Sol_140P2122Q0039.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation Number 140P2122Q0039 is issued as a Request for Quote (RFQ) constitutes the entire solicitation. Proposals and price quotations with detailed breakdown are being requested. This acquisition will be conducted pursuant to FAR Part 13. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2022-06, effective

May 26, 2022. This is set aside for small business concerns under the North American Industry

Classification System (NAICS) 512191, Tele production and Other Post-Production Services with a size standard of $34.5 Million. This requirement is a 100% total small business set-aside.

REQUIREMENT: The contractor shall provide all labor, supplies, materials, facilities, equipment, deliverables, documentation, and travel necessary to write and verify the accuracy of the scripts, create tour routes, and place and test proximity beacons. The contractor shall equip and install a complete and working Audio Description Tour Interior Exhibit Module (ADT-IEM) Application (App) for CUIS in two locations: a half-hour ADT of the Visitor Center (VC), a one-hour ADT of the Mainland Museum (MM).

The contractor shall test and verify for acceptance all functions of the compiled and completed ADT-

IEM App using the NPS Audio Description Tour App. All work shall be performed in accordance with the specifications as detailed in this solicitation and its attachments.

Due to space limitations, the complete commercial item specifications are contained in Solicitation

Number 140P2122Q0039. Interested contractors should download this document. The National Park

Service is not responsible for locating or securing any information that is not identified in the solicitation.

The government contemplates award of one best value, firm-fixed price contract resulting from this solicitation.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Evaluation-Commercial Items; 52.212-3 Offeror

Representations and Certifications-Commercial Products and Commercial Services; 52.212-4 Contract Terms and

Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive

Orders-Commercial Products and Commercial Services; 52.232-33 Payment by Electronic Funds Transfer-Central

Contractor Registration; 52.233-1 Disputes in Solicitations and Contracts; 52.233-4 Applicable Law for Breach of

Contract Claim; and 52.245-1 Government Property.

Proposals shall be prepared in accordance with the attached solicitation. Failure to adhere to these instructions may render your proposal unacceptable.

• Questions to the solicitation are due via email by 10:00 AM ED on July 14, 2022. Questions submitted using any other method will not be entertained. Questions received after this date and time will not be entertained. All questions concerning this request for proposal should be referred to Tavis Salas, Contracting Officer via email at tavis_Salas@nps.gov. Offerors who contact anyone outside of the

Office of Acquisition Management regarding this requirement, may automatically be excluded from competition.

• Quotations are due via email no later than 10:00 AM ED on July 29, 2022. Offerors are hereby notified that if your quotation is not received by the date/time and at the location specified in this announcement, that it will be considered late. The quote shall be submitted electronically via email to tavis_salas@nps.gov with the Subject line clearly identifying “Solicitation Number 140P2122Q0039 –

Audio Description (AD) Tour for Cumberland Island National Seashore’s Mainland Museum and Visitor

Center.” Offers by telephone, transmitted via facsimile (fax), or submitted using any other method will not be accepted.

All offerors must be registered in the System for Award Management (SAM) through the website

SAM.gov to be considered eligible for award and shall be considered a small business for the size standard associated with the NAICS code.

http://www.sam.gov/

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

0009060803 CODE 16. ADMINISTERED BYCODE

X

X

X

512191

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORPWA

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

07/29/2022 1000 ED

07/07/2022

2409975826Tavis Salas (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2122Q0039

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 62 0040581935OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Denver CO 80225 P.O.Box 25287 MS WCP

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$34.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

NPS, WASO - WCP Contracting

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Cumberland Island National Seashore

The contractor shall provide the National Park Service with all labor, supplies, materials, facilities, equipment, deliverables, documentation, and travel necessary to write and verify the accuracy of the scripts, create tour routes, and place and test proximity beacons. A.

The contractor shall equip and install a complete and working Audio Description Tour Interior Exhibit Module (ADT-IEM) Application (App) for

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Tavis Salas

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

CUIS in two locations: a half-hour ADT of the

Visitor Center (VC), a one-hour ADT of the

Mainland Museum (MM). The contractor shall test and verify for acceptance all functions of the compiled and completed ADT- IEM App using the NPS

Audio Description Tour App. All work shall be performed in accordance with the specifications as detailed in this solicitation and its attachments.

