SO1-25-0001 SIGNEDrev1.pdf

SO1-25-0001 UTXDCLERK25-0001 • Page 1 of 35

SOLICITATION, OFFER, AND AWARD 11. THIS CONTRACT IS A RATED ORDER UNDER DPAS I RATING

(15 CFR 700) I

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

UTXDCLERK25-0001

SEALED BID {IFB) 06/04/2025 UTXDCLERK25-0223

NEGOTIATED (RFP)

?. ISSUED BY CODE I UTX_DC 8. ADDRESS OFFER TO {If other than Item 7) U.S. District Court

351 S. WEST TEMPLE

SUITE 1.100

SALT LAKE CITY, UT 84101

NOTE: In sealed bid solicitations "cite�• and "offerer" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and ___ __ copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if handcarried, in the depository located in See Block 7 until 17:oo:oo local time 0710212025

(Hour) (Dale)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 3-100. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR A. NAME B. TELEPHONE /NO COLLECT CALLS\ C. E-MAIL ADDRESS

INFORMATION

Noemi Torres AREA CODE

I

NUMBER

I EXT. noemi_torres@utd.usco

CALL: 801 524-6110 gov

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 I CONTRACT CLAUSES CONTRACT

X B SUPPLIES OR SERVICES AND PRICES/COSTS 4 PART Ill - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH

X C DESCRIPTION/SPECS./WORK STATEMENT 4 J LIST OF ATTACHMENTS SCH.B

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 4 X K REPRESENTATIONS, CERTIFICATIONS AND OTHER

F DELIVERIES OR PERFORMANCE 6 STATEMENTS OF OFFERORS

A. G II " L CONTRACT ADMINISTRATION DATA INSTRS. CONDS. AND NOTICES TO OFFERORS

H SPECIAL CONTRACT REQUIREMENTS 10 7,. M EVALUATION FACTORS FOR AWARD

OFFER (Must be fully completed by offerer) NOTE: Item 12 does not apply if the solicitation includes a minimum offer acceptance period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within __________ calendar days (60 calendar days unless a different period is inserted by the offerer) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 30 CALENDER DAYS(%) I CALENDAR DAYS

JO

10 CALENDER DAYS(%) 120 CALENDER DAYS(%)

I

NUMBER PERCENTAGE

14. ACKNOWLEDGEMENT OF AMENDMENTS (The offeror AMENDMENT NO. DATE AMENDMENT NO. DATE acknowledges receipt of amendments to the SOL/GITA T/ON for o/ferors and related documents numbered and dated):

GODEi I FACILITY I 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or Print)

15A. NAME AND

ADDRESS OF

OFFEROR

15B. TELEPHONE NUMBER □ 15C. CHECK IF REMITTANCE ADDRESS IS 17. SIGNATURE

AREA CODE I NUMBER I EXT. DIFFERENT FROM ABOVE - ENTER SUCH

19. ACCEPTED AS TO ITEMS NUMBERED

ADDRESS IN SCHEDULE.

AWARD To be com leted b Government

20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

18. OFFER DATE

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN (4 copies ITEM D 10 U.S.C. 2304(c) ( ) D 41 U.S.C. 253(c) ( ) unless otherwise specified)

24. ADMINISTERED BY (if other than Item 7) CODE .... ________ 25. PAYMENT WILL BE MADE BY U.S. District Court

351 S. WEST TEMPLE

SUITE 1.100

SALT LAKE CITY, UT 84101

27. UNITED STATES OF AMERICA

CODE UTX_DC

28. DATE

6, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

Judiciary Standard Form 33 (REV.10-12) urt.

Section B - Supplies or Services and Prices/Costs

CLINNO. Supplies or Services Quantity

0001 RQ1 for SO1 Courtroom 7.300 for FY 2025. 1

Section C - Descriptions/Specifications/Statement of Work - Located as an attachment to this Solicitation on sam.gov

Section D - Packaging and Marking

(a) Unless otherwise specified, preservation, packaging, and marking for all items delivered hereunder shall be in accordance with commercial practice and adequate to insure acceptance by common carrier and safe arrival at destination. The contractor shall place the contract number and delivery order number, or purchase order, as applicable on or adjacent to the exterior shipping label or include them on the internal packing slip. For magnetic media provided, the contract shall provide extra markings for protection against exposure to magnetic fields or temperature extremes.

(b) All documentation, reports, and other deliverables shall be clearly marked with the project title, contract number, and delivery order number (when applicable). Unless otherwise specified, all items shall be package and packed in accordance with normal practices (e.g., if magnetic media is involved, extra marking shall be considered for protection against exposure to magnetic fields or temperature). Reference Clause B-5 for additional information.

