Sol_140P2122R0045.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number 140P2122R0045 is issued as a Request for Proposal (RFP) constitutes the entire solicitation. Proposals and price quotations with detailed breakdown are being requested. This acquisition will be conducted pursuant to FAR Part 13. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2022-06, effective May 26, 2022. This is a small business set-aside. The North American Industry Classification System (NAICS) code is 337212, Custom Architectural Woodwork and Millwork Manufacturing, and the related small business size standard is 500 employees.

The government anticipates award of one (1) best value, firm-fixed price contract.

REQUIREMENT: The contractor shall provide all services including labor, materials, facilities, and travel necessary to detail, fabricate, transport to the site, and install all exhibit and lighting elements for Fort Washington National Park, in accordance with the specifications as detailed in this solicitation and its attachments.

Due to space limitations, the complete commercial item specifications are contained in Solicitation Number 140P2122R0045. Interested contractors should download this document. The National Park Service is not responsible for locating or securing any information that is not identified in the quotation.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Evaluation-Commercial Items;

52.212-3 Offeror Representations and Certifications-Commercial Items; 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items; 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration; 52.233-1 Disputes in Solicitations and Contracts; 52.233-4 Applicable Law for Breach of Contract Claim; and 52.245-1 Government Property.

Questions shall be sent via email to sheila_spring@nps.gov by 10:00am ED August 16, 2022.

Questions submitted using any other method will not be entertained. The Point of Contact for this requirement is Sheila Spring, Contracting Officer. Offerors who contact anyone outside of the Office of Acquisition Management regarding this requirement, may automatically be excluded from competition.

All quotation information shall be submitted for receipt no later than 10:00 am ET on September 2, 2022. Offerors are hereby notified that if your quotation is not received by the date/time and at the location specified in this announcement, that it will be considered late. The proposal shall be submitted electronically via email to sheila_spring@nps.gov with the Subject line clearly identifying “Solicitation Number 140P2122R0045 – Exhibit Design/Fabrication Services for Fort Washington National Park.” Offers by telephone, transmitted via facsimile (fax), or submitted using any other method will not be accepted.

All contractors must be registered in www.SAM.gov to be considered eligible for award.

http://www.sam.gov/ http://www.sam.gov/

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

0009060803 CODE 16. ADMINISTERED BYCODE

X

X

X

337212

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORPWA

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

09/02/2022 1000 ED

08/02/2022

3045356239Sheila Spring (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2122R0045

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 104 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Denver CO 80225 P.O.Box 25287 MS WCP

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

NPS, WASO - WCP Contracting

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

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UNIT PRICE

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UNIT

21.

QUANTITY

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SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Fort Washington National Park (FOWA) Exhibit Design Fabricate

The contractor shall provide all services including labor, materials, facilities, and travel necessary to plan, design, fabricate, transport to site, and install all exhibit elements for the visitor center at Fort Washington National Park in accordance with the specifications as detailed in this contract and its attachments.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Sheila Spring

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

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ITEM NO.

00010 HAFC - Exhibit Design/Fabrication - Fort

Washington National Park

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Period of Performance: 09/23/2022 to 12/31/2024

00020 HAFC Exhibit Design/Fabrication - Fort Washington

National Park

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Period of Performance: 09/23/2022 to 12/31/2024

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

104 2 of

Solicitation Number 140P2122R0045

EXHIBIT DESIGN/FABRICATE

FORT WASHINGTON NATIONAL PARK

1. PROJECT BACKGROUND

The park is working with Harpers Ferry Center (HFC) to develop new visitor center Exhibits (VC). Several hundred thousand people visit the park each year and enjoy the recreational opportunities within. The excitement of a new VC ushers in the necessity of updated exhibits, and the dedication of the newly remodeled space to interpretation. New experiences that address the park’s interpretive themes are in Attachment 19: Interpretive Theme Statements, Fort Washington National Park (FOWA).

The purpose of this contract is to provide all design fabricate services for planning, design, production, and installation of new exhibits at the VC at FOWA. Freshly designed and constructed exhibits within the VC that complement the historic fort are the main goals.

Exercise the utmost care not to impact the VC, as it is a historic structure. New exhibits planned for installation in the VC are descriptive in nature and depict the evolution of change for FOWA in both defensive and offensive military strategies and technologies, used in the defense of the nation and Washington D.C. This evolution should connect to the current role of FOWA, placing emphasis on the protection of natural communities and green space, while offering recreation, renewal, and relaxation.

“The unique view scape of Fort Washington Park, located on a bluff overlooking the Potomac River, enables the visitor to see the land and its changing use through the eyes of the people who lived here and shaped the history of the area.” - Vince Vaise, National Capital Parks – East, Program Manager for Interpretation at Fort Washington Park.

