Sol_140P2125Q0179.pdf

August 5, 2025

Subject: Request for Quote 140P2125Q0179

Wayside Exhibit Planning, Design, Fabrication, & Installation Services for Piscataway Park (PISC)

In accordance with the terms and conditions of your Indefinite Delivery Indefinite Quantity contract with the National Park Service for Wayside Exhibit Planning, Design, Fabrication, & Installation Services for Piscataway Park. Work shall be performed in accordance with the enclosed Scope of Work consisting of twenty (20) pages.

All questions shall be submitted in writing via email to Sheila Spring at sheila_spring@nps.gov no later than 10:00 am EST on August 19, 2025. Oral communication/telephone communication is unacceptable. Questions submitted after this time will not be entertained.

All questions submitted shall reference specific parts of the solicitation including page numbers. An amendment will be issued to answer all questions received in response to this solicitation.

As stated in the contract, you are invited to prepare and submit, in writing, a quote for performance of the work in accordance with the rates and provisions set forth in the contract.

The quote shall be separated into two separate Volumes and contain the information outlined in Item 9, Proposal Volumes of the solicitation. Quotes shall be prepared in accordance with the attached solicitation. Failure to adhere to these instructions may render your proposal unacceptable.

• Questions to the solicitation shall be submitted in writing via email to Sheila Spring at sheila_spring@nps.gov no later than 10:00 am EST on August 19, 2025. Oral communication/telephone communication is unacceptable. Questions submitted after this time will not be entertained. All questions submitted shall reference specific parts of the solicitation including page numbers. An amendment will be issued to answer all questions received in response to this solicitation.

• Quotes shall be received no later than 10:00 am ET on September 5, 2025. To the extent practicable, quotes shall be emailed to Sheila Spring at Sheila_spring@nps.gov. The address is included in the solicitation for mailing flash drives in the event files are over the threshold for submitting via email. Flash drives MUST be received by the date and time specified for proposals or it will be considered late and handled as such in accordance with FAR Policies and Procedures.

mailto:sheila_spring@nps.gov mailto:Sheila_spring@nps.gov

Offerors are hereby notified that if your quote is not received by the date/time and at the location specified in this announcement, that it will be considered late. The quote shall be submitted electronically via email to sheila_spring@nps.gov with the Subject line clearly identifying “Solicitation Number 140P2125Q0179 – Wayside Exhibit Planning, Design, Fabrication, & Installation Services for Piscataway Park”. Offers by telephone, transmitted via facsimile (fax), or submitted through SAM.gov will not be accepted.

Offerors who contact anyone regarding this project, other than personnel within the Office of Acquisition Management, Harpers Ferry Center, including but not limited to, the park or conservator, will automatically be excluded from competition.

Sheila Spring Contracting Officer

140P2125Q0179

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

08/05/2025 0044018783

1 21

P.O.Box 25287 MS WCP Denver CO 80225

NPS, WASO - WCP Contracting Multiple

NPS, Harpers Ferry Center

IDC Building, 67 Mather Place

Harpers Ferry

WV 25425

304 535-6239Sheila Spring

09/05/2025 1000 ED

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

WAYSIDE EXHIBIT PLANNING, DESIGN, FABRICATION,

AND INSTALLATION SERVICES FOR PISCATAWAY PARK

The contractor shall provide all services including labor, materials, equipment, facilities, and travel necessary to plan, design, fabricate, transport to site, and install all wayside exhibit elements for National Capital Parks-East in accordance with the specifications as detailed in this contract and its attachments

00010 HAFC PISC Wayside Product/Service Code: R499 Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 21

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140P2125Q0179

Delivery: 09/01/2027

Period of Performance: 09/22/2025 to 09/30/2027

00020 HAFC PISC Wayside

Product/Service Code: R499

Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Delivery: 09/01/2027

Period of Performance: 09/22/2025 to 09/30/2027

00030 HAFC PISC Wayside Travel

Product/Service Code: R499

Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Delivery: 09/01/2027

Period of Performance: 09/22/2025 to 09/30/2027

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Solicitation Number

Document Title Wayside Exhibit Planning, Design, Fabrication, and Installation Piscataway Park

