Attachment_A_-_SOW_AE_Buzzard_Point_1-06-26.pdf

National Park Service U.S. Department of the Interior

Historic Preservation Training Center (HPTC) Project Management Section Frederick, MD

12/29/25

NACE 348765

REHABILITATE BUZZARD POINT PARK

Title I & II AE Services

National Park Service · National Capital Parks-East Washington, DC

December 2025

PMIS No. 348765

SCOPE OF WORK FOR ARCHITECT/ENGINEERING SERVICES

I. GENERAL INFORMATION

In accordance with the terms and conditions of the Contract, the Architect-Engineer Contractor (AE) shall perform the work of this scope of work for the National Park Service (NPS) as described herein.

A. Scope Clarity: If any part of this scope of work is unclear, the AE shall submit a Request for Information (RFI) for clarification prior to submitting a fee proposal. The NPS will then respond to the RFI and edit the SOW as needed.

B. Period of Performance: The estimated period of performance is 765 calendar days from award date.

C. Project Identification: The project shall be referred to as “Rehabilitate Buzzard Point

Park – NACE 348765” and listed on all project correspondence and deliverables.

II. PROJECT BACKGROUND

Rehabilitate Buzzard Point Park, Washington, D.C.

A. Project Background: Buzzard Point Park is part of Anacostia Park, a recreational landscape located in southeastern Washington, DC. Anacostia Park is the second largest park in the District of Columbia, running north-south on both sides of the Anacostia River and extending from the District line to the north to Poplar Point to the south.

Buzzard Point Park is in the Buzzard Point neighborhood of Southwest DC. It is bordered on the south and east by the Anacostia River, and by 1st St SW, V St SW, and Half St SW on its north and west perimeter. The Park is administered by the National Park Service (NPS) and managed by National Capital Parks - East. The Park is comprised of a collection of parcels administered by the NPS collectively totaling 7.75 acres. Of that acreage, only 3.33 acres are on land; the remainder of the site includes parcels that lie

12/29/25 within the Anacostia River. The site includes approximately 1,500 linear feet of shoreline along the Anacostia River.

III. NET CONSTRUCTION FUNDING:

The AE is responsible for preparing the design within the available funding for construction.

See FAR Clause 52.236-22, Design Within Funding Limitations.

A. The AE shall accomplish the design services required under this contract so as to permit the award of a contract, using standard Federal Acquisition Regulation (FAR) procedures for the construction of facilities designed at a price that does not exceed the estimated construction contract price as set forth below in paragraph C of this clause. When proposals for the construction contract are received that exceed the estimate price, the AE shall perform such redesign and other services as are necessary to permit contract award within funding limitations. These additional services shall be performed at no increase in the price of this contract. However, the AE shall not be required to perform such additional services at no cost to the Government if the unfavorable proposals are the result of conditions beyond its reasonable control.

B. The AE shall promptly advise the Contracting Officer if it finds that the project being designed will exceed or is likely to exceed the funding limitations and it is unable to design a usable facility within these limitations. Upon receipt of such information, the Contracting Officer and Contracting Officer’s Representative (COR) will review the AE’s revised estimate of construction cost. The Government may authorize a change in scope or materials as required to reduce the estimated construction cost to an amount within the estimated construction contract price as set forth in paragraph C of this clause, or the Government may adjust such estimated construction contract price.

C. The estimated construction contract price for the project described in this contract is more than $10 million.

D. The maximum allowable statutory fee that can be paid to an AE to produce the design, plans, drawings, and specifications is 6% of the estimated construction contract price.

IV. Purpose:

A. The purpose of this Scope of Work is to provide Title I & II architectural and engineering

(AE) services including supplemental services to plan, design, and prepare construction documents for the Rehabilitation of Buzzard Point Park, a section of park land within Anacostia Park.

B. Design Imperatives throughout all stages of the contract include appropriate design solutions for park use and maintenance capabilities, compliance consistency reviews, compliance with Architectural Barriers Act Accessibility Standards (ABAAS), sustainable design practices, NPS Denver Service Center (DSC) lighting standards, constructability, scope/budget consistency reviews, and integration of facilities into the park environment.

C. Work includes: (See Section VIII, Scope of Services for full list of tasks)

1. Complete Site Investigation/Assessment and Submit 70% Draft and Final Site

Investigation/Assessment Reports

2. Complete Geotechnical Survey

3. Develop two (2) original design alternatives for presentation to both the Commission of Fine Arts and the National Capital Planning Commission. Using the recently completed Buzzard Point Environmental Assessment (EA) and Buzzard Point 30% Schematic Design (SD) drawing set. AE shall utilize elements from the 30% concepts to further develop two (2) design alternatives for presentation to both the Commission of Fine Arts and the National Capital Planning Commission.

4. Thoroughly investigate/evaluate the feasibility using a Living Shoreline in place of a hardened shoreline structure.

5. Evaluate the feasibility of adding a restroom facility to the existing Potomac Electric Power Company (PEPCO) Building or as a stand-alone structure.

6. Develop two (2) Schematic Design Alternatives based on comments and recommendations from the Commissions which NPS concurs and that meet all NPS Design Imperatives.