The bluffs that make up Fort Washington Park were part of an inland sea that receded and was carved ot by the Potomac River over millennium. The formation is one of the best places in the world for marine fossils relating to the Paleocene/Eocene eras. The park area was inhabited by the Piscataway Nation, who claimed this land as their own. Their capital, Moyaone, was located nearby. Over 183 years have passed since the federal government took ownership of Fort Washington. Originally built to defend Washington, D.C., the Fort functioned with a purpose until the War of 1812, when its own garrison destroyed it to keep the fort from falling into the hands of the attacking British forces. Construction began in 1814 for the current fort. In 1917, three of the large 10-inch guns from the fort were sent to France for use by American forces during WWI. From 1921 until 1939 the site became housing for the 12th Infantry, which serves as the Honor Guard for Washington, DC.

During a brief period in 1940–41, the Civilian Conservation Corps and the Welfare and Recreational Association used several of the buildings as housing and training facilities.

With the start of World War II, the War Department retook Fort Washington to create the Adjutant General Officer Candidate School (AG OCS). The Women’s Army Auxiliary (WAAC), later known as the Women’s Army Corps, was also stationed at the fort from 1942 until 1943. During this period more than 150 temporary buildings were erected to accommodate the more than 3,000 troops stationed at the fort. In 1946, after World War II ended Fort Washington was transferred back to the Department of the Interior and the National Park Service. After the attacks on our nation during September 11, 2001, Fort Washington took on the role of an early warning radar station, ensuring the protection of our capital. The rich history of Fort Washington represents how the posture shifted from strictly the defense of Washington, D.C., to the expanding role of defending the East Coast.

Over time, Fort Washington has adapted to new military strategies, armaments, technologies, and events. Initially, serving as a defense outpost for Washington, D.C. it progressed into a training facility for military and civilian forces.

Today, the role of Fort Washington is one of education and inspiration combined with the opportunity for recreation, available to the thousands of visitors who gravitate to this site, annually. Fort Washington encompasses 341 acres and is the terminus for the Maryland side of the George Washington Memorial Parkway. The park is both a historic and recreational space that utilizes nearly one-third of the park. Included on the grounds are paths for biking and hiking, scenic spots for picnics or relaxing, and of course, the historic fort itself. Fort Washington is one of several structures built to meet the changing demands of strategy and technology. It is also one of a handful of U.S. seacoast fortifications still in its original form.

2. GENERAL REQUIREMENTS

The project shall be the planning, design, fabrication, and installation of new exhibits for the visitor center at FOWA in Fort Washington, Maryland. The project includes coordination with the Contracting Officer (CO), Contracting Officer’s Representative (COR), park staff, tribal consultation, and a bilingual (Spanish) professional.

The contractor shall provide all services including labor, materials, facilities, and travel necessary to plan, design, fabricate, transport to site, and install all exhibit elements for the visitor center in accordance with the specifications as detailed in this contract and its attachments. Work shall include the planning, design, fabrication, and installation of all exhibit structures, graphic layouts, audiovisual elements, interactive elements, artwork, artifacts, historical vignettes, sculpted models, lighting design, and information desk. Work shall also include comprehensive research for obtaining all necessary reference information and materials to design, specify, and provide comprehensive reference material for all the models, props, illustrations, and artwork required in this contract. Work requires coordination, through the Contracting Officer’s Representative (COR), with staff at the park, to coordinate the exhibit design/fabricate effort with any necessary building infrastructure improvements. Work shall also accommodate the participation of the park’s affiliated American Indian tribes in the exhibit planning and design process. The Park is responsible for the removal of existing exhibits.

All work under this contract shall be performed in accordance with the terms herein, including all attachments. The government shall furnish, as appropriate, required data, materials, and access to project information necessary to perform the production of work as required.

2.1. Point of Contact

The contractor’s Project Manager (PM) shall be the primary point of contact between the contractor and COR. The contractor’s PM shall have full authority to act for the contractor on all matters relating to this contract, and shall perform the following work:

1. Be available to take or respond to telephone calls or electronic mail messages during normal hours of operation (8:30 am–5:00 pm local time).

2. Establish office procedures to ensure that messages are relayed to the Project Manager when out of the office or because of time zone differences.

3. Respond to emergency messages from the COR on the same day they are received.

All non-urgent messages from the COR shall be responded to in no more than two

(2) business days.

2.2. Quality Control

The contractor shall provide quality control to ensure that all elements of project work meet the requirements of the contract specifications and that all modifications are implemented.

The Project Manager shall provide routine inspections of in-house and subcontracted work to ensure it meets contract specifications and shall oversee the quality of work produced and implemented at all phases of the project. Any work found not acceptable or compliant with the specifications shall be corrected prior to inspection or review by the COR.