Legacy Doc #: NPS

Delivery: 03/31/2023

00010 HAFC CUIS AV Audio Description

Product/Service Code: R499

Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Period of Performance: 09/01/2022 to 03/31/2023

00020 HAFC CUIS AV Audio Description Travel

Product/Service Code: R499

Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Period of Performance: 09/01/2022 to 03/31/2023

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

62 2 of

Solicitation Number 140P2122Q0039

AUDIO DESCRIPTION (AD) TOUR

INTERIOR EXHIBIT MOBILE APPLICATION,

WAYSIDE AD, AND AD NARRATION

I. BACKGROUND AND PURPOSE

Cumberland Island National Seashore (CUIS), St Marys is the gateway to

Cumberland Island, Georgia's largest and southernmost barrier island. Here pristine maritime forests, undeveloped beaches and wide marshes whisper the stories of both man and nature. Natives, missionaries, enslaved Africans, and industrialists all walked here. Cumberland Island is also home to over 9,800 acres of congressionally designated wilderness.

Located about one hour north of Jacksonville, Florida, the visitors begin their park experience on the mainland, by touring the Mainland Museum and the

Visitor Center. A ticket can be purchased for a 45-minute ferry boat ride to the island itself, which is quite rustic. Existing waysides—25 of them—are found scattered throughout the visitor experience on the island, with an additional ten wayside being added additionally to the island and on the mainland around the

VC.

This effort is to add audio description to existing waysides and exhibits. For indoor exhibits, write an audio description script for the exhibits, transfer the script information to the Audio Description Tour (ADT) Interior Exhibit Module

(IEM) application spreadsheets utilizing the National Park Service (NPS) software framework, and provide and install the completed ADT-IEM App on delivery devices for use by visitor who are blind or have low vision. For wayside exhibits and an overall orientation to the island, provide an audio description script as a WORD file.

II. SCOPE AND OBJECTIVES

A. The contractor shall equip and install a complete and working ADT-IEM App for CUIS in two locations: a half-hour ADT of the Visitor Center (VC), a one-hour ADT of the Mainland Museum (MM).

1. The contractor shall provide all labor, supplies, materials, facilities, equipment, deliverables, documentation, and travel necessary to write and verify the accuracy of the scripts, create tour routes, and place and test proximity beacons. The contractor shall test and verify for acceptance all functions of the compiled and completed ADT- IEM

App using the NPS Audio Description Tour app.

2. Descriptive tours for people who are blind or have low vision are arranged and grouped by proximity to better enable the user to self-guide through the space and to avoid long run-on descriptions. In large spaces each grouped area is sorted in the ADT App via Blue-tooth

Low-Energy (BLE) iBeacons. To facilitate this arrangement the contractor shall tour the space and set grouped sort locations to support script arrangement and exhibit flow.

i. Attachment H – Standard_Specs_for_AV.pdf A set of guidelines created by the HFC AV team for AV standards.Attachment I – NPS_Accessibility_Guidelines.pdf

A set of guidelines created by the NPS for accessibility.

3. Prior to finalizing sort locations, the contractor shall perform signal testing to ensure there is no interference from outside sources and to ensure iBeacon fidelity to the appropriate description group. Beacons shall be set in place at the post award site visit.

4. The following attachments are provided to assist the contractor in the development of the ADT app:

i. Attachment A – Visitor_Center_Exhibit_Photos.pdf A collection of recent photos of the exhibits as they are today.

ii. Attachment B – Visitor_Center_Floorplan.pdf An original floorplan layout of the space, the room size is the same, but some descriptions have changed.

iii. Attachment C – Mainland_Museum_Description.pdf A brief description of the space and room dimensions since there is no current floorplan for this space as it is set by the VC staff.

iv. Attachment D – Mainland_Museum_Exhibit_Photos.pdf A collection of recent photos of the exhibits as they are today.

5. There are three phases to a successful completion of the project. Phase one is the creation and acceptance of the ADT script, phase two is separating and transferring the script to three spreadsheets, phase three is installation of equipment, testing, and verification of the app and required hardware.

6. The three spreadsheets are Exhibits, Rooms, and Details. The Exhibit spreadsheet contains the physical location of the exhibits. The Rooms spreadsheet contains content group titles and overviews. The Details spreadsheet contains panel overviews, titles, and text.

7. The contractor shall meet the following specific requirements:

i. The contractor shall write an audio description tour script of the two indoor exhibit locations and ensure the script is accurate and complete.

ii. The script shall be machine read utilizing the contractor provided and configured delivery devices.

