Sol_140P2125R0034.pdf

National Park Service – Harpers Ferry Center – Con Ops National Solicitation Number: 140P2125R0034 – Exhibit Plan, Design, Fabricate and Install Services for Cape Hatteras National Seashore – Bodie Island Visitor Center

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation Number 140P2125R0029 is issued as a Request for Proposal (RFP) constitutes the entire solicitation. Proposals and price quotations with detailed breakdown are being requested. This acquisition will be conducted pursuant to FAR Part 13. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2025-03, effective January 17, 2025.

This is set aside for small business concerns under the North American Industry Classification System (NAICS) 337212, Custom Architectural Woodwork and Millwork Manufacturing, and the related small business size standard of 500 employee.

The government anticipates award of one (1) best value, firm-fixed price contract.

REQUIREMENT: The project includes planning, design, fabrication, and installation of 352 square feet of new interpretative exhibits with two small conservation grade display cases highlighting cultural and natural artifacts for Cape Hatteras National Seashore, Bodie Island Visitor Center. Due to space limitations, the complete commercial item specifications are contained in Solicitation Number 140P2125R0034. Interested contractors should download this document. The National Park Service is not responsible for locating or securing any information that is not identified in the quotation. The government contemplates award of one best value, firm-fixed price contract resulting from this solicitation.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Evaluation-Commercial Items; 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services; 52.212-4 Contract Terms and Conditions Commercial Items; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services; 52.232- 33 Payment by Electronic Funds Transfer-Central Contractor Registration; 52.233-1 Disputes in Solicitations and Contracts; 52.233-4 Applicable Law for Breach of Contract Claim; and 52.245-1 Government Property.

Proposals shall be prepared in accordance with the attached solicitation. Failure to adhere to these instructions may render your proposal unacceptable.

Questions to the solicitation are due via email by 10:00 AM ED on April 22, 2025. Questions submitted using any other method will not be entertained. All questions concerning this request for proposal should be referred to Sheila Spring, Contracting Officer via email at sheila_spring@nps.gov.

Offerors who contact anyone outside of the Office of Acquisition Management regarding this requirement may automatically be excluded from competition.

Proposals are due via email by 10:00 AM ED on May 8, 2025. The address is included in the solicitation for mailing flash drives in the event files are over the threshold for submitting via email. Flash drives MUST be received by the date and time specified for proposals or it will be considered late and handled as such in accordance with FAR Policies and Procedures. Offerors are hereby notified that if your proposal is not received by the date/time and at the location specified in this announcement, that it will be considered late.

The quote shall be submitted electronically via email to sheila_spring@nps.gov with the Subject line clearly identifying “Solicitation Number 140P2125R0034 – Exhibit Plan, Design, Fabricate and Install Services for Cape Hatteras National Seashore – Bodie Island Visitor Center”. Offers by telephone, transmitted via facsimile (fax), or submitted using any other method will not be accepted.

mailto:sheila_spring@nps.gov mailto:sheila_spring@nps.gov

SYSTEM FOR AWARD MANAGEMENT: Offerors shall be required to have a Unique Entity Identifier (UEI) number and an active registration in SAM, System for Award Management (www.sam.gov) at the time of award; and Online Representations and Certifications at the SAM Website, and shall be considered a small business for the size standard associated with the NAICS code.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications— Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM."

http://www.sam.gov/

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

0011283480 CODE 16. ADMINISTERED BYCODE

X

X

X

337212

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORPWA

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

05/08/2025 1000 ED

04/08/2025

3045356239Sheila Spring (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2125R0034

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 89 0044005344OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Denver CO 80225 P.O.Box 25287 MS WCP

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

NPS, WASO - WCP Contracting

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Cape Hatteras National Seashore Bodie Island Visitor Center

The contractor shall provide all services including labor, materials, facilities, and travel necessary to plan, design, fabricate, transport to site, and install all exhibit elements at the CAHA Bodie Island Visitor Center in accordance with the specifications as detailed in this contract and its attachments.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Sheila Spring

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Delivery: 02/05/2028

00010 CAHA Exhibit Plan, Design, Fabricate & Install

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Period of Performance: 06/01/2025 to 02/05/2028

00020 CAHA AHA Exhibit Plan, Design, Fabricate &

Install -Travel

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Period of Performance: 06/01/2025 to 02/05/2028

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

89 2 of

Solicitation Number:

140P2125R0034

Document Title:

Exhibit Planning, Design, Fabrication, and Installation For Cape Hatteras National Seashore – Bodie Island VC

CAPE HATTERAS NATIONAL SEASHORE

BODIE ISLAND VISITOR CENTER

PLANNING, DESIGN, FABRICATION & INSTALLATION SERVICES

1. PROJECT BACKGROUND

The National Park Service (NPS) Cape Hatteras National Seashore (CAHA) is working with Harpers Ferry Center (HFC) to develop new interpretative experiences for the visitor center located on Bodie Island, NC approximately 12 miles southeast of Roanoke Island, NC.