2.3. Government Furnished Property

If government-furnished material is provided during the contract, the contractor shall receive, inspect, and inventory all government-furnished materials and ensure that this material is forwarded to the appropriate unit or person within the contractor’s organization for use in the project. The Project Manager shall notify the COR via email within seven (7) days after receipt if government-furnished materials are not satisfactory for their intended purpose. The Project Manager shall notify the COR via email as soon as possible, but no later than three (3) business days, if government- furnished materials are lost or damaged while in the contractor’s possession. The contractor shall be responsible for the security and protection of government-furnished property or materials in connection with this contract. Following acceptance of all work by the government, the contractor shall return to the COR all government-furnished property.

2.4. Schedule

The contractor shall schedule, coordinate, oversee, and manage work produced and installed under this contract. Track work progress to ensure that the project is completed according to the schedule. Coordinate and confirm the dates for all submittals and meetings with the COR.

2.4.1 Status Reports

Provide a monthly status report to the COR that includes the status of the project, issues that affect the schedule and budget, and an updated schedule based on the information at hand.

2.4.2 Project Schedule

The contractor shall produce a detailed, complete project schedule listing all required submittals and their review times. The project schedule shall also include site visits, shop inspections, installation activities, and closeout submittals.

The contractor shall submit a preliminary project schedule to the COR for review and approval seven (7) working days prior to the post award meeting. The contractor shall update the approved schedule and resubmit to the COR three (3) working days prior to every project status meeting for the life of the project.

2.4.3 Installation Schedule

The contractor shall coordinate and confirm dates with the COR for shipment, delivery, and installation at the exhibit site.

2.5. Meetings, Travel, and Presentations

Meet with the CO, COR, and park staff as specified below. The contractor shall document all issues discussed and decisions made relative to the project. The contractor shall prepare and distribute to the COR a trip report or meeting minutes of all telephone conversations, site visits, in-person meetings, or other discussions related to the project.

Meeting Purpose Location or Type

Required Contractor Attendees

Duration/Days on site

Project coordination, planning, comment discussion and reconciliation

Conference Call or Virtual Meeting

Project Manager, Exhibit Developer, and Exhibit Designer

Bi-weekly, 1-hour meetings

(or as needed)

Post-award meeting and Pre-design

At Park Project Manager, Exhibit Developer, and Exhibit Designer

Two, 8-hour days

Schematic Design 1, and Value Analysis

At Park Project Manager, Exhibit Developer, Exhibit Designer, Certified Value

Specialist

Three, 8-hour days

Meeting Purpose Location or Type Required Contractor Attendees

Duration/Days on site

Schematic Design 2 Virtual Meeting Project Manager, Exhibit Developer, and Exhibit Designer

One, 2-hour meeting

Design Development 1 Virtual Meeting Project Manager, Exhibit Developer, and Exhibit Designer

One, 2-hour meeting

Programmatic Accessibility Workshop

At Park Project Manager, Exhibit Developer, and Exhibit Designer, two professional accessibility consumers

One, 8-hour day

Design Development 2 Virtual Meeting Project Manager, Exhibit Developer, and Exhibit Designer

One, 3-hour meeting

Production Design 1 Virtual Meeting Project Manager, Exhibit Developer, and Exhibit Designer

One, 2-hour meeting

Building Prep Site Visit At Park Project Manager One, 8-hour day Preliminary Shop

Inspection At contractor facility Project Manager, and Exhibit Designer, two professional accessibility consumers

Two, 8-hour days

Final Shop Inspection At contractor facility

Project Manager Two, 8-hour days

Primary Installation At Park Project Manager, and Installation Crew

(TBD by Contractor)

TBD by Contractor

Audio Description Installation

At Park Project Manager, and Audio Describer

One, 8-hour day

2.6. Submittals

At any point in the exhibit planning and design process the COR may require informal submittals of the contractor’s work-in-progress to document the current status and level of production of the project.

The contractor shall coordinate all submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements. Forward all submittals to the COR for review and approval. Receive all reviewed submittals and take appropriate action according to the approval or rejection by the COR, as follows:

2.6.1 Acceptance and Rejections

1. Accepted Submittals – The contractor shall ensure that all changes, revisions, or additions required by review comments are addressed and incorporated into future submittals.

2. Rejected Submittals - When submittals are rejected, the COR will notify the contractor, in writing, identifying the reasons for rejection. The contractor shall ensure that the submittal is completed and/or revised as required and resubmitted within the time scheduled by the COR. Reasons for rejection include:

Incomplete Submittals – Acceptance of the submittal is delayed because required elements are missing. The contractor shall submit all missing elements.