1.0 BACKGROUND

Piscataway Park is one of the nation’s earliest public-private preservation achievements. In the 1950s, local residents saw that encroaching urban development threatened the natural view from Mount Vernon. To preserve the view and open space seen from George Washington’s home, Piscataway Park was established in 1961. The park contains three main areas: the National Colonial Farm, the remains of Marshall Hall, and Piscataway Park. The National Colonial Farm and Marshall Hall area highlight the land-use history of settlers from the colonial era. Piscataway Park also preserves the heritage of the Piscataway people. The site was the center of the Piscataway chiefdom which was spread throughout southern Maryland. As a sacred part of their homeland, the area is still important to the Piscataway people. It is a place where they gather to celebrate their heritage and pass on traditions to the next generation. Within its current boundaries, Piscataway Park encompasses approximately 5,000 acres and stretches for six miles from Piscataway Creek to Marshall Hall on the Potomac River and is located approximately 30 minutes south of Washington, D.C. Visitors can walk the park trails, go fishing, and enjoy bird watching as they experience the forests and wetlands similar to the landscape of Washington’s time.

Nearby to Piscataway Park is Greenbelt Park. With its close vicinity to the nation’s capital, Greenbelt Park is a respite for locals to access hiking, camping, and picnicking opportunities.

Washingtonians and visitors from around the world are drawn to the urban oasis of Greenbelt Park for its recreational opportunities.

Under this project, Piscataway Park is seeking to have a contractor plan, design, fabricate, and install new waysides for its site and nearby Greenbelt Park. Both parks are administered by National Capital Parks-East. Visitors to these parks explore them primarily through the outdoors.

New waysides are the best way to reach visitors and connect them with the natural and cultural histories of the area. Through trailheads and safety messages, we can also help visitors make informed decisions about their experiences.

2.0 GENERAL REQUIREMENTS

The project shall be the planning, design, fabrication, and installation of new wayside exhibits for Piscataway Park and Greenbelt Park near Washington, D.C. The project includes coordination with the Contracting Officer (CO), Contracting Officer’s Representative (COR), park staff, and the park’s Tribal partners

The contractor shall provide all services including labor, materials, equipment, facilities, and travel necessary to propose, plan, design, produce, and install wayside exhibits in accordance with the specifications as detailed in the base IDIQ contract, this task order, and all attachments. Work shall include the planning, design, fabrication, and installation of all wayside exhibit hardware and structures, panels, graphic layouts, interactive elements, artwork, cartography, tactiles, and sculpted models. Work shall also include comprehensive research for obtaining all necessary reference information and materials to plan, design, specify, and provide comprehensive reference material for all graphics and custom elements required in this contract. Work requires coordination, through the COR, with staff at the park to coordinate the wayside exhibit planning, design, fabrication, and installation effort with any necessary infrastructure improvements. Work shall also accommodate the participation of the park’s affiliated American Indian tribes in the wayside exhibit planning and design process.

All work under this task order shall be performed in accordance with the base IDIQ, this Scope of Work, including all attachments.

2.1. Project Management

All work, as specified in this section of the base IDIQ contract, is included.

2.2. Quality Control

In addition, the COR may request interim deliverables as needed to ensure work meets contract specifications.

2.3. Government-Furnished Property

All work, as specified in this section of the base IDIQ contract, is included.

2.4. Schedule

The schedule will be determined after task order award. All work, as specified in this section of the base IDIQ contract, is included. All work shall be completed within the period of performance outlined in Section 7 below.

2.5. Meetings, Travel, and Presentations

Purpose Location or Type Required Contractor

Attendees Duration/Days on-site (does not include travel)

Project coordination, comments discussion, and reconciliation

Virtual Meetings Project Manager, and others to be determined

As needed

Pre-Proposal

At Park Project Manager, Designer, Planner

Three (3), 8-hr days

Installation At Park Project Manager and Installers

To Be Determine

Audio Description

At Park Project Manager and Audio Describer

One (1), 8-hr day consecutive to Installation

2.6. Submittals

2.6.1. Acceptance and Rejections

2.6.2. Submittal Format

In addition, the following is required:

1. Four (4) sets of printed copies and one (1) electronic PDF copy of each document submittal are required for Pre-Proposal, Wayside Proposal 1, Wayside Proposal 2, Design Development 1, Design Development 2, and Design Development 3.

2. Two (2) sets of printed copies and one (1) electronic PDF copy of each document submittal are required for Pre-Production, Production, Installation, and Closeout.

