Snow_Removal_and_Ice_Control-_MSEOC_Blaine.pdf

Event Description ***THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted. All responses must be submitted on-line through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted.

This solicitation was previously posted under SWIFT Event No. G0210-2000018317. Responders who participated in the original event should review all documents posted under this new event carefully, as contract and solicitation requirements have been updated.

PURPOSE: The purpose of this solicitation is to receive responses and award a contract to Contractor who shall provide Snow Removal and Ice Control Services for the Minnesota State Emergency Operations Center (MSEOC) Blaine facilities on an as needed basis. All services provided by responders must meet those defined within Exhibit C: Specifications, Duties and Scope of Work and further illustrated under Exhibit E: Facility Maps under the Sample Contract and Exhibits.

This solicitation was previously posted under SWIFT Event No. G0210-2000018317. Responders who participated in the original event should review all documents posted under this new event carefully, as contract and solicitation requirements have been updated.

The following are the current timeline for starting service:

Blaine: MSEOC 3925 Pheasant Ridge Dr. NE, Blaine, MN 55449 Service start date: October 1, 2026 CONTRACT VALUE: The estimated total dollar value of the contract for one year is $100,000 to $125,000.

However, this shall not be construed as either the minimum or maximum amount. It shall also be understood and accepted by the responder that any quantities shown in this solicitation are estimated quantities only and impose no obligation upon the State either minimum or maximum.

CONTRACT PERIOD: The term of this contract is anticipated to be from October 1, 2026, through September 30, 2028, with the option to extend up to an additional 36 months in increments determined by the State.

VIRTUAL PRE-PROPOSAL MEETING: A virtual pre-proposal meeting will take place on September 17, 2026 from 2:30 PM CT. Responders are strongly encouraged to attend. Contact Kara Ramm at kara.ramm@state.mn.us prior to September 17, 2026, 1:00 PM CT to register to attend the pre-proposal meeting and obtain information for how to access the virtual meeting.

MANDATORY SITE VISIT: Blaine: MSEOC 3925 Pheasant Ridge Dr. NE, Blaine, MN 55449 September 22, 2026 at 9:30 AM CT.

Responders will need to check in at gate, and will meet in front of the building.

Contact Kara Ramm at kara.ramm@state.mn.us prior to September 18, 2026, 3:00 PM CT to register to attend the mandatory site visit.

If Responder has already participated in the site visit under SWIFT Event G0210-2000018317, their participation will be counted toward the required site visit.

QUESTION AND ANSWER PERIOD: Questions should be emailed to kara.ramm@state.mn.us by 3:00 PM CT September 18, 2026.

For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100 Option 1, and then Option 1.

Responders need to submit all requested documentation, including, but not limited to, the following documents:

1. Attachment A: Responder Declarations

2. Attachment B: Exceptions to State's Standard Terms and Conditions

3. Attachment C: Cost Detail

4. Attachment D: Responder Forms

a. Workforce and Equal Pay Declaration page

5. Attachment E: Additional Information

6. Attachment F: Vendor Capabilities

7. Exhibit D, Supplement 1: Sample Invoice and Sample Quote

8. Exhibit D Price Schedule

Event Details

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:

Email: kara.ramm@state.mn.us

Event ID Format Type Page G0210-2000018704 Sell RFx 1 Event Round Version 1 1 Event Name Snow Removal and Ice Control- MSEOC Blaine Start Time Finish Time

09/17/2026 15:00:00 CDT 09/28/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

General Questions Question Ideal Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.

You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Required: Yes Ideal Resp Reqd? No

Response Comments

Upload all required or requested attachments here.

Required: Yes Ideal Resp Reqd? No

A file attachment is required to satisfy this question.

Your bid will need to be edited online to include attachment responses.

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:

Email: kara.ramm@state.mn.us

Event ID Format Type Page G0210-2000018704 Sell RFx 2 Event Round Version 1 1 Event Name Snow Removal and Ice Control- MSEOC Blaine Start Time Finish Time

09/17/2026 15:00:00 CDT 09/28/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:

Email: kara.ramm@state.mn.us

Event ID Format Type Page G0210-2000018704 Sell RFx 3 Event Round Version 1 1 Event Name Snow Removal and Ice Control- MSEOC Blaine Start Time Finish Time

09/17/2026 15:00:00 CDT 09/28/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Line Details No Bid:

Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1 Required: No Reserve Price: No

Description: Exhibit D; price schedule

Question Response Download, complete, and upload the completed Price Schedule for Snow Removal Services. You must enter $0.01 in SWIFT to continue on.

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:

Email: kara.ramm@state.mn.us

Event ID Format Type Page G0210-2000018704 Sell RFx 4 Event Round Version 1 1 Event Name Snow Removal and Ice Control- MSEOC Blaine Start Time Finish Time

09/17/2026 15:00:00 CDT 09/28/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:

Email: kara.ramm@state.mn.us

Event ID Format Type Page G0210-2000018704 Sell RFx 5 Event Round Version 1 1 Event Name Snow Removal and Ice Control- MSEOC Blaine Start Time Finish Time

09/17/2026 15:00:00 CDT 09/28/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Exhibit D; price schedule

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: ADMIN OSP EVENTS

ADMIN OSP EVENTS

United States

Quantity: 1 Due Date: 09/29/2026 Freight Terms:

Ship Via:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:

Email: kara.ramm@state.mn.us

Event ID Format Type Page G0210-2000018704 Sell RFx 6 Event Round Version 1 1 Event Name Snow Removal and Ice Control- MSEOC Blaine Start Time Finish Time

09/17/2026 15:00:00 CDT 09/28/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:

Email: kara.ramm@state.mn.us

Event ID Format Type Page G0210-2000018704 Sell RFx 7 Event Round Version 1 1 Event Name Snow Removal and Ice Control- MSEOC Blaine Start Time Finish Time

09/17/2026 15:00:00 CDT 09/28/2026 15:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No