Snow Removal Request For Proposal 2026.27.pdf

Memphis Community Schools Memphis, Michigan

Request for Proposal Snow Plowing/Salting Services

October 7, 2026 Please consider this document as a formal Request for Proposal (RFP) for Memphis Community Schools snow plowing/salting services during the 2026/2027 winter. Bids are to be received in the Memphis Community Schools Superintendent’s office located at 34110 Bordman Rd, Memphis, Michigan 48041 by 1:00 p.m. on Friday, October 23, 2026. All bids will be opened and recorded as they are submitted.

The Board of Education will be made aware of the bids at the October 26, 2026 regularly scheduled board meeting. The Memphis Community Schools Board of Education reserves the right to accept or reject any or all bids, whether in whole or in part, to award a contract to other than the low bidder; to waive any irregularities and/or informalities; and in general to make awards in any manner deemed to be in the best interests of the District.

Introduction:

Memphis Community Schools, located in Memphis, Michigan, is seeking proposals from qualified and experienced vendors for snow plowing/salting services. The purpose of this Request for Proposal (RFP) is to select a vendor who can provide professional and reliable snow plowing/salting services for our school district's properties.

Background:

Memphis Community Schools is a public school district serving the educational needs of students in our community. We take pride in maintaining a safe, clean, and aesthetically pleasing environment for our students, staff, and visitors.

Scope of Work:

The selected vendor will be responsible for providing comprehensive snow plowing/salting services for the school district's properties, which include:

● Snow plowing/salting services of the parking lots, driveways, sidewalks, play pads, school door fronts/rears, loading dock, areas of the schools and buildings. There are multiple areas of new concrete and those areas will need sand instead of salt after plowing. The contractor will keep sight lines clear, as best as possible, of snow piles especially at roadway entrances and exits from parking lots and drives. Work will be at the below referenced addresses;

● Memphis Junior/Senior High School, located at 34130 Bordman Road, Memphis Michigan 48041

● Memphis Elementary School, located at 34165 Bordman Road, Memphis Michigan 48041

● Memphis Bus Garage, located at 34841 Bordman Road, Memphis Michigan 48041

● Memphis Central Office, located at 34110 Bordman Road, Memphis Michigan 48041

● Marking of areas of parking lots and/or drives with reflective markers where snow plowing services will be conducted to prevent damage to property and other obstacles.

● Services are expected based on weather conditions and experience to keep the District safe and operating during snow events.

● Equipment may be stored on District property depending on availability.

● Snow plowing and salting services must be completed at the Bus garage before 0545 A.M. and

0700 A.M. for all other buildings after a snow event.

● Any additional services necessary to maintain safety on all District properties.

Proposal Requirements: Interested vendors are requested to submit their proposals containing the following information:

1. Company Profile: Provide an overview of your company, including years of experience in providing snow plowing/salting services and number of employees.

2. Service Approach: Please include the equipment you use to ensure high-quality results.

3. Proposed Schedule: Outline your proposed schedule for performing snow plowing/salting services, including frequency of visits and any flexibility in scheduling to accommodate school events, games and practices.

4. Pricing: Provide a detailed pricing structure, including salt, for the services outlined in the scope of work. Include per push and all inclusive seasonal pricing. Include any discounts or incentives for long-term contracts and early seasonal contracts.

5. References: Furnish references from current or previous clients who can attest to the quality and reliability of your snow plowing/salting services.

6. Insurance and Licensing: Provide proof of liability insurance and any required licenses or permits to operate as a snow plowing service provider in Michigan.

Proposal Submission:

Proposals must be submitted in a sealed envelope or electronically to the following address no later than Monday, October 23 2026: Memphis Community Schools

Attn: Mike Cunningham 34110 Bordman Road Memphis, MI 48041

Alternatively, electronic submissions can be sent to: mcunningham@memphisk12.org

Evaluation Criteria:

Proposals will be evaluated based on the following criteria:

● Experience and qualifications of the vendor

● Quality and comprehensiveness of the proposed services

● Pricing competitiveness

● Availability and responsiveness to school district needs

● Reputation and references

Timeline:

RFP Issuance Date: 10/7/26 Proposal Submission Deadline: 1 P.M. 10/23/26 Vendor Selection and Notification: 10/27 - 10/30 2026 Contract Start Date: As dictated by weather and snowfall forecast, usually early November through late March.

