SOB QANDA INDUSTRY DAY QUESTIONS 2025.pdf
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- Solicitation number
- 2025SOBIndustryDay2
- Issued by
-
Architect of the Capitol
About this file
This document is a memorandum from the Architect of the Capitol (AOC) Supplies, Services, and Material Management Division addressing questions from a virtual industry day and site walkthrough for a future Senate Food Services solicitation. The document outlines key details about an upcoming food service contract, including multiple contract models with shared risk and commission structures. Current contractors include Cups & Co for Russell Food Service and Restaurant Associates for other units, with the contract population averaging 10,000 people annually across 32 in-session and 20 out-of-session weeks.
The procurement timeline indicates the Request for Proposals (RFP) will be posted in early second quarter of fiscal year 2026, with contract award expected in summer 2027 and performance beginning in December 2027. A 90-day service overlap is planned for transition. The solicitation will cover catering, vending, and retail services across multiple units, with an estimated $15M total contract value. One current contract involves a union with a collective bargaining agreement, which may apply to the new contract(s). Weekend operations are typically limited, with carryout services open from 12-7 PM and averaging approximately $1,500 in volume.
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Other files
| File | Type | Posted |
|---|---|---|
| Industry Day 2027 Food Service Amendment 2.pdf |
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Supplies, Services, and Material Management Division Ford House Office Building, Room H2-263 Washington, DC 20515 202.226.2557 www.aoc.gov
Architect of the Capitol | Supplies, Services, and Material Management Division
Ford House Office Building, Room H2-263 | Washington, DC 20515 | 202.226.2557 | www.aoc.gov
TO: Interested Vendors
FROM: Moyah Wilson Supplies and Services, Contracting Officer
DATE: December 17, 2025
SUBJECT: SENATE FOOD SERVICES VIRTUAL INDUSTRY DAY AND WALKTHROUGH
QUESTIONS
During the Senate Food Service Site Walkthrough held on December 4, 2025, Group A received several questions that were unanswered by the Government. This memorandum documents the questions asked for the AOC to either address in the solicitation or answer to an amendment to the SAM announcement.
1. Are you building the Hart Coffee Cart?
More information will be provided in the solicitation.
2. Is this building (Senate Dirksen Office Building) open to the public?
The Dirksen Office Building is open to the public.
3. Is there a preferred brand for high quality meats (i.e., Boars Head) There is not a preferred brand for high quality meats.
4. Oil System. Is this the Governments responsibility or the contractors?
The contractor is required to establish an account and manage all oil disposal.
5. Who are the current contractors for each of the units?
Cups & Co is the current contractor for the Russell Food Service Hart Coffee Cart is not open.
Restaurant Associates is the current contractor for all other units.
6. Does the vending machines have protein shakes
The vending machines have protein shakes.
7. Does catering have an exclusive kitchen?
Catering does not have an exclusive kitchen.
http://www.aoc.gov/
Architect of the Capitol | Supplies, Services, and Material Management Division Ford House Office Building, Room H2-263 | Washington, DC 20515 | 202.226.2557 | www.aoc.gov
Prior to the virtual industry day held December 3, 2025, questions were sent in regarding the future food service solicitation for the AOC to address.
8. What is the difference in "commission plus incentive fee" and "commission plus management fee?"
Shared Risk Model- The Government will utilize a shared risk model for Contract Models 1 and 3, where the government reimburses the contractor’s losses up to break-even, and over break-even, a commission is paid to the government based on a percentage of gross receipts.
Management Fee Plus Commission – For contract model 2 the Government will pay the contractor a fixed fee and the contractor will pay commission to the Government on the profitable units.
9. Historically, what have the commission, incentive and management fees been?
Fees are negotiated between the Government and Contractor and is not public information.
10. How will the performance expectations, risk -sharing provisions, financial metrics and incentive structures be defined?
Performance expectations, risk sharing provisions, financial metrics and incentive structures will be defined in the solicitation and contract award.
11. Can you provide historical data on building populations, sales volumes, and peak operational periods?
$15M includes catering, vending and retail across both contracts. Based on Senate schedule which changes each year. Historically we have 32 in session weeks, 20 out of session weeks, where the population significantly decreases since Senators and their staff are back at their home states.
The population averages 10K people throughout the year.
12. Are there any collective bargaining agreements or Unions currently in place?
Yes, one of the current food service contracts has a union and a collective bargaining agreement in place. If the Contracting Officer determines the CBA will apply to one or more of the new contract(s), a copy of the CBA will be furnished in the solicitation and subsequent award.
13. What are the expected hours and anticipated volume for weekend operations?
Typically, the carryout is open from 12 – 7PM, volume during weekend operations are approximately $1500.
14. What does the timeline from proposal submission to opening day look like?
The RFP is expected to be posted in SAM in early second quarter of the fiscal year 2026. The award is expected to be made in the summer 2027 with performance beginning December 2027.
There will be a 90-day overlap of services as a transition period.
File details come from the government source that posted it. Updated .