Section E - Inspection and Acceptance Solicitation will be Lowest Price Technically Acceptable Offer

2-5A Inspection of Products

UTXDCLERK25-0001 • Page 4 of 35

Unit of Issue Unit Price Extended Amount

Job

APR2013

The contractor shall use and maintain a written inspection or quality control system acceptable to the judiciary for the products under this contract. The contractor shall tender to the judiciary for acceptance only products which have been inspected in accordance with the acceptable inspection system and have been found by the contractor to be in conformity with contract requirements. As part of the system, the contractor shall prepare re cords evidencing all inspections made under the system and the outcome. These records shall be kept complete and made available to the judiciary during contract performance and for at least three years after acceptance.

The judiciary has the right to evaluate the acceptability and effectiveness of the contractor's inspection system before award and during contract performance. This evaluation may be used to determine the extent of judiciary inspection and testing, but this does not waive its right to inspect and test all items. The right ofreview, whether exercised or not, does not relieve the contractor of the obligations under the contract.

(b) The judiciary has the right to inspect and test all products provided under this contract, to the extent practic able, at all times and places, including the period of manufacture, and in any event before acceptance. The judi ciary will perform inspections and tests in a manner that will not unduly delay the work. The judiciary assumes no contractual obligation to perform any inspection and test for the benefit of the contractor unless specifically set forth elsewhere in this contract.

(c) If requested by the judiciary, the contractor shall provide, all reasonable facilities and assistance to the judi ciary inspectors. If the judiciary performs inspections or tests on the premises of the contractor or a subcontract or, the contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties. Except as otherwise provided in the contract, the judiciary shall bear the expense of judiciary inspections or tests made at other than the contractor's or subcontractor's premises; provided, that in case of rejection, the judiciary shall not be liable for any reduction in the value of inspection or test samples.

( d) The judiciary may require the contractor to con-ect or replace any products that fail to comply with the re quirements of this contract. Products are nonconforming when they are defective in material or workmanship or are otherwise not in conformity with contract requirements. The judiciary may reject nonconforming supplies with or without disposition instructions. Upon determining that the products are nonconforming, the judiciary may at its discetion:

(1) require replacement or con-ection of the defective products;

(2) acquire replacement products from another source, and charge the contractor for any costs incun-ed by the judiciary; or

(3) accept the nonconforming products at a reduced price.

UTXDCLERK25-0001 • Page 5 of 35

( e) The contractor shall remove supplies rejected or required to be corrected. However, the contracting officer may require or permit correction in place, promptly after notice, by and at the expense of the contractor. Correc ted or replaced products may not be tendered again unless the former tender and the requirement for correction or replacement are disclosed.

(f) If the contractor fails to proceed with reasonable promptness to remove, replace or correct rejected products, , the judiciary may:

(1) by contract, or otherwise, remove, replace, or correct the products and charge the cost to the contractor; or

(2) terminate this contract for default.

(g) If the contractor does not correct or replace the products within the contract delivery schedule, the contract ing officer may require an equitable price reduction as consideration for late delivery.

(h) Acceptance shall be conclusive, except for latent defects, fraud, gross mistakes amounting to fraud, or as otherwise provided in the contract.

(i) The contracting officer may require a price reduction for consideration for any judiciary costs incurred for:

( 1) the total time, including round-trip travel time, lost by judiciary representatives when the contractor is not ready for inspection at the time inspection and testing is requested by the judiciary;

(2) the total time, including round-trip travel time, required by judiciary representatives for reinspection and retesting necessitated by rejection.

52.246-4 Inspection Of Services--Fixed Price

(END)

52.246-4 INSPECTION OF SERVICES--FIXED-PRICE (AUG 1996)

AUG 1996

(a) Definitions. "Services," as used in this clause, includes services performed, workmanship, and material fur nished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

( c) The Government has the right to inspect and test all services called for by the contract, to the extent practic able at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reason able facilities and assistance for the safe and convenient performance of these duties.

( e) If any of the services do not conform with contract requirements, the Government may require the Contract or to perform the services again in conformity with contract requirements, at no increase in contract amount.

When the defects in services cannot be corrected by reperformance, the Government may

( 1) require the Contractor to take necessary action to ensure that future performance conforms to contract re quirements and

(2) reduce the contract price to reflect the reduced value of the services performed.

( f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may

(1) by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Govern ment that is directly related to the performance of such service or

UTXDCLERK25-0001 • Page 7 of 35

(ii) order specified carrier equipment when requested by the judiciary. Otherwise, order appropriate carrier equipment not in excess of capacity to accommodate the shipment.

(iii) deliver the shipment in good order and condition to the carrier, when loaded by the contractor, load, stow, trim, block, and/or brace shipments as required by the carrier's rules and regulations.