Bodie Island is a premier destination of CAHA and currently does not have a comprehensive visitor contact and visitor center experience. Geographically, this visitor center serves as the northern gateway to CAHA, functioning as one of the first points of contact for the majority of the 3 million yearly visitors. Existing exhibits are old, ineffective, and lack an overall cohesion, creating an ineffective visitor experience. Visitors, as well as the local community, are excited about the potential of the visitor center serving a more traditional role in education and orienting visitors to have a more enjoyable and memorable experience.

2. GENERAL REQUIREMENTS

This project includes planning, design, fabrication, and installation of 352 square feet of new interpretative exhibits with two small conservation grade display cases highlighting cultural and natural artifacts for the CAHA Bodie Island Visitor Center. Exhibits must use low complexity content specialties, such as flipbooks or lift up panel interactives; be fully accessible; and include tactile and audio features. Work includes one (1) accessible, one-person visitor center desk; and eight (8) replicated oil storage barrels for lighthouse oil rooms.

The contractor shall provide all services including labor, materials, facilities, and travel necessary to plan, design, fabricate, transport to site, and install all exhibit elements at the CAHA Bodie Island Visitor Center in accordance with the specifications as detailed in this contract and its attachments. Work shall include the planning, design, fabrication, and installation of all exhibit structures, graphic layouts, audiovisual elements, interactive elements, artwork, artifacts, historical vignettes, sculpted models, and lighting design.

Work shall also include comprehensive research for obtaining all necessary reference information and materials to design, specify, and provide comprehensive reference material for all the models, props, and artwork required in this contract. Work requires coordination, through the Contracting Officer’s Representative (COR), and staff at the park to coordinate the exhibit design/build effort with any necessary building infrastructure improvements. The park is responsible for the removal of existing exhibits and any necessary building infrastructure improvements required to accommodate approved exhibit plans.

Document Title:

Exhibit Planning, Design, Fabrication, and Installation For Cape Hatteras National Seashore – Bodie Island VC

All work under this contract shall be performed in accordance with the terms herein, including all attachments. The government shall furnish, as appropriate, required data, materials, and access to project information necessary to perform the production of work as required.

2.1 Point of Contact

The contractor’s Project Manager (PM) shall be the primary point of contact between the contractor and COR. The contractor’s PM shall have full authority to act for the contractor on all matters relating to this contract, and shall perform the following work:

1. Be available to take or respond to telephone calls or electronic mail messages during normal hours of operation (8:30 am–5:00 pm local time).

2. Establish office procedures to ensure that messages are relayed to the Project Manager when out of the office or because of time zone differences.

3. Respond to emergency messages from the COR on the same day they are received.

All non-urgent messages from the COR shall be responded to in no more than two (2) business days.

2.2 Quality Control

The contractor shall provide quality control to ensure that all elements of project work meet the requirements of the contract specifications and that all modifications are implemented. The Project Manager shall provide routine inspections of in-house and subcontracted work to ensure it meets the contract specifications and shall oversee the quality of work produced and implemented at all phases of the project. Any work found not acceptable or compliant with the specifications shall be corrected prior to inspection or review by the COR.

2.3 Government Furnished Property

The contractor shall receive, inspect, and inventory all government-furnished materials and ensure that this material is forwarded to the appropriate unit or person within the contractor’s organization for use in the project. The Project Manager shall notify the COR via email within seven (7) days after receipt if government-furnished materials are not satisfactory for their intended purpose. The Project Manager shall notify the COR via email as soon as possible, but no later than three (3) business days, if government furnished materials are lost or damaged while in the contractor’s possession. The contractor shall be responsible for the security and protection of government-furnished property or materials in connection with this contract. Following acceptance of all work by the government, the contractor shall return to the COR all government-furnished property.

The following government-furnished property shall be provided:

• The park will provide research including size, material type, and period markings criteria required for the contractor to replicate period appropriate oil storage barrels.

Document Title:

Exhibit Planning, Design, Fabrication, and Installation For Cape Hatteras National Seashore – Bodie Island VC

• One (1) drawing set of the 3D tactile topographic relief map of the Outer Banks geography produced for the Ocracoke Visitor Center in 2024. While the landforms of the Outer Banks do not have much topographic relief, the model can include textures and labels to better understand the layout of the seashore.

2.4 Schedule

The contractor shall schedule, coordinate, oversee, and manage work produced and installed under this scope of work; track work progress to ensure that the project is completed according to the schedule; and coordinate and confirm the dates for all submittals and meetings with the COR.