Unacceptable Submittals – The submittal is rejected due to poor quality of work or work that does not otherwise meet the established project goals.

The contractor shall submit new material.

2.6.2. Submittal Format

Three (3) printed copies and one (1) electronic PDF copy of each document submittal is required.

1. Two (2) copies of graphic prints and material samples are required.

2. One (1) physical sample of models, mock-ups, and prototypes is required.

3. Submittals shall be sent via overnight delivery service unless otherwise specified in the scope of work below.

4. Both printed and electronic submittals shall be delivered seven (7) calendar days prior to scheduled presentation of material.

5. Any Microsoft Office submittals shall be provided in an accessible 508-compliant format.

2.6.3. Transmittal Sheet

The contractor shall include a transmittal in the form of a printed letter, PDF document, e-mail, or fax cover sheet along with all samples, proofs, prints, reports, digital files, digital images, and multimedia files, sent from the contractor to the COR. This includes all copies sent to the park or other copied recipients.

The transmittal shall include the following information:

"From" (Contractor's name and contact information).

"To" (COR's name).

Date submittal was shipped.

Project name and park name.

Itemized list of contents; and List of copied recipients who received the same submittals.

2.7. Accessibility

Exhibits planned, designed, and fabricated for the National Park Service shall follow the latest published version of Attachment 5, Programmatic Accessibility Guidelines for National Park Service Interpretive Media. These Guidelines are a combination of best practices, NPS and Department of the Interior directives, and federal laws. Federal laws include the Architectural Barriers Act, Sections 504 and 508 of the Rehabilitation Act as amended, and the 21st Century Communications and Video Accessibility Act.

The contractor shall be aware of and pursue principles of universal design throughout all phases of the design fabricate process. Universally designed exhibits and environments can be accessed, understood, utilized, and appreciated to the greatest extent possible by all users regardless of ability. Universal designs reflect not only accommodations to select groups, but approaches that are broadly inclusive and integrated into a larger whole to the benefit of all users. Principles of Universal design are detailed in Appendix C of Attachment 5, Programmatic Accessibility Guidelines for National Park Service Interpretive Media.

Accessibility requirements for visitors with specific disabilities shall be addressed within the designed and built exhibits. If the site or criteria of the project do not address accessibility as defined in the attachments, pose challenges to accessibility, a full description of required corrective actions shall be provided to the COR of the accessibility solutions. See Attachment 5, Programmatic Accessibility Guidelines for National Park Service Interpretive Media for requirements addressed under specific disabilities.

2.7.1 Audiovisual Accessibility for Exhibits

Every audio, silent video, and audiovisual program in every exhibit is required to provide descriptive audio, hearing assistance, captions, and/or navigation buttons, as follows:

2.7.1.1 Audio-only Programs

Audio-only programs require hearing assist for the hard of hearing and captions for the deaf. The hearing assist requirement may be met using either sound wands with volume control and reset, or a FM transmitter and handheld receiver. Captions for the deaf are displayed on a monitor synched with the audio.

2.7.1.2 Silent Video Programs

Silent videos require descriptive audio for people who are blind or have low vision, and notification, via on-screen caption or label adjacent to the monitor, for the deaf or hard of hearing that the video is silent. Delivery of descriptive audio is provided in the exhibit through a headset jack, a sound wand, or via Wi-Fi streaming in conjunction with the Exhibit Audio Description Tour app.

When descriptive audio is delivered via headset jack, a label with the raised AD symbol and headset icon is required.

2.7.1.3 Audiovisual Programs

Audiovisual programs in exhibits require descriptive audio for people who are blind or have low vision, hearing assist for the hard of hearing, and captions for the deaf. Any of the delivery methods for audio-only programs and silent video programs may be used to meet these requirements.

2.7.1.4 Navigation Buttons

Touch screen user interfaces require external control navigation buttons for people with limited mobility.

2.7.2. Accessibility Specialist Review

Provide two (2) visually impaired consumers. Consumers shall include one person who is blind and one person who has low vision, both of whom have experience reviewing museum exhibits. At least one consumer shall be able to read Braille.

Accessibility specialists shall have knowledge and experience in review and evaluation of museum exhibits, including audiovisual components; knowledge and experience with Sections 504 and 508 of the Rehabilitation Act of 1973 as amended, and the Architectural Barriers Act; and the ability to apply the Programmatic Accessibility Guidelines for National Park Service Interpretive Media to their review. The Accessibility Team shall also demonstrate an emphasis on working with potential museum visitors who are blind or have low vision. The Accessibility Team shall conduct the following work:

2.7.2.1 Accessibility Workshops

Exhibits planned, designed, and fabricated for the National Park Service shall comply with the latest published version of Attachment 5, Programmatic Accessibility Guidelines for National Park Service Interpretive Media, and Attachment 4 Architectural Barriers Act (ABA) Standards. These Guidelines are a combination of best practices, NPS and Department of the Interior directives, and federal laws. Federal laws include the Architectural Barriers Act, Sections 504 and 508 of the Rehabilitation Act as amended, and the 21st Century Communications and Video Accessibility Act.