(iv) be responsible for loss or damage occurring before delive1y to the carrier; and for loss or damage due to im proper packing/marking and, when loaded by the contractor, from improper loading, stowing, trimming, block ing, and/or bracing of the shipment;

(v) prepare a commercial bill of lading or other transp01iation receipt, to show:

(A) a description of the shipment in terms of the governing freight classification or tariff(or government rate tender) under which the lowest freight rates are applicable;

(B) the seals affixed to the conveyance, including the serial number on them, or other identification;

(C) the length and capacity of cars or trucks ordered and furnished;

(D) other pertinent information required to effect prompt delivery to the consignee, including name delivery ad dress, postal address and ZIP code of consignee, routing, etc.;

(E) special instructions or annotations requested by the judiciary for commercial bills of lading (for example, "This shipment is the property of, and the freight charges paid to the carrier will be reimbursed by, the judi ciary"); and

(F) the signature of carrier's agent and the date the shipment is received by the carrier.

(vi) distribute the copies of the bill of lading, or other transportation receipt, as directed by the judiciary.

(vii) supply with each invoice a memorandum copy of the bill of lading, clearly indicating the signature of the carrier's agent, date of pickup, and the weight accepted by the carrier. If the weight is determined by the carrier after pickup, it shall be annotated on the memorandum copy of the bill of lading along with the following:

"I certify that the weight information is that obtained from the carrier. Signed: "

(3) If the judiciary has not specified otherwise, the contractor shall ship on commercial bills of lading.

( 4) If the judiciary specifies that shipment is to be made on endorsed commercial bills of lading for transporta tion charges up to $100, the contractor shall be required to prepay all transportation charges, not to exceed $100, per shipment.

(5) The contractor shall annotate the commercial bill of lading as follows: "Prope1iy of the United States Judi ciary11

(6) The actual transportation costs, not to exceed $100 per shipment, will be added to the contractor's invoice as a separate item. The costs shall be based on the lowest published rate on file with the Interstate Commerce Commission or any state regulatory body. They shall be supported by freight or express receipts marked "pre paid."

Clause 2- 60 Stop-Work Order

(END)

JAN 2010

Refernce page 36 of this Solicitaition for Clause 2-60 Stop -Work Order.

UTXDCLERK25-0001 • Page 8 of 35

7-200 Judiciary Delay of Work JAN 2003

(a) If the performance of all or any part of the work of this contract is delayed or interrupted (1) by an act of the contracting officer in the administration of this contract that is not expressly or impliedly authorized by this contract, or (2) by a failure of the contracting officer to act within the time specified in this contract, or within a reasonable time if not specified, an adjustment (excluding profit) will be made for any increase in the cost of performance of this contract caused by the delay or interruption and the contract will be modified in writing ac cordingly. Adjustment will also be made in the delivery or performance dates and any other contractual term or condition affected by the delay or interruption. However, no adjustment will be made under this clause for any delay or interruption to the extent that performance would have been delayed or interrupted by any other cause, including the fault or negligence of the contractor, or for which an adjustment is provided or excluded under any other term or condition of this contract.

(b) A claim under this clause will not be allowed:

(1) for any costs incurred more than 20 days before the contractor shall have notified the contracting officer in writing of the act or failure to act involved; and

(2) unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the delay or interruption, but not later than the day of final payment under the contract.

(END)

Section G - Contract Administration Data

7-1 Contract Administration JAN 2003

(a) The contracting officer and contracting officer's representative for the contract will be the judiciary's primary points of contact during the performance of the contract. The contracting officer responsible for the administra tion of this contract will provide a cover letter providing the contracting officer's name, business address, e-mail address, and telephone number. Written communications from the contractor shall make reference to the con tract number and shall be mailed to the address provided in the cover letter. Communications pertaining to con tract administration matters will be addressed to the contracting officer.

(b) Notwithstanding the contractor's responsibility for total management during the performance of this con tract, the administration of this contract will require the maximum coordination between the judiciary and the contractor. All contract administration will be effected by the contracting officer except as may be re-delegated.

In no event will any understanding or agreement, contract modification, change order, or other matter in devi-

UTXDCLERK25-0001 • Page 9 of 35 ation from the terms of this contract between the contractor and a person other than the contracting officer be effective or binding upon the judiciary. All such actions shall be formalized by a proper contractual document executed by the contracting officer.

(END)

7-5 Contracting Officer's Representative APR 2013

(a) Upon award, a contracting officer's representative (COR) may be appointed by the contracting officer. The COR will be responsible for coordinating the technical aspects of this contract and inspecting products/services furnished hereunder; however, the COR will not be authorized to change any terms and conditions of the result ant contract, including price.

