Sol_140P1220R0006.pdf

SOLICITATION, OFFER,

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

9.

INFORMATION

a. NAME b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

CALL:

FOR

SEALED BID (IFB)

NEGOTIATED (RFP)

NPS, IMR - Lakewood MABO

12795 W Alameda Parkway

Lakewood CO 80228

PIL

Kris O'Neil, Contract Specialist

Kris_ONeil@nps.gov

Kristin O'Neil 970 227-3366

1x 07/17/2020

140P1220R0006

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

Solicitation 140P1220R0006, National Park Service, Lakewood Major Acquisition Buying

Office, Simplified Acquisition of Basic Engineering Requirements (SABER) contract.

This contract shall provide cost estimating and construction services in support of the National Park Service, Interior Regions 6, 7 & 8. This SABER contract will be used for real property maintenance, repair, alteration, and/or new construction projects in the National Park Service (NPS) Parks and Park Units located in the state of Utah and also including Pipe Springs National Monument in Arizona.

1. This solicitation is 100% set aside for a Service Disabled Veteran Owned Small

Business (SDVOSB). All offerors must meet the eligibility requirements as a SDVOSB at the time their proposal is submitted.

2. Bonding Requirement: This seed project will require a bid bond, payment bond and performance bond.

3. NAICS code: 236220 Small business size standard is $39.5 million annual sales.

4. This is NOT a sealed bid solicitation.

5. The period of performance will be set on date of award for a base year of twelve months and four option years of twelve months each.

6. The minimum guarantee under this IDIQ is $2,000. This will be met upon signature and release of the base contract by awarding the Seed project task order.

Continued ...

11. The Contractor shall begin performance

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award, notice to proceed. The performance period is mandatory negotiable. (See ________________________________________________.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and is not required.is, b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

d. Offers providing less than

12b. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in Item 12b.)

0 0 calendar days and complete it within ________________ ________________ calendar days after receiving

08/17/2020

NSN 7540-01-155-3212

x x x x copies to perform the work required are due at the place specified in Item 8 by _____________ ___________________ (hour) local time calendar days for Government acceptance after the date offers are due will not be considered and will be rejected . _________________

STANDARD FORM 1442 (Rev. 4-85)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ____________________ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in item 13d. Failure to insert any number means the offeror accepts the minimum in item 13d.)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than item 14.)

CODE FACILITY CODE

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGEMENT OF AMENDMENTS

OFFER (Must be fully completed by offeror)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this document and return (Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award.

No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. DATE

BY

2PAGE OF

NPS, IMR - Lakewood MABO 12795 W Alameda Parkway

Lakewood CO 80228

PIL

Tammy Gallegos

28. NEGOTIATED AGREEMENT 29. AWARD

Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, copies to issuing office.)

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

STANDARD FORM 1442 (REV. 4-85) BACK

Continued...

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

3 61

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

140P1220R0006

The maximum value of all task orders under the contract is $40,000,000.

7. Questions shall be submitted via e-mail to

Kris_ONeil@nps.gov.

See Solicitation and Attachments for complete details of the requirement.

Legacy Doc #: NPS

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Solicitation – 140P1220R0006 Lakewood Utah SABER Contract Page 1 of 58

Simplified Acquisition of Basic Engineering Requirements (SABER) Contract

Lakewood Major Acquisition Buying Office

Solicitation 140P1220R0006

Scope of Work

Price Schedule, Clauses & Provisions

Lakewood Major Acquisition Buying Office

LW-MABO

Solicitation – 140P1220R0006 Lakewood Utah SABER Contract Page 2 of 58

❖ SECTION A ❖ STANDARD FORM 1442 (Attached Separately)

*** This Area Has Intentionally Been Left Blank ***

Solicitation – 140P1220R0006 Lakewood Utah SABER Contract Page 3 of 58

SECTION B PRICE SCHEDULE / PROPOSAL FORM

TITLE Lakewood Major Acquisition Buying Office Utah SABER Contract

SOLICITATION 140P1220R0006

PROPOSALS DUE 3 pm MT, August 17, 2020

SUBMIT TO Kris O’Neil; Kris_ONeil@nps.gov

DATE

COMPANY NAME

ADDRESS

UNIQUE ENTITY

IDENTIFIER #

NAME (PRIMARY CONTACT)

PHONE & E-MAIL

ACKNOWLEDGEMENT OF AMENDMENTS

AMENDMENT #:

DATE:

INITIALS:

SERVICE DISABLED VETERAN OWNED SMALL BUSINESS SET-ASIDE:

This acquisition has been set-aside for SDVOSB business concerns. Offers from other than SDVOSB businesses shall not be considered.

Contractor Proposed Pricing/Coefficients

Coefficient

Maximum Performance

Distance (For work within listed distance of nearest CPG indexed city)

Base

Year

Option

#1

Option

#2

Option

#3

Option

#4

C1 Less or equal to than 75 miles

C2 Greater than 75 miles

PRICE SCHEDULE GENERAL NOTES:

1. Offerors shall submit coefficients for the base and all option periods; failure to do so may render the offer unacceptable.

2. The Government reserves the right to exercise any, all or none of the options at any time during the term of the contract.

Printed Name Signature Date

Solicitation – 140P1220R0006 Lakewood Utah SABER Contract Page 4 of 58

SECTION C SCOPE OF WORK

1. GENERAL INFORMATION

This contract is a Simplified Acquisition of Basic Engineering Requirements (SABER) contract. A SABER contract is a Firm Fixed Price (FFP) Indefinite Delivery / Indefinite Quantity (IDIQ) contract. SABER is an alternative way to procure construction, and construction related services via simplified, accelerated, and streamlined procedures. The Contractor essentially provides “on call” construction services from concept to close-out. The SABER Contractor may be awarded multiple task orders for simultaneous small to medium sized construction projects. Task orders shall be of a magnitude between $2,000.00 to $1,000,000.00 in dollar value.

The SABER IDIQ contract lays the framework for the issuance of the future task orders.

1.1. PLACE OF PERFORMANCE

The geographic area of coverage will be National Park Service (NPS) Parks and Park Units located in the state of Utah and includes Pipe Springs National Monument in Arizona.

1.2. PERIOD OF PERFORMANCE (POP)

The contract POP is for a 1 year base period from date of contract award, and 4 consecutive, one-year option periods. Task orders may be placed through the SABER contract throughout the base period, and each exercised option period. Individual task order periods of performance are established separately during negotiations.

1.3. TASK ORDER TYPES

Two types of task orders may be issued under this SABER contract. Standard Task Orders and

Shelved Task Orders. All negotiated and accepted proposal elements, line items and pricing for standard task orders shall be guaranteed by the SABER Contractor for 60 calendar days. All negotiated and accepted proposal elements, line items and pricing for shelved task orders shall be guaranteed by the

SABER Contractor for 365 calendar days. The Contractor shall not be allowed to renegotiate or submit new or updated material or labor costs for any line items that are awarded within the respective 60 or 365 calendar days from final negotiation and acceptance of a task order proposal.

A. Standard Task Orders: Standard task orders will be the predominate type of task order issued under this contract. At a minimum, the requirements package provided to the task order contracting officer to initiate a standard SABER task order, should consist of the following:

1. Funded Purchase Request

2. Statement / Scope of Work (As Detailed as Possible)

3. List of Critical Project Requirements (Schedule, Equipment Items, Specific Materials, etc.)

4. Project Drawings, Sketches, Photographs, etc.

5. Independent Government Estimate (As Detailed as Possible)

B. Shelved Task Orders: Shelved task order requests / orders are issued in cases where the government has a priority requirement that it currently does not have funding for, but that is highly likely to receive the required funding for, either through normal funding channels, or through fiscal end-of-year funding fall-out. Shelved projects allow for task order proposal development, estimation and negotiation, in advance of funding. Once negotiated and accepted, a shelved task order becomes a “Shovel Ready Project”, and is ready for immediate award if / when funding becomes available. After a shelved task order project is negotiated and accepted, the negotiated cost shall remain valid, and effective for 365 calendar days from the date of acceptance. As with a standard task order, the SABER contractor agrees that the government is under no obligation to issue a task order for the execution / construction of a shelved project.

Each shelved task order shall be liable to a shelving fee. The SABER contractor may invoice for the shelving fee, no earlier than 60 calendar days after government acceptance of a shelved project. The fee associated with the issuance of a shelved task order will be based on Table - A below. The fee is not indicative of the level of work that is required to prepare the contractor’s proposal, but is instead intended as earnest money from the requesting user, and for the contractor to bring the task order from development to negotiation and acceptance, as well as to hold and guarantee pricing for the task order until actual construction funds arrive, or 365 calendar days

Solicitation – 140P1220R0006 Lakewood Utah SABER Contract Page 5 of 58 elapses. NOTE: The payment of a fee, of any kind, shall not be required prior to the initiation, preparation, estimation, negotiation, and acceptance of either a standard or shelved SABER task order.

TABLE --- A

SHELVED TASK ORDER FEE

(Percentage Of Negotiated Task Order Price)

Shelved Task Order Magnitude Shelving Fee Multiplier

A $0 to $100,000 0.0125

B $100,001 to $200,000 0.0100

C $200,001 to $500,000 0.0075

D $500,001 to $750,000 0.0050

E Greater Than $750,001 0.0025

2. CONTRACT PRICING GUIDE (CPG)

2.1. All SABER task order pricing and estimates shall be developed and produced, using the combination of the R. S. Means Master Composite Cost Database, and the e4Clicks Professional Estimator software;

hereafter referred to as the SABER Contract Pricing Guide (CPG). The Contractor shall develop and produce SABER line item estimates / proposals using the most recent, and currently exercised and incorporated CPG. The currently applicable CPG is determined as provided in Table - B of this SOW.

The CPG as configured here, constitutes the largest, most comprehensive construction cost database from

R. S. Means, and is a composite of the following individual R. S. Means Unit Price books: Building

Construction Cost Data, Electrical Cost Data, Mechanical Cost Data, Plumbing Cost Data, Interior, Site

Work & Landscape Cost Data, Concrete & Masonry Cost Data, and Heavy Construction Cost Data.

TABLE --- B

SABER CONTRACT PRICING GUIDE (CPG)

Base Year Most Current R. S. Means Master Composite Cost Database, &

E4Clicks Professional Estimator Software, at time of award.

Option Year 1 (If Exercised)

Most Current R. S. Means Master Composite Cost Database, &

E4Clicks Professional Estimator Software, on date exercised.

Option Year 2 (If Exercised)

Most Current R. S. Means Master Composite Cost Database, &

E4Clicks Professional Estimator Software, on date exercised.

Option Year 3 (If Exercised)

Most Current R. S. Means Master Composite Cost Database, &

E4Clicks Professional Estimator Software, on date exercised.

Option Year 4 (If Exercised)

Most Current R. S. Means Master Composite Cost Database, &

E4Clicks Professional Estimator Software, on date exercised.

2.2. CPG line items are to be interpreted literally, and used to provide / accomplish the specifically described task, utilizing the specified line item materials, equipment, personnel, and labor. The vast majority of task orders issued under this contract can and shall be estimated using the CPG database pre-priced line items.

On those rare occasions when no existing line item satisfies a specific requirement, a non-pre-priced line item will be developed, negotiated, and incorporated into the contract as a pre-priced item for the specific, and any future task orders. The contractor may make explanatory annotations to a CPG line item, to indicate calculation units, quantities, and how final totals were derived, etc.… but shall not substantively alter or modify the specifics of a CPG line item. Specifically, if a CPG line item specifies a 20 yard dumpster, then a 20 yard dumpster is required on-site, as proposed, negotiated, and awarded by the government. If a CPG line item provides that 100 man-hours are required to perform a certain task for a specified unit and price, then 100 man-hours is the allowable task order number of man-hours for that task… the contractor is not allowed to, and shall not increase the number of labor hours to account for their estimated number of required labor hours, or a sub-contractor’s quoted number of labor hours required to accomplish the task. The CPG pricing is the contractual pricing list for this contract.

This pricing is not subject to alteration, modification, or adjustments to enable the SABER

Solicitation – 140P1220R0006 Lakewood Utah SABER Contract Page 6 of 58 contractor to achieve current market pricing for a given task order requirement. If the contractor determines post-award an alternate method of construction / or equipment to be used for project completion, the contractor shall request such a change in writing to the contracting officer for the contracting officer’s decision of acceptability, and if an equitable adjustment to the task order award is required.

2.3. Line item prices for each work item, prior to application of the appropriate contractor coefficient, shall consist of bare costs for labor, materials, and equipment, without markups for overhead and/or profit.

Labor and material costs for each line item shall be adjusted by the R.S. Means city cost index weighted average for the indexed city having the same first three digits in the zip code as the Park Unit where work is to be accomplished. Equipment costs shall be adjusted within each division by the city cost index for the indexed city having the same first three digits in the zip code as the Park Unit where work is to be accomplished. All line items in the CPG shall be considered to include allowable waste. No additional quantity shall be added for scrap or waste (for example: the contractor cannot use “20 linear feet” as a line item quantity when the actual length on the drawings is 12 ft. even, if that material only comes in 20 foot lengths).

2.4. Task order performance periods shall be negotiated by contractor and government technical / contracting personnel, using the number of CPG labor hours generated by the line item estimate, as the starting point.

2.5. Actual estimated installed quantities shall be used for quantity take-offs. No additional quantity shall be added due to the contractor believing that the line item does not adequately compensate for the work involved. Line items in the CPG shall be considered all-inclusive. No additional expenses will be allowed to be added to a CPG line item for manufacturing, shipping, installation, or similar costs (for example mold charges for split face block, shipping costs of large equipment, etc.).

2.6. The Contractor’s coefficient shall be the means to account for overhead and profit, scrap, waste, and any other additional costs.

2.7. The Contractor shall not use any line items in Division 1, “General Requirements” section of the CPG.

Division 1 contains such items as equipment rental, mobilization and demobilization of the main contract and/or of most equipment for individual task orders, man-hour costs, day-to-day construction site inspection, construction aids, consultant and engineering costs, project management, quality control, temporary construction, etc. There are no exceptions for the use of Division 1 line items. Necessary

Division 1 line items will be addressed through structuring of the contractor’s coefficients, or through the use of appropriate alternate CPG line items. In all cases the task order contracting officer’s determination as to the allowability and / or acceptability of any task order line item is final.

2.8. The government reserves the right to provide Government Furnished Material (GFM) that is on hand to be used by the Contractor to complete a task order. If GFM is used for a task order, only actual labor hours from the CPG shall be utilized in computing the installation costs.

2.9. It shall be the sole responsibility of the SABER contractor to purchase and provide the CPG software, as well as all required maintenance, and annual updates for each network license, for both government and contractor operations and use. The contractor shall purchase and provide all products and services necessary for the installation and use of three (3) government CPG seats / network licenses, as well as all licenses required for contractor in-house use. At a minimum, the CPG licenses shall be compatible with, and operate under Windows 7 through Windows 10. The government CPG software will be installed and accessed through the NPS network servers. The contractor shall be responsible for purchase of the identical CPG that it provides to the government. The contractor shall provide the government with the

CPG within 10 calendar days after award of the base contract year, and shall provide all annual updates to the CPG within 7 calendar days of the date each option year is exercised. Only one annual R.S. Means cost / pricing database update will be permitted for the CPG. The contractor shall be responsible for maintaining updates and setting up a support plan account with the CPG software vendors, for the purpose of answering technical questions on the use of the estimating software and database. The government shall have access to this support plan at no additional cost. The contractor shall provide for a one-day (8 hour) training session, on the use of the CPG. The training will be scheduled to take place at ZION

National Park, Utah, within 10 days of software installation. The training shall be accessible via a web based webinar for those National Park Service employees unable to attend in person. Training shall be

Solicitation – 140P1220R0006 Lakewood Utah SABER Contract Page 7 of 58 conducted for a minimum of 10 to 12 government personnel. The actual number of attendees and the training location shall be verified by the contractor prior to establishing the actual training date.

2.10. All CPG software, manuals, and books will remain the property of the government upon contract completion.

3. TASK ORDER REQUEST & AWARD PROCESS – LW UTAH SABER CONTRACT (Step-By-Step)

One of the primary purposes of the SABER contract is to expedite task order award of common, relatively non-complex, real property maintenance, repair, alteration, and/or new construction projects. Therefore, the SABER contractor’s responsiveness under the terms of this contract is paramount. Once the contracting officer or his/her designated representative notifies the contractor of a task order requirement, the SABER contractor is expected to expeditiously prosecute all task order requirements, to include scheduling site visits, and the preparation and submission of SABER task order proposals. Unless delays are caused by the government’s review or approval process, or by some other governmental reason or purpose, the contractor shall complete all task order proposal phases within the number of calendar days provided in Table - C of this SOW. Exceptions to this performance requirement may be granted by the task order contracting officer, if deemed necessary and appropriate.

3.1. Task Order Request:

The Government will issue a written Task Order Request (TOR) to the SABER Contractor. If available and useable, the government may provide existing as-builts, floor plans, design drawings, and/or details for the Contractor’s use in preparing the formal task order package / proposal. The task order request should include, a brief, but adequately detailed, statement / scope of work (SOW), conceptual single line drawings, as-built drawings, photographic documentation, unique / special requirements, schedule requirements, etc., for the task order project. A written TOR shall be issued for both standard and shelved task orders, and must positively identify which type of TOR is being made. Depending on the specific task order requirements, and circumstances, the government’s initial TOR package may be as simple as a one paragraph scope / statement of work, statement of objectives, or concept drawing(s), or a fully designed, 100% construction ready package.

TABLE --- C

TASK ORDER PROPOSAL PHASES

Government issues a written task order request to the SABER contractor for either a standard task order project or a shelved task order project.

Task Order

Magnitude < $500K

Task

Order

Magnitud e > $500K

Contractor Schedules & Initiates Site Visit: The SABER contractor is responsible for scheduling and coordinating the task order site visit.

10 Days 10 Days

Contractor Develops & Submits Initial Task Order

Proposal: Contractor develops and submits the initial task order proposal / package to the government. Proposal package should include:

● A revised scope of work (SOW), based on the government’s originally provided SOW;

● A line item estimate based on the contract pricing guide (CPG);

● A proposed project schedule;

● list of subcontractors;

● Any other specific submittal(s) required by the original task order request;

7 Days 15 Days

Government Review / Comments / Recommendations:

Government reviews / evaluates / marks-up the contractor’s proposal and line item estimate. Delete line items deemed inappropriate, and provide supportable rationale or justification for deletion. Add additional line items evaluator deems necessary. Provide alternative line items and / or quantities for disputed items in contractor’s estimate.

7 Days 15 Days

Contractor / Government Negotiated Final Proposal 7 Days 10 Days

Solicitation – 140P1220R0006 Lakewood Utah SABER Contract Page 8 of 58

& Accepted Task Order: Contractor and government negotiate final line items and quantities required to bring task order to a state acceptable to both parties. Once contractor and government agree to final line items and quantities, the contractor submits a final negotiated and accepted proposal that reflects all negotiated changes to the initial line item estimate, SOW, and all other initial proposal documents.

Task Order Ready For Award 31 Days 50 Days

Typical number of calendar days required to go from the issuance of a task order request, to a negotiated and accepted task order ready for award.

3.2. Task Order Site Visit:

The SABER contractor is responsible for scheduling and coordinating the task order site visit. The site visit is conducted in order to review, discuss, and refine project work requirements; as well as establishing the projects tentative schedule requirements. The site visit must be conducted within 10 calendar days from contractor receipt of a TOR. Site Verification is perhaps the most important purpose for conducting a site visit, because it is ultimately the SABER contractor’s responsibility to verify actual existing conditions and request any as-built documents (if available), that would be applicable to the project. The government will not award a task order modification to reimburse work to correct a contractor SOW omission that was shown on submitted documents or that could, or would have been observed and identified at the project site. It is the SABER contractor’s responsibility to ensure that the task order

SOW / proposal package, fully reflects existing conditions on-site.

3.3. Contractor’s Initial / Preliminary Proposal Package:

After the site visit has been conducted, the contractor develops and submits the initial task order proposal package to the government. The Contractor shall submit a preliminary SOW that is sufficiently detailed to adequately describe all work and work areas for the particular task order. The Contractor’s preliminary

SOW shall not be approved until the government finds that it adequately describes the required work. The

SOW narratives shall include listing the type of building and its major components, descriptions of the types of systems which will support the facility, major equipment that will be provided, and site work that will be required, structural work, unusual conditions and contractor recommendations. The contractor’s task order proposal shall include the contractor refined SOW and be supported by all necessary documentation to indicate that adequate engineering and planning to accomplish the required work has been performed. Following are examples of documentation which shall be included with task order proposals: HVAC Load Calculations; equipment catalog cuts and specifications; drawings with necessary details to show line item quantities; two paper copies and one electronic copy of the detailed cost estimate from the CPG; and material submittals for all non-priced items. These items are examples and are not exclusively representative of the total requirements of a complete proposal package. The contractor shall submit as much documentation as is necessary to substantiate line item quantities and provide the government with the necessary documentation to evaluate the complete package. Whether the contractor has provided adequate support documentation to permit the government to conduct a technical evaluation of the proposal, shall be a decision made by the task order contracting officer. If enough documentation has not been provided by the contractor, the task order contracting officer shall in writing, provide the contractor a detailed list of all required documentation required. At a minimum, the initial task order proposal package should include the items listed below. See Table – C for number of days allowed to develop and submit the proposal.

A. A revised scope of work (SOW), based on the government’s originally provided SOW;

B. A line item estimate based on the contract pricing guide (CPG);

C. Preliminary contractor developed project drawings & other necessary documentation;

D. A proposed project schedule, including the total number of calendar days they are requesting to accomplish the task order;

E. List of subcontractors;

F. Any other specific submittal(s) required by the original task order request;

Solicitation – 140P1220R0006 Lakewood Utah SABER Contract Page 9 of 58

3.4. Government Review of Preliminary Proposal Package:

The government reviews / evaluates / marks-up the contractor’s proposal and line item estimate, and provides the contractor all review comments and recommendations. The government’s review shall identify inappropriate line items that should be deleted, and provide a supportable rationale or justification for all deletions. The government review should identify any additional line items and quantities, which the evaluator believes should have been included in the contractor’s line item estimate. The government evaluator must provide alternative line items and / or quantities for disputed items in the contractor’s estimate. See Table – C for number of days allowed for government review.

In all cases of disputed / contested line item selection and quantities, the contractor and the government technical representative must justify why the use of a specific CPG line item is the most appropriate to use to satisfy the task order requirement. Line item selection / quantities must be clearly and unambiguously supported by the task order proposal SOW, drawings, and actual field verified dimensions, quantities, units, etc. If a dispute arises between the contractor and the government technical representative / staff / end user, as to which CPG line item is the correct or most appropriate to use for a particular requirement the following order of precedents shall be used for line item selection:

A. CPG single pre-priced line item.

B. If two or more CPG single line items are useable, the line item that is most cost effective and favorable to the government shall be used.

C. In all cases the CPG line item selection that is most cost effective and favorable to the government shall be used to satisfy all task order requirements.

D. The decision of the task order contracting officer for line item selection & quantity disputes is final.

3.5. Non-Pre-Priced Items (NPI):

The R. S. Means Master Composite Cost Database, represents perhaps the most exhaustive and comprehensive pre-priced, construction cost database commercially available. But it cannot, and does not contain a line item cost for every conceivable construction requirement. Some task orders may require specialized equipment or work items that are not provided for in the CPG. Unit prices shall be developed and negotiated for all NPI’s. Once negotiated, the unit priced NPI shall then be available for use in subsequent task orders, as a negotiated pre-priced line item. NPI’s will be developed / formulated jointly by contractor and government technical personnel, using appropriate bare labor, material, and equipment costs, and then the appropriate contractor coefficient shall be applied to determine final line item pricing.

The intent of any non-priced line item is to supplement the CPG with additional and/or specific-vendor line items and to pay the contractor for the actual cost of the NPI material / equipment costs. The contractor shall provide catalog cut sheets and 3 written quotations to support the price proposal for NPI work. When submitting a quote for material, the contractor is required to do all research just as with normal material quotes. Use of other than the lowest quotation will require written justification from the contractor. The labor rate used to determine installation costs shall be the rates listed in the CPG. The total labor hours on each NPI submittal shall be based on similar work in the CPG, and shall be negotiable by the government. The negotiated unit pricing for NPI line items do not adjust annually. Any anticipated annual increase in material costs for NPI’s is to be addressed and reflected in the contractor’s coefficient proposed for each contract year. The task order contracting officer’s determination as to the need for, or acceptability of an NPI shall be final.

3.6. Negotiation & Acceptance of a SABER Task Order Proposal Package:

A. After government review of a task order proposal is completed, it shall be provided to the

SABER contractor in writing.

B. Once the government review is provided, contractor and government personnel negotiate all disputed elements of the contractor’s task order proposal, and determine final line items and quantities required to bring task order to a state acceptable to both parties.

Solicitation – 140P1220R0006 Lakewood Utah SABER Contract Page 10 of 58

C. Once the contractor and government agree to final line items and quantities, the contractor submits a final negotiated and accepted proposal to the contracting officer, which reflects all negotiated changes to the contractor’s initial line item estimate, SOW, and all other initial proposal documents.

D. After government review of the SABER contractor’s final proposal, which shall include all final negotiated task order elements, to include SOW, line item estimate, drawings, etc., and if there are no errors or exceptions, the task order proposal shall be considered approved and accepted.

3.7. SABER Task Order Award:

Once a task order proposal package has been negotiated and accepted, the government shall:

A. Award the contractor a standard task order within 60 calendar days after final negotiation and acceptance of a task order proposal. If the government determines that it wants to make award after 60 calendar days have elapsed, the contractor shall be allowed to renegotiate and submit new or updated material / labor / equipment costs for any line items previously negotiated and accepted.

B. Award the contractor a shelved task order within 365 calendar days after final negotiation and acceptance of a task order proposal. If the government determines that it wants to make award after 365 calendar days have elapsed, the contractor shall be allowed to renegotiate and submit new or updated material / labor / equipment costs for any line items previously negotiated and accepted.

C. Notify the contractor that the task order project is being cancelled, and that the work is no longer required to be accomplished at this time. No compensation will be due the contractor.

Compensation is not required for the initiation, preparation, estimation, negotiation, and acceptance of either a standard or shelved SABER task order. The government reserves the right not to formally award a task order whether or not it has been negotiated and accepted.

Task orders become binding upon the SABER contractor and government only after a signed task order is issued.

4. CONTRACTOR’S COEFFICIENTS

4.1. The sum of all line item prices obtained from the CPG (in addition to all NPI’s), shall be adjusted by the appropriate contractor’s coefficient to obtain the total price for each task order. The coefficient may be an increase to the CPG prices (e.g. 1.20), a decrease (e.g., 0.90), or a net zero (e.g., 1.0).

4.2. The coefficient must be formulated to include all contractor costs, including but not limited to the following: All of Division 1, “General Requirements” section of the CPG of the R. S. Means pricing guides; Contractor government copies of the CPG, updates and training; Overhead & Profit (for both the prime Contractor and any subcontractors or suppliers); Mobilization / Demobilization; Bond Premiums;

Insurance; Protection of government property to include any fencing or barriers inside or outside of a building; Costs of SOW development including stamped drawings, all engineering and planning, field surveying, as-built research/site verification, and all tests and/or samples; Negotiations; Modification preparation costs (positive or negative); Costs for coordination and attendance at site visits; Expenses, charges, claims, fines, and/or fees incurred for compliance with any Federal, State, County, and/or City code, standard, regulation, or law (including environmental and/or tax laws); General & Administrative expenses; General and Subcontractors expenses for transportation to and from the jobsite; 365 calendar day price guarantee for shelved projects; and other associated contingencies.

4.3. There shall be one contractor coefficient for each work location authorized under this contract, applied to the R.S. means indexed city that has the same first three digits in the zip code of where the work is to be accomplished. All parks and park units covered under this SABER are located in one of the following zip codes:

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Work locations under this contract using R.S. Means indexed to the zip code:

Logan Including Zip Code 843

Ogden Including Zip Codes 842, 844

Price Including Zip Code 845

Provo Including Zip Codes 846, 847

Salt Lake City Including Zip Code 840, 841

Flagstaff, AZ Including Zip Code 860 (Pipe Spring NM)

The Contractor shall provide coefficients for the base period and for each option year, as described on

Table D, for (1) work location less than or equal to 75 miles from the indexed city, and (2) work locations greater than 75 miles from the nearest indexed city. The cost for all services, fees, miscellaneous labor, materials, equipment, and “over-and-above costs”, shall be included in the coefficients unless expressly excluded/excepted elsewhere in this SOW. Dependent on updates, additions, deletions introduced by R.