8. The ADT script shall:

i. Include a Table of Contents (ToC) where the exhibit title of each segment and individual sections aligns with the Scenes and Content Groups.

ii. Include an overview description of each Scene and Content

Group that, in general terms, describes the layout and content.

iii. Provide overall orientation and basic navigational assistance within the exhibit space and in the Mainland Museum and the

VC at large, such as the location of the restrooms and gift shop.

iv. Tell the story as described in the exhibit text and images visually to enable visitors who are blind or have low vision to make connections to park resources through the same messages delivered to sighted visitors.

v. Be straightforward in its creative and technical approach.Include vivid, succinct descriptions of exhibit panels, images, objects, maps, dioramas, tactile elements, interactive devices, computer interactive programs, exhibit audiovisual programs, and other elements as necessary.

vi. Describe and identify the artifacts, models, and other objects on display in cases that cannot be touched by visitors.

vii. Sections and subsections in the script belonging to different spreadsheets shall be readily identifiable using bold, color coding, etc. or any other consistent method to enable ease of transfer from the script to the spreadsheets.

9. Following acceptance, the contractor shall transfer the script to spreadsheets that are then uploaded by the government to protected servers. Transfer of the script to the IEM spreadsheets is crucial to the success of the project. Data formatting shall meet the following criteria:

i. Every description shall begin with the word count of the description and end with "End of Description".

ii. Every hard return translates into a different section when viewed on the App. This feature is especially useful to create the feel of drilldowns and to sectionalize long descriptions. The accompanying overview shall state there are multiple sections, the number of sections, and instruction that it may be necessary to page down to hear other sections. Each section shall end with

"End of Section", the last section shall end with "End of

Description".

iii. Special characters do not transfer to the spreadsheets and shall not be used. Specifically, em dashes (an elongated hyphen) translate as question marks on the spreadsheets.

iv. Words that include accent or diacritical marks shall be replaced by alternate spellings.

10. The spreadsheet shall be saved as .csv UTF8. Files names shall begin with IEM, files shall not include the attachment letter. The contractor shall populate the spreadsheets as follows:

i. Attachment J - IEM v2 - Exhibits.csv is the spreadsheet that is used to describe the separate physical locations within the

IEM App. The contractor shall populate this spreadsheet based on locations identified during creation of the script as follows:

ii. Spreadsheet IEM v2 - Exhibits:

Fields for this spreadsheet are ID, TITLE, SUMMARY, and

DESCRIPTION.

a. ID field is numbered 0 through the number of Visitor

Centers or physical locations with 1 used as the General

Description of how to use the app.

b. TITLE field is the name of the tour.

c. SUMMARY field is a purpose statement.

d. DESCRIPTION field is body text of the tour description.

iii. Attachment K - IEM v2 - Rooms.csv is the spreadsheet that identifies and describes the separate content groups or sections associated with the locations named in the Exhibits spreadsheet. The contractor shall populate this spreadsheet based on groupings identified in the accepted script as follows:

iv. Spreadsheet IEM v2 - Rooms:

Fields for this spreadsheet are ID, EXHIBIT ID, SITE ID, BEACON MINOR, BEACON MAJOR, ACCURACY

THRESHOLD, 3FEET ZONE ACCURACY THRESHOLD,

10 FEET ACCURACY THRESHOLD, NOT BEACON ID,

NEAR BEACON ID, AND OVERVIEW.

a. ID field is numbered starting with 1 through the total number of TITLEs. The ID is what the program uses to sort the information on screen. It is recommended that numbers are skipped throughout to enable additions to content were it ever needed in the future.

b. TITLE fields are the Main titles taken directly from the script.

c. EXHIBIT ID field is the corresponding ID number from the Exhibits spreadsheet.

d. BEACON MAJOR field is numbered sequentially starting with 1.

e. BEACON MINOR field is not accessed in the current app.

A number “1” is to be placed in all cells.

f. UUID field is a 28 alpha numeric code used by the content management system. It does not change. Always set field as “12345678-aaaa-bbbb- cccc-123456789012".

g. ACCURACY THRESHOLD, 3FEET ZONE ACCURACY

THRESHOLD, and 10 FEET ACCURACY

THRESHOLD fields are designed to increase the accuracy of the activation zone of the individual iBeacons. Recommended starting point for all iBeacons are 0.6, 0.9, and

2.5 respectively.

h. NOT BEACON ID and NEAR BEACON ID fields are not used and are left blank.

i. OVERVIEW field is the description associated with the

TITLE field. Content in this field is duplicated in the

Details spreadsheet and is the first description for each main title.

v. Attachment L - IEM v2 - Details.csv is the spreadsheet that identifies and describes the panel content of the groups or sections named in the Rooms spreadsheet. The contractor shall populate this spreadsheet from the accepted script as follows:

vi. Spreadsheet IEM v2 - Details:

Fields for this spreadsheet are ROOM ID, TITLE, and

DESCRIPTION

a. ROOM ID field value is the corresponding ID number from the ROOMS spreadsheet.

b. TITLE field is the subheading title from the script.

c. DESCRIPTION field is the description associated with the

TITLE field.