Right to Reject Proposals:

Memphis Community Schools reserves the right to reject any or all proposals received, to waive any minor irregularities or informalities in the proposals, and to accept the proposal(s) deemed to be in the best interest of the school district.

Contact Information:

For inquiries regarding this RFP or to request additional information, please contact:

Mike Cunningham Maintenance Director mcunningham@memphisk12.org

Thank you for your interest in providing snow plowing services to Memphis Community Schools. We look forward to receiving your proposals.

Sincerely, Mike Cunningham Maintenance Director Memphis Community Schools

Terms & Conditions Acceptance

My signature certifies that the proposal as submitted complies with all Terms and Conditions as set forth with this contract.

My signature also certifies that this firm has not business or personal relationships with any other companies or persons that could be considered as a conflict of interest or potential conflict of interest to

Memphis Community Schools and that there are no principals, officers, agents, employees, or representatives of this firm that have any business or personal relationships with any other companies or persons that could be considered as a conflict of interest to Memphis Community Schools, pertaining to any and all work or services to be performed as a result of this request and any resulting contract with

Memphis Community Schools.

Furthermore, my signature denotes an understanding that negligence in preparation, improper preparation, errors in, or omissions from, proposal shall not relieve a bidder from fulfillment of any and all obligations and requirements of the proposal, which is not properly addressed and identified.

The Contract Documents, as outlined in the executed agreement, shall imply the inclusion of the entire agreement between parties thereto, and the Contractor shall not claim any modification thereof resulting from any representation of promise made at any time by an officer, agent, or employee of

Memphis Community Schools or by any other person.

I hereby certify that I am authorized to sign as a Representative for the Contractor:

Contractor: (Name of Company) Owner:

______________________________ Memphis Community Schools

By: ___________________________ By: ___________________________

Date:__________________________ Date:__________________________

Sworn and Notarized Familial Disclosure Statement & Affidavit of Compliance

Iran Economic Sanctions Act Statement (Required to be Notarized) All bidders must complete the following disclosure in compliance with MCL 380.1267 and attach this information to the bid. The bid proposal will be accompanied by a sworn statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Memphis Community Schools Board of Education, the Memphis Community Schools

Superintendent or the Finance Director. The members of the Board are: Nancy Thompson, Chris Devos Karen McCue, Amanda Bobcean, Brenda Gross, Andrew Scheer.The Superintendent is Sara Dobbelear and the Finance Director is Adam Walsh. (Include all familial names as required; attach additional pages if necessary.) The district will not accept a proposal that does not include this sworn and notarized disclosure statement.

Owner Name Related To: Relationship:

The undersigned, the owner or authorized officer of the below named contractor (the “Contractor”), pursuant to the compliance certification requirement provided in the Memphis Community Schools (the

School District) Request For Proposals For Lawn Care Maintenance Services Bid (the “RFP), hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act

No 517of 2012 (the “Act”), and that in the event Contractor is awarded a contract as a result of the aforementioned RFP, the Contractor will not become an “Iran linked business” at any time during the course of performing the work or any services under the contract.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date it is determined that the person has submitted the false certification.

(Name of Contracting Company)

By: ____________________________

Its: _____________________________

Date: ___________________________

STATE OF ________________________

COUNTY OF ______________________

This instrument was acknowledged before me on the ________ day of _____________________, 2024, by _______________________, ___________________________

(Notary Public)

State of _________________, County of _____________________

My Commission Expires: ______________

Equal Opportunity Statement It is the publicly stated policy of Memphis Community Schools not to discriminate against any employee, applicant for employment, contractor, or material supplier, because of race, religion, national origin, ancestry, or sex. With regard to employment, such non-discrimination includes, but not limited to, our

(my) policies of recruitment, recruitment advertising, selection for apprenticeships or other training, rates of pay, promotion, transfer, lay-off or termination.

In all advertising for employment, subcontractors, or suppliers we (I) shall state all applicants or respondents will receive consideration without regard to race, religion, color, national origin, ancestry or sex. We (I) understand that any contract for Memphis Community Schools shall be in consideration of our maintaining the above mentioned non-discrimination policy. We (I) understand that we (I) may be required to submit further information covering the race, color and work classification for our employees and those of subcontractors to be employed on this project.

Name of Bidder (Company): ______________________________

Signature: ____________________________________________

Printed Name: _________________________________________

Title: _________________________________________________