7. Facilitate two (2) half-day Workshops with Key Project Stakeholders including NPS.

8. Prepare and facilitate presentations, informational boards, handouts, public outreach documents, and other graphics to support two public engagement meetings.

9. Facilitate/Conduct mini value analysis study in collaboration with NPS to analyze schematic design alternatives, prepare Value Analysis Report.

10. Investigating and preparing submission requirements for any local or State permits.

11. Work with Park to identify compliance pathway as required. Coordinate with the park cultural and natural resources specialists to ensure adherence to relevant regulations.

12. Identify submission requirements for CFA and NCPC Concept and Preliminary

Reviews, prepare required briefing documents and present projects to Commissions.

13. Prepare Class A, B, and C cost estimates.

14. Prepare construction document package for interim site improvements including demolition concurrent with Schematic Design. (Separate from larger design effort)

15. Prepare construction documents including drawings, specifications, Contract Price

Schedule (Bid Sheet), product cut sheet notebook, construction schedule, and submittal list.

V. PROJECT DESCRIPTION AND BACKGROUND INFORMATION

A. Buzzard Point Park is a roughly 3.3-acre waterfront park uniquely situated along the north bank of the Anacostia River just east of the confluence with the Potomac River. Once an isolated area, the park is now primed to serve a neighborhood undergoing a major transformation.

B. In March 2016, the NPS initiated a study to determine the future uses of the Park. Based on community input, concept plans were developed to activate the riverfront and provide seamless connections to the surrounding neighborhoods and planned Anacostia Riverwalk Trail. By enhancing the river’s edge and removing obstacles, residents and visitors can connect with the river. Buzzard Point Park will be transformed into a distinguishable park along the Anacostia Riverwalk Trail that provides the surrounding community with enhanced public access to the waterfront. The study included a public meeting allowing in person and online stakeholder feedback in July 2016, and a second public meeting in December 2016 that included a 45-day public comment period in late 2016 into early 2017. The study resulted in two 30% schematic design concept Alternatives and report.

The purpose of the 30% Schematic Design concept alternatives was to link landscapes along the waterfront, provide a continuous public open space system, develop the banks of the Anacostia River as an enjoyable and unique urban park with a mix of active and passive recreational opportunities, ensure that Anacostia Park continues to develop as a regional recreational resource, emphasize the park's special riverside, ecological, and scenic qualities and character, and to help to launch a new identity for the Anacostia through a collaborative approach to park planning rooted in community engagement and partnership building.

VI. CODES, REGULATIONS, GUIDELINES AND STANDARDS

A. All work shall be performed in accordance with local, state, and federal codes and standards.

In cases of conflict with various standards, utilize the more restrictive standard.

B. The AE shall comply with the guidelines and standards of all applicable federal, state and local historic preservation and planning authorities including, but not limited to: the Advisory Council on Historic Preservation (ACHP), the State Historic Preservation Office (SHPO), the National Capital Planning Commission (NCPC), and the U.S. Commission of Fine Arts (CFA).

C. All architectural and engineering work shall conform to the latest edition of the International Building Code (IBC) and family of International Codes including but not limited to:

International Plumbing Code, International Electrical Code and International Mechanical Code.

Work shall conform to the Life Safety Code.

D. Work shall comply with ABAAS, the Architectural Barriers Act Accessibility Standard.

E. The Architect/Engineer (AE) shall ensure that all digital deliverables, including but not limited to documents, reports, drawings, specifications, and presentations, are fully compliant with Section 508 of the Rehabilitation Act of 1973, as amended. This requirement mandates that all deliverables be accessible to individuals with disabilities, including those using assistive technologies such as screen readers.

1. The AE is responsible for ensuring accessibility by including appropriate alt text for images, captions for multimedia, and tagged PDF files where applicable. Before submission, the AE must perform testing using tools to verify 508 compliance, ensuring that all deliverables are compatible with assistive technologies.

2. If any deliverable is found to be non-compliant during review, the AE must promptly correct the issue and resubmit the deliverable at no additional cost to the government. Furthermore, the AE is required to provide a compliance report for each digital deliverable, outlining the methods and tools used to verify 508 compliance.

3. This requirement applies to all electronic documents and digital files provided under this Contract and is essential for the successful completion of the project.

F. All AE work shall comply with applicable regulations including, but not limited to, District of Columbia Department of Energy and the Environment (DOEE) and any state or local codes and regulations governing this type of work.

G. Work consisting of assessing the structural condition of an existing building shall conform to guidelines and methodology of The American Society of Civil Engineers, Guideline for Structural Condition Assessment of Existing Buildings, ASCE 11-99. The preliminary assessment approach shall be used to provide the initial analytical data for estimating the structural adequacy of an existing building and for establishing the need and priority for a more detailed analysis. The basic steps include the following: (1) available document review; (2) site inspection; (3) preliminary analysis; and (4) preliminary findings and recommendations. The preliminary analysis provides the basis for identifying structural deficiencies in the building with reference to applicable minimum life and public safety standards and codes.

H. All playground equipment shall conform to the latest edition of the ASTMF1487 Standard Consumer Safety Performance Specification for Playground Equipment for Public Use.

I. All roadway work shall conform to the latest edition of the American Association of State and Highway Transportation Officials (AASHTO) references including but not limited to: A Policy on Geometric Design of Highways and Streets and Roadside Design Guide. All pavement marking and signing work shall conform to the latest edition of the Federal Highway Administration’s (FHA) Manual on Uniform Traffic Control Devices.

J. Wood preservative used for pressure-treated lumber shall not use Copper Chromate Arsenate (CCA) treatment.

K. Professional Registration: All investigation, assessment and design work shall be under the direct supervision of a professional architect and/or engineer licensed in the District of Columbia. Final record drawings submission shall bear an original seal and signature of the Architect/Engineer(s) of Record responsible for compliance with applicable codes, guidelines and regulations.

L. NPS Guidance and Workflows: The NPS, Denver Service Center (DSC) provides planning, design, contracting services, project management, construction solutions, and information management for parks and regions in the national park system through their DSC Workflows website.

Referenced documents and resources can be found on this website. The DSC workflows site should be referenced for definitions, templates as indicated, and quality of work only. No additional deliverables are required beyond what is stated in this Scope of Work.

M. All work shall utilize Secretary of Interior’s Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings and the Secretary of the Interior’s Guidelines for the Treatment of Historic Landscapes. https://www.nps.gov/tps/standards.htm

N. NPS-28 Cultural Resource Management Guideline (effective June 11, 1998) and its technical supplements.

O. Archeological Resource Protection Act, 1979 (ARPA)

P. Department of the Interior NEPA Regulations (43 CFR Part 46)

Q. NPS Director’s Order-12 (DO-12): Conservation Planning, Environmental Impact Analysis, and Decision-Making, and NEPA Handbook (http://www.nps.gov/refdesk/DOrders/DOrder12.html).

R. Endangered Species Act of 1973, as amended (ESA) https://www.nps.gov/dsc/workflows/index.htm https://www.nps.gov/dsc/workflows/index.htm https://www.nps.gov/tps/standards.htm https://www.nps.gov/parkhistory/online_books/nps28/28intro.htm

VII. SAFETY, MEANS/METHODS, AND SECURITY

A. Notify and coordinate all site visits with the COR and park Point of Contact (POC) a minimum of 72 hours in advance, so that Park or HPTC staff can facilitate access to the site. On-site work shall be performed between the hours of 7:30 AM to 4:30 PM Monday through Friday unless otherwise approved by COR. Federal Holidays excluded.

B. Any discovery made during the execution of the work that has the potential of creating a life safety issue either to the public, park staff or any employee of the AE shall be brought to the attention of the CO and COR immediately and followed up in writing.

C. Project is located in an area which has the potential of high visibility, high pedestrian, and vehicular traffic. AE/Subcontractors are to provide safe working conditions for all AE’s workers, park staff, and the general public.

D. Means and methods of destructive and non-destructive investigations or materials testing shall be the responsibility of the AE/Subcontractors and may include, but are not limited to: historical research, visual observations, CCTV video inspection, photo-documentation, limited non-destructive dismantling of assembled components, and mechanical and chemical testing/sampling. Investigation of the existing structure should include limited disturbance, surgical investigations, and video inspection to the greatest extent feasible. The Contracting Officer Representative must be notified a minimum of (3) three weeks in advance of destructive testing so that historic preservation clearance can be obtained.

Destructive testing or investigation methods shall not be utilized unless given written consent by the COR.

The AE shall provide a work plan, diagrams or photo documentation, and schedule prior to start of investigation. AE shall be responsible for properly and efficiently coordinating all work and shall arrange and pay for investigation aids and equipment to facilitate execution of the work.

E. The AE/Subcontractors shall be responsible for providing investigative aids and equipment to facilitate execution of the work: personal protective equipment (PPE), scaffolds, ladders, temporary lighting, soil boring equipment, monitoring devices, and other such equipment. The AE/Subcontractors must also provide and maintain barriers to prevent public entry into the area while work is being performed or any equipment is in place. All barricading shall be approved by the COR prior to installation. NPS will NOT provide any investigative aids such as scope, camera, flashlights, PPE, ladders, lifts etc.

F. A temporary security fence (on footers) shall be installed to prevent access to excavated areas and other areas of investigation.

G. Restroom facilities are not available on site.

H. Potable water is not available on site.

I. Parking is not available onsite, street parking potentially reservable through AE’s direct coordination with the District of Columbia/DDOT.

J. There will be no overnight storage of supplies or materials on-site, unless approved by COR or park POC.

K. AE/subcontractors shall be responsible for all damages to persons or property that occurs as a result of AE’s fault or negligence. The AE/Subcontractors shall take proper safety and health precautions to protect work, workers, the public, and property of others.

L. Utility Marking: Notify qualified utility locating service prior to commencement of on-site work. AE/Subcontractors shall be responsible for contracting private utility locating service, in advance, for marking of all underground utilities within work zones where digging, test pits, probes, etc. are anticipated. Notify COR a minimum of 72 hours in advance of boring, digging and/or locating work so that NPS Archeologist and/or Cultural Resource Manager may observe work in progress.

M. All work shall be in accordance with standard Occupational Safety and Health Administration (OSHA) guidelines and regulations.

VIII. SCOPE OF SERVICES

A. Task One – Initial Project Kick-Off Meeting

1. Participate in a one-and-one-half (1.5) hour conference call kick-off meeting via

Microsoft Teams to review the Scope of Work, Schedule and discuss plans for on-site investigations. Meeting shall include Prime and AE Consultants. AE to prepare project schedule, agenda, and sign-in sheet. Email a written record of meeting attendance and minutes within five (5) working days of the meeting.

B. Task Two – Project Plan/Coordination Plan

1. Prepare a project plan to identify all proposed project milestones, reviews, public outreach, public engagement, coordination with Commissions and Park staff to navigate and receive project approvals. The draft and final plans shall include project milestones, a review and submission strategy to the commissions, proposed coordination meetings, approximate dates and proposed participants.

C. Task Three – Site Assessment/Investigation and Report of Findings

1. Review, and record any documents depicting existing feature for future use

2. Conduct site visit(s) as necessary to gather information necessary for condition assessment, quantification of materials and for the remainder of this Task.

3. Assess and provide analysis and survey the existing conditions and analyze for operational deficiencies. Document the existing site conditions with photographs and drawings. Prepare a Report of Findings (ROF). In the ROF, provide table of contents, executive summary, background, and purpose of project, permits, and supporting data including but not limited to: photographs and drawings documenting existing conditions and deficiencies, condition assessment. This report shall later become part of the Design Analysis provided with the 100% documents. (1 day onsite) Report shall utilize Attachment F Report Cover Page Template.

4. Submit 70% draft Site Assessment/Investigation and Report of Findings for NPS Review.

5. Submit 95% draft Site Assessment/Investigation Report for NPS review.

6. Submit 100% Final Draft Site Assessment/Investigation Report.

7. Provide digital copies of the existing condition inspection photos.

8. Provide a design schedule with design activities and milestone events.

9. All on site work to be coordinated through the COR and park POC. The AE will provide 72-hour advance notice.

D. Task Four – Permit Investigation and Assessment

1. Investigate and identify all required Federal, State, and local permit(s) that must be obtained in order for work to proceed. (DSC Workflows for Permitting) Also identify all required permits that can be obtained only by NPS and/or the construction contractor. Submit a Permit Assessment Form with permits required to complete the design and construction of the project along with an estimated schedule for applying for, processing, and obtaining permit approvals through the respective permitting authorities. The government will not be responsible for obtaining permits and approvals from county agencies or local governments during the design and construction phases.

2. AE’s permitting lead will serve as the Point of Contact for the Permit Process and shall have at least five (5) years’ experience acquiring permits for projects in the District of Columbia

E. Task Five – Prepare Schematic Designs and Class “C” Estimates

1. Using the government furnished Buzzard Point 30% Schematic Design (SD) drawing set and other attachment documents as a basis of design, the Buzzard Point Environmental Assessment (EA), Final Site Assessment/ Investigation, and Report of Findings, the AE shall develop two (2) original revised design alternatives. AE shall submit Schematic Design drawing sets for NPS review and approval at the 20%, 30%, 70%, and 100% Final stages. Prepare 100% Class “C” format cost estimates for each schematic design alternative. Estimates to be revealed during mini value analysis study. Schematic drawings shall utilize Attachment G, NACE Drawing Cover Sheet.

2. As part of the 30% Schematic Design deliverable, the AE shall evaluate the feasibility of implementing a living shoreline in place of a hardened edge at the project location.

This assessment shall include, but not be limited to, analysis of site-specific conditions (e.g., hydrodynamics, soil characteristics, existing vegetation, shoreline erosion patterns, visitor use/access, and shoreline resilience), applicable regulatory requirements, ecological benefits, constructability, and long-term maintenance considerations. The AE shall provide a professional recommendation regarding the viability and potential success of a living shoreline at this site, including identification of potential constraints or challenges.

3. As part of the 30% Schematic Design deliverable, AE shall assess the feasibility of incorporating a restroom facility either as an addition to the existing PEPCO structure—owned and operated by a separate entity—or as a standalone structure within Buzzard Point Park. The evaluation shall consider ownership constraints, coordination requirements with PEPCO, site limitations, utility access, structural compatibility (if attached), code compliance, and overall constructability.

https://www.nps.gov/dscw/definitionsdc_e.htm#erp

4. The following attachments will be provided upon contract award. The attachments shall be reviewed and utilized to provide in-depth background information on the first 30% Schematic Design process and associated environmental assessment to guide the new Original Schematic Design Alternatives.

a. Attachment E – Buzzard Point Park Improvements – 30% SD Drawings

b. Class C Construction Cost Estimate

c. Buzzard Point Park Environmental Assessment

d. Buzzard Point Boundary Survey Drawings

e. Buzzard Point Anacostia River Soundings Survey Drawings

f. Buzzard Point Survey Drawings

F. Task Six – NEPA and NHPA Section 106 Compliance & NCPC/CFA

1. Consultation/Concept Review – Schematic Design

a. The AE will work with NPS to identify and coordinate participation and review with all potential consulting parties including local, state and Federal agencies, National Capital Planning Commission (NCPC), National Commission of Fine Arts (NCFS), and the DC Historic Preservation Office (SHPO).

b. After project kick-off, the AE will prepare a letter the SHPO and other consulting agencies, formally initiating the consultation process. NPS will sign and send the letters to the DC SHPO and other relevant agencies. In addition to NHPA letters, AE shall prepare NEPA memo to file for the Living Shoreline.

c. AE will prepare presentation materials and attend up to two (2) Commission meetings with NCPC and CFA during the preparation of the Schematic Designs.

G. Task Seven –Value Analysis (Value Methodology) – Schematic Design

1. First Value Methodology Exercise – Schematic Design

a. NPS Major Construction Division Value Methodology Program Coordinator shall be consulted in the planning of Value Methodology exercises to ensure compliance with Director’s Order 90 or any superseding orders. Project team will consult with the VM Program Coordinator while designing project VM Exercise to review intended process and requirements. All communications with NPS Major Construction Division Value Methodology Program shall be requested by the AE and coordinated through the COR.

b. Conduct an initial multidisciplinary Value Methodology workshop at the outset of Schematic Design, retaining the services of a neutral, certified Value Methodology facilitator. Note: existing 30% SD drawings are outdated and shall not be used as-is for this requirement. These 30% documents are for background/reference information only. Schematic Design Value Methodology shall use the new 30% Schematic Design Documents prepared as identified in Task Five. AE shall update and revise schematic design deliverables to reflect current conditions, standards and project scope before beginning Value Methodology process. Each workshop shall be scheduled for two (2) full working days, with Day 1 generally focused on the Information Phase, Function Analysis, and Creativity, and Day 2 generally focused on Evaluation, Development, and Presentation. Specific topics may be adjusted based on project needs.

c. Identify major design alternatives based on guidance and input from Park leadership team. Prepare visual depictions and written descriptions of alternatives for distribution prior to workshop.

d. Apply the Choosing By Advantages (CBA) methodology to the Evaluation Phase of Value Methodology. The analysis shall include: alternatives considered;

Factors and Subfactors; advantages identified for each alternative; importance-of-advantages scoring results; and documentation showing how decisions align with project mission and cost implications.

e. The Schematic Design workshop shall focus on a broad, concept-level evaluation of alternatives and cost drivers to inform early design direction, recognizing that detailed design data will not yet be available.

f. Prepare and submit a 90% and 100% Value Methodology Report for Government review during Schematic Design. The COR will provide review comments within fourteen (14) calendar days.

H. Task Eight – NPS and Key Stakeholder Workshop #1

1. The AE shall prepare for and facilitate two (2) one-half (1/2)-day stakeholder workshops for NPS Staff and key project stakeholders. The NPS project team will work with the AE to determine a date and location for the workshop. The AE is to work with NPS project team to confirm the identification of internal and external partners (existing and potential).

2. Workshop #1: The first workshop will occur prior to public engagement. The AE shall prepare content and materials for participants of workshop (agenda, presentation, interactive exercises etc.) as well as provide a sign-in sheet and comment form used for the public comment meeting. The AE shall facilitate the first one-half (1/2)-day workshop, and record minutes and other notes that summarize the decisions and outcomes. The goals of the workshop are to: Describe the design development process and purpose; revisit the development concept alternatives proposed for Buzzard Point Park; obtain input from Park staff and stakeholders on preferred alternatives; define next steps and additional data needs.

Prior to the second half (½) day workshop, the AE shall refine the preferred alternative gathered during the first ½ workshop and first public meeting.

Submit meeting minutes and a draft summary of the workshops that summarizes decisions and outcomes. Submit minutes to COR within two (2) days and other draft deliverables within one (1) week of the workshop, and final version within one (1) week of receiving NPS comment.

I. Task Nine – Public Engagement Meeting #1

1. Identify interested and potentially interested people, agencies, and organizations.

Create clear, engaging key messages to build public understanding and excitement and solicit public comments on issues and ideas for recreational facilities and services. Key messages will be used as the foundation for the following products (not all-inclusive): news releases to promote this opportunity; posters and other visual aids; e-blasts, graphically designed direct email marketing, or similar direct communication with interested individuals.

2. Conduct Public Commenting Meeting: The AE shall work with NPS staff to develop materials for one (1), two-hour (2 hour) public commenting meetings for public outreach in different venues in the local community or in a virtual environment.

a. The first meeting shall introduce the concepts generated by the Development Concept Plan and solicit the public’s input on the positive and negative aspects of each design alternative and obtain input on their preferred alternative.

b. The public meeting will be accompanied by a 30-day public comment period.

3. Strategic, creative methods to reach target audiences must be used.

4. The AE shall develop a variety of approaches using various technologies to reach the appropriate audiences. All information will be compatible for digital applications and web-based, or located on the web.

5. All digital deliverables shall be 508 compliant

6. The AE will include strategic recommendations to reach the public through NPS-approved social media, digital/web content and email lists.

7. The AE shall draft and design public meeting materials including letters, press releases, direct email marketing, and meeting notices, sign-in sheets, comment forms, PowerPoint presentations, posters, maps etc.

8. Prepare up to fourteen (14) poster board displays to be used at the in-person public meetings (estimated seven poster board displays per public meeting). The displays shall be provided to the NPS (digital format) for review and approval by the NPS no later than fourteen (14) calendar days prior to the first public meeting date.

Revise poster board(s) as needed after the first meeting.

9. The AE shall adhere to NPS graphic identity standards.

10. Coordinate with the park to communicate with the District of Columbia and local citizen associations to disseminate plan information and request for public comment.

11. Comments will be received using the Planning, Environment, and Public Comment (PEPC) NPS website. AE will be given access to manage information data. AE shall maintain a record of each meeting results and public comments received in PEPC, and preparer and distribute a summary of public input comments collected at each of these meetings. AE shall upload all hard copy comments received into PEPC. The figures prepared for displays may also be incorporated into a PowerPoint presentation for use at the meeting. All comments collected, as well as meeting results and attendance lists will be uploaded into PEPC.

12. After a thirty (30)-day public comment period, the AE shall summarize the comments received. The AE shall prepare a report following each of these meetings that outlines the process, details of the public meetings, and all comments received. This will be submitted via email within ten (10) calendar days after completion of the public comment period.

J. Task Ten – CFA and NCPC–Work Session

1. Schedule one (1) CFA/NCPC work sessions, Facilitate Work Sessions as per Project Plan, and email a written record of meeting minutes within one (1) working day of each meeting:

a) Work Session #1: Thirty percent (30%) Schematic Design – CFA and NCPC

2. Schedule (Through NPS) and facilitate work sessions with representatives from the

National Park Service, U.S. Commission of Fine Arts (CFA), National Capital Planning Commission (NCPC) and District of Columbia SHPO.

3. All U.S. Commission of Fine Arts (CFA) and National Capital Planning Commission (NCPC) submittals prepared by the AE shall follow the CFA and NCPC guidelines and review requirements.

4. NPS staff will review all submittal materials at least two (2) weeks prior to submittal deadlines.

5. NPS staff will complete the submissions.

K. Task Eleven – Design Development & Class B Estimate

1. Prepare and submit design drawings of preferred alternative based on Environmental

Assessment and Schematic Design.

2. Submit 50% & 90% design development drawings for NPS Review. Design development drawings shall utilize Attachment G, NACE Drawing Cover Sheet.

3. Prepare and Submit 50% & 90% design development draft outline Specifications.

Division 1 specifications shall utilize Attachment E, NPS DSC Division 1 Specification

4. Provide 50% & 90% manufacturer’s data sheets, product literature, and samples.

5. Prepare documents and permit applications in order to obtain permits required for work to proceed. Work closely with the park staff in the development of applications.

The park staff often have a working relationship with state and local administrators that can be helpful in the development of permit documents. Attend, as necessary, an office call meeting, coordinated by the park staff, with state and local permitting officials to explain the project and gather any specific guidance for obtaining the appropriate permits.

6. Update and submit 100% class "B" cost estimate.

7. Prepare and submit in-depth NPS Constructability Checklist

8. Prepare and submit Engineering Calculations

9. All on site work to be coordinated through the COR with NACE Project Management, Maintenance, and Resource Management Staff. Provide COR 72-hour notice.

10. Schedule and facilitate two (2) design development review meetings as per Project

Plan. Email a written record of meeting minutes within five (5) working days of the meeting.

11. Present design alternative to Commissions.

https://www.cfa.gov/project-review/government/government-project-faqs https://www.ncpc.gov/review/guides/ https://www.ncpc.gov/review/guides/ https://www.cfa.gov/project-review/government/government-project-faqs

L. Task Twelve –Value Analysis (Value Methodology) – Design Development

1. Second Value Methodology Exercise – Design Development

a. Conduct a second multidisciplinary Value Methodology workshop during Design Development. Each workshop shall be scheduled for two (2) full working days, with Day 1 generally focused on refining alternatives and cost drivers through Information, Function Analysis, and Creativity, and Day 2 generally focused on Evaluation, Development, and Presentation, including life-cycle cost analysis.

Specific topics may be adjusted based on project needs.

b. Reassess project scope and cost centers with updated design information. The Design Development workshop shall go beyond the schematic-level exercise by addressing higher-resolution design elements, system-level alternatives, and primary cost drivers, using detailed design documentation and cost estimates.

c. The AE shall analyze Energy Performance, Accessibility, Resiliency, and Cultural Resource Impacts using the performance criteria, definitions, and decision metrics established by NPS during the Value Methodology process. The AE shall not develop or modify evaluation criteria but shall provide the necessary technical data, alternatives, and life-cycle implications to support NPS-led evaluation and decision-making.

d. Apply the full Value Methodology Job Plan in detail, including Information, Function Analysis, Creativity, Evaluation, Development, and Presentation phases.

e. Perform a comprehensive life-cycle cost analysis in accordance with NPS Life- Cycle Cost Analysis (LCCA) guidelines, addressing capital, operating, maintenance, and replacement costs.

f. Prepare and submit a 90% and 100% Value Methodology Report, separate from the Schematic Design report, for Government review during Design Development.

The COR will provide review comments within fourteen (14) calendar days.

M. Task Thirteen – NEPA and NHPA Section 106 Compliance & NCPC/CFA

1. Consultation/Concept Review

a. The AE will work with NPS to identify and coordinate participation and review with all potential consulting parties including local, state and Federal agencies, National Capital Planning Commission (NCPC), National Commission of Fine Arts (NCFS), and the DC Historic Preservation Office (SHPO).

b. After design development kick-off, the AE will prepare a letter for the SHPO and other consulting agencies, continuing the consultation process. NPS will sign and send the letters to the DC SHPO and other relevant agencies. In addition to NHPA letters, AE shall prepare NEPA memo to file for Living Shoreline.

c. AE will prepare presentation materials and attend up to two (2) Commission meetings with NCPC and CFA as identified in Task Eleven (DD).

N. Task Fourteen – NPS and Key Stakeholder Workshop #2

1. The AE shall prepare for and facilitate one (1) one-half (1/2)-day stakeholder workshops for NPS Staff and key project stakeholders. The NPS project team will work with the AE to determine a date and location for the workshop. The AE is to work with NPS project team to confirm the identification of internal and external partners (existing and potential).

2. Workshop #2: The AE shall facilitate the second one-half (1/2)-day workshop and record notes that summarize the decisions and outcomes. The goals of the workshop are to: review comments from the public; and review and finalize preferred alternative.

Submit meeting minutes and a draft summary of the workshops that summarizes decisions and outcomes. Submit minutes to COR within two (2) days and other draft deliverables within one (1) week of the workshop, and final version within one (1) week of receiving NPS comment.

O. Task Fifteen – Public Engagement Meeting #2

1. Conduct Public Commenting Meeting: The AE shall work with NPS staff to develop materials for one (1), two-hour (2 hour) public commenting meeting for public outreach in different venues in the local community or in a virtual environment.

a. The second meeting will present and seek comment on the fine-tuned preferred design from information garnered by the first public meeting; the two (2) NPS and key stakeholder workshops described below; and the value analysis meeting described in Task Eleven.

b. The public meeting will be accompanied by a 30-day public comment period.

2. Strategic, creative methods to reach target audiences must be used.

3. The AE shall develop a variety of approaches using various technologies to reach the appropriate audiences. All information will be compatible for digital applications and web-based, or located on the web.

4. All digital deliverables shall be 508 compliant

5. The AE will include strategic recommendations to reach the public through NPS-approved social media, digital/web content and email lists.

6. The AE shall draft and design public meeting materials including letters, press releases, direct email marketing, and meeting notices, sign-in sheets, comment forms, PowerPoint presentations, posters, maps etc.

7. Prepare up to fourteen (14) poster board displays to be used at the in-person public meetings (estimated seven poster board displays per public meeting). The displays shall be provided to the NPS (digital format) for review and approval by the NPS no later than fourteen (14) calendar days prior to the second public meeting date.

Revise poster board(s) as needed after the first meeting.

8. The AE shall adhere to NPS graphic identity standards.

9. Coordinate with the park to communicate with the District of Columbia and local citizen associations to disseminate plan information and request for public comment.

10. Comments will be received using the Planning, Environment, and Public Comment

(PEPC) NPS website. AE will be given access to manage information data. AE shall maintain a record of each meeting results and public comments received in PEPC, and preparer and distribute a summary of public input comments collected at each of these meetings. AE shall upload all hard copy comments received into PEPC. The figures prepared for displays may also be incorporated into a PowerPoint presentation for use at the meeting. All comments collected, as well as meeting results and attendance lists will be uploaded into PEPC.

11. After a thirty (30)-day public comment period, the AE shall summarize the comments received. The AE shall prepare a report following each of these meetings that outlines the process, details of the public meetings, and all comments received. This will be submitted via email within ten (10) calendar days after completion of the public comment period.

P. Task Sixteen – CFA and NCPC–Work Sessions

1. Schedule two (2) CFA/NCPC work sessions, Facilitate Work Sessions as per Project

Plan, and email a written record of meeting minutes within one (1) working day of each meeting:

a) Work Session #2: Seventy percent (70%) Design Development – CFA and

NCPC

b) Work Session #3: Additional if needed – CFA and NCPC

2. Schedule (Through NPS) and facilitate work sessions with representatives from the

National Park Service, U.S. Commission of Fine Arts (CFA), National Capital Planning Commission (NCPC) and District of Columbia SHPO.

3. All U.S. Commission of Fine Arts (CFA) and National Capital Planning Commission (NCPC) submittals prepared by the AE shall follow the CFA and NCPC guidelines and review requirements.

4. NPS staff will review all submittal materials at least two (2) weeks prior to submittal deadlines.

5. NPS staff will complete the submissions.

Q. Task Seventeen – Permit Plan and Acquisition

1. AE’s permitting lead will serve as the Point of Contact for the Permit Process and shall have at least five (5) years’ experience acquiring permits for projects in the District of Columbia.

2. Prepare Permit Plan (including copies of correspondence with Agencies e.g. emails, phone logs, letters)

3. Identify and pay the fees to obtain all required permits that can be obtained by the AE during the design and Construction Documents phases. Complete DSC Permit Assessment Form and submit with ROF.

4. Identify any actions required by the Engineer of Record to approve, stamp, and submit the construction as-built drawings to Authorities having jurisdiction to close out the project at the end of the construction phase. Obtain hardcopies of all permit applications and permits obtained. Identify any permits that only the future construction contractor can obtain. Submit permit application along with the address and point(s) of contact (name/organization/phone no.) to which applications(s) must be https://www.cfa.gov/project-review/government/government-project-faqs https://www.ncpc.gov/review/guides/ https://www.ncpc.gov/review/guides/ https://www.cfa.gov/project-review/government/government-project-faqs sent. Include this information in the ROF under the title of “Permits”.

5. The AE shall clearly indicate in the Title II specifications and drawings all permit and approval requirements related to construction for which the construction contractor will be responsible for obtaining from a county or local government.

R. Task Eighteen - Completion of Construction Documents (50% & 90%)

1. Based on resolutions from 50% and 90% design development review meeting, begin construction documents for the preferred alternative.

2. Prepare construction documents including detailed drawings and specifications. The drawings shall include, but not be limited to: scaled site depicting structures and site features, architectural/structural plans, elevations, typical sections and details at appropriate scales necessary to define the scope of the construction. Further develop elevations, plans, sections, soil profiles and details to define the scope of the construction, and impact on utilities. Provide sediment and erosion control plans.

Construction Drawings shall utilize Attachment G, NACE Drawing Cover Sheet.

3. The AE shall complete engineering design calculations in support of final project engineering design. Engineering design will be dependent on the selection of the Structural Preferred Alternative. All calculations shall be submitted in legible format and shall be complete to permit checking and review of critical design elements. The calculations shall be identified by project title, date, and the individual who performed and reviewed the calculation, and the cover sheet shall be signed and sealed by the engineers and/or architects licensed to practice in Washington D.C. for each respective discipline.

4. Specifications shall be project specific with applicable materials, products, and execution data. List all technical specifications proposed for this specific project. For each specification section, describe major and specialized construction materials and any proprietary products proposed for this specific project. Project specifications shall include Attachment E, NPS DSC Division 1 Specification Template.

a. The AE shall exclude Brand Name materials from specifications and utilize salient characteristics to the maximum extent practicable. When Brand Name is required to ensure quality of design, and the AE suspects [based on market research] that suitable equal materials are likely available from other manufactures, the AE shall identify the item as “Brand Name or Equal,” and include the salient physical, functional, or performance characteristics that will satisfy the design requirements in the specifications. Additionally, the AE shall include the following language in the specifications:

i. In accordance with Federal Acquisition Regulation Clause 52.211-6, items in this solicitation identified as “brand name or equal,” include salient characteristics required to satisfy the Government’s needs. When proposing “equal” products, the AE [in addition to the requirements identified in Section L] shall submit evidence that “equal” products meet the salient physical, functional, or performance characteristics specified with their proposal for technical evaluation purposes.

Example:

Brand Name or Equal Salient Characteristics

Physical: (Physical characteristic that an equal must meet).

Functional: (Functional characteristic that an equal must meet).

Performance: None.

If any of the abovementioned characteristic categories (physical, functional, or performance) are not applicable, “None” shall be used to denote that no salient characteristics apply to that specific brand name or equal description.

b. When a Brand Name is required to ensure quality of design, and the AE determines [based on market research] that suitable equal materials are likely not available from other manufacturers, the AE shall provide information to the CO and COR explaining [in sufficient detail] the reasoning for such determination. Upon receipt, the CO and COR will evaluate, and the CO will provide further instructions on how to address the specific materials in the specifications.

c. Product information or vendor cut sheets shall be submitted as a separate document in support of major systems, components, finishes, and equipment as part of the development of construction specifications. This is informational only and does not remove the requirement to provide salient characteristics as outlined above.

5. Prepare a Definitions of Contract Line Items Specification section. The Definition of Contract Line Items Specification Section is to explain, in general, what is and what is not included in a contract line item, and the limits or cut-off points where one item ends and another begins. If no contract line item exists for a portion of the work, include the cost in a related item.

6. Prepare a Class A Estimate and Contract Price Schedule.

a) Prepare a Contract Price Schedule utilize Attachment H template. The unit of measure for the line item will be a Lump Sum Price. Submit loaded and blank Contract Price Schedules.

7. Provide revised or additional manufacturer’s data sheets, product literature, samples of items proposed for use and any other items necessary for government review and approval.

8. Provide Storm Water Pollution Prevention Plan (SWPPP).

9. Provide Storm Water Management Best Management Practices (SWM BMPs)

10. Prepare documents and permit applications in order to obtain permits required for work to proceed.

11. Update and finalize all construction documents listed in task twelve.

a) Drawings shall note that “NPS Archeology may be involved during any ground disturbing activities. NPS COR must be given 72-hour advance notice”.

12. Prepare the following documents:

a) Product Data Cut Sheet Notebook

b) Submittal List – Utilize template Attachment C.

c) Construction Schedule…