11. When the spreadsheets are populated, the contractor shall perform the following: Create a folder and name it “Indoor Exhibition”. Move the three files (IEM v2 - Exhibits.csv, IEM v2 - Rooms.csv, IEM v2 -

Details.csv) to the folder, Zip the folder and final script, and name the new file with the park acronym, an underscore, and IEM v2 (ex.

PARK_IEM v2.zip). Email file to the COR.

i. When the file has been uploaded to the server and it is ready for the contractor to download and test, the COR will send a verification email to the contractor.

12. The contractor shall provide, assemble, configure, test, and verify the following equipment in the quantities identified:

i. Portable handheld device with Wi-Fi, Bluetooth, vibrate capability, and 6.1” screen size minimum (quantity 10)

ii. Manufacturer’s charger and cable (quantity 10)

iii. Ruggedized case for media player. (quantity 10)

iv. Hardened screen protector for device (quantity 10)

v. Lightning to 3.5 mm Headphone Jack Adapter (quantity 10)

vi. Lanyard, 5/8", breakaway, cell phone loop / keyring, black

(quantity 10)

vii. Induction neck loop. (quantity 10)

viii. Headphones, lightweight. (quantity 10)

ix. Earbuds, disposable (quantity 60)

x. Location triggers, iBeacon (quantity 60)

13. The contractor shall provide two duplicate storage cases, that holds all equipment safely from physical and environmental damage. Each case shall be able to hold all the equipment listed above. Equipment shall be split between the two locations. The cases shall include an airtight seal and individual cutouts for the various equipment types.

14. During initial fielding of the ADT-IEM, Apple products are the only compatible delivery devices. This is due to the application’s internal programming. The contractor shall:

i. Delete all unnecessary apps from the delivery devices and move and group all others on to a separate page.

ii. Place the NPS Audio Description Tours app on the shortcut bar.

15. The contractor shall provide an electronic copy in Word and in accessible .pdf format and two hard copy sets of Operations Manuals consisting of permanent 3-ring binders (no binder shall be larger than

2” thick) sectioned by tabs labeled by section, and an electronic version on the electronic drives. The contractor shall provide a printed operation's manual for use in operation and simple troubleshooting of the audiovisual systems. The manual shall be initially submitted as an electronic copy to be reviewed and approved by the COR prior to shipping the final hard copy submittals. The user manual shall include detailed drawings and photos and basic descriptions and purpose of system components showing control functions, control settings, and user connections. The manual layout as a minimum shall include:

i. Cover / Title

ii. Table of Contents

iii. Contact data consisting of a page listing names, addresses, phone and fax numbers, and any other relevant contact information for the contractor, subcontractors, equipment sources, and the COR.

iv. System Operation

a. System Procedures (e.g.: startup/shutdown procedures); provide typical procedures to activate each system function

b. Show Start operation

c. Device Settings and Adjustments

v. Troubleshooting Guide

vi. Systems Overview description(s)

vii. Equipment list, for each line item, show the quantity provided, the manufacturer's name, the full model number, a brief functional description, and serial numbers.

viii. Consumable’s list (e.g.: headset, earpiece cushions, batteries, etc.) required to keep the system operating over time, along with sources of supply (if not readily available).

ix. A recommended maintenance schedule followed by preventive maintenance and user-maintenance procedures, along with details on how to obtain service; include copies of sections from the applicable manufacturer's product manuals maintenance sections (or reference the page(s) if they cannot be extracted from the rest of the manual), along with any other maintenance procedures recommended by the contractor; clearly highlight any maintenance procedures required by the manufacturer to keep the manufacturer's warranty in force; include a troubleshooting guide detailing the more common malfunctions;

x. Operating instructions for custom-fabricated or configured equipment.

xi. A manufacturer's warranty certificate for each unique piece of equipment; if warranties are required to be registered, supply a warranty registration form for each piece of equipment to be registered; failure to provide warranty registration materials, at a minimum, binds the contractor to the same terms and conditions as the manufacturer would have had to meet had the warranty been registered; this in no way reduces any other warranty obligations of the contractor under the contract.

xii. Floorplan of exhibit space showing beacon locations, Wi-Fi server and router and streaming audio locations if used.

xiii. A reference table that includes iBeacon location numbers, serial numbers, and settings.

xiv. Programming source files, compiled files, and documentation. Provide on the electronic drives.

xv. Photographs of installed system to include wide shots and close-ups of all equipment. The photographs shall be of a quantity and quality to document the installation and allow a service technician to remotely talk a park employee through initial troubleshooting. The contractor shall ensure all photos are relevant and good quality to document the system. Provide on the electronic drives.