2.4.1 Status Reports

The contractor shall provide a monthly status report to the COR that includes the status of the project, issues that affect the schedule and budget, and an updated schedule based on the information at hand.

2.4.2 Project Schedule

The contractor shall produce a detailed, complete project schedule listing all required submittals and their review times. The project schedule shall also include site visits, shop inspections, installation activities, and closeout submittals.

The contractor shall submit a preliminary project schedule to the COR for review and approval seven (7) working days prior to the post award meeting. The contractor shall update the approved schedule and resubmit to the COR three (3) working days prior to every project status meeting for the life of the project.

2.4.3 Installation Schedule

The contractor shall coordinate and confirm dates with the COR for shipment, delivery, and installation at the exhibit site. Prior to beginning installation, the contractor shall provide a detailed installation schedule, indicating the day, start and end times for each day of the installation of exhibits.

2.5 Meetings, Travel, and Presentations

The contractor shall meet with the CO, COR, and park staff as specified below. The contractor shall document all issues discussed and decisions made relative to the project.

The contractor shall prepare and distribute to the COR a trip report or meeting minutes of all telephone conversations, site visits, in-person meetings, or other discussions related to the project.

Document Title:

Exhibit Planning, Design, Fabrication, and Installation For Cape Hatteras National Seashore – Bodie Island VC

Meeting Purpose Location or Type

Required Contractor Attendees

Duration/Days on site

Kick off call Virtual Project Manager 30 minutes to 1 hour

Project coordination, planning, comment discussion & reconciliation

Conference Call or Virtual

Project Manager, Exhibit Developer, and Exhibit Designer

Bi-weekly, 1-hour meetings (or as needed)

Post-award meeting and Pre-design

At Park Project Manager, Exhibit Developer & Exhibit Designer

Two, 8-hour days

Schematic Design 1 At Park Project Manager, Exhibit Developer & Exhibit Designer

Two, 8-hour days

Schematic Design 2 Virtual Project Manager, Exhibit Developer & Exhibit Designer

One, 2-hour meeting

Design Development 1 At Park Project Manager, Exhibit Developer & Exhibit Designer

Two, 8-hour days

Design Development 2 Virtual Project Manager, Exhibit Developer & Exhibit Designer

One, 3-hour meeting

Design Development 3 Virtual Project Manager, Exhibit Developer & Exhibit Designer

One 4-hour meeting

Production Design 1 Virtual Project Manager, Exhibit Developer & Exhibit Designer

One, 2-hour meeting

Production Design 2 Virtual Project Manager, Exhibit Developer & Exhibit Designer

One, 4-hour meeting

Production Support Meetings

Conference Call or Virtual

Project Manager & Exhibit Designer

Six, 1-hour meetings

Preliminary Shop Inspection

At contractor facility

Project Manager &Exhibit Designer

One, 8-hour day

Final Shop Inspection At contractor facility

Project Manager One, 8-hour day

Primary Installation At Park Project Manager & Installation Crew (TBD)

TBD

Audio Description Installation

At Park Project Manager & Audio Describer

One, 8-hour day

2.6 Submittals

Document Title:

Exhibit Planning, Design, Fabrication, and Installation For Cape Hatteras National Seashore – Bodie Island VC

At any point in the exhibit planning, design, and fabrication process the COR may require informal submittals of the contractor’s work-in-progress to document the current status and level of production of the project.

The contractor shall coordinate all submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements. Forward all submittals to the COR for review and approval. Receive all reviewed submittals and take appropriate action according to the acceptance or rejection by the COR, as follows:

2.6.1 Acceptances and Rejections

1. Accepted Submittals – The contractor shall ensure that all changes, revisions, or additions required by review comments are addressed and incorporated into future submittals.

2. Rejected Submittals - When submittals are rejected, the COR will notify the contractor, in writing, identifying the reasons for rejection. The contractor shall ensure that the submittal is completed and/or revised as required and resubmitted within the time scheduled by the COR. Reasons for rejection include:

• Incomplete Submittals – Acceptance of the submittal is delayed because required elements are missing. The contractor shall submit all missing elements.

• Unacceptable Submittals – The submittal is rejected due to poor quality of work or work that does not otherwise meet the established project goals. The contractor shall submit new material.

2.6.2. Submittal Format

1. Two (2) printed copies and one (1) electronic PDF copy of each document submittal is required.

2. Two (2) copies of graphic prints and material samples are required.

3. One (1) physical sample of models, mock-ups, and prototypes is required.

4. Submittals shall be sent via overnight delivery service unless otherwise specified in the scope of work below.

5. Both printed and electronic submittals shall be delivered seven (7) calendar days prior to scheduled presentation of material.