The contractor shall be aware of and pursue principles of universal design throughout all phases of the design fabricate process. Universally designed exhibits and environments can be accessed, understood, utilized, and appreciated to the greatest extent possible by all users regardless of ability.

Universal designs reflect not only accommodations to select groups, but approaches that are broadly inclusive and integrated into a larger whole to the benefit of all users. Principles of Universal design are detailed in Appendix C of Attachment 5, Programmatic Accessibility Guidelines for National Park Service Interpretive Media.

Accessibility requirements for visitors with specific disabilities shall be addressed within the designed and built exhibits. If design decisions pose particular challenges to accessibility (such as artifacts or objects behind glass), additional attention shall be paid to a full description of the accessibility solutions. See Attachment 5, Programmatic Accessibility Guidelines for National Park Service Interpretive Media, and Attachment 4 Architectural Barriers Act (ABA) Standards.pdf for requirements addressed under specific disabilities.

2.7.2.2 Touchscreen and Interactive AV Program Review

Review and provide comments regarding touchscreen and AV interactive program planning, design, and production submitted by a separate contractor.

2.7.2.2 Review of Audio Description

Review and provide comments regarding preliminary drafts for audio description scripts submitted by a separate contractor. In addition, provide one member of the Accessibility Team and one visually impaired consumer to attend a site visit consisting of one eight-hour workday to be held at the Selma Interpretive Center, Selma, AL, after installation of the exhibits to review and provide feedback on the content and functionality of the draft audio description script.

2.7.2.4 Accessibility Review Report

All Accessibility Specialist findings and reports shall be submitted to the COR.

Known sources for the Accessibility Specialist consultant include:

National Center on Accessibility 501 North Morton Street, Suite 109 Bloomington, Indiana 47404-4732 Tel: 812-856-4422

Museum Partners Consulting, LLC claudia@museumpartnersconsulting.com Tel: 973 539 9001

2.8 Design Parameters

The contractor shall plan and design exhibits for the VC in accordance with the project attachments, in close consultation with the COR and project subject matter experts, and the following:

2.8.1 Space Allocation

The contractor shall comprehensively evaluate the VC’s floorplan and pursue space alternatives with the goals of improving visitor flow, improving the interpretive experience, and improving the spatial and functional relationship between the exhibits and the visitor service areas, while offering an updated and unique experience to the public.

The planning and design contract will cover approximately 1100 square feet of the visitor center’s interior space. The distribution of the exhibit area and visitor services is not limited to its current configuration.

Including interpretive thematic and graphical additions to the store area and windows.

Specifically, the contractor shall plan and design the following areas in accordance with Attachment 16: FOWA VC Space Allocation Plan and as follows:

Entry Hall (approximately 150 sq. ft.) Simple Complexity.

Store (approximately 200 sq. ft.) Simple Complexity.

Exhibit Room 1 (approximately 320 sq. ft.) Simple to Moderate Complexity.

Exhibit Room 2 (approximately 430 sq. ft.) Simple to Moderate Complexity.

mailto:claudia@museumpartnersconsulting.com

2.8.2 Themes

The contractor shall work with the park to design exhibit elements that address the following themes, from Attachment 17: FOWA Foundation Document, and as below:

The bluffs that make up Fort Washington Park were part of an inland sea that receded and was carved out by the Potomac River over millennium. The formation is one of the best places in the world for marine fossils relating to the Paleocene/Eocene eras.

The Piscataway Nation claimed this land as their own. Their capital, Moyaone, was located nearby. Note: The park has an oral history (written and audio) from a Piscataway descendent and cultural resources studies relating to the Piscataway nation.

The view scape and proximity to the Potomac River were leading reasons that Edward Digges had Warburton Manor constructed. Digges was a close friend of George Washington and Pierre Charles L’Enfant, designer of the capital of the US.

Fort Warburton, built on the location of the present Fort Washington, was one of the first forts built under the auspices of the US government. It was destroyed during a British raid during the War of 1812. Freedom seekers fled to the British from Maryland and Virginia to escape enslavement.

The current historic Fort Washington was constructed between 1814 and 1824.

It served as the only major coastal defense for the nation’s capital until the Civil War.