16. The final approved audio description script shall be delivered as

Microsoft Word and as an accessible pdf.

B. The contractor shall create audio description scripts for the 25 waysides located on the island, an orientation to the island, and ferry boat ride description.

1. The audio description shall match the format, length, and writing style as closely as possible to the AD scripts for the 10 new waysides, provided (Attachment G) as examples for the 25 waysides on the island, to include an orientation to the wayside, surrounding views, wayside physical description, and wayside information description.

2. The following attachments are provided to assist the contractor in the development of the ADT app:

i. Attachment E – Original_Wayside_Final_Design.pdf

The document includes the 25 existing wayside graphics along with the map locations of the waysides in an approximate 4.3-mile loop.

ii. Attachment F – Original_Waysides_Photos.pdf A collection of recent photos of the exhibits as they are today.

iii. Attachment G – New_Wayside_AD_Scripts.pdf The

AD scripts for the new waysides, provided by HFC, that shall be used as a template for the contractor provided

AD scripts.

3. The contractor shall, develop the script using the same criteria outlined in paragraph A, Section8

4. The final approved audio description script shall be delivered as

Microsoft Word and as an accessible pdf.

C. The contractor shall have all of the AD scripts narrated by voice, to include the AD scripts provided by the contractor and the New

Wayside AD Scripts provided by HFC, as follows:

1. Narration of the orientation, surroundings, physical wayside description, and images shall be described by one gender. The wayside text shall be described by another gender.

2. Submit three samples of narrators for the male and the female voice as .mp3 files; include a diversity of ethnicity of narrators.

3. Lead a conference call with NPS and the chosen narrators to discuss appropriate pronunciations, dialect, and cultural sensitivity.

4. Submit draft as .mp3 files for review by NPS and correct any errors.

5. Submit final AD files as .mp3 files on five duplicate thumb drives and all files are to be organized and loaded on the (10) handheld devices from section A, paragraph 12, line i.

III. PERIOD OF PERFORMANCE

The NPS anticipates a period of performance period starting in August 2022 and ending March 31, 2023, to include final review and approval.

IV. REVIEW AND APPROVAL

The COR shall notify the contractor, in writing, of approval or rejection of each deliverable within 10 calendar days. Any additions or corrections shall be completed and returned to the government within 10 calendar days.

In the event the government delays comments beyond the period specified, the contractor shall be entitled to a day-for-day extension in the final completion.

V. DELIVERABLES AND DESTINATION POINT

All deliverables shall be shipped Free On Board (FOB) Destination, within

Consignee’s premises, with all shipping and transportation costs prepaid.

Deliverables shall be shipped by either registered or certified mail to ensure that shipments can be traced, if lost.

The contractor shall furnish the following deliverables:

A. COR Deliverables:

1. An outline of what is to be accomplished on the site visit.

2. Site visit trip report, to include a floorplan of each building’s exhibit space showing beacon locations, what content is included for each beacon. A draft text for each wayside exhibit’s orientation, surrounding landscape, physical description, and information.

3. Audio Description Script, two drafts and final as required.

4. Populated Spreadsheets for acceptance and upload.

5. Equipment specification sheets for acceptance.

6. Equipment as listed in A.12

7. Narration draft and final as required via .mp3.

8. Closeout package which includes photographs of installation, operations manuals, and equipment manuals.

Delivery Address:

National Park Service Harpers Ferry Center

IDC Building, 67

Mather Place, Box 50

Harpers Ferry, West

Virginia 25425

B. Delivery and Installation:

Cumberland Island

National Seashore 101

Wheeler St.

St. Marys, GA 31558

VI. GOVERNMENT-FURNISHED PROPERTY

The contractor shall be responsible for security and protection of government-furnished property or materials provided in connection with this contract (See

FAR 52.245-2). Following acceptance of all work by the government, the contractor shall return to the COR all government-furnished property.

