Sol_140FS324Q0051.pdf

PDF 1 MB Posted Jan 22, 2024

Attached to: VA DIC 2024 TRILATERAL COMMITTEE INTERPRET SERVICE Federal contract opportunity
Solicitation number: 140FS324Q0051
Issued by: Department of the Interior Fish and Wildlife Service

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Written by GovTribe AI · Jan 22, 2024

This request for quotation (RFQ) solicits offers for simultaneous interpretation services for the 2024 Trilateral Committee Meeting between the United States Fish and Wildlife Service (FWS), Environment and Climate Change Canada's Canadian Wildlife Service (CWS), and Mexico's Secretariat of Environment and Natural Resources (SEMARNAT). Offerors must provide interpretation equipment, Spanish and French interpreters, a technician, and travel expenses to support approximately 130-150 participants from April 29 to May 2, 2024 in San Diego, California. Questions are due by January 29, 2024 and price quotes by February 5, 2024. The fixed-price award will be made to the responsible offeror with the most advantageous quotation. Payments will be processed electronically through the System for Award Management and Invoice Processing Platform.

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SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

FS3

Falls Church VA 22041 5275 Leesburg Pike FWS, SAT Team 3 FWS, SAT Team 3

0008350543 CODE 16. ADMINISTERED BYCODE

541930

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORFS3

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

02/05/2024 1500 ES

01/22/2024

4046794158Lee Riley (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140FS324Q0051

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 71 0040647727OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Falls Church VA 22041-3803

MS: IA

5275 Leesburg Pike

FWS DIV OF INTRNTL CONSERV

15. DELIVER TO

Falls Church VA 22041 5275 Leesburg Pike FWS SAT Team 3

9. ISSUED BY

2. CONTRACT NO.

EFFECTIVE DATE

$22.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

FWS SAT Team 3

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

SOLICITATION 140FS324Q0051: VA FWS DIV OF INTRNTL

CONSERV. 2024 Trilateral Committee Simultaneous Interpretation Services.

PPR: 2025136

Contracting Point of Contact, Lee Ann Riley, Contract Specialist, can be reached at lee_riley@fws.gov. All questions should be submitted via email only.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

Fred Riley

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Questions/Clarification: Email Subject Line:

140FS324Q0051 Question/Clarification. Due Date:

COB, January 29, 2024

RFQ Response: Email Subject Line: 140FS324Q0051

Quotation. Due Date: Monday, February 5, 2024, at 3:00PM EST.

Delivery: 05/30/2025

Period of Performance: 04/29/2024 to 05/30/2024

00010 Interpretation Equipment

Period of Performance: 04/01/2024 to 05/30/2025

00020 Delivery/Pick-Up, Set-Up/Break Down Serv

FOB: Destination

Period of Performance: 04/01/2024 to 05/30/2025

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

71 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 71

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140FS324Q0051

00030 Spanish/French Interpreter Labor Service

FOB: Destination

Period of Performance: 04/01/2024 to 05/30/2025

00040 Technician Labor Services

FOB: Destination

Period of Performance: 04/01/2024 to 05/30/2025

00050 Travel Expenses for Technician

FOB: Destination

Period of Performance: 04/01/2024 to 05/30/2025

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

PERFORMANCE WORK STATEMENT (PWS)

2024 Trilateral Committee Simultaneous Interpretation Services

RFQ Number: 140FS324Q0051 Date: January 22, 2024 Contracting Contact: Lee Ann Riley, Contract Specialist – lee_riley@fws.gov

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personnel services contract to provide Spanish/French/English simultaneous interpretation services for the annual Canada Mexico U.S. Trilateral Committee for Wildlife and Ecosystem Conservation and Management (Trilateral Committee) Meeting, April 29-May 2, 2024. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform interpretation services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Trilateral Committee was created in 1996 via MOU between the Service, the Secretariat of Environment and Natural Resources (SEMARNAT) and the Canadian Wildlife Service (CWS) to effectively address conservation priorities of continental significance and boost the concerted efforts of Canada, Mexico, and the U.S. The Trilateral Committee is one of the multilateral agreements the International Affairs Program has managed for 25 years.

Its goals are the following:

1. Promote ecological integrity of North American bioregion

2. Foster integrated regional perspective for biodiversity conservation and management

3. Facilitate regional cooperation to reduce & mitigate threats to species and ecosystems

Each agency hosts the annual event every three years, and the U.S. will host this coming year, from April 29-May 2 in San Diego, CA.

The conservation and management biodiversity efforts are executed through six Trilateral Committee Working Tables.

An estimated 150 participants from the three countries are expected to attend this event representing federal and state government agencies, research and academic institutions, non-governmental organizations, and private industry.