6. Any Microsoft Office submittals shall be provided in an accessible 508-compliant format.

2.6.3. Transmittal Sheet

The contractor shall include a transmittal in the form of a printed letter, PDF document, or e-mail along with all samples, proofs, prints, reports, digital files, digital images, and multimedia files, sent from the contractor to the COR. This includes all copies sent to the park or other copied recipients.

Document Title:

Exhibit Planning, Design, Fabrication, and Installation For Cape Hatteras National Seashore – Bodie Island VC

The transmittal shall include the following information:

• "From" (Contractor's name and contact information);

• "To" (COR's name);

• Date submittal was shipped;

• Project name and park name;

• Itemized list of contents; and

• List of copied recipients who received the same submittals.

2.7 Accessibility

Exhibits planned, designed, and fabricated for the National Park Service shall comply with the latest published version of Attachment 5: Programmatic Accessibility Guidelines for National Park Service Interpretive Media and Attachment 4: Architectural Barriers Act (ABA) Standards. These Guidelines are a combination of best practices, NPS and Department of the Interior directives, and federal laws. Federal laws include the Architectural Barriers Act, Sections 504 and 508 of the Rehabilitation Act as amended, and the 21st Century Communications and Video Accessibility Act. In addition, exhibit design shall comply with accessibility requirements in the 2024 International Building Code (IBC) and International Existing Building Code (IEBC).

The contractor shall be aware of and pursue principles of universal design throughout all phases of the design build process. Universally designed exhibits and environments can be accessed, understood, utilized, and appreciated to the greatest extent possible by all users regardless of ability. Universal designs reflect not only accommodations to select groups, but approaches that are broadly inclusive and integrated into a larger whole to the benefit of all users. Principles of Universal design are detailed in Appendix C of Attachment 5: Programmatic Accessibility Guidelines for National Park Service Interpretive Media.

Accessibility requirements for visitors with specific disabilities shall be addressed within the designed and built exhibits. If design decisions pose particular challenges to accessibility (such as artifacts or objects behind glass), additional attention shall be paid to a full description of the accessibility solutions. Refer to Attachment 5: Programmatic Accessibility Guidelines for National Park Service Interpretive Media, and Attachment 4:

Architectural Barriers Act (ABA) Standards.pdf for requirements addressed under specific disabilities.

2.7.1. Audio Description for Exhibits and Waysides

Audio description for every exhibit and wayside is required to provide descriptive audio, hearing assistance, captions, and/or navigation buttons, as follows:

Document Title:

Exhibit Planning, Design, Fabrication, and Installation For Cape Hatteras National Seashore – Bodie Island VC

2.8 Design Parameters

The contractor shall plan and design exhibits for CAHA in accordance with the project attachments, in close consultation with the COR, and the Park, which shall make up the project team.

2.8.1 Space Allocation

The contractor shall comprehensively evaluate Attachment 15: CAHA Space Allocation Plan, and coordinate with the park to identify and define areas to be used for interpretive exhibits.

Specifically, the contractor shall plan and design the following areas in accordance with Attachment 15: CAHA Space Allocation Plan and as follows:

Visitor Center

Primary Exhibit – Low Complexity 234 sq ft

• Must include fully accessible, low complexity content specialties, such as flipbooks or lift up panel interactives and tactile and audio features.

• Must include two small, conservation-grade artifact display cases.

• Must include four (4) low profile interpretative panels in lighthouse base.

The contractor shall provide allowances for work to include:

• One (1) accessible, one-person visitor center desk

• AV to include:

o One (1) monitor display for posting weather and ranger program schedules that can change daily with updates o One (1) monitor display for a recorded ranger video for those with mobility limitations

Oil Rooms

• No more than four (4) panels 36” x 48” or like footprint that use direct print on a moisture-resistant substrate, such aluminum, acrylic or sintra with automotive clear coat that are removeable by park staff for routine cleaning. Materials must be able to withstand a harsh maritime climate. Second room may have one large panel this dimension with a slimmer, longer panel overhead to interpret the oil barrels.

• No more than eight (8) replicated oil storage barrels made of materials which can withstand a harsh maritime climate/

Hall

• Exhibit – Minimal to include scenic images and photographs

Document Title:

Exhibit Planning, Design, Fabrication, and Installation For Cape Hatteras National Seashore – Bodie Island VC

Outdoor Elements

• Two (2) tri-sided exhibit kiosks with aluminum double-sided panels no larger than

36” X 48”

2.8.2 Themes and Goals

The contractor shall design interpretive exhibits that address the following themes and Goals and that support Attachment 17: CAHA Long Range Interpretive Plan and Attachment 16: CAHA Foundation Statement.