(b) The COR, if appointed, may be assigned one or more of the following responsibilities:

(1) monitoring the contractor's performance under the contract to ensure compliance with technical require ments of the contract;

(2) notifying the contracting officer immediately if performance is not proceeding satisfactorily;

(3) ensuring that changes in work under the contract are not initiated before written authorization or modifica tion is issued by the contracting officer;

( 4) providing the contracting officer a written request and justification for changes;

(5) providing interpretations relative to the meaning of technical specifications and technical advice relative to contracting officer's written approvals, and

(6) providing general technical guidance to the contractor within the scope of the contract and without constitut ing a change to the contract.

(END)

7-10 Contractor Representative

(a) The contractor's representative to be contacted for all contract administration matters is as follows (contractor complete the information):

Name: Noemi Torres, Property & Procurement Officer __________ _

JAN 2003

Address: 351 So. West Temple Salt Lake City, UT 84101

Te 1 e phone: 801-524-6110 __________________________ _ Email: noemi_torres@utd.uscourts.gov _________________________ _ Fax:

(b) The contractor's representative shall act as the central point of contact with the judiciary, shall be respons ible for all contract administration issues relative to this contract, and shall have full authority to act for and leg ally bind the contractor on all such issues.

(END)

7-125 Invoices APR 2011

(a) Invoices shall be submitted to the address (physical or e-mail) specified in this contract and in accordance with any schedule for payments set forth elsewhere under this contract.

(b) The office that will make payments due under this contract will be designated in the contract at the time of contract award.

(c) To constitute a proper invoice, the billing document shall include the following information and/or attached documentation:

(1) name of business concern and such business's Taxpayer Identification Number;

(2) period(s) covered by invoice and invoice date;

(3) purchase order or contract number or other authorization for delivery of property or services, e.g., delivery/ task order number for orders under indefinite delivery contracts;

(4) for each line item - general description of product delivered or services rendered, measured unit, and associ ated price;

(5) any applicable payment discount terms;

UTXDCLERK25-0001 - Page 10 of 35

( 6) total amount billed;

(7) a subtotal of any and all fees or credits applied to the invoice;

(8) an amount due (if any) or credit balance;

(9) name (where practicable), title, phone number, fax number, and complete mailing address of the responsible official to whom payment is to be sent. The "remit to" address shall correspond to the remittance address in the contract;

(10) other substantiating documentation or information as required by the purchase/delivery/task order or con tract;

(11) all follow-up invoices shall be marked "Duplicate of Original." Contractor questions regarding payment in formation or check identification shall be directed to the relevant paying authority specified in the contract.

Section H - Special Contract Requirements Reference end of Solicitation for special contract requirements.

Section I - Contract Clauses

(end)

CT-3 Judiciary Open Market Clauses (Products)

This award incorporates the following Judiciary clauses:

Clause B-5, Clauses Incorporated by Reference (SEP 2010) (DEVIATION)

NOV2014

This contract incorporates one or more clauses by reference, with the same force and effect as if they were giv en in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.uscourts.gov/procurement.aspx. The follow ing clauses apply as indicated:

[ X] [ X] [ X]

[ X]

3-25

Clause No. Title Date Clause 2-35 F.o.b. Destination, Within Judiciary's Premises JAN 2003 Clause 2-130 Energy Efficiency in Energy-Consuming Products APR2013 Clause 2-13 5 IEEE Standard for the Environmental Assessment of Personal Computer Products APR2013 Clause 3-3 Provisions, Clauses, Terms and Conditions - Small Purchases JUN 2014 Clause 3-300 Registration in the System for Award Management (SAM) APR2013 Clause 3-305 Payment by Electronic Funds Transfer- System for

Award Management (SAM) Registration APR2013 Clause 3-310 Payment by Electronic Funds Transfer - Other Than

System for Award Management (SAM) Registration APR2013 (applies if Clauses 3-300 and 3-305 do not apply)

Clause 6-85 Commercial Computer Software License APR2013 Clause 6-105 California E-Waste Fee APR2013 Clause 7-65 Protection of Judiciary Buildings, Equipment and Vegetation APR2013 Clause 7-115 Availability of Funds JAN 2003

(end)

Erotecting the Judiciarv'sJnterest d Wheu.Subcontracting with Contractors

IJebarrecr, S-uspenctect, 'br Propose tor Uebarment

MAR2019

(a) The government (including the judiciary) suspends or debars contractors to protect the government's in terests. The contractor shall not enter into any subcontract in excess of $35,000 with a contractor that is de barred, suspended, or proposed for debarment unless there is a compelling reason to do so.

UTXDCLERK25-0001 • Page 13 of 35 contractor shall be notified of the request and provided with an opportunity to comment.

(b) The contractor will thereafter be notified as to whether the information requested will be released. The con tractor understands and agrees that unit and/or aggregate prices contained in the contract may be subject to dis closure without consent.