The International Affairs Program requires interpretation services to provide a range of technical and non-technical professional services associated with the management of programs, functions, projects, and activities assigned to the Trilateral Committee. Such services will include but are not limited to interpretation by accredited interpreters, equipment, and client support.

This will also fulfill part of our hosting obligation as a signatory of the Trilateral Committee and ensure we’re supporting the “Diversity and Inclusion” priority.

1.3 Objectives: Provide Spanish/French/English simultaneous interpretation services for the 2024 Trilateral Committee Meeting, April 29-May 2, in San Diego, California.

1.4 Scope: The contracted services will provide a range of current and anticipated interpretation needs for the 2024 Trilateral Committee to include all necessary labor for the support of the annual meeting at the Hilton San Diego Mission Valley venue supporting approximately 130-150 participants. The assigned contractor personnel will provide a range of technical and non-technical professional services associated with the management of English, Spanish and French interpretation.

mailto:lee_riley@fws.gov

Services include simultaneous interpretation services for select Trilateral Committee Working Table Sessions and Plenary Session. The contractor shall accomplish management of the following: 1) SIM Interpretation Equipment, 2) Interpreter Labor for French, English, and Spanish, and associated travel arrangements, 3) technician labor, and 4) delivery, setup, and pickup.

1.5 Period of Performance: April 29, 2024 – May 2, 2024

1.6 General Information:

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is how he assures himself that his work complies with the requirement of the contract.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards.

1.6.3 Recognized Holidays: Contractor Personnel are not required to provide services on the following days.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of our event requirements (e.g., between the hours of 7:00 am and 7:30pm Monday thru Thursday) except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the Hilton San Diego Mission Valley Hotel

1.6.6 Type of Contract: The government will award a Firm-fixed price contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract are not required/not applicable.

1.6.7.1 PHYSICAL Security: The contractor shall not be responsible for safeguarding all government equipment, information and property provided for contractor use because FWS will not provide such equipment.

1.6.7.2 Key Control: Not applicable

1.6.7.3 Lock Combinations: Not applicable

1.6.8 Special Qualifications: Not applicable

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The following personnel are considered to be key personnel by the government: Contractor’s, Project Manager and Contractor’s Event Manager. The contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between [07:00 a.m. to 5:00p.m. PT], Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel Not applicable.

1.6.14 Other Direct Costs Not applicable.

1.6.15 Data Rights. The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Not applicable. Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD Not applicable

1.6.17 Government Representation: Contract employees cannot perform tasks that require them to represent the Government in policy or decision making or in Government functions such as EEO Committees, Savings Bonds or CFC Campaigns, Boards, etc.

1.6.17 Invoicing: The contractor shall provide a final invoice that clearly identifies hours worked by each assigned employee and services provided. Also see www.ipp.gov submission requirement. *this was noted in the sample but not template

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services Not applicable

3.2 Facilities Not applicable

3.3 Utilities Not applicable

3.4 Equipment Not applicable

3.5 Materials: The Government will provide the Trilateral Committee event agendas. Interpreters will receive as many scripted materials as possible (i.e., presentation, glossaries, websites agendas, industry specific vocabulary etc.) copies as soon as possible.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Not applicable

4.3. Materials. The Contractor shall provide general information to each of the Trilateral Committee participants that require interpretive services.

4.4. Equipment. The Contractor shall provide the following to support select working table sessions, plenary, events as outlined:

• Full Size Interpretation Booth (Equipped w/ Full Transmission)

• Digital Receiver (100)

• Assisted Listening Transmitter (1)

• Headphones (100) - Headphones fully wrapped and neatly packaged.

• Client is responsible for the security of the equipment. Lost or damaged equipment will be charged at the replacement value.

• Client is responsible for all distribution and collection of receivers and headsets. Additional manpower for distribution and collection of receivers and headsets can be provided as an add-on, if needed.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide simultaneous interpretation services for the annual Trilateral Committee within their quote response.

5.2. Task Heading. The contractor shall provide the following Interpretation/Event Technology Support:

• Event Technology Support covers additional support elements for the Trilateral Committee Event including, but not limited to, daily gear preparation, equipment testing, and related consumable items necessary for the Event.

• Contractor personnel must handle all equipment. Contractor retains all title and rights in and to the equipment and all related accessories.

• Interpreters for English, French and Spanish speakers

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS) Not applicable

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

1.0 Interpretive Service Support

Performance Objective/Desired Outcome

Standard/Performance Standard

Performance Threshold /Acceptable Quality Level

Method of Surveillance/ Monitoring

Method

PRS #1

The contractor shall provide interpretation services (French, English and Spanish)

The contractor will achieve at least 95% accuracy interpreting verbal and nonverbal communication.