• The contractor will work with the project team to create exhibits that provide an engaging and powerful experience for visitors to foster a deep emotional connection, understanding and apreciation for the importance of the CAHA story, and site.

• The exhibits shall utilize multiple methods of engagement to welcome and connect with visitors who have many ways of learning, ages, interests, backgrounds, and abilities.

• This may be accomplished through, physical or digital electronic interactives, opportunities to ask questions, test assumptions and empathize with people directly involved in the CAHA story.

• The exhibits shall be unique and become a primary destination and departure point for other exhibits and key locations related to the CAHA story.

2.8.2.1 Themes

The Contractor shall work to design exhibits that should address the following themes identified in Attachment 15: CAHA Foundation Statement:

• Barrier Island Processes. Cape Hatteras National Seashore is part of a natural system, with geologic processes unique to/or associated with barrier islands, characterized by constant change and adaptation.

• Habitat and Species. Dynamic barrier island processes shape the ever-changing and interdependent habitats that support vibrant communities of diverse wildlife—avian, terrestrial, and marine.

• History and Heritage. Within this dynamic and once isolated barrier island system, unique cultures have evolved which serve as a testament to humankind’s relationship with the boundary of land and sea.

• Relax/Renewal. The remoteness of these islands and the vastness of the surrounding waters made these islands ideal for resource-based scientific study, education, recreation, and inspiration.

• Stewardship and Preservation. Stewardship of the national seashore and preservation of its history provides future opportunities for people to access, experience, and learn about coastal dynamics/cultural change.

Document Title:

Exhibit Planning, Design, Fabrication, and Installation For Cape Hatteras National Seashore – Bodie Island VC

2.8.2.2 Goals

The exhibit shall incorporate park provided materials, Government Furnished Property.

Additional materials such as images, objects, and audiovisual media shall be required for the exhibit. Additional media shall be identified through research, which shall be conducted by the contractor, identification shall include determining ownership, location, or repository, use rights requirements, and cost for use in the exhibits. Final selection of researched materials shall be determined by the project team.

• Collection Objects. The park has a limited collection of materials and objects.

Additional objects may be needed to be used in the exhibits, these shall be identified through contracted research and if selected for use by the design team shall be coordinated for use in the exhibit, AV Programs, park media through incoming loan agreements, or direct purchase by the park.

• Collection Images. The park has a limited collection of imagery that may be featured in the exhibit, including photographic prints and printed documents. Additional imagery shall need to be acquired for the exhibit. The contractor shall identify these additional assets through research, and if approved for use by the park, the contractor shall secure all necessary use rights for use in the exhibit (including revised AV Programs produced under this contract) for the life of the exhibit.

For reference only:

Collections that may contain additional media that may be suitable for use in the exhibit include but are not limited to the following:

• Chicamacomico Historical Association

• Graveyard of the Atlantic Museum

• Keeweenaw County Historical Society

• Library of Congress

• Museum of Cape Fear

• Museum of the Albemarle

• National Archives and Records Administration

• North Carolina Maritime Museum

• North Carolina State University

• North Carolina Division of Parks & Recreation

• Ocracoke Preservation Society

• Outer Banks Conservationist

• Outer Banks History Center

• United States Coast Guard

• Virginia Beach Maritime Museum

The contractor shall use authentic voices to communicate the content. The contractor shall avoid a monolithic or single voice style narrative. Preference shall be given to the display of authentic original collection materials.

Document Title:

Exhibit Planning, Design, Fabrication, and Installation For Cape Hatteras National Seashore – Bodie Island VC

2.8.2.3 Use Rights

The contractor shall acquire use rights and production quality copies of all third-party images and other intellectual property (IP) required to produce the graphic layouts in the exhibit as specified in base contract Attachment 1, Exhibit Planning, Design, and Fabrication Specifications, Section 17. The contractor shall budget no more than 5% of the Planning & Design budget for the acquisition of use rights and production quality images and other IP used in the exhibits.

This will be a not-to-exceed (NTE) contract line item (CLIN) for the acquisition of images and usage rights, not including labor. All costs associated with this work will be reimbursed on an actual cost basis. Back up information will be required with invoices requesting payment for this work.

2.8.2.4 Production Budget

1. For this project, the contractor shall design to a Production Budget between $185,000 to $205,000.

2. The Production Budget shall include:

a. All costs for purchasing, fabricating, transporting, and installing all exhibit elements, and Electronic Equipment, as specified in Attachment 1: Exhibit Planning, Design, and Fabrication Specifications and its references.

b. Related fabrication costs: project management, shop drawings, samples, packing, shipping, and project closeout.

c. Acquisition and installation of all exhibit-specific lighting, including exhibit casework, thematic lighting, and exhibit lighting control systems.

d. Production of original artwork: illustrations, maps, and photographs.

e. Production or acquisition of all custom elements: reproduction oil barrels, topographic maps, architectural models, exhibit lighting, mechanical and electromechanical devices.

f. Production of the Exhibit Audio Description program, including script development and hardware purchase and installation.

