Sol_140A1522R0004.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

A15

Nashville TN 37214

545 MARRIOTT DRIVE SUITE 700

Contracting Office

DOI, BIA ERO

0009061987 CODE 16. ADMINISTERED BYCODE

X

X

333517

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORA15

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

09/12/2022 1700 ED

08/23/2022

(615) 564-6970Andrew Rhoades (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140A1522R0004

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 3 0040593387OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

NASHVILLE TN 37214

545 Marriott Drive, Suite 700

BIA ERO ADMIN

15. DELIVER TO

Nashville TN 37214 Contracting Office

545 MARRIOTT DRIVE SUITE 700

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

BIA ERO 00015

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Replacement mulitifunction copiers in Eastern Region and dispose of five copiers.

00010 Ricoh IM C6000 w/ Stapler finisher 3 EA Product/Service Code: 7E20 Product/Service Description: IT AND TELECOM - END

USER: HELP DESK;TIER 1-2, WORKSPACE, PRINT,

PRODUCTIVITY TOOL (HW/PERPETUAL SW)

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Andrew Rhoades

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Delivery: 12/31/2025

00020 Ricoh IM C6000 w/ Booklet Finisher 1 EA

Product/Service Code: 7E20

Product/Service Description: IT AND TELECOM - END

USER: HELP DESK;TIER 1-2, WORKSPACE, PRINT,

PRODUCTIVITY TOOL (HW/PERPETUAL SW)

Delivery: 12/31/2025

00030 Service Agreement

Product/Service Code: J074

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- OFFICE MACHINES/TEXT PROCESSING

SYS/VISIBLE RECORD EQUIPMENT

Delivery: 08/31/2023

Period of Performance: 09/01/2022 to 08/31/2023

00040 Removal of 5 copiers

Product/Service Code: P100

Product/Service Description: SALVAGE- PREPARATION

AND DISPOSAL OF EXCESS/SURPLUS PROPERTY

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

3 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140A1522R0004

Delivery: 12/31/2022

Period of Performance: 09/01/2022 to 12/31/2022

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

The Bureau of Indian Affairs (BIA) Eastern Regional Office (ERO) intends to award a firm-fixed price contract in response to this Request for Proposal (RFP) on replacement of four copiers and accompanying maintenance agreement for the Nashville Office. The contractor must be an authorized dealer of brand offered able to provide genuine administrative support services, and authorized service and repair.

THIS SOLICITATION IS AN INDIAN OWNED SMALL BUSINESS ECONOMIC ENTERPRISE SET-ASIDE.

The solicitation number for this procurement is 140A1522R0004 and is issued as a Request for Proposal

(RFP).

DATE: August 22, 2022

The solicitation documents and incorporated provisions and clauses are those in effect as of 22AUG22 Provisions and clauses of Federal Acquisition Regulation (FAR) 52.212-1 through 52.212-5 apply to any possible resulting award from this acquisition process.

The associated North American Industry Classification System code (NAICS) is 333517 and the size standard is 500 employees.

Product Service Code (PSC) is 3610.

PRICE SCHEDULE: the proposed pricing must be all inclusive plus, all other costs pertinent to the performance of the contract.

Prices to be provided are B&W copies, Color copies, and any overage copy charge along with the base number of allowable copies for the maintenance portion.

Statement of Work

Scope:

I. Equipment, labor, and materials to install four freestanding copiers.

a. Office locations of new copiers will be given at date of delivery.

II. Labor, equipment, and material to protect and transport components from source/vendor to

Bureau of Indian Affairs Eastern Regional Office located at:

a. BIA, Eastern Regional Office

545 Marriott Dr., Suite 700 Nashville, TN, 37214-5081

III. Materials, labor, and equipment to remove and dispose of/recycle the five existing Xerox Color Cube copiers.

a. This will be after the IT Division certifies the units for excess which will be done at time of replacement.

IV. Copier minimum specifications:

a. Reproduction rate of 60 pages per minute (ppm) in black and white as well as color for copying or printing

b. Full color printing, copying, and scanning functions

c. Copy and scan resolutions up to 600 x 600 dots per inch (dpi) and printing resolutions up to 1200 x 1200 dpi

d. Monthly duty rating of 50,000 pages minimum

e. EPEAT Gold Rating

f. 14-80 lb. rated paper processing ability

g. Compatibility with current BIA software, FIPs 140-2 compliant, and support SMBv3 protocol

h. Stapling ability

i. Auto paper select

j. Auto tray switching

k. Fax, scan, email, print, and copy features

l. Minimum specifications of Ricoh IM C6000 for any item specifications not listed above

i. Other manufacturer models may be offered but shall meet or exceed a Ricoh IM C6000 criterion for consideration.

m. Three machines will have staple Finisher

n. One machine will have a Booklet Finisher

V. Warranty of equipment

a. Equipment shall be expressly warranted for a minimum of one year, longer preferred

VI. Installation requirements:

a. Examine floors and conditions for compliance with requirements, installation tolerances, and other conditions affecting performance of freestanding network copier.