VII. CONTRACTING OFFICER AUTHORITY

The Contracting Officer is responsible for administration of this contract. The

Contracting Officer may appoint a Contracting Officer’s Representative (COR), in accordance with Section VIII, Contracting Officer’s Representative, to perform specifically delegated functions. The Contracting Officer is the only individual who has the authority on behalf of the Government to take the following actions under this contract. This list is not all-inclusive.

A. Assign additional work within the general scope;

B. Issue a change to the contract in accordance with the appropriate FAR clause;

C. Change the cost or price of the contract, keeping in mind that –

1. The contract shall be firm fixed price;

2. Changes to meet design or performance requirements shall be at no additional cost to the ordering office, unless agreed to in advance by the ordering office;

3. Changes in contractor cost due to ordering office changes to the requirements will be negotiated by the ordering office;

D. Change any of the terms, conditions, specifications, or services required by the contact;

E. Accept non-conforming work under the contract;

F. Waive any requirement of the contract. The NPS anticipates awarding a firm fixed price contract.

VIII. PAYMENT SCHEDULE

Upon completion and acceptance of the following deliverables, the contractor shall be paid a firm-fixed price as shown below:

A. Upon completion and acceptance of the post-award conference call, site visit report, populated spreadsheets, and floorplan drawings of the indoor exhibits that show beacon locations

B. Upon completion of AD scripts $***

C. Upon completion, inspection, and acceptance of the complete and working audio description tour system with wayside exhibit narration

D. Upon completion and acceptance of the As-Built drawings, closeout documentation, all programming files, and any project-specific software and/or encoding/security devices required to modify, read, or compile control programming and/or device configuration

***The contractor shall propose as part of their quote. All deliverables shall be reviewed and approved by the COR prior to payment.

TOTAL FIXED PRICE: $______________

IX. LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

1. Attachment A – Visitor_Center_Exhibit_Photos – PDF – 46 pages

2. Attachment B – Visitor_Center_Floorplan – PDF – 11 pages

3. Attachment C – Mainland_Museum_Description – PDF – 4 pages

4. Attachment D – Mainland_Museum_Exhibit_Photos – PDF – 95 pages

5. Attachment E – Original_Wayside_Final_Design – PDF – 57 pages

6. Attachment F – Original_Wayside_Photos – PDF – 50 pages

7. Attachment G – New_Wayside_AD_Scripts – PDF – 35 pages

8. Attachment H – Standard_Specs_for_AV – PDF – 35 pages

9. Attachment I – NPS_Accessibility_Guidelines – PDF – 86 pages

10. Attachment J – IEM v2 – Exhibits – Excel – 1 Tab

11. Attachment K – IEM v2 – Rooms – Excel – 1 Tab

12. Attachment L – IEM v2 – Details – Excel – 1 Tab

13. Attachment M - Memo from SPE Regarding Notifying Contractors about

COVID Vaccination Certification – 2 pages

14. Attachment N – Vaccination Certification Notification Template – 2 pages

15. Attachment O – Certification of Vaccination Form – 3 pages

16. Attachment P - Cost Pricing Sheet – Excel

X. TRAVEL

In accordance with Public Law 99-234, "Federal Civilian Employee and Contractor

Travel Expense Act of 1985", travel-related expenditures for Contractor's personnel are restricted to the limits established for federal employees. This includes mileage for company-owned vehicles.

The Contractor shall travel as required to support program tasks. All travel arrangements are to be made by the Contractor. Payment for transportation, per diem, mileage, parking, and other fair and reasonable travel expenses will be paid in accordance with the effective Federal Travel Regulations as amended and supplemented by the Department of the Interior travel regulations where applicable. No Federal travel authorizations are to be issued. The Contractor shall make every effort to keep travel costs to a minimum. No reimbursement will be made for parking at a Contractor's normal place of work. No overhead, profit or

G&A shall be allowed on travel costs.

Travel costs shall be reimbursed in accordance with the Federal Travel

Regulations. Travel is only funded to the extent specified within the travel CLIN.

The contractor shall not incur any travel costs in excess of the amount funded within the travel CLIN. The Government shall not be liable for any travel related costs incurred by the contractor which are in excess of the total amount funded within the travel CLIN.

If the contractor has reason to believe they may exceed the amount funded on the travel CLIN, they shall notify the Government Contracting Office immediately.

Additional funding may only be added to the travel CLIN through a formal signed modification issued by a Government Contracting Officer. Profit, fee, G&A or overhead may not be incurred on travel costs.

XI. SITE VISITS

The contractor shall be responsible for all travel necessary to address the project needs. The contractor shall meet with the COR or their designated representative, be oriented to the site, review available documents and drawings, and meet with park staff.