3. The Production Budget shall not include:

a. Purchase and installation of house and architectural lighting.

b. Infrastructure improvements such as carpet, paint, and electrical wiring.

c. Acquisition of historic furnishings (e.g. furniture and fixtures).Reproduction oil barrels noted as custom element above.

Document Title:

Exhibit Planning, Design, Fabrication, and Installation For Cape Hatteras National Seashore – Bodie Island VC

3. PLANNING, DESIGN, FABRICATION AND INSTALLATION SERVICES

3.1 General

The contractor shall provide all technical, professional, non-personal services, including all labor, materials, equipment, supplies, facilities, travel, management, and supervision necessary to provide exhibit planning, design, fabrication, and installation services for CAHA. Work includes: the development of Schematic Design (SD) 1 & 2; Design Development (DD) 1,2 and 3; Production Design 1 & 2; Production Support; Pre- Fabrication and Fabrication; Shop Inspections; Building Preparation; Installation, Punch List, and Audio Description; and Closeout.

3.1.1 Specifications

The contractor shall perform all services required hereunder in accordance with this Statement of Work (SOW) and all attachments.

3.1.2 Design Considerations

In planning, designing, and fabricating exhibits for CAHA, the contractor shall take into account as essential design considerations the following: life safety, barrier-free design, accessibility/universal design, sustainability, energy conservation, artifact conservation including exposure to and protection from direct daylight, modulation from skylights and windows, if applicable, control of sound-spill, security provisions, integration and compliance with existing architecture where relevant, lamping, functionality, maintenance, conservation, and durability restrictions. The contractor shall coordinate with the COR where conflicts or scenarios that will impact the successful installation and visitor use will be negatively impacted.

Exhibit lighting design and installation shall prioritize artifact conservation, energy conservation, sustainability, and maintenance, and shall be appropriate to the exhibition space. LED track lighting shall be the default standard. Other lighting systems may be used where indicated by design or functional requirements and as approved by the COR.

3.1.3 Codes and Standards

All exhibits shall be designed in accordance with applicable codes, standards, design parameters or regulations noted in this or other sections of this contract, and in the location in which the exhibit shall be installed. In case of conflict between codes, standards, or regulations, the most stringent requirement shall apply.

1. Reference to standard specifications of any technical society, organization, or association, or to codes, manuals, or regulations of Federal or local authorities shall mean the latest standard, code manual, regulation, specification, or tentative specification adopted and published at least thirty (30) days prior to submittal of proposals, unless specifically stated otherwise.

Document Title:

Exhibit Planning, Design, Fabrication, and Installation For Cape Hatteras National Seashore – Bodie Island VC

2. Any code, standard, regulation, or specification listed below, in the attachments or otherwise referenced herein, that references the “authority having jurisdiction”, “local authority”, or “governmental authority” shall be interpreted to refer to the Contracting Officer as being this authority for purposes of interpreting/clarifying codes, standards, regulations, and specifications.

3. Exhibit design shall comply with accessibility requirements in the 2024 International Building Code (IBC) and International Existing Building Code (IEBC), with the Architectural Barriers Act, and with the Programmatic Accessibility Guidelines for National Park Service Interpretive Media (Attachment 5).

4. Designs for all electrical components and electrically powered elements shall be designed in compliance with National Fire Protection Association (NFPA) and National Electrical Code NFPA 70-23 (NEC).

3.1.4 Post-award Conference Call

Upon award, the contractor shall participate in a project kick-off conference call to review contracting requirements and procedures with the project CO and COR.

3.2 Pre-Design

In Pre-design, the contractor shall gain a clear understanding of the project’s history, the park’s resources, and the roles of other project team members and stakeholders. Work in this phase focuses on preparing a solid foundation for all work that follows, ensuring that the project is logically structured, and its goals are understood and realistically attainable within the budget, schedule, and other specified parameters.

The contractor shall:

Review government furnished materials (all contract attachments).