(END)

2-20B Contractor Warranty (Products) JAN2010

(a) The contractor warrants that all products furnished under this contract, including packaging and markings, will be free from defects in material or workmanship and will conform with the specifications and all other re quirements of this contract.

(b) The contracting officer will give written notice to the contractor of any breach of warranty and either:

(1) require the prompt correction or replacement of any defective or nonconforming products; or

(2) retain them, reducing the contract price by an amount equitable under the circumstances.

( c) When return for correction or replacement is required, the contractor is responsible for all costs of transport ation and for risk of loss in transit. If the contractor fails or refuses to correct or replace the defective or noncon forming products, the contracting officer may correct or replace them with similar products and charge the con tractor for any cost to the judiciary. In addition, the contracting officer may dispose of the nonconforming products, with reimbursement from the contractor or from the proceeds for excess costs. Any products corrected or furnished in replacement are subject to this clause.

( d) The rights and remedies of the judiciary provided in this clause are in addition to, and do not limit, any rights afforded to the judiciary by any other clause of the contract.

(END)

3-35 Covenant Against Contingent Fees JAN 2003

(a) The contractor warrants that no person or agency has been employed or retained to solicit or obtain this con tract upon an agreement or understanding for a contingent fee, except a bona fide employee or agency. For breach or violation of this warranty, the judiciary will have the right to annul or terminate this contract without liability or, in its discretion, to deduct from the contract price or consideration, or otherwise recover, the full amount of the contingent fee.

(b) Definitions "Bona fide agency," as used in this clause, means an established commercial or selling agency, maintained by a contractor for the purpose of securing business, that neither exerts nor proposes to exert improper influence to solicit or obtain judiciary contracts nor holds itself out as being able to obtain any judiciary contract or contracts through improper influence.

"Bona fide employee," as used in this clause, means a person, employed by a contractor and subject to the con tractor's supervision and control as to time, place, and manner of performance, who neither exerts nor proposes to exert improper influence to solicit or obtain judiciary contracts nor holds out as being able to obtain any judi ciary contract or contracts through improper influence.

11Contingent fee," as used in this clause, means any commission, percentage, brokerage, or other fee that is con tingent upon the success that a person or concern has in securing a judiciary contract.

11Improper influence," as used in this clause, means any influence that induces or tends to induce a judiciary em ployee or officer to give consideration or to act regarding ajudiciary contract on any basis other than the merits of the matter.

(END)

3-40 Restrictions on Subcontractor Sales to the Judiciai:y JUN 2014

(a) Except as provided in (b) of this clause, the contractor shall not enter into any agreement with an actual or prospective subcontractor, nor otherwise act in any manner, which has or may have the effect of restricting sales by such subcontractors directly to the judiciary of any item or process (including computer software) made or furnished by the subcontractor under this contract or under any follow-on production contract.

(b) The prohibition in (a) of this clause does not preclude the contractor from asserting rights that are otherwise authorized by law or regulation.

UTXDCLERK25-0001 • Page 30 of 35

The offeror represents that the following persons are authorized to negotiate on its behalf with the judiciary in connection with this solicitation (offeror lists names, titles, and telephone numbers of the authorized negotiat ors).

Name:

Titles:

Telephone:---------------------------------- Fax:

Em ail:

(END)

Section L - Instructions, Conditions and Notices to Offerors or Respondents

2-100 Brand Name or Equal APR2013

(a) One or more items called for by this solicitation have been identified by a brand-name-or-equal product de scription. Offers offering equal products will be considered for award if these products are clearly identified and are determined by the judiciary to contain all of the essential characteristics of the brand-name products refer enced in the solicitation.

(b) Unless the offeror clearly indicates in the offer that the offer is for an equal product, the offer will be con sidered as offering a brand-name product referenced in the solicitation.

(c) If the offeror proposes to furnish an equal product, the brand name and model or catalog number, if any, of the product to be furnished shall be inserted in the space provided in the solicitation. The evaluation of offers and the determination as to equality of the product offered will be based on information furnished by the offeror or identified in the offer, as well as other information reasonably available to the purchasing activity. The pur chasing activity is not responsible for locating or obtaining any information not identified in the offer and reas onably available to the purchasing activity. Accordingly, to ensure that sufficient information is available, the offeror shall furnish as a part of the offer:

(1) all descriptive material (such as cuts, illustrations, drawings, or other information) necessary for the purchas ing activity to establish exactly what the offeror proposes to furnish and to determine whether the product offered meets the requirements of the solicitation; or

(2) specific references to information previously furnished or to information otherwise available to the purchas ing activity to permit a determination as to equality of the product offered.

(3) If the offeror proposes to modify a product so as to make it conform to the requirements of the solicitation, the offeror shall:

(i) Include in the offer a clear description of the proposed modifications; and

(ii) Clearly mark any descriptive material to show the proposed modifications.

(END)

B-1 Solicitation Provisions Incotporated by Reference OCT 2010

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. The of feror is cautioned that the listed provisions may include blocks that must be completed by the offeror and sub mitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

http://www.uscourts.gov/procurement.aspx.

Packages to be submitted onto sam.gov by July 17th, 2025 5:00 pm (MST).

(END) 3-315 Submission of Electronic Funds Transfer Information with Offer APR2013

The offeror shall provide, with its offer, the following information that is required to make payment by electron ic funds transfer (EFT) under any contract that results from this solicitation. This submission satisfies the re quirement to provide EFT information under paragraphs (b)(l ) and (i) of Clause 3-310, Payment by Electronic

UTXDCLERK25-0001 • Page 34 of 35 time specified in the offer shall result in a binding contract without further action by either party.

( 11) The judiciary may disclose the following information in postaward debriefings to other offerors:

(i) the overall evaluated cost or price and technical rating of the successful offeror;

(ii) the overall ranking of all offerors, when any ranking was developed by the judiciary during source selection;

(iii) a summary of the rationale for award; and

(iv) for procurements of commercial items, the make and model of the item to be delivered by the successful of feror.

(end)

3-210 Protests JUN 2014

(a) The protestor has a choice of protest forums. It is the policy of the judiciary to encourage parties first to seek resolution of disputes with the contracting officer. If the dispute cannot be resolved with the contracting officer, then it is the policy of the judiciary to encourage parties to seek a judiciary resolution of disputes with the Ad ministrative Office of the United States Courts. However, if a party files a formal protest with an external forum on a solicitation on which it has filed a protest with the judiciary, the judiciary protest will be dismissed.

(b) Judiciary protests will be considered only if submitted in accordance with the following time limits and pro cedures:

(1) any protest shall be filed in writing with the contracting officer designated in the solicitation for resolution of the protest. It shall identify the solicitation or contract protested and set forth a complete statement of the al leged defects or grounds that make the solicitation terms or the award or proposed award defective. Mere state ment of intent to file a protest is not a protest.

(2) a protest shall be filed not later than ten (10) calendar days after the basis of the protest is known, or should have been known. A protest based on alleged improprieties in a solicitation which are apparent prior to the clos ing date for receipt of offers, shall be filed prior to the closing date for receipt of offers. The judiciary, in its dis cretion, may consider the merits of any protest which is not timely filed. The office hours of the Administrative Office are 8:30 a.m. to 5:00 p.m., eastern time. Time for filing a document expires at 5:00 p.m., eastern time, on the last day on which such filing may be made.

(3) the protest shall include the following information:

(i) name, address, and fax and telephone numbers of the protester or its representative;

(ii) solicitation or contract number;

(iii) detailed statement of the legal and factual grounds for the protest, to include a description of resulting al leged prejudice to the protester;

(iv) copies ofrelevant documents;

(v) request for a ruling by the judiciary;

(vi) statement as to the form ofreliefrequested;

(vii) all information establishing that the protester is an interested party for the purpose of filing a protest; and

(viii) all information establishing the timeliness of the protest.

( c) Protests that are filed directly with the judiciary, and copies of any protests that are filed with an external forum, shall be served on the contracting officer at the Issuing Office address on the standard form, if any, or as provided elsewhere in this solicitation. Written and dated acknowledgment ofreceipt must be obtained from the Contracting Officer issuing this solicitation, or authorized designee.

( d) The copy of any protest shall be received in the office designated above within one day of filing a protest with an external forum.

4-1 Type of Contract

(END)

JAN 2003

7-60

The judiciary plans to award a Lowest Price Technically Acceptable type of contract under this solicitation, and all offers shall be submitted on this basis. Alternate offers based on other contract types will not be considered.

(END)

Judiciary Furnished Property or Services JAN 2003

UTXDCLERK25-0001 • Page 35 of 35

No property or services will be furnished by the judiciary unless specifically provided for in the solicitation.

(END)

Section M - Evaluation Factors for Award

2-85C Evaluation of Options Exercised at Time of Contract Award JAN 2003

Except when it is determined not to be in the judiciary's best interests, the judiciary will evaluate the total price for the basic requirement together with any option(s) exercised at the time of award. The Government will award to the vendor whose quote provides the lowest priced, technically acceptable offer to the court, and has met the criteria in teh specifications listed in the statement of work.

(END) 3-70 Determination of Responsibility JAN 2003

A determination of responsibility will be made on the apparent successful offeror prior to contract award. If the prospective contractor is found non-responsible, that offeror will be rejected and will receive no further consid eration for award. In the event a contractor is rejected based on a determination of non-responsibility, a determ ination will be made on the next apparent successful offeror.