A. Travel to Site

1. The contractor shall coordinate all travel with the COR or designated representative.

2. The contractor’s workdays while on travel are eight-hour days.

3. The contractor shall bring all equipment they require while on travel and at the job site.

4. The contractor shall provide their own transportation while on travel to and from the park visitor center.

5. The Park shall provide transportation to the island

B. Meetings and Presentations

1. The contractor shall develop and submit an agenda for review and acceptance by the COR.

2. The contractor shall facilitate meetings.

3. The Contractor shall document all discussions and outcomes and provide to the COR for acceptance.

C. Specific Requirements

1. The Contractor shall attend a post award conference call within 21 calendar days after the contract award. This shall be conducted by the CO and COR to review contract specific rules and regulations. The post award site visit shall be scheduled during this call. Any questions the contractor has can be discussed during this call.

2. The Contractor shall make a site visit after award of the contract. The

Contractor shall verify all site conditions and become familiar with the physical constraints of the existing infrastructure. The contractor shall document the existing indoor exhibits and wayside exhibits, and gather all information and materials needed to develop the audio description script.

The Contractor shall submit to the COR a trip report identifying any and all concerns about aspects of the work and any conditions that pose a risk to performance of the contract. Any concerns about system performance and suggested remedies shall be included.

3. The Contractor shall perform an on-site installation and verification of the completed App utilizing equipment provided under this contract.

4. The Contractor’s staff involved with this project shall be thoroughly familiar with this document and any accompanying documentation or discussions prior to performing the work.

5. The contractor shall bring to the attention of the COR any aspects of the designs and specifications included which the contractor anticipates or foresees will cause any problems, setbacks, or other undesirable results in delivery, fabrication, installation, operation, or other aspects of the systems described.

XII. FACILITY SECURITY POLICY

Contractors attending meetings or accomplishing work within the buildings or real property of the National Park Service shall adhere to the security policy of each office. It shall be the responsibility of the contractor to attend a briefing on security policies if required by local policy before work begins.

Working in a Federal building or Federally controlled indoor workspaces:

In order to take steps to prevent the spread of COVID-19 and to protect the health and safety of all Federal employees, onsite contractors, visitors to Federal buildings or Federally controlled indoor workspaces, and other individuals interacting with the Federal workforce, employees under the subject contract who are required to work on site in Federal buildings or Federally controlled indoor worksites must comply with requirements located at https://www.saferfederalworkforce.gov/overview/. See Attachments M, N, and

O.

XIII. WARRANTY

The contractor shall guarantee the workmanship against defects in work and material that might appear under extremely high visitor use and variable weather and climate conditions for a minimum of one year. The warranty period shall commence with final acceptance of work. This shall include all labor and parts at no additional cost to the government.

If during this warranty period, defective workmanship, materials, or equipment are identified by the government, the contractor will be notified, in writing, as to liability and responsibility for corrective action at no cost to the government.

Action may include but is not limited to:

A. Placing all work into satisfactory condition

B. Making good all damages to equipment, the site, the building, or contents thereof, that have resulted from such unsatisfactory work; and

C. Making good any work, materials, or equipment that are disturbed in fulfilling the guarantee including any work, materials, or equipment that may have been guaranteed under another contract.

Should the contractor fail to proceed with work in accordance with the guarantee within seven calendar days from the notice of corrective action(s), the government will have such work performed at the expense of the contractor.

In no event will the government be responsible for any extension or delays in the scheduled deliverables or periods of performance under this contract as a result of the contractor’s obligations to correct defects, nor shall there be any adjustment of the delivery schedule or period of performance as a result of the correction of defects unless provided by a supplemental agreement with adequate consideration.

If the government returns any work to the contractor for correction or replacement under this contract, the contractor shall be liable for transportation charges up to an amount equal to the cost of transportation by the usual commercial method of shipment from the place of delivery specified in the contract (irrespective of the F.O.B. point or the point of acceptance) to the contractor’s plant and return to the place of delivery specified in the contract. The contractor shall also bear the responsibility for the work while in transit.

https://www.saferfederalworkforce.gov/overview/

The contractor shall be liable for the reasonable costs, including travel of personnel, and disassembly and reassembly of larger items when it is necessary to remove the work to be inspected and returned for correction or replacement.

XIV. TECHNICAL DATA CONFIDENTIALITY

The quote submitted in response to this Request for Quote may contain technical data that the offeror or his subcontractor (s) does not want used or disclosed for any purpose other than for evaluation of the quote. The use and disclosure of any such technical data may be restricted, provided that the offeror marks the cover sheet of the quote with the following legend:

“Technical data contained in pages of this quote shall not be used or disclosed, except for evaluation purposes.”