During the Civil War the fort was garrisoned, and large artillery mounted to protect the capital as Virginia, part of the Confederacy, lay across the river. Union soldiers left diary accounts detailing the tedium of garrison life.

Freedom-seekers fled to Fort Washington during the Civil War to escape enslavement.

In 1886 the War Department authorized a new defense system consisting of rifled steel guns in concrete low-silhouette emplacements. Fort Washington contains a number of these emplacements from 1886-1896. Additional outbuildings were constructed to provide for a larger garrison and the historic fort became one structure among many as the property grew to resemble a base more than a single fort. Park has many photos of this era.

During World War I troops mustered at Fort Washington before being sent to France.

After WWI the 3rd Battalion, 12th Infantry was stationed at Fort Washington and was renowned as the main ceremonial unit for Military District Washington.

During World War II Fort Washington’s purpose changed from housing a ceremonial unit to active training as the Adjutant General’s School. The 67TH Detachment of the Women’s Army Corps (WAACS) trained here. The park has many first-person accounts from oral histories given by these women.

Following the war, the Federal Government considered turning the area into a highway but turned it over to the US Department of Interior for preservation because of the view sheds and to preserve the water quality of the Potomac River.

In the wake of September 11, 2001, Fort Washington was again called to serve.

US military units established an early warning radar base around the fort’s lighthouse. The park has photos of this.

2.8.3 Use Rights

The contractor shall acquire use rights and production quality copies of all third-party images and other intellectual property (IP) required to produce the graphic layouts in the exhibit as specified in Attachment 1, Exhibit Planning, Design, and Fabrication Specifications, Section 17. The contractor shall budget 3-5% of the planning and design budget for acquisition of use rights and production quality images and other IP used in the exhibits.

This will be a not-to-exceed (NTE) contract line item (CLIN) for the acquisition of images and usage rights, not including labor. All costs associated with this work will be reimbursed on an actual cost basis. Back up information will be required with invoices requesting payment for this work.

2.8.4 Production Budget

For this project, the contractor shall design to a Production Budget between $290,000- $320,000.

The Production Budget shall include:

a. All costs for purchasing, fabricating, transporting, and installing all exhibit elements as specified in Attachment 1: Exhibit Planning, Design, and Fabrication Specifications and its references.

b. Related fabrication costs: project management, shop drawings, samples, packing, shipping, and project closeout.

c. Production of all original audiovisual and electronic interactive programs.

d. Acquisition and installation of all electronic equipment, including audiovisual equipment.

e. Acquisition and installation of all exhibit-specific lighting.

f. Production of original artwork: illustrations, maps, and photographs.

g. Production or acquisition of all custom elements: topographic maps, architectural models, custom electronic elements, exhibit lighting, mechanical and electromechanical devices.

h. Production of the Exhibit Audio Description program, including script development and hardware purchase and installation.

The Production Budget shall not include:

a. Demolition of current exhibits.

b. Purchase and installation building related architectural lighting.

c. Related infrastructure improvements such as carpet, paint, and electrical wiring.

d. Non-interpretive elements in the Sales Area (e.g., Point of sale equipment, sales furniture and sales fixtures).

3. DESIGN/FABRICATE SERVICES

3.1. General

The contractor shall provide all technical, professional, non-personal services, including all labor, materials, equipment, supplies, facilities, travel, management, and supervision necessary to provide FOWA with exhibit design/fabricate services for the park visitor center. Work includes: the development of Schematic Design 1 & 2; Design Development 1, 2, & 3; Production Design; Production Support; Pre-Fabrication and Fabrication; Shop Inspections; Building Preparation; Installation; Primary Installation, Punch List, and Audio Description; and Closeout.

3.1.1. Specifications

The contractor shall perform all services required hereunder in accordance with this Statement of Work (SOW) and all attachments.

3.1.2. Design Considerations

In planning, designing, and fabricating exhibits for the park visitor center, the contractor shall take into account as essential design considerations the following:

life safety; barrier-free design; accessibility/universal and programmatically accessible design; sustainability; energy conservation; artifact conservation including daylight modulation from skylights, windows, and doors , if applicable;

control of sound-spill from AV programs; security provisions, integration and compliance with existing architecture where relevant; functionality, maintenance, durability, and other lifecycle requirements; and exhibit lighting which shall address artifact and energy conservation, address sustainability and maintenance;

meet the functional needs of visitors in the exhibits space; and be by default LED track lighting unless otherwise indicated by design or functional requirements and approved by the COR.

3.1.3. Codes and Standards

All exhibits shall be designed in accordance with applicable codes, standards, design parameters or regulations noted in this or other sections of this contract, and in the location in which the exhibit shall be installed. In case of conflict between codes, standards, or regulations, the most stringent requirement shall apply.