S. Means, the CPG line items for the base period and each of the four option years may not necessarily be the same.

TABLE - D

Coefficient Maximum Task order Performance Distances

C1

For work locations less or equal to than 75 miles from the nearest CPG indexed city that has the same first 3 digits in the zip code

C2

For work locations greater than 75 miles from the nearest CPG indexed city that has the same first 3 digits in the zip code

5. TASK ORDER GENERAL REQUIREMENTS

5.1. PERMITS:

The Contractor shall obtain all permits from Federal, State, or local agencies as identified in the specific

Task Order. Costs for permits shall be included as part of the Contractor’s coefficient.

5.2. SOW & DOCUMENTATION OWNERSHIP:

All SOW documents, surveys, studies, proposals, work plans and other documents submitted by the contractor shall become the property of the government.

5.3. INFORMATION DISCLOSURE:

The contractor shall not publicly disclose any data generated or reviewed under this contract. The contractor shall refer all requests for information concerning site conditions to the Contracting Officer for resolution.

5.4. CODES, REGULATIONS, STANDARDS, GUIDES & MISCELLANEOUS REFERENCES:

The contractor shall adhere to the codes, regulations, standards, guidelines, laws noted below and in the individual task orders. All requirements shall be based on the latest edition applicable at the time the task order is issued. When a required publication is not referenced in this list or the task order, the contractor shall utilize one that has national applications. Where conflicts arise between publications, the most stringent shall apply. The listing below is not all inclusive, but shows the more relevant publications to be used.

International Code Council Codes (ICC):

International Building Code

International Residential Code

International Fire Code

International Mechanical Code

International Plumbing code

International Fuel Gas Code

International Energy Conservation Code

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National Fire Protection Association Codes (NFPA):

NFPA 70 – National Electrical Code

NFPA 101 – Life Safety Code

NFPA 72 – National Fire Alarm Code

NFPA 54 – Nation Fuel Gas Code

NFPA 13 – Installation of Sprinkler Systems

NFPA 13D – Standard for the Installation of Sprinkler Systems in One- and Two-Family Dwellings and

Manufactured Homes

NFPA 13R – Standard for the Installation of Sprinkler Systems in Residential Occupancies

NFPA 58 – Liquefied Petroleum Gas Code

NFPA 90A – Standard for the Installation of Air-Conditioning and Ventilating Systems

NFPA 90B – Standard for the Installation of Warm Air Heating and Air-Conditioning Systems

Occupational Safety and Health Standards (OSHA):

Part 1910 – Occupational Safety and Health Standards

Part 1926 – Occupational Safety and Health Standards for Construction

3096 Asbestos Standard for the Construction Industry

3115-06R Underground Construction (Tunneling)

3146 Fall Protection in Construction

3256-07N Fire Service Features of Buildings and Fire Protection Systems

Federal Regulations and Executive Orders:

EO 12759 Federal Energy Management

EO 13101 Greening the Government Through Waste Prevention, Recycling, and Federal Acquisition

EO 13123 Greening the Government Through Efficient Energy Management

EO 13148 – Greening the Government Through Leadership in Environmental Management

EO 13221 – Energy-Efficient Standby Power Devices

EO 13693 – Planning for Federal Sustainability in the Next Decade Energy Policy Act

Code of Federal Regulations:

10 CFR Part 435 Energy Performance Standards for Federal buildings

10 CFR Part 436 Federal Energy Management and Planning Programs

Accessibility:

Architectural Barriers Act Accessibility Standard (ABAAS)

Parts II and III of the Americans with Disabilities Act

Architectural Barriers Act Accessibility Guidelines

Miscellaneous:

AMERICAN NATIONAL STANDARDS INSTITUTE (ANSI)

ANSI C2 National Electric Safety Code

AMERICAN SOCIETY OF HEATING, REFRIGERATING, AND AIR CONDITIONING ENGINEERS

(ASHRAE)

ASHRAE Standard 62.1 Ventilation for Acceptable Indoor Air Quality

ASHRAE Standard 90.1 Energy Standards for Buildings Except Low-Rise Residential Buildings

ASHRAE Handbooks: Fundamentals, HVAC System and Equipment, HVAC Applications, Refrigeration.

American Concrete Institute: All standards and Manual of Concrete Practices to be followed.

American Conference of Industrial Hygienists: Industrial Ventilation, A Manual of Recommended

Practices

Sheet Metal and Air Conditioning Contractors National Association, Inc. (SMACNA)

Hardware Manufacturers Association (BHMA)

American Hardware Manufacturers Association (AHMA)

Door and Hardware Institute (DHI)

American Welding Society (AWS)

Steel Door Institute (SDI)

Concrete Reinforcing Steel Institute (CRSI)

Construction Specifications Institute (CSI)

Western Wood Products Association (WWPA)

American Plywood Association (APA) now Engineered Wood Association (EWA)

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American Concrete Pipe Association (ACPA)

American Wood Preservers Institute (AWPI)

Wood Truss Council of American

Tile Council of America (TCA)

Underwriters Laboratories (UL)

Truss Joist Institute (TJI)

Brick Industry Association (BIA)