If a contract is awarded as a result of or in connection with the submission of this quote, the government shall have the right to use or disclose this technical data to the extent provided in the contract. This restriction does not limit the government’s right to use or disclose technical data obtained from another source without restrictions. The government assumes no liability for disclosure or use of unmarked technical data and may use or disclose the data for any purpose and may consider that the quote was not submitted in confidence and therefore releasable under the Freedom of Information Act (5 USC 552).

XV. INVOICING

Electronic Invoicing and Payment Requirements - Invoice Processing

Platform (IPP)

(April 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and

Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: none

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of https://www.ipp.gov/

Contact (as listed in SAM) will receive enrollment instructions via email from the

Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone

(866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

XVI. ADDITIONAL WORK

Any additional work not detailed in this contract shall be approved, in writing, by the Contracting Officer via a bilateral modification.

XVII. LOSS OR DAMAGE

The contractor shall be liable for any loss or damage to any government property caused by negligence, theft, or willful misconduct of the contractor, his agents, servants, and employees, and shall indemnify and save the government harmless against all actions, proceedings, claims, demands, costs, damages, and expenses, including attorney’s fees, by reason of any suit or action brought for any actual or alleged injury to or resulting from the performance of this contract. The contractor shall submit a full written report to the Contracting Officer within 24 hours following the occurrence of such damage, loss, or injury.

If due to fault, neglect, dishonesty of the contractor, his agency or employees, loss or damage to government property is incurred during the performance of this contract, the contractor shall be responsible for same.

The government, at its option, may in lieu of repayment, require the contractor to replace at his own expense, all such property as directed by the Contracting Officer. Until the equipment is repaired or replaced, the contractor shall furnish similar, adequate replacement property and/or equipment at no charge to the government, within two working days of the date the equipment has been lost, stolen, or damaged.

XVIII. CONTRACT ADMINISTRATION

To promote timely and effective contract administration, correspondence delivered to the Government under this contract shall reference the contract number, title, and subject matter, and shall be subject to the following procedures:

A. Technical correspondence. Technical correspondence shall be mailto:ippgroup@bos.frb.org addressed to the COR for this contract, and a copy of any such correspondence shall be sent to the Contracting Officer. As used herein, technical correspondence does not include correspondence where patent or rights in data issues are involved, nor technical correspondence which proposes or involves waivers, deviations, or modifications to the requirements, terms or conditions of this contract.

B. Other Correspondence. If no Government Contract Administration

Office is designated on Standard Form 1449, all correspondence (other than technical correspondence and correspondence regarding patent or rights in data) including correspondence regarding waivers, deviations, or modifications to requirements, terms or conditions of this contract, shall be addressed to the Contracting Officer. Copies of all such correspondence shall be provided to the COR.

C. Contact Information. All correspondence related to the administration of the contract shall be sent to:

National Park Service, Washington Contracting Office, Harpers Ferry Center

Attn: NPS Contracting Officer (or Contracting Officer’s Representative) 67 Mather Place

Harpers Ferry, WV 25425

CO Email: tavis_salas@nps.gov

COR Email: TBD at Time of Award

XIX. CONTRACTING OFFICER’S REPRESENTATIVE

DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (Sep 2011)

A. The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

B. The Contracting Officer will designate a Contracting Officer's

Representative (COR) at time of award. The COR will be responsible for technical monitoring of the Contractor's performance and deliveries.

The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

C. The COR is not authorized to perform, formally or informally, any of the following actions:

1. Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

2. Waive or agree to modification of the delivery schedule;

3. Make any final decision on any contract matter subject to the Disputes

Clause;

4. Terminate, for any reason, the Contractor's right to proceed;

5. Obligate in any way, the payment of money by the Government.

D. The Contractor shall comply with the written or oral direction of the

Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers having been issued without proper authority. The Contractor shall notify the Contracting

Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the

Contractor considers exceeding the COR's appointment, within THREE

(3) days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the

Contracting Officer's response issued under paragraph (e) of this clause.

E. The Contracting Officer shall respond in writing within thirty (30) days to any notice made under paragraph (d) of this clause. A failure to the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

F. The Contractor shall provide copies of all correspondence to the

Contracting Officer and the COR.

G. Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of clause)

XX. CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

NOTICE TO CONTRACTORS

(December 2015)

A. FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System

(CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

B. The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval

System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

C. We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance…