SOL_140D0426R0027_Buzzard_Point.pdf

United States Department of the Interior

INTERIOR BUSINESS CENTER

Washington, DC 20240

Request for Proposal (RFP) Project Title: Rehabilitate Buzzard Point Park Solicitation: 140D0426R0027

Part 1 – General

1.1 Issuing Agency:

Department of the Interior (DOI), Interior Business Center (IBC), Acquisition Services Directorate (AQD)

1.2 Requesting Agency:

DOI National Park Service (NPS)

1.3 Contract Information:

AQD is a Federal Franchise Fund Contracting Office that operates under the authority of the Government Management Reform Act, as amended. AQD provides contracting support to all Federal Agencies and the Department of Defense. AQD Procurement will handle solicitation, award, contract administration, and invoice payments for this requirement.

This acquisition is for Landscape Architecture and Engineering (AE) services and will be awarded in accordance with Federal Acquisition Regulation (FAR) Subpart 36.6 - Architect- Engineer Services. Any offerors must be licensed and registered to work in Washington, D.C., and to be eligible for contract award the contractor must be registered in the System for Award Management (SAM). This is a small business set-aside.

NAICS Code: 541320 - Landscape Architectural Services Product Service Code: C211 - Architect and Engineering- General: Landscaping, Interior

Layout, and Designing SB Size Standard: $9M

1.4 Contract Administration:

(a) In no event shall any understanding, agreement, change, or other matter that deviates from the terms of this RFP between the contractor and a person other than the IBC AQD Contracting Officer (CO) be effective or binding upon the Government. All such actions must be formalized by a proper contractual document executed by the Contracting Officer (CO).

(b) The CO is Ericka Graham, 571-560-2329, ericka_graham@ibc.doi.gov

(c) Contracting Officer’s Representative (COR): Provided upon award

(d) Contractor’s Information: TBD mailto:ericka_graham@ibc.doi.gov

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(e) All contract administration associated will be performed by the CO and COR unless otherwise designated. Changes in the CO or COR will be made by written modification.

(f) The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement. Duties include but are not limited to: responding to Government requests for contractual actions in a timely fashion; having a single point of contact between the Government and Contractor personnel assigned to support requirements; and assigning work effort and maintaining proper/accurate time keeping records of personnel assigned to work on the requirement.

1.5 Contract Type:

The anticipated contract type is Firm-Fixed Price (FFP).

1.6 Period of Performance:

The work must be completed within 744 calendar days from the award.

1.7 Place of Performance

Work will be primarily performed at the contractor’s site. Buzzard Point Park is located in Anacostia Park in Washington, D.C.

1.8 Site Visits

Notify and coordinate all site visits with the COR and park Point of Contact (POC) a minimum of seven (7) business days in advance, so that Park or HPTC staff can facilitate access to the site. On-site work shall be performed between the hours of 7:30 AM to 4:30 PM Monday through Friday (excluding Government holidays) unless otherwise approved by COR.

1.8.1 Government Holidays

Government personnel will not be available and the Anacostia Park will be closed on following observed holidays: New Year's Day, Martin Luther King’s Birthday, Presidential Inauguration Day (metropolitan DC area only), George Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day, and any other day designated by Federal Statute, Executive Order, or Presidential Proclamation.

1.9 Contractor Personnel

The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management and control of the resources assigned to the requirement. The Contractor is responsible for managing and overseeing the activities of all Contractor personnel, as well as subcontractor efforts used in performance of the contract. The Contractor's management responsibilities shall include all activities necessary to ensure the accomplishment of timely and effective delivery in accordance with the requirements contained in the SOW.

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1.10 Subcontractors

The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement.

1.11 Non-Personal Services Contract

This is a “non-personal services” contract. It is therefore understood and agreed that the contractor and/or the contractor’s employees shall: (1) perform the services specified herein as independent contractors, not as employees of the government; (2) be responsible for their own management and administration of the work required and bear sole responsibility for complying with any and all technical, schedule, or financial requirements or constraints attendant to the performance of this contract; (3) be free from supervision or control by any government employee with respect to the manner or method of performance of the services specified; and (4) pursuant to the government’s right and obligation to inspect, accept or reject the work, comply with such direction of the COR; or the duly authorized representative as is necessary to ensure accomplishment of the contract objectives. The contractor shall include this language in all subcontracts for contractor support services under this contract.

1.12 Government Furnished Property (GFP)

The use of Government-Furnished Property is not anticipated for this contract.

1.13 Government Furnished Information (GFI)

The Government has provided NPS standards and templates, the 30% drawing (Attachment E), and Environmental Assessment (Attachment F) for reference. Additional drawings or other applicable information will be provided upon contract award.

1.14 Release of Information

The contractor shall not, unless authorized in writing by the Contracting Officer, release or provide any information or interpretation concerning data prepared under this contract to prospective construction contractors, manufacturers, or suppliers for their use in bidding or submitting quotations. Any cost estimates prepared by the AE under this contract for use either by the Government or the contractor shall be considered privileged information and will not be divulged to any third party.

1.15 Publicity

(a) Except with the prior approval of the Contracting Officer, the firm or any of its consultants shall not release for publication any drawing, rendering, perspective, sketch, photograph, report, specification, cost estimate, or other material of any nature pertaining to the facilities for which services are performed under the terms of this contract.

(b) The provision of this article shall extend also to the release of any such material to any person not so authorized by the Contracting Officer.

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1.16 Data Rights

All information acquired and documents generated during this effort shall belong to the Government. The Government will retain all rights and privileges, including those of patent and copy, to all Government furnished data and any contractor developed data. The Contractor shall neither retain nor reproduce for private or commercial use any data or other materials furnished under this contract. The Contractor agrees not to assert any rights at common law or in equity or establish any claim to statutory copyright in such data. These rights are not exclusive and are in addition to any other rights and remedies to which the Government is otherwise entitled elsewhere in this contract. No proprietary data or software shall be used or generated for this acquisition. The Government has rights to the data, which must not be used for marketing unless approved in advance by NPS. Reference FAR Clauses 52.227-17 Rights in Data – Special Works and 52.227-18 – Existing Works for more information on the data rights.

1.17 Return of Data

The Government shall have the right to request the Contractor to return all data provided by the Government and/or developed/generated during the performance of this requirement. The Contractor shall return all data within 15 calendar days, upon request by the Contracting Officer.

Such request will be submitted in writing.

The Contractor shall timely convert all data, stored in electronic form, to a format, defined by the Government, within the 15-day transfer period. The Contractor shall convey such data at no-cost to the Government.

1.18 Organizational Conflicts of Interest

Award of a task order for AE services for a particular project as described in the contract and the award of a contract for related construction work to the same firm, a parent firm, or its sub-consultants are prohibited. The AE shall decline to enter into negotiations for any contract, if the firm, its parent firm, or sub-consultants intend to compete for the related construction contract.

This includes concept design, which includes preparation of project programming documents for all work identified in the Scope of Services or other activities that result in identification of project scope and cost. The prime firm and sub-consultants for this contract will be required to perform throughout the contract term.

The contractor, its representatives, its subcontractors, or employees performing work under this contract shall not subsequently provide services of a professional nature to any contractor, subcontractor, or consultant responsible for any phase of construction of any project developed as a result of this contract, participate in construction or design-build construction contract. In addition, no firm, its subcontractors, or individual(s) performing work under the subject contract shall, unless authorized in writing by the Contracting Officer, release or provide any information or interpretations concerning data prepared under this contract to prospective construction contractors, manufacturers, or suppliers for their use in bidding or submitting quotations.

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1.19 Quality Control

A documented internal Quality Control Program (QCP) must be applied to all services performed and must be used by all subcontractors or consultants. The QCP should include a system that identifies persistent quality issues and reduces their incidence in subsequent submittals. The system must include documentation that is reviewable by NPS upon request.