Proceed with installation only after unsatisfactory conditions have been corrected.

b. Protect existing work: Protect all existing site landscaping, building wall finishes and flooring from damage during the furniture installation. The copier installation contractor shall repair or replace, at their cost, damage to BIA, ERO property during the copier installation.

c. Cleaning: Before installing freestanding copier, vacuum floor and remove dust, dirt, and debris.

d. General: Install freestanding copier in accordance with manufacturer’s installation instructions and requirements of this specification, ADA and ABA Accessibility Guidelines for Buildings and Facilities, Part II: ABA Application and Scoping requirements, and Contract Drawings.

e. Coordinate with building owner for electrical installation work required for by the freestanding copier installation.

i. Electrical installation shall be performed by a qualified electrician assigned to the task by BIA, or Representative of the building owner.

f. Install work surfaces and supports level, plumb, and straight with perpendicular intersections.

g. Adjust work surface components and hardware, ensuring that proper rigidity and balance are maintained.

h. Keep copier assembly areas and egress paths clear of boxes, parts, and debris. Do not block building exits or exiting corridors. Remove trash daily to avoid trip hazards and fire potential.

i. Installers stay present until full inspection of installation is completed by Kim Bouchard, Tim Mercer and/or Vandy Steve.

Period of Performance:

The base year of the performance shall be date of award, through one calendar year, with 4 one-year options periods of one calendar year to extend maintenance and service performance as follows:

Option #1: period of performance calendar year 2 after date of award Option #2: period of performance calendar year 3 after date of award Option #3: period of performance calendar year 4 after date of award Option #4: period of performance calendar year 5 after date of award

Place of Performance:

Bureau of Indian Affairs, Eastern Regional Office 545 Marriott Dr., Suite 700 Nashville, TN 37214-5081

Materials:

Vendor shall provide all replacement parts, ink/toner needed during the duration of the maintenance/service contract.

Description of Maintenance Services:

The contractor shall receive call requests directly from authorized Government representatives. Calls shall be classified by the Government representative as emergency or regular maintenance. The contractor shall respond accordingly for emergency and regular maintenance calls. A log shall be maintained of all service calls received; a description of the problem or requested work, date and time received building name and number, ands caller’s name/telephone number shall be recorded for each call. The contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements regarding established time limits and quality standards.

Includes: diagnostics, providing and installing new replacement parts, clearing persistent or severe paper jams, and correcting the cause any error messages indicating a defect in the machine This contract will for the maintenance and/or repair of machines listed above. Response time for emergency calls should be provided the day of the call. Regular maintenance calls shall be within 24 hours of the call.

The contractors shall respond to calls between working hours Monday-Friday 8:00 a.m. to 4:30 p.m. CST.

Copy jobs per machine shall be monitored monthly by providing a running total each billing period to the vendor. Vendor will request monthly copying job numbers from the Agency to determine copy count; overages, and color copies, if any, are charged by copy and not covered under the base costs of the maintenance agreement.

Payment Terms:

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (April 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: Official company invoice The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

CLAUSES INCORPORATED BY REFERENCE:

FAR:

52.202-1 Definitions JUN 2020 52.203-5 Covenant Against Contingent Fees MAY 2014 52.203-6 Restrictions on Subcontractor Sales to the Government JUN 2020 52.203-7 Anti-Kickback Procedures JUN 2020 52.203-17 Contractor Employee Whistleblower Rights and Requirement to JUN 2020 Inform Employees of Whistleblower Rights 52.204-6 Unique Entity Identifier OCT 2016 52.204-7 System for Award Management OCT 2018 52.204-12 Unique Entity Identifier Maintenance OCT 2016 52.204-13 System for Award Management Maintenance OCT 2018

52.204.19 Incorporation by Reference of Representations and DEC 2014

Certifications 52.204-23 Prohibition on Contracting for Hardware, Software, and Services NOV 2021 Developed or Provided by Kaspersky Lab and Other Covered Entities 52.204-24 Representation Regarding Certain Telecommunications and NOV 2021 Video Surveillance Services or Equipment 52.204-25 Prohibition on Contracting for Certain Telecommunications and NOV 2021 Video Surveillance Services or Equipment 52.212-1 Instructions to Offerors-Commercial Products and Commercial NOV 2021 Services 52.212-2 Evaluation-Commercial Products and Commercial Services NOV 2021 52.212-3 Offeror Representations and Certifications-Commercial Products MAY 2022 And Commercial Services 52.212-4 Contract Terms and Conditions-Commercial Items NOV 2021 52.212-5 Contract Terms and Conditions Required to Implement Statutes MAY 2022 Or Executive Orders-Commercial Products and Commercial Services 52.217-9 Option to Extend the Term of the Contract MAR 2000 52.222-41 Service Contract Labor Standards AUG 2018 52.222-50 Combating Trafficking in Persons NOV 2021 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While JUN 2020 Driving 52.225-1 Buy American-Supplies NOV 2021 52.225-13 Restrictions on Certain Foreign Purchases FEB 2021 52.225-25 Prohibition on Contracting with Entities Engaging in Sanctioned JUN 2020 Activities Relating to Iran-Representation and Certification 52.229-3 Federal, State, and Local Taxes FEB 2013 https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

52.232-19 Availability of Funds for the Next Fiscal Year APR 1984 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business NOV 2021 Subcontractors 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.244-6 Subcontracts for Commercial Items JAN 2022

DIAR:

1452.201-70 Authorities and Delegations SEP 2011 1452.203-70 Restrictions on Endorsements JUL 1996 1452.226-70 Indian Preference APR 1984 1452.228-70 Liability Insurance JUL 1996 1452.280-2 Notice of Indian economic enterprise set-aside JUL 2013 1452.280-3 Subcontracting Limitations JUL 2013