(END)

2-85A Evaluation Inclusive of Options JAN 2003

(a) The judiciary will evaluate offers for purposes of award by adding the total price for all options to the total price for the basic requirement. Evaluation of options does not obligate the judiciary to exercise the option(s).

(b) Any offer that is materially unbalanced as to prices for basic and option quantities may be rejected. An un balanced offer is one that is based on prices significantly less than cost for some work and prices that are signi ficantly overstated for other work.

(END)

Clause 2-5B, Inspection of Services

1. Inspection of Services (APR 2013)

2. (a)The contractor shall provide and maintain an inspection system acceptable to the judiciary covering the performance of services under this contract. Complete records of all inspection work performed by the contractor shall be maintained and made available to the judiciary during contract performance and for at least three years after acceptance.

3. (b)The judiciary has the right to inspect and test all services provided under this contract, to the extent practicable, at all times and places during the term of the contract. The judiciary will perform inspections and tests in a manner that will not unduly delay the work.

4. (c)If the judiciary performs inspections or tests on the premises of the contractor or a subcontractor, the contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

5. (d)If any of the services do not conform with contract requirements, the judiciary may require the contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the services cannot be corrected by re-performance, the judiciary may:

1. (1)require the contractor to take necessary action to ensure that future performance conforms to contract requirements; and

2. (2)reduce the contract price to reflect the reduced value of the services performed.

6. (e)If the contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the judiciary may:

1. (1)by contract or otherwise, obtain performance of the services and charge to the contractor any cost incurred by the judiciary that is directly related to the performance of such service; or

2. (2)terminate the contract for default.

Clause 2-10, Responsibility for Products

1. Responsibility for Products (JAN 2010)

2. (a)Title to products furnished under this contract shall pass to the judiciary upon formal acceptance, regardless of when or where the judiciary takes physical possession, unless the contract specifically provides for earlier passage of title.

3. (b)Unless the contract specifically provides otherwise, risk of loss of or damage to products shall remain with the contractor until, and shall pass to the judiciary upon:

1. (1)delivery of the products to a carrier, if transportation is F.o.b. origin; or

2. (2)acceptance by the judiciary or delivery of the products to the judiciary at the destination specified in the contract whichever is later, if transportation is f.o.b.

destination.

4. (c)Paragraph (b) of this clause shall not apply to products that so fail to conform to contract requirements as to give a right of rejection. The risk of loss of or damage to such non-conforming products remains with the contractor until cure or acceptance. After cure or acceptance, paragraph (b) of this clause shall apply.

5. (d)Under paragraph (b) of this clause, the contractor shall not be liable for loss of or damage to products caused by the negligence of officers, agents, or employees of the judiciary acting within the scope of their employment.

(end)

Clause 2-60 Stop Work Order

1. (a)The contracting officer may, at any time, by written order to the contractor, require the contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the contractor, and for any further period to which the parties may agree. The order will be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work order is delivered to the contractor, or within any extension of that period to which the parties shall have agreed, the contracting officer will either:

1. (1)cancel the stop-work order; or

2. (2)terminate the work covered by the order as provided in the default, or the Termination for Convenience, clause of this contract.

2. (b)If a stop-work order issued under this clause is canceled or the period of the order or any extension thereof expires, the contractor shall resume work. The contracting officer will make an equitable adjustment in the delivery schedule or contract price, or both, and the contract will be modified, in writing, accordingly, if:

1. (1)the stop-work order results in an increase in the time required for, or in the contractor's cost properly allocable to, the performance of any part of this contract;

and

2. (2)the contractor asserts its right to the adjustment within 30 days after the end of the period of work stoppage; provided, that, if the contracting officer decides the facts justify the action, the contracting officer may receive and act upon the claim submitted at any time before final payment under this contract.

3. (c)If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the judiciary, the contracting officer will allow reasonable costs resulting from the stop-work order in arriving at the termination settlement.

4. (d)If a stop-work order is not canceled and the work covered by the order is terminated for default, the contracting officer will allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order.

Clause B-5, Clauses Incorporated by Reference

Include the following clause as prescribed in Appx. 1B, § B.2.1(b) (Solicitation Provisions and Contract Clauses Prescribed in Appendix 1B).

Clauses Incorporated by Reference (MAR 2025)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this address: www.uscourts.gov/procurement.

Clause B-5, Clauses Incorporated by Reference

Include the following clause as prescribed in Appx. 1B, § B.2.1(b) (Solicitation Provisions and Contract Clauses Prescribed in Appendix 1B).