In accordance with FAR 36.609-2, the contractor accepts ultimate responsibility, liability, and duty to control the quality of the services provided to the NPS. The contractor is responsible for professional quality, technical accuracy, and the coordination of all design subcontractors or consultants. The contractor shall, without additional compensation, correct or revise any errors or deficiencies in its designs, drawings, specifications, and other services. Reference SOW Section IX – Reviews and Quality Control for additional requirements.

1.20 Specialized Services

In the course of doing business with the AE firms under contract NPS occasionally needs to obtain specialized services from sub-consultants under the prime contract. In these instances, the majority of the work may be performed solely by the sub-consultant with little involvement of the prime contractor. Even though the work is performed primarily by the sub-consultant, NPS will ensure that the prime contractor is involved in all discussions and all correspondence is routed through the prime contractor. Prime contractors submitting statements of qualifications are advised that NPS will continue to acquire such specialized services in this manner. The NPS does not allow the prime consultant an administrative handling or coordination fee on sub-consultant’s services.

1.21 Universal Design and Accessibility

The NPS is dedicated to making projects universally designed and seamlessly accessible to visitors and staff with disabilities. All planning, design and construction projects shall meet and exceed the requirements of the Architectural Barriers Act Accessibility Standards (ABAAS), Section 504 (program access) and Section 508 (electronic and information technology access) of the Rehabilitation Act of 1973. The 2006 NPS Management Policies require that projects exceed these federal requirements and apply the tents of universal design to provide usable and inclusive experience for all. To meet the requirements of Executive Order 13548, “Increasing ‘Federal Employment of Individuals with Disabilities”, NPS assures visitor use areas and employee areas are accessible and provide the connectivity to all amenities so that employees with disabilities can fully participate in all programs.

Universal Design and Accessibility laws, regulations, checklists, best practices, training modules, standard drawings and specifications may be found at http://www.nps.gov/dscw/definitionsdc_u.htm#ufas Accessibility & Universal Design Standards - (U.S. National Park Service)

1.22 Protection of Historical and Archeological Data

The contractor agrees that should it, any of its employees, or subcontractors during the performance of this contract, discover evidence of possible scientific, prehistorical, historical, http://www.nps.gov/dscw/definitionsdc_u.htm#ufas https://www.nps.gov/dscw/ds-accessibility-universal-design.htm

Washington, DC 20240 archaeological data, it will notify the CO and COR immediately, giving the location and nature of the findings. Written confirmation shall be forwarded within 2 working days. The contractor shall exercise care to avoid damage to artifacts or fossils uncovered during excavation operations and shall provide such cooperation and assistance as may be necessary to preserve the findings for removal or other disposition by the Department of the Interior.

1.23 Cultural Resources Protection

The NPS will protect, preserve, and foster appreciation of the cultural resources in its custody and demonstrate its respect for the peoples traditionally associated with those resources through appropriate programs of research, planning and stewardship.

Design work under the contract will involve rehabilitation, alteration, addition or improvement of sites and structures containing natural and cultural resources. Historic properties may encompass landscapes, structures, landmarks, and buried resources, requiring accepted treatment approach reflecting NPS stewardship principles and assuring the longevity of the property. Firms will be required to successfully identify and address resource values and issues, and effectively apply both the Secretary of the Interior’s Standards and NPS Cultural Resource Management Policies (Directors Order #28) available at the sites below. Design interventions must align with stewardship principles acceptable to NPS. Design must not jeopardize the historical or archeological integrity of a property or site. Decisions or actions that would directly result in degradation or loss of historic character or fabric to the resource must be avoided.

The Secretary of the Interior's Standards for the Treatment of Historic Properties - Technical Preservation Services (U.S. National Park Service)

Director's Order #28: Cultural Resource Management

NPS Datastore - NPS-28: Cultural Resource Management Guideline

1.24 Sustainable Design

The U.S. NPS has adopted sustainable design as the guiding principle (May, 2012: ENERGY STAR Strategic Vision and Guiding Principles) for its planning, design and construction projects.

By definition, this means meeting present needs without compromising the ability of future generations to meet their needs. In practice, sustainable design utilizes best available solutions within the design tradition and conserves global resources, utilizes energy efficiently, recycles materials and waste, and specifies ecologically responsible methods, practices, and materials in the construction and operations of NPS facilities. Accordingly, the selected firm(s) must exhibit current credentials and demonstrated competency in sustainable design and “green” building systems. Firms shall validate their sustainable abilities and practices through completed LEED certified construction projects and green building awards and have LEED accredited professionals on staff as part of the firm.

https://www.nps.gov/orgs/1739/secretary-standards-treatment-historic-properties.htm https://www.nps.gov/orgs/1739/secretary-standards-treatment-historic-properties.htm https://www.nps.gov/subjects/policy/upload/DO_28_6-11-2002.pdf https://irma.nps.gov/DataStore/Reference/Profile/2193702 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.energystar.gov%2Fsites%2Fdefault%2Ffiles%2Fasset%2Fdocument%2FENERGY_STAR_Strategic_Vision_and_Guiding_Principles.pdf&data=05%7C02%7Cericka_graham%40ibc.doi.gov%7C0732ec2a5b37463e2ea908de4fb6fe3c%7C0693b5ba4b184d7b9341f32f400a5494%7C0%7C0%7C639035844524542955%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=ZafT4ctkRXugVCDaSloB96mfPh%2BuqFZ2D%2BAL1pODSVQ%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.energystar.gov%2Fsites%2Fdefault%2Ffiles%2Fasset%2Fdocument%2FENERGY_STAR_Strategic_Vision_and_Guiding_Principles.pdf&data=05%7C02%7Cericka_graham%40ibc.doi.gov%7C0732ec2a5b37463e2ea908de4fb6fe3c%7C0693b5ba4b184d7b9341f32f400a5494%7C0%7C0%7C639035844524542955%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=ZafT4ctkRXugVCDaSloB96mfPh%2BuqFZ2D%2BAL1pODSVQ%3D&reserved=0

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Sustainability related executive orders, laws, regulations, best practices, and some recommended products may be found at https://www.nps.gov/dscw/upload/NPS-ProjectSustainabilityChecklist- LEED2009 8-20-13.xls.

1.25 Executive Orders, Laws, and Regulations

Comply with Design Imperatives at Policy (U.S. National Park Service) plus all applicable Executive, Secretarial and Director’s Orders, laws, management policies and regulations which can be found at the same site. Further information on NPS governing laws and policies, standards, definitions, practices and guidelines can be found at http://www.nps.gov/dscw/information.htm.

1.26 Fee Limitation

The six percent (6%) fee limitation (fee is limited to six percent (6%) of estimated construction costs) for AE services applies only to the actual preparation of final designs, drawings, and specifications. Any services which are not integral part of the production of drawings and specifications may be excluded for the fee limitation. Please see Attachment D – Table of Items Statutory 6% Fee for more information.

1.27 Document Standards

Design shall be accomplished by licensed or registered design professionals in accordance with applicable codes, accepted standards and Denver Service Center (DSC) Workflows Website (http://www.nps.gov/dscw/index.htm), Director’s Order #10 A: Design and Construction Drawings , and NPS DSC Electronic Drawing Standards .

Construction Drawings:

1. Complete construction drawings shall be prepared in compliance with DSC Workflows website Drafting and CAD Standards (https://www.nps.gov/dscw/ds-cad-bim-drafting.htm). They shall embody adequate architectural, landscape architectural, civil, structural, mechanical, and electrical drawings showing details, dimensions, notational information and other data to ensure the construction contractor has a complete understanding of all elements of work. Professional registration stamps for the responsible disciplines shall be required on all final drawing sheets. Note that the bidding documents will be issued as half sized prints, therefore strict adherence to these standards is critical.

2. All drawings shall be prepared using the standard NPS border sheet of 22 inch x 34--inch.

The required NPS standard border sheets are available for download from the Denver Service Center. Title, drawing designation, and other identification of each drawing shall be approved by the Contracting Officer.

3. All drawing entities must be assigned colors in compliance with the DSC Pen/Color configuration. All files must be printed with the standard “NPS_HP_Grayscale.ctb” file.

https://www.nps.gov/dscw/upload/NPS-ProjectSustainabilityChecklist-LEED2009_8-20-13.xls https://www.nps.gov/dscw/upload/NPS-ProjectSustainabilityChecklist-LEED2009_8-20-13.xls https://www.nps.gov/subjects/policy/index.htm http://www.nps.gov/dscw/information.htm http://www.nps.gov/dscw/index.htm https://www.nps.gov/subjects/policy/upload/DO_10A_4-5-2003.pdf https://www.nps.gov/subjects/policy/upload/DO_10A_4-5-2003.pdf https://www.nps.gov/dscw/upload/NPS-DSC-EDS-ElectronicDrawingStandards_10-19-21_508_110221.docx https://www.nps.gov/dscw/ds-cad-bim-drafting.htm https://www.nps.gov/dscw/ds-cad-bim-drafting.htm

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4. Quality: All drawings shall be prepared in such manner as to facilitate reduced-size reproduction. Detailing, lettering, spacing, line-weight, scale and other principles of technique shall be so executed as to ensure clarity and faithfulness in reduced-size reproduction, and scanning. All letters and numerals shall be at least 1/8- inch in height, adequately spaced in single- stroke upper-case Gothic style, preferably vertical. All lines, strokes, letters and numerals shall be uniformly dense as practicable. Scale identification shall be by graphic illustration.

Specifications:

All specifications prepared under this contract, including technical specifications, general requirements (provided by NPS contracting division), contract pricing schedules and table of contents, shall be prepared in accordance with the NPS Guide for Specifiers which prescribes, in part, that technical specifications shall be written in accordance with the Manual of Practice written by the Construction Specifications Institute.

Sustainability requirements presented at http://www.nps.gov/dscw/ds-sustainability.htm and referred to in NPS Project Sustainability Checklist (found on http://www.nps.gov/dscw/publicforms.htm) Project Sustainability Tracking Tool indicate federal requirements for products and designs in a variety of categories.

AE firms are to use life-cycle cost analysis, wherever feasible and appropriate, to guide selecting products and services. Whenever possible, cost shall be calculated over the life of the item, not just the initial, up-front cost. When comparing alternative products, the initial cost of the acquisition as well as lifetime maintenance costs, operational costs, etc., must be considered in the analysis.

Construction Cost Estimates:

All construction cost estimates prepared under this contract shall be prepared in conformance to the most recent National Park Service Cost Estimating Requirements Handbook, February 2011.

AE firms are to use the Cost Estimate Templates provided on the DSC Workflows website (see URL’s below) or a similar electronic template with Work Breakdown Structures, mark-ups and layout conforming to Handbook Requirements. Submitted estimates shall be submitted electronically in a form that allows review of all mathematics and formulas used in estimates.

• Class A Construction Cost Estimate Template:

https://www.nps.gov/dscw/upload/ClassBA-MasterFormat-ConstructionCostEstimate- 121725-508.xlsx

• Class B Construction Cost Estimate Template:

https://www.nps.gov/dscw/upload/ClassBA-MasterFormat-ConstructionCostEstimate- 121725-508.xlsx

• Class C Construction Cost Estimate Template: https://www.nps.gov/dscw/upload/ClassC- Uniformat-ConstructionCostEstimate-121725-508.xlsx https://www.nps.gov/dscw/upload/GuideForSpecifiers_AF_3-2-17.pdf http://www.nps.gov/dscw/publicforms.htm https://www.nps.gov/dscw/upload/CostEstimatingHandbook_2-3-11.pdf https://www.nps.gov/dscw/upload/ClassBA-MasterFormat-ConstructionCostEstimate-121725-508.xlsx https://www.nps.gov/dscw/upload/ClassBA-MasterFormat-ConstructionCostEstimate-121725-508.xlsx https://www.nps.gov/dscw/upload/ClassBA-MasterFormat-ConstructionCostEstimate-121725-508.xlsx https://www.nps.gov/dscw/upload/ClassBA-MasterFormat-ConstructionCostEstimate-121725-508.xlsx https://www.nps.gov/dscw/upload/ClassC-Uniformat-ConstructionCostEstimate-121725-508.xlsx https://www.nps.gov/dscw/upload/ClassC-Uniformat-ConstructionCostEstimate-121725-508.xlsx

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Definitions for Class A, Class B and Class C Construction Estimates are located on Workflows Website: http://www.nps.gov/dscw/definitionsdc_c.htm and in the Cost Estimating Requirements Handbook. Format of bid schedule and cost estimate shall be compatible.

1.28 Key Personnel

(a) The Contractor shall assign to this contract the following Key Personnel:

• Principal Landscape Architect

• Senior Designer

• Visualization and Graphics Lead

• Natural Resources Coordinator

• Project Architect

• Architectural Designer

• Senior Civil Engineer

• Senior Structural Engineer

• Senior Project Engineer (Mechanical/Plumbing)

• Electrical Engineer

• Environmental Engineer

• Lighting Designer

• Fire Protection Engineer

• Geotechnical Engineer

• Certified Value Specialist

• Cost Estimator.

*The final award may have additional or alternate Key Personnel as a result of the proposed positions.

(b) During the first 120 calendar days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph

(c) below. After the initial 30 calendar day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least 15 calendar days prior to making any permanent substitutions.

(c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. This clause will be modified to reflect any approved changes of key personnel.

http://www.nps.gov/dscw/definitionsdc_c.htm

Part 2 - Statement of Work

See Attachment A – SOW AE Buzzard Point 1-06-26

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Part 3 – Provisions and Clauses

3.1 Custom Contract Clauses

Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP) (February 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions – Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

- Invoice detailing completed tasks

- Description of billed item with quantity, unit rate, and total

- Total Invoice Amount

The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 – 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal.

(End of Local Clause)

AQD Contractor Performance Assessment Reporting System (Dec 2015)

1. FAR 42.1502 directs all Federal agencies to collect past performance information on contracts.

The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

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2. The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report.

Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

3. We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

4. When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

5. Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a) Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment.

b) Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

c) All information provided should be reviewed for accuracy prior to submission.

d) If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

e) Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

f) If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

6. The following guidelines apply concerning your use of the past performance evaluation:

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a) Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

b) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

7. If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

8. A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

(End of custom clause)

3.2 Contract Provisions

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.acquisition.gov/far/part-52

(End of provision)

Provision Title Date 52.204-7 System for Award Management Nov 2024 52.204-16 Commercial and Government Entity Code Reporting Aug 2020 52.204-22 Alternative Line Item Proposal Jan 2017 52.204-24 Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment Nov 2021

52.209-7 Information Regarding Responsibility Matters Oct 2018 52.209-13 Violation of Arms Control Treaties or Agreements—Certification Nov 2021

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52.215-1 Instructions to Offerors—Competitive Acquisition Nov 2021 52.215-20 Requirements for Certified Cost or Pricing Data and Data Other

Than Certified Cost or Pricing Data Nov 2021

52.216-1 Type of Contract Apr 1984 52.232-13 Notice of Progress Payments Apr 1984 52.233-2 Service of Protest Sep 2006 52.237-1 Site Visit Apr 1984

Provisions Incorporated in Full Text:

52.204-8 Annual Representations and Certifications (Oct 2025) (DEVIATION)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 541320 – Landscape Architectural Services.

(2) The small business size standard is $9M annual revenue.

(3) The small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519 if the acquisition—

(i) Is set aside for small business and has a value above the simplified acquisition threshold;

(ii) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(iii) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation.

The Offeror shall indicate which option applies by checking one of the following boxes:

(i) XX Paragraph (d) applies.

(ii) □ Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c) (1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

https://www.acquisition.gov/far/52.204-7#FAR_52_204_7 https://www.acquisition.gov/far/52.204-7#FAR_52_204_7

Washington, DC 20240

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless–

(A) The acquisition is to be made under the simplified acquisition procedures in part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that-

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.204-26, Covered Telecommunications Equipment or Services-Representation. This provision applies to all solicitations.

(vii) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations-Representation.

(viii) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(ix) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(x) 52.214-14, Place of Performance-Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(xi) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

https://www.acquisition.gov/far/52.203-2#FAR_52_203_2 https://www.acquisition.gov/far/part-13#FAR_Part_13 https://www.acquisition.gov/far/52.203-11#FAR_52_203_11 https://www.acquisition.gov/far/52.203-18#FAR_52_203_18 https://www.acquisition.gov/far/52.204-3#FAR_52_204_3 https://www.acquisition.gov/far/52.204-7#FAR_52_204_7 https://www.acquisition.gov/far/52.204-5#FAR_52_204_5 https://www.acquisition.gov/far/52.204-26#FAR_52_204_26 https://www.acquisition.gov/far/52.209-2#FAR_52_209_2 https://www.acquisition.gov/far/52.209-5#FAR_52_209_5 https://www.acquisition.gov/far/52.209-11#FAR_52_209_11 https://www.acquisition.gov/far/52.214-14#FAR_52_214_14 https://www.acquisition.gov/far/52.215-6#FAR_52_215_6

Washington, DC 20240

(xii) 52.219-1, Small Business Program Representations (Basic, Alternates I, and II). This provision applies to solicitations when the contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii).

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(C) The provision with its Alternate II applies to solicitations that will result in a multiple-award contract with more than one NAICS code assigned.

(xiii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii).

(xiv) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xv) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xvi) 52.222-38, Compliance with Veterans’ Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial products or commercial services.

(xvii) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of biobased products in USDA-designated product categories; or include the clause at 52.223-2, Reporting of Biobased Products Under Service and Construction Contracts.

(xviii) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA–designated items.

(xix) RESERVED.

(xx) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xxi) 52.225-4, Buy American-Free Trade Agreements-Israeli Trade Act Certificate.

(Basic, Alternates II and III.) This provision applies to solicitations containing the clause at 52.225-3.

https://www.acquisition.gov/far/52.219-1#FAR_52_219_1 https://www.acquisition.gov/far/part-19#FAR_Part_19 https://www.acquisition.gov/far/19.000#FAR_19_000 https://www.acquisition.gov/far/52.219-2#FAR_52_219_2 https://www.acquisition.gov/far/part-19#FAR_Part_19 https://www.acquisition.gov/far/19.000#FAR_19_000 https://www.acquisition.gov/far/52.222-22#FAR_52_222_22 https://www.acquisition.gov/far/52.222-26#FAR_52_222_26 https://www.acquisition.gov/far/52.222-25#FAR_52_222_25 https://www.acquisition.gov/far/52.222-26#FAR_52_222_26 https://www.acquisition.gov/far/52.222-38#FAR_52_222_38 https://www.acquisition.gov/far/52.223-1#FAR_52_223_1 https://www.acquisition.gov/far/52.223-2#FAR_52_223_2 https://www.acquisition.gov/far/52.223-4#FAR_52_223_4 https://www.acquisition.gov/far/52.225-2#FAR_52_225_2 https://www.acquisition.gov/far/52.225-1#FAR_52_225_1 https://www.acquisition.gov/far/52.225-4#FAR_52_225_4 https://www.acquisition.gov/far/52.225-3#FAR_52_225_3

Washington, DC 20240

(A) If the acquisition value is less than $50,000, the basic provision applies.

(B) If the acquisition value is $50,000 or more but is less than $100,000, the provision with its Alternate II applies.

(C) If the acquisition value is $100,000 or more but is less than $102,280, the provision with its Alternate III applies.

(xxii) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xxiii) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan- Certification. This provision applies to all solicitations.

(xxiv) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications. This provision applies to all solicitations.

(xxv) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

(2) The following representations or certifications are applicable as indicated by the Contracting Officer:

_XX_ (i) 52.204-17, Ownership or Control of Offeror.

_XX_ (ii) 52.204-20, Predecessor of Offeror.

__ (iii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

__ (iv) 52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment- Certification.

__ (v) 52.222-52, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Certification.

__ (vi) 52.227-6, Royalty Information.

__ (A) Basic.

__ (B) Alternate I.

__ (vii) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

(d) The offeror has completed the annual representations and certifications electronically in SAM website accessed through https://www.sam.gov. After reviewing the SAM information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision https://www.acquisition.gov/far/52.225-6#FAR_52_225_6 https://www.acquisition.gov/far/52.225-5#FAR_52_225_5 https://www.acquisition.gov/far/52.225-20#FAR_52_225_20 https://www.acquisition.gov/far/52.225-25#FAR_52_225_25 https://www.acquisition.gov/far/52.226-2#FAR_52_226_2 https://www.acquisition.gov/far/52.204-17#FAR_52_204_17 https://www.acquisition.gov/far/52.204-20#FAR_52_204_20 https://www.acquisition.gov/far/52.222-18#FAR_52_222_18 https://www.acquisition.gov/far/52.222-48#FAR_52_222_48 https://www.acquisition.gov/far/52.222-52#FAR_52_222_52 https://www.acquisition.gov/far/52.227-6#FAR_52_227_6 https://www.acquisition.gov/far/52.227-15#FAR_52_227_15 https://www.sam.gov/

Washington, DC 20240 have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR Clause # Title Date Change

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on SAM.

(End of provision)

52.204-29 Federal Acquisition Supply Chain Security Act Orders—Representation and Disclosures (Dec 2023)

(a) Definitions. As used in this provision, Covered article, FASCSA order, Intelligence community, National security system, Reasonable inquiry, Sensitive compartmented information, Sensitive compartmented information system, and Source have the meaning provided in the clause 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

(b) Prohibition. Contractors are prohibited from providing or using as part of the performance of the contract any covered article, or any products or services produced or provided by a source, if the prohibition is set out in an applicable Federal Acquisition Supply Chain Security Act (FASCSA) order, as described in paragraph (b)(1) of FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

(c) Procedures.

(1) The Offeror shall search for the phrase “FASCSA order” in the System for Award Management (SAM)( https://www.sam.gov) for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (b)(1) of FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

(2) The Offeror shall review the solicitation for any FASCSA orders that are not in SAM, but are effective and do apply to the solicitation and resultant contract (see FAR 4.2303(c)(2)).

(3) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(d) Representation. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to https://www.acquisition.gov/far/4.1201#FAR_4_1201 https://www.acquisition.gov/far/52.204-30#FAR_52_204_30 https://www.acquisition.gov/far/52.204-30#FAR_52_204_30 https://www.sam.gov/ https://www.acquisition.gov/far/52.204-30#FAR_52_204_30 https://www.acquisition.gov/far/4.2303#FAR_4_2303

Washington, DC 20240 this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA order in effect on the date the solicitation was issued, except as waived by the solicitation, or as disclosed in paragraph (e).

(e) Disclosures. The purpose for this disclosure is so the Government may decide whether to issue a waiver. For any covered article, or any products or services produced or provided by a source, if the covered article or the source is subject to an applicable FASCSA order, and the Offeror is unable to represent compliance, then the Offeror shall provide the following information as part of the offer:

(1) Name of the product or service provided to the Government;

(2) Name of the covered article or source subject to a FASCSA order;

(3) If applicable, name of the vendor, including the Commercial and Government Entity code and unique entity identifier (if known), that supplied the covered article or the product or service to the Offeror;

(4) Brand;

(5) Model number (original equipment manufacturer number, manufacturer part number, or wholesaler number);

(6) Item description;

(7) Reason why the applicable covered article or the product or service is being provided or used;

(f) Executive agency review of disclosures. The contracting officer will review disclosures provided in paragraph (e) to determine if any waiver may be sought. A contracting officer may choose not to pursue a waiver for covered articles or sources otherwise subject to a FASCSA order and may instead make an award to an offeror that does…