3. Two (2) sets of full-size color graphic proofs/prints are required.

4. Two (2) sets of fabricated samples of panels required.

5. Submittals shall be sent via overnight delivery service unless otherwise specified in the scope of work below.

6. Both printed and electronic submittals shall be delivered seven (7) calendar days prior to scheduled presentations of the material.

7. Any Microsoft Office submittals shall be provided in an accessible 508-compliant format.

8. Copy of Closeout on one (1) multi-platform Universal Serial Bus (USB) Flash Drive is required.

2.6.3. Transmittal Sheet

2.7. Accessibility

2.7.1. Audio Description for Wayside Exhibits

Every wayside exhibit shall have audio description for people who are blind or have low vision.

Method of deliver will be the NPS App.

All audio description scripts shall be provided in an accessible 508-compliant Microsoft Word document. Audio description scripts for each wayside exhibit shall be clearly organized. They shall include the wayside’s title, headers and sub-headers identifying what the script is describing, the number of words in each wayside’s audio description script, and a text line identifying when the description ends.

In addition, the contractor shall provide the following work for audio description:

a. The proposed approach for audio description shall be provided during Wayside Proposal 1.

b. The revised approach for audio description shall be provided during Wayside Proposal 2.

c. Draft audio description script for two (2) wayside exhibits shall be provided during Design

Development 3.

d. Draft audio description script of all wayside exhibits shall be provided during Pre-Production.

e. The Audio Describer shall verify the audio description script consecutive to Installation. Script shall be revised, as necessary, to accurately reflect the installed wayside exhibits.

f. The final audio description script shall be provided as part of Closeout.

2.7.2. Transcript of the Narrated Content

All work, as specified in this section of the base IDIQ contract, is included, if determined in the Wayside Proposal.

2.8. Design Parameters

The contractor shall plan and design wayside exhibits, in close consultation with the COR and project subject-matter experts, as specified in this task order.

2.8.1 Use Rights

In addition, the contractor shall acquire use rights and production quality copies of all third-party images and other intellectual property required to produce the graphic layouts in the wayside exhibits as specified in Attachment A: National Park Service Wayside Exhibit Planning, Design, Fabrication, and Installation Specifications. The contractor shall procure the following rights for the National Park Service:

One-time educational use in perpetuity for use on the wayside exhibit with the ability to use the likeness of the wayside exhibit in other media to promote the wayside exhibit or meet accessibility requirements including 508 standards.

All work including new images, original illustrations and artwork, photographs, maps, and other intellectual property first produced in performance of this contract shall be the property of the National Park Service with use rights to reproduce the work, prepare derivative works, distribute copies of the work, perform the work publicly including by digital audio transmission, and to display the work publicly.

2.8.2 Production Budget

Not applicable to this task order.

3.0 DESCRIPTION OF SERVICES

3.1. Planning, Design, Fabrication, and Installation Services

In addition, the following work is included:

1. Accommodate the participation of the Piscataway Indian Nation and the Piscataway Conoy

Tribe, two major groups of the Piscataway people, in the planning and design of the waysides.

a. The contractor shall be responsible for providing honorariums to the two Tribal groups for their participation.

i. The contractor shall budget $6400 for the honorariums. The budget shall be split between the Piscataway Indian Nation and the Piscataway Conoy Tribe.

ii. Honorariums shall be for the Tribal participation and review of each of the following phases: Pre-Proposal, Proposal, P1, P2, DD1, DD2, and DD3.

b. The Pre-Proposal onsite tasks shall be done separately for each Tribal group.

c. The park will be responsible for facilitating and gathering resources and review comments from the Tribal representatives.

2. Conduct Pre-Proposal for park staff and two Tribal groups of the Piscataway people. The site visit shall be three (3) 8-hour days, at Piscataway Park and Greenbelt Park.

3. Create Wayside Proposal 1 and Wayside Proposal 2 for twelve (12) unique wayside exhibits.

4. Create Design Development 1, Design Development 2, and Design Development 3 for nine

(9) unique wayside exhibits.

a. Eight (8) waysides shall be 36” x 24” panels

b. One (1) wayside shall be a 36” x 48” panel

5. Research and purchase one-time use rights for up to 20 images, including historic and contemporary photography.

6. Research and create all text. Contractor is responsible for conducting research to ensure accuracy.

7. Create all custom elements accepted from the Wayside Proposal for development in the Wayside Design. Production or acquisition of tactiles or sculpted models is not required.

Neither are mock-ups or prototypes for tactiles or sculpted models part of this task order..

8. Create three (3) original full panel color illustrations.

9. Edit existing park map to create trailhead map focusing on the trail from Accokeek Parking Lot to Mockley Point.

a. Map must have accessible trail information. The Government will provide the access data points.

b. NPS maps are available at https://www.nps.gov/subjects/gisandmapping/nps-maps.htm.

Source files are downloadable as a print production Adobe Illustrator file, PDF, and JPG.

10. Provide two sets of graphic proofs and material samples,

a. Two (2) sets of full-size color prints of each wayside exhibit https://www.nps.gov/subjects/gisandmapping/nps-maps.htm

b. Two (2) 8”x10” material samples of the chosen panel material printed with sections of the layout files; sections to be determined by the government

11. Produce nine (9) graphic panels from final graphic layouts.

a. Eight (8) waysides shall be 36” x 24” panels

b. One (1) wayside shall be a 36” x 48” panel

c. Panel material shall be determined at site visit.

12. Produce wayside exhibit bases for nine (9) wayside exhibits from final fabrication drawings.

a. Five (5) shall be low profile, inground 36” x 24” bases

b. Three (3) shall be low profile, sled-style 36” x 24” bases

c. One (1) shall be an upright, inground 36” x 48” base

d. Base material shall be aluminum painted NPS dark brown with powder coat finish

13. Write audio description script for all wayside exhibits, including script development.

3.2. Specifications

3.3. Design Considerations

3.4. Codes and Standards

3.5 Post Award Conference Call

Within seven (7) business days of award, the contractor shall participate in a project kick-off conference call to review contracting requirements and procedures with the task order, CO, and COR.

3.6. Pre-Proposal

In addition, the project manager, designer, and planner shall travel to Piscataway Park in Accokeek, MD for the Pre-Proposal meeting and site analysis. Pre-Proposal shall consist of three (3), 8-hour days between Piscataway Park and Greenbelt Park.

All Pre-Proposal services shall be provided to the park. Park staff will participate for the entire site visit.

The initial meeting, presentation, and site analysis, including visit to each potential wayside site, discussions on subject, purpose, wayside site-specific significance/meaning, and resources shall be done separately for the Piscataway Indian Nation and the Piscataway Conoy Tribe. Contractor shall develop sketches onsite to facilitate discussions.

During site analysis, the project manager shall take photos and record notes on the description of each wayside site for the audio describer to use in writing the audio description scripts.

During site analysis, the project manager shall also document and assess each wayside site for existing site conditions which may impact the installation of the fabricated wayside exhibits.

The Trip Closeout Meeting shall be done with the park and include review of site analysis discussions.

3.7 Wayside Proposal

3.7.1 Wayside Proposal 1

3.7.2 Wayside Proposal 2

3.8 Wayside Design Development

All work, as specified in this section of the base IDIQ contract, is included.

3.8.1 Design Development 1

3.8.2 Design Development 2

3.8.3 Design Development 3

3.9 Pre-Production

3.9.1 General Requirements

3.9.2 Paper Proofs

3.9.3 Production-Ready Files

3.10 Production

3.10.1 Production: Graphic Panels

3.10.2 Production: Wayside Exhibit Bases

3.10.3 Custom Elements

3.10.4 Mock-Ups and Prototypes

3.10.5 Audio Description

3.10.6 Other Wayside Exhibit Components

3.11 Primary Installation

In addition, the audio describer shall travel to the park and join the project manager to verify the audio description script. Verification of the script shall be done consecutive to the wayside exhibit installation. Script shall be revised, as necessary, to accurately reflect the installed wayside exhibits and their surrounding area.

3.11.1 On-Site Removal/Installation Meeting

3.11.2 Removal of Existing Wayside Exhibits

3.11.3 Safety

3.11.4 Assembly

3.11.5 Staging Area

3.11.6 Underground Utilities

3.11.7 Installation Site Closure

3.11.8 Installation of Electrical Components

3.11.9 Site Condition and Cleanup

3.11.10 Existing Work

3.11.11 Walkthrough Inspection

3.11.12 Punch List

3.12 Closeout

4.0 PRESERVATION, PACKAGING, PACKING AND DELIVERY

4.1 Deliverables and Destination Point

4.2 Deliverables

The contractor shall provide all deliverables as outlined below.