1. Reference to standard specifications of any technical society, organization, or association, or to codes, manuals, or regulations of Federal or local authorities shall mean the latest standard, code manual, regulation, specification, or tentative specification adopted and published at least thirty (30) days prior to submittal of proposals, unless specifically stated otherwise.

2. Any code, standard, regulation, or specification listed below, in the attachments or otherwise referenced herein, that references the “authority having jurisdiction”, “local authority”, or “governmental authority” shall be interpreted to refer to the Contracting Officer as being this authority for purposes of interpreting/clarifying codes, standards, regulations, and specifications.

3.1.4. Project Kick Off Conference Call

Upon award, the contractor shall participate in a project kick-off conference call to review contracting requirements and procedures with the project CO and COR.

3.2. Pre Design.

In Pre-design, the contractor shall gain a clear understanding of the project’s history, the park’s resources, and the roles of other project team members and stakeholders. Work in this phase focuses on preparing a solid foundation for all work that follows, ensuring that the project is logically structured, and its goals are understood and realistically attainable within the budget, schedule, and other specified parameters.

The contractor shall:

Review government furnished materials (all contract attachments).

1. At a minimum the Project Manager, Exhibit Developer, and Exhibit Designer shall travel to FOWA VC, in Fort Washington, MD, for the post-award meeting and exhibit planning workshop. The meeting shall consist of two, 8-hour and the contractor shall complete the following work:

a. Orientation to park experience

b. Identify and document media and object resources at park

c. Orientation to and documentation of architectural space

d. Conduct Exhibit Planning Workshop, including:

Analyze space and propose recommendations Review existing planning documents Review and/or develop design criteria

e. Review and/or develop themes, goals, and objectives, including:

Define target audience Define the desired visitor experience Document results of workshop

2. Identify sources for existing media resources and develop Resource Package Abstract.

3. Develop Project Brief, including:

a. Current overview of project, including updated information and understandings

b. Interpretive themes and objectives

c. Identification and analysis of all project goals in terms of their effect on the development and successful completion of the exhibit

d. Analysis of the project budget, including review and/or development of a Class

C Production Estimate

e. Analysis of the project schedule, and all other known parameters on the development and successful completion of the project.

f. Approach and solutions to programmatic accessibility including barrier-free design, as well as physical, experience-based, and content-based accessibility that are specific to the needs of this project.

3.3. Schematic Design

Work in this phase is organized into two (2) sub-phases: Schematic 1 (SD1) and Schematic 2 (SD2). Schematic 1 includes development of alternative schemes for organizing both the interpretive content and physical layout of the exhibits. Schematic 2 includes development of a preferred alternative. Major stories, exhibit elements, and presentation techniques are illustrated and described.

3.3.1. Schematic Design 1

During this phase, the contractor shall:

1. Conduct Content Research, including:

a. Survey repositories of relevant resources

b. Develop Resource Package Level 1

2. Develop Schematic Design 1, including three (3) schematic design exhibit alternatives:

a. Bubble diagrams that identify themes and concepts, placed in relationship to each other and to the physical space

b. One (1) preliminary sketch for each alternative that communicates the overall design intent

c. A title for each alternative, with written descriptions of how each scheme accomplishes the established project goals, including working titles and narrative of all exhibit scenes

d. A project-specific narrative describing proposed preliminary Universal Design and programmatic accessibility approaches, including barrier-free design, as well as physical, experience-based, and content-based accessibility, and proposed approach for audio description

e. Class B Production Cost Estimate and life-cycle cost estimates for each alternative.

3. Present Schematic Design 1 / Conduct Design Charette and Value Analysis.

a. The Project Manager, Exhibit Developer, Exhibit Designer, and Certified Value Specialist shall travel to FOWA VC, in Fort Washington, MD.

b. The meeting shall consist of three (3), 8-hour days. The Project Manager, Exhibit Developer, Exhibit Designer, and Certified Value Specialist shall attend all three (3) days of the meeting.

c. The Certified Value Specialist shall facilitate the Value Analysis process to select a Preferred Alternative.

d. The contractor shall prepare and present supporting materials for Value Analysis.

4. Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made.

5. Provide a Draft Value Analysis Report.

3.3.2. Schematic Design 2

During this phase the contractor shall: Develop and submit Schematic Design 2 with Preferred Design Alternative including:

1. Written exhibit walkthrough

2. Overall design approach, including:

a. Media style and appearance.

b. Revised Universal Design and programmatic accessibility approach.

c. Audio description narrative approach and Production Plan.

d. Floor plan with individual exhibit Scenes, Content Groups, and major elements identified.

e. Overview of Electronic Programs.

f. Perspective view renderings that communicate design intent of each scene

g. Functional lighting plan and narrative approach which includes coordination with building controls, and infrastructure improvements.

3. Resource Package Level 2, with its content integrated into exhibit walkthrough description

4. Class B Production Estimate and revised life-cycle cost estimates for preferred alternative.

5. Revised final Value Analysis Report

6. Present Schematic Design 2, including a walkthrough or digital white-model of the exhibit as follows:

a. The contractor shall facilitate a 2-hour virtual meeting and conference call with screen-sharing capacity to present the Schematic Design 2.

b. The Project Manager, Exhibit Developer, and Exhibit Designer shall attend.

c. The contractor shall be responsible for purchasing the licenses required to host the online meeting.

7. Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made.

3.4. Design Development

Work in this phase is organized into two (2) sub-phases: Design Development 1 (DD1), Design Development 2 (DD2). Design Development 1 builds on the plan approved in the Schematic Design phase. Its emphasis is on confirming all major elements of the design and includes continued content planning. Design Development 2 focuses on the two-dimensional exhibit content, including the first full drafts of graphic layouts and all exhibit text.

3.4.1. Design Development 1

During this phase the contractor shall:

1. Develop and submit the following:

a. Overview with narrative description, including interpretive purpose statements and objective, for each exhibit Scene and Content Group.

b. Perspective view renderings that communicate design intent of each Scene and Content Group.

c. Exhibit Design Drawings that shall serve as the basis for Production Design 1 and shop drawings in later phases.

d. Sample graphic layouts/graphic approach/typography.

e. Text Level 1.

f. Preliminary material, finish, and color selections.

g. AV Concept Treatment, and proposed program type and display format for each proposed Electronic Program.

h. Revised Audio Description Production Plan, to include proposed audio description trigger types, trigger locations, and Table of Contents main menu selections.

i. Preliminary Content Management Database including entries for the following:

SC – Scene List CG – Content Group List AO - accessioned objects CE - custom elements, including any non-accessioned objects EP - audiovisual and digital interactive exhibits IM – images

j. Updated Universal Design and programmatic accessibility approach and solutions

k. Updated Class B Production Cost Estimate and life-cycle cost estimate.

l. Fabricator-provided preliminary Constructability Report indexed to the

Class B Production Cost Estimate, consisting of a narrative description of the exhibit design that:

a. Evaluates the durability and feasibility of proposed/anticipated fabrication techniques and material selections.

b. Identifies any improvements to the physical design that may reduce construction costs (ie, value engineering)

c. Identifies any maintenance issues

d. Identifies any overly complex designs that may require complex exhibit production and installation requirements.

2. Provide recommendations for any alterations that are needed to the facility to accommodate the new exhibition design (i.e., floor and wall treatments/colors).

In order to coordinate with any exhibit area electrical upgrades, the contractor shall provide an electrical plan with the locations for electrical, conduit, and other building coordination needs; including information regarding the electrical loads for all exhibit spaces to inform, and be coordinated with, the building renovation work.

3. Present Design Development 1 as follows:

a. The contractor shall facilitate a 2-hour virtual meeting and conference call with screen-sharing capacity to present the Schematic Design 2.

b. The Project Manager, Exhibit Developer, and Exhibit Designer shall attend.

c. The contractor shall be responsible for purchasing the licenses required to host the online meeting.

4. Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made.

3.4.2. Design Development 2

During this phase the contractor shall: Conduct a programmatic accessibility workshop with 2 professional accessibility consumers to identify programmatic accessible elements and experiences to feature in the exhibit.

1. At a minimum the Exhibit Designer, Exhibit developer, Project Manager, and Accessibility consumers shall attend a Programmatic Accessibility workshop.

The workshop shall consist of One 8-hour day at the Park.

a. Review the Design Development 1 Documentation.

b. Identify Programmatically accessible exhibit elements to be featured in the exhibit.

c. Provide a report to the COR. The report shall contain the following:

Identify Programmatic elements to be included Identify the location of the element Identify the purpose of the selected element

2. Develop and submit the following:

a. Full draft of all graphic layouts.

b. Text Level 2

c. A first draft of the AV Program Production Treatment for each Electronic

Program.

d. Selected Exhibit Design Drawing sheets, as required to show major design changes requested at Design Development 1.

e. Incorporation of the Programmatic design elements in the design.

d. Final Constructability Report.

3. Present Design Development 2 as follows:

a. The contractor shall facilitate a 3-hour virtual meeting and conference call with screen-sharing capacity to present Design Development 2.

b. The Project Manager, Exhibit Designer, Exhibit Developer, Subject Matter Expert and AV Producer shall attend.

c. The contractor shall be responsible for purchasing the licenses required to host the online meeting.

4. Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made.

a. Participate…