Sol_140FS324Q0051_Amd_0001.pdf

(x)

140FS324Q0051

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

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Falls Church VA 22041 5275 Leesburg Pike FWS, SAT Team 3 FWS, SAT Team 3

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Falls Church VA 22041 5275 Leesburg Pike FWS SAT Team 3 FWS SAT Team 3

01/22/20240001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

01/22/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

SOLICITATION 140FS324Q0051 Amendment 0001: VA FWS DIV OF INTRNTL CONSERV. 2024 Trilateral

Committee Simultaneous Interpretation Services. THE PURPOSE OF THIS AMENDMENT #1 IS TO

PROVIDE ATTACHED Q&A RESPONSES AND UPDATED INFORMATION OF THE SOW. THE RFQ QUOTE DUE DATE

IS BEING EXTENDED TO 2/12/2024 @ 3:00 P.M. EST. A SIGNED COPY OF THIS AMENDMENT MUST BE

PROVIDED WITH COMPANY QUOTE SUBMISSION.

PPR: 2025136

Contracting Point of Contact, Lee Ann Riley, Contract Specialist, can be reached at lee_riley@fws.gov. All questions should be submitted via email only.

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Fred Riley

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 7

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140FS324Q0051/0001

RFQ Response: Email Subject Line: 140FS324Q0051

Quotation. Due Date: Monday, February 12, 2024, at 3:00PM EST.

Period of Performance: 04/29/2024 to 05/02/2024

Change Item 00010 to read as follows(amount shown is the obligated amount):

00010 Interpretation Equipment

Period of Performance: 04/29/2024 to 05/02/2025

Change Item 00020 to read as follows(amount shown is the obligated amount):

00020 Delivery/Pick-Up, Set-Up/Break Down Serv

Period of Performance: 04/29/2024 to 05/02/2025

Change Item 00030 to read as follows(amount shown is the obligated amount):

00030 Spanish/French Interpreter Labor Service

Period of Performance: 04/29/2024 to 05/02/2025

Change Item 00040 to read as follows(amount shown is the obligated amount):

00040 Technician Labor Services

Period of Performance: 04/29/2024 to 05/02/2025

Change Item 00050 to read as follows(amount shown is the obligated amount):

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 7

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140FS324Q0051/0001

00050 Travel Expenses for Technician

Period of Performance: 04/29/2024 to 05/02/2025

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

AMENDMENT #1

PERFORMANCE WORK STATEMENT (PWS)

2024 Trilateral Committee Simultaneous Interpretation Services

RFQ Number: 140FS324Q0051 Date: February 2, 2024 (Amendment #1) Contracting Contact: Lee Ann Riley, Contract Specialist – lee_riley@fws.gov

Questions:

1. Will all the presenters speak in English, or will some present in other languages?

No, it will be a combination We anticipate having 2 booths: one for English (F-E, S-E) presentations. For Spanish or French presentations, a third booth will be necessary, equipped for S-F, all fitted with transmission devices.

2. With 150 participants, we have a request for only 100 receivers and headphones. Could you please confirm the number of visitors requiring simultaneous interpretation?

3. Does the Government comprehend that 1 booth per language is necessary?

Yes. For Spanish, we will need 1 booth with 2 interpreters, and for French, a second booth with 2 interpreters.

4. Could the Government provide an explanation for the request of an Assisted Listening Transmitter?

Participants deserve exceptional listening experiences. It is important to remove possible barriers to full engagement and inclusion.

Are there any specific specifications required for this transmitter?

Transmitter in the 72Mhz frequency range, Superior audio (80 dB SNR); Look &Listen LCD Display; Multiple audio inputs; Contour equalization; Mic or Line level input settings.

5. Can you confirm that only 1 ALT is being requested?

Yes

6. Regarding travel expenses for technicians, could the government provide more details?

We will cover federal per diem for San Diego and reasonable airfare.

7. Will the event be lockable at night to allow for the equipment to be left in the room overnight?

We do not have access to the venue’s evening schedule at this time that discussed, and the information will be provided to awarded contractor.

Are there additional requirements to ensure safe storage by the client?

8. Can we set up the equipment the night before on April 28th?

mailto:lee_riley@fws.gov

RFQ Number: 140FS324Q0051

We do not have access to the venue’s evening schedule at this time for April 28th. A schedule and plan for event set-up information will be discussed with the awarded contractor.

9. What general information and material are required to be provided to the participants, and is it expected to be translated?

The general information includes agendas and the schedule of events. These are not expected to be translated.

10. Can the Government clarify the dates of the periods of performance on page 2 and 3 of the solicitation, specifically for items 00010, 00020, 00030, 00040, and 00050? The event is scheduled for 4 working days, while these periods are listed as 1 month to 14 months on page 4, with the period of performance listed as April 29 to May 2, 2024.

The Correct Period of Performance is April 29-May 2.

11. Is the Government planning to offer accessibility to the Deaf and Hard of Hearing Community? If so, do you need the Contractor to provide accessibility services as well?

We are seeking interpretive (language)support for our Mexican and Canadian participants ONLY for this contract.

12. Will all the presenters speak in English, or will some present in other languages? We need to ascertain this information.

No, they will present in Spanish, English or French.

13. As part of your inquiry, please provide clarification on the number of participants—specifically, the discrepancy between 100 and 150.

We are requesting 100, the additional will not need the service as they are bilingual.

14. Regarding the booth setup, there is a requirement for a full-sized booth, 1 booth for French, and 1 booth for Spanish. As part of the question, could you please confirm whether the government understands that one booth per language is required?

We understand this. Additionally, each booth should accommodate 2 people, with only 1 booth allocated per language.

15. What do they mean by “we need to provide general information”, do they need us to have a booklet, or brochure/ we look for clarification what type and what information do they want us to give/ do they expect it to be translated?

No, we do not require translation services only interpretive services.

RFQ Number: 140FS324Q0051

16. This must be a typo Period of Performance: 04/01/2024 to 05/30/2025/ Period of Performance: 04/01/2024 to 05/30/2024

The Correct Period of Performance is April 29-May 2.

17. Can the Government please elaborate on the quote requirements. What other information rather than the quote schedule and past experience is required?

Signed Form SF1449 and any Amendments, Quote Schedule and Past Performance should all be part of the quote submittal.

18. Can the Government please confirm the Key personnel of Program Manager, Event Manager and Contract manager and elaborate on their qualification?

Key personnel should be the individual(s) your company will utilize onsite to manage the services and be the Point of Contact(s). Personnel ensuring all requirements of the contract are being met and in compliance with performing requested services for and during the event. The contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between [07:00 a.m. to 5:00p.m. PT]

Can the Government please confirm that these roles should be added to the Quote schedule provided?

The Contractors quote submittal - Budget to include material/supplies, equipment, manpower, overhead and all necessary components to fulfill this requirement.

19. Is the contractor responsible for food of the participants and interpreters during the entire event?

No, interpreters are responsible for selecting meals/food with the allowed federal per diem provided.

20. Will the government pay for the travel and lodging expenses should the interpreters need to travel from outside of San Diego area?

Yes, we will cover federal per diem rate for San Diego and reasonable airfare cost.

21. The solicitation asked the bidder to provide the quote for 100 receivers and headsets when the expected number of participants for the conference is 130-150 people. Which number should the bidder prepare to bid on since it’s a firm-fixed-price procurement?

100 (the remaining numbers are mainly bilingual)

RFQ Number: 140FS324Q0051

22. The contractor furnished items include “general information to each of the Trilateral Committee participants that require interpretive services”. May we ask does the client expect the selected vendor to provide “document translation” services?

No, we do not.

23. Other than the reference form, pricing info and applicable procurement clauses, should we submit any additional info to include quality assurance and key personnel for review?

Budget to include material/supplies, equipment, manpower, overhead and all necessary components to fulfill this requirement.

ADDED TO SCOPE OF WORK – EVALUATION CRITERIA

52.212-2 EVALUATION-COMMERCIAL ITEMS (NOV 2021)

(a) The Government will award a contract resul�ng from this solicita�on to the responsible offeror whose offer conforming to the solicita�on will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: best value to include price and past performance

Technical and past performance, when combined, are significantly more important when compared to price.

AMENDED QUOTE SUBMITTAL: Quoters are required to submit a written/electronic quote via email to Lee Ann Riley lee_riley@fws.gov on or before Monday February 12, 2024 @ 3:00 pm ES.

Question: The question period has ended for this RFQ 140FS324Q0051