Demonstrate an understanding of diverse cultures by consistently providing interpretations that are culturally sensitive and contextually appropriate.

Ensure timely delivery of interpretations by meeting schedules of events timeline.

Adhere to the highest ethical standards in interpretation services including confidentiality, impartiality, and professionals.

95% accuracy/satisfaction

Any complaints will be investigated and resolved

PR #2

The contractor shall provide equipment and technology support.

The contractor provided 100% of the noted equipment and technical support.

No more than one customer complaint per event/session.

Any complaints will be investigated and resolved.

Evaluation and Acceptance:

Inspection and acceptance will be conducted by the Technical Point of Contact based on Past Performance with similar Group and/or Agency. The contractor shall provide past performance information on attached Past Performance Document for previous services that have been provided.

Question/Quote Submittal/Price Quote:

ALL QUESTIONS AND CONCERNS MUST BE DIRECTED TO THE CONTRACTING POC

ONLY: Lee Ann Riley, lee_riley@fws.gov no later than Monday January 29, 2024, C.O.B.

QUOTE SUBMITTAL: Quoters are required to submit a written/electronic quote via email to Lee Ann Riley lee_riley@fws.gov on or before Monday February 5, 2024 @ 3:00 pm ES.

Price Quote:

Submittal of a quote price to include all services for the non-personnel services to provide Spanish/French/English simultaneous interpretation services for the annual Canada Mexico U.S. Trilateral Committee for Wildlife and Ecosystem Conservation and Management (Trilateral Committee) Meeting, April 29-May 2, 2024. Budget to include material/supplies, equipment, manpower, overhead and all necessary components to fulfill this requirement. PLEASE PROVIDE QUOTE ON ATTACHED QUOTE SCHEDULE. Vendors may also provide a quote breakdown on their Company Letterhead as well.

The Government will award a delivery/purchase order resulting from this solicitation to the responsible quoter whose offer conforming to the solicitation will be most advantageous to the government in terms.

Payments:

The Contractor MUST be registered in the System for Award Management (SAM.GOV) to participate in this requirement. The SAM can be found at https://www.sam.gov. Payments will be made via Electronic Funds Transfer using the data within the SAM registration database.

The Contractor is also required to be registered in the Invoice Processing Payment Platform System (IPP.GOV) to submit electronic invoices. Any questions regarding this billing system should go to the Customer Support for the IPP directly at telephone: 866-973-3131 or by email: ippgroup@bos.frb.org. The contractor must submit all cost and pricing data, receipts, and vouchers as an attachment to the electronic invoice in the IPP.GOV that matches and supports what is being invoiced.

Note: The order is subject to invoicing via www.IPP.gov .

https://www.sam.gov/ mailto:ippgroup@bos.frb.org http://www.ipp.gov/

QUOTE SCHEDULE

R4 MS DLE 423R4M BULLET TRAP SYSTEM AT

FWS NORTH MISSISSIPPI REFUGE.

RFQ Number: 140FS324Q0051 Date: January 22, 2024 Contracting Contact: Lee Ann Riley, Contract Specialist – lee_riley@fws.gov

VENDOR NAME: _____________________________________________________

VENDOR SAM.GOV UEI NUMBER: ____________________________________

VENDOR CONTACT NAME: ___________________________________________

VENDOR CONTACT EMAIL: ___________________________________________

Description Qty Unit Rate/Day Days Total USD

Interpretation Equipment

Delivery/Pick-Up, Set- Up/Break Down Serv

Spanish/French Interpreter Labor

Service

Technician Labor

Services

Travel Expenses for Technician

TOTAL AMOUNT

RFQ / Solicitation RFQ #140FS324Q0051

PAST EXPERIENCE & REFERENCES

REFERENCES

This form must be completed by all quoters/bidders in order to receive consideration. If additional space is needed, this form may be duplicated as necessary. List any current or past experience that is pertinent to this position. Past performance and experience may be a combination of up to three contracts similar in size and complexity to those stated in the Scope of Work and work experience in similar positions, performing duties similar in nature and complexity to the required services. Include (separately) details of any training that would enable you to better perform the work outlined in the specifications. Reference information should include a point-of-contact's name, telephone number and e-mail address.

Experience No. 1

Contract/Work type:

Contract Number (if applicable):

Total Contract Value:

Agency/firm for who work was performed:

Contact person at the site: Telephone #:

E-mail address:

Month/Year work began: Month/Year work ended:

Brief description of duties:

Experience No. 2

Experience No. 3

Experience 4

Submit With Company Quote Response NLT than the due date and time specified within this solicitation to: E-mail:

lee_riley@fws.gov.

*NOTE: This form may also be used to assess Past Performance.

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