1. The Project Manager, Exhibit Developer, and Exhibit Designer shall travel to CAHA visitor center on Bodie Island, NC for the post-award meeting and exhibit planning workshop. The meeting shall consist of two, 8-hour days and the contractor shall complete the following work:

a. Orientation to park experience

b. Identify and document media and object resources at park

c. Orientation to and documentation of architectural space

d. Conduct Exhibit Planning Workshop, including:

• Analyze space and propose recommendations

• Review existing planning documents

• Review and/or develop design criteria

e. Review and/or develop themes, goals, and objectives, including:

• Define target audience

• Define the desired visitor experience

• Document results of workshop

Document Title:

Exhibit Planning, Design, Fabrication, and Installation For Cape Hatteras National Seashore – Bodie Island VC

2. Identify sources for existing media resources and develop Resource Package Abstract.

3. Develop Project Brief, including:

a. Current overview of project, including updated information and understandings

b. Interpretive themes and objectives

c. Identification and analysis of all project goals in terms of their effect on the development and successful completion of the exhibit

d. Analysis of the project budget, including review and/or development of a Class C

Production Estimate

e. Analysis of the project schedule, and all other known parameters on the development and successful completion of the project.

f. Summary report or project narrative

g. Report should highlight possible subjects and/or areas to target for further research.

3.3 Schematic Design

Work in this phase is organized into two (2) sub-phases: Schematic Design 1 (SD1) and Schematic Design 2 (SD2). SD1 includes development of recommended schemes for organizing both the interpretive content and physical layout of the exhibits. SD 2 includes development of stakeholder approved interpretive content and physical layout. Major stories, exhibit elements, and presentation techniques are illustrated and described.

3.3.1 Schematic Design 1

During this phase, the contractor shall:

1. Conduct Content Research, including:

a. Survey repositories of relevant resources

b. Develop Resource Package Level 1

2. Develop Schematic Design 1, including three (3) schematic design exhibit alternatives:

a. Bubble diagrams that identify recommended themes and concepts, placed in relationship to each other and to the physical space.

b. Preliminary sketches that communicate the overall design intent.

c. A title for the scheme with written description of how the scheme accomplishes the established project goals, including working titles and narrative of all exhibit scenes.

d. A narrative addressing preliminary Universal Design and accessibility approaches, including proposed approach for audio description.

e. Class B Production Cost Estimate and life-cycle cost estimates.

f. Supporting sketches and ideation of the three-dimensional design development and approach, and two-dimensional design and graphic approach.

3. Present Schematic Design 1 / Conduct Design Charette:

a. The Project Manager, Exhibit Developer, and Exhibit Designer shall travel to

CAHA.

Document Title:

Exhibit Planning, Design, Fabrication, and Installation For Cape Hatteras National Seashore – Bodie Island VC

b. The meeting shall consist of two (2), 8-hour days. The Project Manager, Exhibit Developer, and Exhibit Designer shall attend both days of the meeting.

c. The design, distribution, and adjacencies of functional spaces, including programmatic and barrier free design, within the visitor center shall be a primary evaluation criterion during the scaling of and weighting of priorities and selection.

3.3.2 Schematic Design 2

During this phase the contractor shall:

1. Develop and submit Schematic Design 2 including:

a. Written exhibit walkthrough

b. Overall design approach, including:

c. Resource Package Level 2, with its content integrated into exhibit walkthrough description.

d. Class B Production Estimate and revised life-cycle cost estimates.

e. Further supporting sketches and ideation of the three-dimensional design development and approach, based on newly developed materials and input from SD 1 and two-dimensional design and graphic approach.

2. Present Schematic Design 2 as follows:

a. The contractor shall facilitate a 2-hour virtual meeting and conference call with screen-sharing capacity to present the Schematic Design 2.

b. The Project Manager, Exhibit Developer, and Exhibit Designer shall attend.

c. The contractor shall be responsible for purchasing the licenses required to host the online meeting.

3. Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made.

3.4 Design Development

Work in this phase is organized into two (3) sub-phases: Design Development 1 (DD1), Design Development 2 (DD2) and Design Development 3 (DD3). Design Development 1 builds on the plan approved in the Schematic Design phase. Its emphasis is on confirming all major elements of the design and includes continued content planning. Design Development 2 focuses on the two-dimensional exhibit content, including the first full drafts of graphic layouts and all exhibit text; and on developing all interpretive content in detail, with continued design refinement to ensure effective presentation of the content within the exhibit. Design Development 3 (DD3) focuses heavily on developing all interpretive content in detail, with continued design refinement to ensure effective presentation of the content within the exhibit.

3.4.1 Design Development 1

During this phase the contractor shall:

1. Develop and submit the following:

Document Title:

Exhibit Planning, Design, Fabrication, and Installation For Cape Hatteras National Seashore – Bodie Island VC

a. Overview with narrative description, including interpretive purpose statements and objective, for each exhibit Scene and Content Group.

b. Perspective view renderings of the three-dimensional design approach that communicate design intent of each Scene and Content Group,

c. Exhibit Design Drawings that shall serve as the basis for Production Design drawings in later phases.

d. Sample graphic layouts/graphic approach/typography.

e. Text Level 1.

f. Preliminary material, finish, and color selections.

g. Revised Audio Description Production Plan, to include proposed audio description beacon types, beacon locations, and Table of Contents main menu selections.

h. Preliminary Content Management Database including entries for the following:

• AO - accessioned objects

• CE - custom elements, including any non-accessioned objects

• EE and EP - audiovisual and digital interactive elements

• IM - images

i. Updated Class B Production Cost Estimate and life-cycle cost estimate.

j. A constructability report indexed to the Class B Production Estimate. The report consists of a narrative description of the exhibit design to include:

• Anticipated fabrication techniques

• Anticipated material selections

• Anticipated treatmens and proposals for improvements to the physical design that may reduce construction cost (ie, value engineering)

• Durability of proposed components

• Identification of maintenance issues

• Identification of any overly complex designs that may require complex exhibit production and installation requirements.

2. Provide recommendations for any alteration and coordination needed to the facility to accommodate the new exhibition design (i.e., floor and wall treatments/colors). In order to coordinate with any exhibit area electrical upgrades, the contractor shall provide an electrical plan with the locations for electrical, conduit, and other building coordination needs; and information regarding the electrical loads for all exhibit spaces to inform and be implemented by the park who maintains responsibility for any facility alterations to accommodate the exhibit installation.

3. Present Design Development 1 as follows:

a. The Project Manager, Exhibit Developer, and Exhibit Designer shall travel to

CAHA.

b. The meeting shall consist of two (2), 8-hour days. The Project Manager, Exhibit

Developer, and Exhibit Designer shall attend.

4. Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made.

Document Title:

Exhibit Planning, Design, Fabrication, and Installation For Cape Hatteras National Seashore – Bodie Island VC

3.4.2 Design Development 2

During this phase the contractor shall: refine programmatic elements and interpretative experiences to feature in the exhibit.

1. Develop and submit the following:

a. Full draft of all graphic layouts.

b. Text Level 2.

c. Selected Exhibit Design Drawing sheets, as required to show major design changes requested at Design Development 1.

d. Incorporation of the Programmatic design elements in the design.

2. Present Design Development 2 as follows:

a. The contractor shall facilitate a 3-hour virtual meeting and conference call with screen-sharing capacity to present Design Development 2.

b. The Project Manager, Exhibit Designer, and Exhibit Developer shall attend.

c. The contractor shall provide updates to the DD1 recommendations for any alterations that are needed to the facility to accommodate the new exhibition (i.e., floor and wall treatments/colors), and electrical requirements (including loads).

d. The contractor shall be responsible for purchasing the licenses required to host the online meeting.

3. Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made.

3.4.3 Design Development 3

1. Develop and submit the following:

a. Graphic Layouts Package, organized according to exhibit Scenes, to include:

• Overview with narrative description, including interpretive purpose statements and objective, for each exhibit Scene and Content Group.

• Perspective view renderings that accurately show the placement of graphic layouts within the three-dimensional exhibits.

• Complete graphic layouts, showing full layouts as well as enlarged sections with text and image at legible size for review.

• Text Level 3.

b. Exhibit Design Drawings, to include:

• Floorplans and elevations of site and existing conditions.

• Plan and elevation views of each Scene/Content Group, showing exhibit structures and all interpretive content with Content Management identification key numbers, and proposed colors, materials, and finishes.

• Proposed fabrication details, methods, or performance specifications for unusual exhibit structures.

• Reflected ceiling plan and proposed lighting plan.

• Data and electrical wiring plan, including locations of floor and wall outlets, junction boxes, switches, controls, and associated electronic elements.

c. Content Management Database to include the following reports:

Document Title:

Exhibit Planning, Design, Fabrication, and Installation For Cape Hatteras National Seashore – Bodie Island VC

• Comprehensive Exhibit Plan

• AO - Accessioned Objects Schedules

• AO - Accessioned Objects Facsimile Sheets

• CE - Custom Elements Schedules

• CE - Custom Elements Facsimile Sheets

• EE - Electronic Equipment Schedules

• EP - Electronic Program Schedules

• GL - Graphic Layout Schedules

• IM - Image Schedules

• IM - Image Facsimile Sheets

d. Updated Audio Description Production Plan, to include audio description beacon types, beacon locations, and Table of Contents segment titles and sub-menu selections.

e. Content Specialties Reference Package – a first draft including an entry for any exhibit element that requires detailed subject matter, creative, technical, and/or artistic input. See Attachment 1, Exhibit Planning, Design, and Fabrication Specifications – Section 16, Content Specialties for typical categories of exhibit elements included in this Reference Package.

f. Material, finish, and color samples.

g. Updated Class B Production…