contractual instruments under the contract.