Clauses Incorporated by Reference (MAR 2025)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this address: www.uscourts.gov/procurement.

https://jnet.ao.dcn/policy-guidance/guide-judiciary-policy/volume-14-procurement/ch-1-overview/appx-1b-solicitation-provisions-and-contract-clauses#b_2_1 https://jnet.ao.dcn/policy-guidance/guide-judiciary-policy/volume-14-procurement/ch-1-overview/appx-1b-solicitation-provisions-and-contract-clauses#b_2_1 https://www.uscourts.gov/procurement https://jnet.ao.dcn/policy-guidance/guide-judiciary-policy/volume-14-procurement/ch-1-overview/appx-1b-solicitation-provisions-and-contract-clauses#b_2_1 https://jnet.ao.dcn/policy-guidance/guide-judiciary-policy/volume-14-procurement/ch-1-overview/appx-1b-solicitation-provisions-and-contract-clauses#b_2_1 https://www.uscourts.gov/procurement

Clause 2-5A, Inspection of Products

1. Inspection of Products (APR 2013)

2. (a)The contractor shall use and maintain a written inspection or quality control system acceptable to the judiciary for the products under this contract. The contractor shall tender to the judiciary for acceptance only products which have been inspected in accordance with the acceptable inspection system and have been found by the contractor to be in conformity with contract requirements. As part of the system, the contractor shall prepare records evidencing all inspections made under the system and the outcome. These records shall be kept complete and made available to the judiciary during contract performance and for at least three years after acceptance. The judiciary has the right to evaluate the acceptability and effectiveness of the contractor's inspection system before award and during contract performance. This evaluation may be used to determine the extent of judiciary inspection and testing, but this does not waive its right to inspect and test all items. The right of review, whether exercised or not, does not relieve the contractor of the obligations under the contract.

3. (b)The judiciary has the right to inspect and test all products provided under this contract, to the extent practicable, at all times and places, including the period of manufacture, and in any event before acceptance. The judiciary will perform inspections and tests in a manner that will not unduly delay the work. The judiciary assumes no contractual obligation to perform any inspection and test for the benefit of the contractor unless specifically set forth elsewhere in this contract.

4. (c)If requested by the judiciary, the contractor shall provide all reasonable facilities and assistance to the judiciary inspectors. If the judiciary performs inspections or tests on the premises of the contractor or a subcontractor, the contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties. Except as otherwise provided in the contract, the judiciary shall bear the expense of judiciary inspections or tests made at other than the contractor's or subcontractor's premises; provided, that in case of rejection, the judiciary shall not be liable for any reduction in the value of inspection or test samples.

5. (d)The judiciary may require the contractor to correct or replace any products that fail to comply with the requirements of this contract. Products are nonconforming when they are defective in material or workmanship or are otherwise not in conformity with contract requirements. The judiciary may reject nonconforming supplies with or without disposition instructions. Upon determining that the products are nonconforming, the judiciary may, at its discretion:

1. (1)require replacement or correction of the defective products;

2. (2)acquire replacement products from another source, and charge the contractor for any costs incurred by the judiciary; or

3. (3)accept the nonconforming products at a reduced price.

6. (e)The contractor shall remove supplies rejected or required to be corrected. However, the contracting officer may require or permit correction in place, promptly after notice, by and at the expense of the contractor. Corrected or replaced products may not be tendered again unless the former tender and the requirement for correction or replacement are disclosed.

7. (f)If the contractor fails to proceed with reasonable promptness to remove, replace or correct rejected products, the judiciary may:

1. (1)by contract, or otherwise, remove, replace, or correct the products and charge the cost to the contractor; or

2. (2)terminate this contract for default.

8. (g)If the contractor does not correct or replace the products within the contract delivery schedule, the contracting officer may require an equitable price reduction as consideration for late delivery.

9. (h)Acceptance shall be conclusive, except for latent defects, fraud, gross mistakes amounting to fraud, or as otherwise provided in the contract.

10. (i)The contracting officer may require a price reduction for consideration for any judiciary costs incurred for:

1. (1)the total time, including round-trip travel time, lost by judiciary representatives when the contractor is not ready for inspection at the time inspection and testing is requested by the judiciary; and

2. (2)the total time, including round-trip travel time, required by judiciary representatives for reinspection and retesting necessitated by rejection.

Clause 2-5B, Inspection of Services

1. Inspection of Services (APR 2013)

2. (a)The contractor shall provide and maintain an inspection system acceptable to the judiciary covering the performance of services under this contract. Complete records of all inspection work performed by the contractor shall be maintained and made available to the judiciary during contract performance and for at least three years after acceptance.

3. (b)The judiciary has the right to inspect and test all services provided under this contract, to the extent practicable, at all times and places during the term of the contract. The judiciary will perform inspections and tests in a manner that will not unduly delay the work.

4. (c)If the judiciary performs inspections or tests on the premises of the contractor or a subcontractor, the contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and…