National Concrete Masonry Association (NCMA)

Gypsum Association (GA)

Metal Building Manufacturers Association (MBMA)

National Electrical Manufacturers Association (NEMA)

American Association of State Highway Transportation Officials (AASHTO)

American Concrete Pipe Association (ACPA)

American Institute of Timber Construction (AITC)

Asphalt Institute (AI)

Cast Iron Soil Pipe Institute (CISPI)

Concrete Pipe Association (CPA)

Forest Stewardship Council (FSC)

Architectural Woodwork Institute (AWI)

Modular Systems Building Council (MSBC)

North American Insulation Manufacturers Association (NAIMA)

ASTM American Society for Testing and Materials:

American Institute of Steel Construction (AISC)

National Emission Standards for Hazardous Air Pollutants (40 CFR, Part 61).

FEDERAL STANDARDS, FED STD 313A Material Safety Data Sheets, Preparation and the Submission

In addition to the above, the Contractor shall ensure that all State and Local Regulations, Publications, and

Executive Orders are adhered to and complied with as well.

5.5. COMPLIANCE:

A. The Contractor’s responsibility to adhere to all applicable laws, codes, regulations, industry guides, Government policies, etc., can only be waived with specific written approval of the

Contracting Officer. SOW submittal approval by the government does not waive the Contractor from meeting all applicable codes, guides, laws, and regulations, etc. Unless specifically listed, each task order shall comply with the contract Guide Specifications and all other codes/guidelines referenced in section 3.

B. The Contractor is responsible for ensuring that each project meets requirements of the contract

Guide Specifications, and all other applicable standards. If a discrepancy exists between any codes, the Contractor shall notify the government and use the most stringent requirement. Neither the contracting officer, COR or any other Park Unit personnel, has the personal authority to waive health & safety codes, construction law, code, or regulation. Any work that is later found to not meet codes, regulations and/or standards that were in force at the time of task order award shall be reworked at no extra cost to the government.

C. The Contractor is responsible for all environmental permits to include air quality permits, storm water prevention, and all associated paperwork. The Contractor is required to follow all applicable county, state, and/or U.S. government statutes, laws, codes, and regulations. All documentation, labor hours, and filing costs inherent in following these laws shall be included in the Contractor’s coefficient. Copies of all environmental documentation shall be submitted to the government.

5.6. PERIOD OF PERFORMANCE (POP), EXTENSIONS:

Task order POP extensions shall not be granted, unless the contractor can demonstrate to the contracting officer’s satisfaction that additional time is required due to the fault of the government, or that the extension is necessary to properly meet the requirements of the task order due to unforeseen site conditions, or excusable reasons.

5.7. DOCUMENT / INFORMATION CONTROL SYSTEM:

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The Contractor shall implement and maintain a control system for identification, preparation, reproduction, distribution, and maintenance of all documentation, dates and information necessary for its internal management as well as for Government management of the individual projects and the total program.

5.8. GENERAL CONSTRUCTION REQUIREMENTS AND RESPONSIBILITIES:

The Contractor shall be responsible for all site surveys, calculations, work plans, construction actions;

equipment startups, and testing, repair, and/or training required for satisfactory completion of the work as required by each individual Task Order. This shall include, but not be limited to, providing labor, equipment, materials, applicable engineering documentation, and other necessary services and/or products for the construction, implementation, or testing that may be required by the individual Task Order.

A. Submittals

(1) Submittal List / Log: The Contractor shall set up a Master Submittal List for items that will regularly be used throughout the contract. The submittal list provided for individual projects shall be submitted to the government within 7 calendar days of the project NTP.

(2) Approvals: Submittal approval by the government does not waive the Contractor from meeting all applicable guides, codes and regulations as it is the Contractor’s responsibility to ensure code adherence.

(3) Material Safety Data Sheets (MSDS): The Contractor shall submit to the contracting officer, MSDS for all anticipated hazardous material usage (e.g. paint, adhesives, solvents, sealants, paint thinners, refrigerants, pesticides, compressed gases, etc.) for approval by government technical personnel

(4) Product Data and Shop Drawings: The Contractor is responsible for submission of product data and preparation of all shop drawings for each Task Order in accordance with requirements contained therein.

(5) Safety Program: Site activities performed in conjunction with this program may pose safety hazards which require specialized expertise to effectively address and eliminate. The

Contractor shall be responsible for preparing and implementing an effective safety and health program. Unless noted otherwise within individual task orders the Contractor shall generate and submit a project specific safety plan for each task order. On-site work shall not commence until the Government has reviewed and provided the Contractor written notice of acceptance of the Contractor submitted safety plan (Accident Prevention Plan).

(6) Quality Control Plan: The Contractor shall provide a quality control plan for each task order unless noted otherwise by the individual task order. The Contractor shall submit the quality control plan to the Contracting Officer for approval. This plan shall be capable of being adapted by means of a supplement to the main plan as required by individual Task

Orders

5.9. Hours of Operation:

A. Standard work hours for each Park Unit may…