Four (4) sets of printed copies and one (1) electronic PDF copy of each document submittal shall be provided for Pre-Proposal, Wayside Proposal 1, Wayside Proposal 2, Design Development 1, Design Development 2, and Design Development 3.

Two (2) sets of printed copies and one (1) electronic PDF copy of each document submittal shall be provided for Pre-Production, Production, Installation, and Closeout.

Digital files shall be uploaded to TEAMS folder unless otherwise indicated:

1. Post-award Conference Call

• Word document of notes

• PDF of draft schedule

2. Pre-Proposal Trip Report

• Word document of site analysis and trip close out meeting

• All photos from site visit

• PDF of updated schedule

3. Wayside Proposal 1

• PDF of Wayside Proposal 1, including cover page, narrative with accessibility approach, including proposed approach for audio description, map of proposed new exhibit locations, map of exhibits proposed for removal, exhibit list, and exhibit records with base sketches and graphic layout sketches showing text blocks, graphics, and custom elements.

• PDF of optional thumbnail illustrations with estimated prices for each

• Excel document and PDF of cost estimate

• PDF of draft resource list

• Word document of comments reconciliation meeting

4. Wayside Proposal 2

• PDF of Wayside Proposal 2, revisions including cover page, narrative with accessibility approach, including proposed approach for audio description, map of proposed new exhibit locations, map of exhibits proposed for removal, exhibit list, and exhibit records with base sketches and graphic layout sketches showing text blocks, graphics, and custom elements.

• PDF of selected illustrations with refined thumbnail(s)

• PDF of map thumbnails identifying area and items to include

• Excel document and PDF of cost estimate

• PDF of updated resource list

5. Design Development 1

• PDF of draft development of graphic layouts and text

• Word document of draft text

• PDF of draft maps

• PDF of draft black and white illustration(s)

• PDF of base drawings

• PDF of custom elements

• Excel document and PDF of cost estimate

• PDF of bibliography and graphic, map, and illustration source information

6. Design Development 2

• PDF of revised development of graphic layouts and text

• Word document of revised text

• PDF of revised maps

• PDF of revised illustration(s) with color samples

• PDF of base drawings

• PDF of custom elements

• Excel document and PDF of cost estimate

• PDF of updated bibliography and graphic, map, and illustration source information

7. Design Development 3

• PDF of final development of graphic layouts and text

• Word document of final development of text

• PDF of maps

• PDF of full color illustration(s)

• PDF of base drawings

• PDF of custom elements

• Excel document and PDF of cost estimate

• PDF of updated bibliography and graphic, map, and illustration source information

• Word document of sample draft audio description for two (2) exhibits

8. Pre-Production

• Production-ready digital layout files with high-resolution graphics

• Hardware drawings to support fabrication of custom bases

• PDF of final fabrication/shop drawings for bases

• Two (2) sets of full-size color prints of each wayside exhibit

• Production notes for fabrication guidance

• Two (2) 8”x10” material samples of the chosen panel material printed with sections of the layout files; sections to be determined by the government

• High-resolution image and map files

• Graphic use rights and license information

• Word document of draft audio description for all exhibits

9. Production

• Fabricated wayside exhibit panels, bases, ancillary hardware and custom elements shipped to the park

• Two (2) 1/2 pints of touch up paint for the bases provided to the park

• PDF of packing list

• Photos of fabricated wayside exhibit panels, bases, ancillary hardware and custom elements

10. Primary Installation

• Word document of the agenda for the on-site removal/installation

• Word document of the trip report of the on-site removal/installation of waysides, including any deviations to proposed locations

• Photos of all installed exhibits

• PDF of punch list

• Word document of revised verified audio description for all exhibits.

11. Closeout, in addition, provide on a USB flash drive

• Final editable InDesign files with linked images and fonts for each layout, including all revisions and corrections made during production.

• RAW scans and layered graphic production files

• Final production PDFs for each graphic layout

• Source file for wayside proposal

• PDF of maintenance manual, including instructions for cleaning, repair, handling, removal/replacement of wayside exhibits (panels and bases), audio elements, and other custom elements. Include instructions for touching up of paint on installed bases and structures and how to clean graffiti off the wayside exhibits.

• Color and finish chips for base paint matching

• High resolution photos of all installed exhibits

• PDF of all off the shelf items indicating where it was purchased and purchase price

• Excel document and PDF of the Lifecycle Costs (replacement costs) for each as-built wayside exhibit, including panel, base, and custom elements.

• 508-compliant Word document of final audio description

• Final resource list and documentation

• Graphic use rights and license information

• Warranties

• Return any government-furnished property

4.3 Address for Deliverables

4.3.1 Items 4.2.1 through 4.2.8, 4.29 (only PDF of packing list, photos of fabricated wayside exhibits, and PDF of updated schedule), 4.2.10, and 4.2.11 shall be sent to:

COR

Harpers Ferry Center 67 Mather Place Harpers Ferry, WV 25425

4.3.2 Item 4.2.9 (all fabricated wayside exhibit panels, bases, ancillary hardware, and custom elements; and two half-pints of touch-up paint) shall be sent to:

National Park Service Fort Dupont Maintenance Yard 3600 F Street SE Washington, DC 20020

4.4 Packing List

4.5 Initial Packaging, Marking and Storage of Equipment

5.0 PAYMENT SCHEDULE

Upon completion and acceptance of the following deliverables, the contractor shall be paid a firm-fixed-price as shown below:

A. Completion and acceptance of Pre-Proposal Trip Report deliverables

B. Completion and acceptance of Wayside Proposal 1 deliverables

C. Completion and acceptance of Wayside Proposal 2 deliverables

D. Completion and acceptance of Design Development 1 deliverables

E. Completion and acceptance of Design Development 2 deliverables

F. Completion and acceptance of Design Development 3 deliverables

G. Completion and acceptance of Pre-Production deliverables $***

H. Completion and acceptance of Production deliverables $***

I. Completion and acceptance of Primary Installation deliverables

J. Completion and acceptance of Closeout deliverables $***

6.0 TRAVEL

As specified in this section of the base IDIQ contract, is included.

7.0 PERIOD OF PERFORMANCE

All work, including review and approval, shall be competed on or before September 30, 2027.

8.0 REVIEW AND APPROVAL

Review and approval of the deliverables from Pre-Proposal through Pre-Production shall be completed within 40 calendar days to enable Tribal review and input.

All other reviews shall be completed within 30 calendar days.

The COR shall notify the contractor, in writing, of approval or rejection of the work. In the event the government delays comments beyond the period specified, the contractor shall be entitled to a day-to-day extension in the completion date.

9.0 ATTACHMENTS

In addition to the base IDIQ contract’s attachments, the following listed documents are attached and incorporated into this contract:

1. Attachment A: PISC Cost Estimate Form, Excel, 5 pages

10.0 INSTRUCTIONS TO OFFERORS

10.1 Submission of Proposals

All volumes shall be submitted via email to sheila_spring@nps.gov. Multiple emails may be submitted. Emails shall be clearly identified in the subject line (Email 1 of 2, Email 2 of 2, etc).

Failure to submit a response that is received by the stated time and date may result in the proposal not being considered. By submitting a proposal, the Offeror agrees to comply with all terms and conditions as set forth in this solicitation.

Submittal Format: Submit all information via email to the point of contact listed below. In the event files are over 10MB, offerors shall submit a single, multi-platform Universal Serial Bus (USB) Flash Drive. All files on the USB flash drive shall be readable on both a Windows PC and a Mac using standard office software. The USB flash drive shall be encrypted using BitLocker, and the Contractor shall submit a password to access the files. The USB flash drive shall be clearly labeled. Links to URLs shall not be considered.

The USB flash drives shall be sent to the person and address identified below by the proposal due date listed in the solicitation. The CO shall be informed of any Flash Drives being sent by mail, before they are mailed.

Sheila Spring Harpers Ferry Center 67 Mather Place Harpers Ferry, WV 25425

10.2 Details of the Proposal

Proposals shall be precise, factual, complete and descriptive and shall include sufficient detail to allow the Government to evaluate the Offeror’s proposed approach and qualifications to perform the required services. Technical proposal evaluation factors are provided in the solicitation.

10.3 Separation of Volumes

Each Volume shall be capable of being opened separately and the content of each Volume shall stand alone for evaluation purposes. References to information located in other Volumes do not make that information part of the Volume at hand, so no cross-referencing of Volumes is permitted.

10.4 Proposal Volumes

The proposal shall be organized into volumes as follows:

Volume I – KEY PERSONNEL

• FACTOR 1: List of Key Personnel (Limited to 2 pages)

• FACTOR 2: Resumes (Limited to 2 pages per resume)

• FACTOR 3: Samples of Work (Limited to 5 pages) Volume II – PRICE

10.5 Page Limitations

The page limitations for each Volume are specified below. If an offer exceeds a page limit, the pages that exceed the limit will not be considered. The excess pages excluded from consideration will be counted from the back of the tabbed section.

10.6 Subcontractors

In those cases where an offeror does not have full in-house capability and anticipates significant use of subcontractors to provide the needed support, the offeror shall provide the same detail concerning the subcontractor who shall perform critical aspects of the work.

10.7 Period for Acceptance of Offers

The offeror agrees to hold the prices in its offer firm for one hundred twenty (120) calendar days from the date specified for receipt of offers.

11. EVALUATION FACTORS

Award will be made to the offeror who submits the best overall quote that is determined to be the most beneficial to the government, with appropriate consideration given to the evaluation factors that are listed in descending order of importance.

Proposal Volumes. The proposal shall be organized into volumes as follows:

Volume I – KEY PERSONNEL

• FACTOR 1: List of Key Personnel (Limited to 2 pages)

• FACTOR 2: Resumes (Limited to 2 pages per resume)

• FACTOR 3: Samples of Work (Limited to 3 pages) Volume II – PRICE

The non-price factors when combined are significantly more important than price. Offerors are cautioned that the award may not necessarily be made to the lowest cost offer. Best value is defined as the expected outcome of an acquisition that, in the government's estimation, provides the greatest overall benefit in response to the requirement in accordance with FAR 2.101.

The government reserves the right to make a selection based upon initial offer without discussions; therefore, the offeror should submit their best terms in their initial offer. The government also reserves the right to enter into discussions and request revised offers if needed and may also determine to make no award.

11.1 VOLUME I – KEY PERSONNEL

The volume shall contain a cover page with RFQ title, number, and name.

If there are any exceptions or deviations, the offeror may list them in Volume I. Exceptions and deviations do not count toward overall page totals.

VOLUME I shall consist of the following:

A. FACTOR 1: List of Key Personnel

The offeror shall provide a list of the proposed personnel and their roles on this project. If any of the proposed key personnel differ from those approved under the base IDIQ contract, their resumes shall be provided as part of Volume I – Factor 2.

Roles required under this task order include:

1. Audio Describer: Provides outline and table of contents for audio description script for all exhibit elements.

2. Exhibit Designer: Takes the lead with three-dimensional design tasks (for example, designing exhibit structures).

3. Exhibit Detailer: Produces and integrates exhibit design in production-ready exhibit drawings using CAD or similar software.

4. Exhibit Developer/Planner: Takes the lead with content development tasks (for example, content research, organization of themes and content, preparing content outlines, and gathering and organizing resources such as images and information regarding artifacts).

5. Exhibit Writer/Editor: Prepares and edits exhibit text.

6. Graphic Designer: Takes the lead with two-dimensional design tasks (for example, preparing graphic layouts).

7. Illustrator: Creates custom original artwork and illustrations for wayside exhibits on a variety of subject matter.

8. Project Manager: Serves as the primary point of contact between the Contractor and the COR;

ensures that scheduling, coordination, oversight, and communication is effectively accomplished for all work produced under this contract; and, performs duties as described in base contract Attachment 1, Exhibit Planning, Design, and Fabrication Specifications; Section 2, Project Management.

B. FACTOR 2: Resumes

The offeror shall provide a resume for any key personnel proposed for this task order that was not previously approved under the base IDIQ contract.

If the offeror shall use all personnel from the base contract, no new resumes are required.

Resumes for any new key personnel shall include the following:

1. Name of person, job title, and statement of primary duties;

2. Person's proposed role(s) and responsibilities under this contract;

3. Person's list of completed projects and description of their role (not title) on each project;

4. Relevant employment history, including:

· Present and previous employers;

· Beginning and ending dates of employment for each employer;

· Job title(s) for each position; and,

· Description of the specific duties for each position.

5. Related work experience for each employer, identifying:

· Each project by name;

· Type of project and dates; and

· Position, title, and specific duties and responsibilities for each project listed.

6. Education and training background, including names of educational institutions attended, dates, and degrees or certificates obtained.

7. Training related to current position and experience.

8. Identify each person by name, their role in this project, and as a member of your staff or as a subcontractor.

C. FACTOR 3: Samples of Work

The offeror shall provide samples of work for the key personnel listed below which demonstrates the skill and capabilities required for work under this task order, based on the following.

Evaluation is based on the offeror’s demonstration of the following key personnel samples:

• Illustrator. Provide three (3) images that demonstrate the ability of the proposed illustrator to create custom original artwork for wayside exhibits as required under this task order. The samples shall demonstrate the illustrator’s technical skill and ability to accurately present historical content (figures, settings, and events) where either historic or contemporary images are either unavailable or unknown, including but not limited to culturally appropriate representation of human figures both known and unknown.

11.2 VOLUME II - PRICE

The Price shall be prepared as a separate package. In order to assist in evaluation, the government requires that offerors respond in accordance with the following guidelines:

The offeror shall submit a price proposal separate from all other volumes. The following shall be submitted:

• Attachment A: PISC Cost Estimate Form

• Completed and Signed SF-18

• Completed and Signed Any SF-30’s, if applicable

• Representations, Certifications, and Other Statements of Offerors – The representations and certification and company information will be reviewed and used to determine responsibility.

Complete all required representations and certifications if they are not available at www.SAM.gov. NOTE: Current, active registration at www.SAM.gov is a requirement of this contract. Offerors must be current and active at the time of award or their proposal may be determined ineligible. The Government highly recommends completing SAM registration before submitting the proposal.

• Proposed Payment Schedule (See 5.0, Payment Schedule)

12. EVALUATION CRITERIA

The Government will award a task order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors, listed in descending order of importance, shall be used to evaluate offerors. All subfactors within a factor are of equal importance. All evaluation factors, other than cost or price, when combined are more important than cost or price.

The offeror’s proposal will be evaluated as to the extent it demonstrates a comprehensive understanding of the scope and requirements of this task order solicitation. Innovative technical approaches obtaining favorable results within the scope and requirements of this solicitation may be more favorably rated.

12.1. VOLUME I – KEY PERSONNEL

A. FACTOR 1: List of Key Personnel

Evaluation is based on the overall project team, including subcontractors, that clearly demonstrate the offeror’s proposed personnel have the skills and abilities to perform all functions required under this contract.

B. FACTOR 2: Resumes

Evaluation is based on resumes of proposed personnel, including subcontractors, that clearly demonstrate the offeror’s proposed personnel have the skills and abilities to perform all functions required under this task order. Key personnel that possess higher qualifications regarding relevant education, experience, demonstrated technical knowledge and expertise to fulfill the scope requirements, and possession of substantial, relevant knowledge within their respective areas may receive a higher rating.

http://www.sam.gov/ http://www.sam.gov/

C. FACTOR 3: Samples of Work

Evaluation is based on the offeror’s demonstration of the following key personnel samples:

• Illustrator. The samples shall demonstrate the illustrator’s technical skill and ability to draw human figures in accurate representations of landscape and fauna both ancient and contemporary. The samples shall demonstrate artwork that interprets content where historic or contemporary images are either unavailable or unknown. Samples shall demonstrate the illustrator’s skill at creating culturally appropriate and physically accurate representations of human figures. Samples shall show figures proportionately scaled to their settings and in activities appropriate for the content they convey. Samples shall show the illustrator’s ability to create artwork that is sophisticated, complex in composition, and appealing to adult visitors.

12.2. VOLUME II – PRICE

The Price shall be prepared as a separate package. In order to assist in evaluation, the government requires that offerors respond in accordance with the following guidelines.

The Price volume shall contain a cover page with RFQ title, number, and name of your organization.

Evaluation shall be based on the offeror’s proposed level of effort that demonstrates a clear understanding of the work required under this task order, and the overall cost to complete this work.

THE PRICE SHALL BE SUBMITTED ELECTRONICALLY AS STATED ABOVE.