Snow Plow Checklist 10.30.24.docx
DOCX document 28 KB Posted
- Attached to
- Skowhegan Armory Snow Plowing
- Solicitation number
- RFQ - 15A - 26062300000000000323
- Issued by
- Sagadahoc County, Maine
About this file
This is a Snow Plow Evaluation Checklist developed by the Department of Defense, Veterans and Emergency Management—Military Bureau for assessing contractor performance on snow plowing and sanding services at designated facilities in Maine, including the Skowhegan Armory. The checklist establishes a standardized evaluation framework to be conducted on a monthly basis at minimum, with additional evaluations scheduled by the Program Administrator with three business days' notice. Evaluation tours assess contractor compliance across general tasks including snow and ice removal from parking areas, roads, sidewalks, and designated entrances when accumulations reach two inches or more; treatment of roadways and parking lots during plowing operations; removal of unsafe ice conditions through sanding and salting; and completion of work by 6:00 a.m. The checklist includes facility-specific requirements such as 24/7 operations support at Bangor Flight Facility Building #260, potential 24/7 operations at Bangor RTI #700, and shoveling services for walkways and handicap ramps. Contractors must also manage snow pile locations, prevent drift creation at critical areas such as fire lanes and hydrants, complete daytime snow pile movements where required, and maintain contact information for on-call service requests.
Contractor performance is rated using an Excellent, Good, Needs Improvement, or Not Applicable scale. Poor performance is documented when a contractor receives four or more negative responses on yes/no questions or Needs Improvement ratings during a single evaluation tour. Contractors have two weeks from the evaluation date to correct identified deficiencies; failure to resolve issues within this timeframe may result in contract termination with thirty days' notice. Three poor performance evaluations across service tours will trigger automatic contract termination. Contractors have fifteen calendar days to appeal any termination decision to the Director of the Division of Procurement Services. The evaluation process requires documentation of pre-existing damage within thirty days of contract start, photographic evidence of work completion, completion of repairs to damaged areas, and timely response to all communications within one business day. Evaluation tour attendees must include facility contacts, DFE representatives, and vendor/provider contacts, with completed checklists returned to the designated DFE contact.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| rfq skowhegan snow plow bid sheet.xlsx | XLSX spreadsheet | |
| rfq 260623-0323 skowhegan snow plowing.docx | DOCX document | |
| Skow Armory Snow Plow.pdf |
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Text version
Department of Defense, Veterans and Emergency Management – Military Bureau Evaluation of Service Tour – Snow Plowing & Sanding Checklist
Date of Tour:
Time:
Location:
Program Administrator/Designee:
Contractor:
Rating: E=Excellent G=Good (Meets Expectations) NI=Needs Improvement N/A = Not Applicable
NOTES:
1. Some tasks may not pertain to some facilities. Place N/A in the notes if not at your facility.
2. Pictures should be taken where they can be and submitted with the form.
Instructions for Evaluations
· There should be an agreed upon schedule for periodic performance evaluation tours, at a minimum of monthly.
· If additional evaluations are deemed necessary, this will be scheduled by the Program Administrator or their designee via written email notification a minimum of three (3) business days prior to requested meeting.
Contractor Performance:
· If the Contractor receives a combination of four or more negative responses to yes or no questions and Needs Improvement or Unacceptable ratings for services rated during the Evaluation of Service Tour, it will be documented as poor performance.
· The Contractor will be given two (2) weeks from the date of the Evaluation Tour to correct all issues discovered during the Evaluations of Service Tour.
· If the issues are not resolved during that timeframe the contract could be terminated due to documented poor performance with a thirty (30) day notice.
· If the Contractor receives three (3) evaluations that receive the poor performance rating for the facility, the contract could be terminated due to documented poor performance.
· Poor performance may be considered in the evaluation of a subsequent bids submitted by the Contractor.
· The Contractor will have fifteen (15) calendar days from the date notified to appeal any termination of contract decision based on the Evaluation of Services Tours.
· The appeal must be addressed to the Director of the Division of Procurement Services.
General
| Task |
| Rating |
| Notes |
When there was accumulations of two (2) inches or more of precipitation the Contractor has cleared and sanded designated areas without interruption and with reasonable diligence.
This includes all parking areas, entrances and roads if designated in contract.
Y or N
| Upon special request Contractor has cleared and sanded designated areas without interruption and with reasonable diligence |
| Y or N |
| All gates to compound are kept free of snow build up. |
| Y or N |
| When needed the contractor has returned to plow and sand multiple times, depending on the severity and duration of the storm. |
| Y or N |
| Roadways and parking lots are treated at time of plowing. |
| Y or N |
| Any time weather conditions have created unsafe parking lot and road surfaces because of an accumulation of ice, such as melting and refreezing, and wind-caused drifts, the Contractor initiated sanding/salting operations. |
| Y or N |
| Has Contractor contacted the Program Administrator for any storms that could not be completed within (6) hours after completion of the precipitation event. |
| Y or N |
All parking lots, access roads and sidewalks were reasonably cleared no later than 6:00 am.
Y or N
Contractor has returned within 24 hours of the completion of the precipitation event to clean previously occupied parking areas.
| Contractor has returned as necessary for issues such as snow falling from sections of the roof blocking the rear entrance to the assembly hall and drifting snow and/or melted snow. |
| Y or N |
| Is snow piled in specified areas only? |
| Y or N |
| No snow shall be piled up or stacked against light post or on islands or unapproved piling areas. |
| Y or N |
Gated Compounds have been completed as needed on the will-call basis (based on 4" accumulation)
Y or N
Contactors has not created drifts in front of the dumpster enclosures, fire lanes, or in front of fire hydrants.
The contractor will be responsible for removing contractor created drifts.
Y or N
| If required in contract is the movement of snow piles to snow dump being completed during daytime hours? |
| Y or N |
| The contractor has hauled and piled the snow on the concrete pad only and not pushed the snow on any grassy area or into the tree line. |
| Y or N |
Special Requirements (specific areas only) Note if your site does not have the specific category then put N/A in the notes – refer to contract if unsure.
| Task |
| Rating |
| Notes |
Bangor Flight Facility Bldg #260 is a 24/7 operation and contractor has been clearing the designated areas at any time during the day or night.
(The facility Point of Contact (POC), Program Administrator and/or the Security Guards will notify the contractor when conditions warrant snow removal and sanding.)
Y or N
Bangor RTI #700 is potentially a 24/7 operation and contractor has been clearing the designated areas at any time during the day or night, if requested.
(The facility Point of Contact (POC), Program Administrator and/or the Security Guards will notify the contractor when conditions warrant snow removal and sanding.)
Y or N
| Shoveling of walkways, handicap ramps and stairs (RTI, Camp Keyes) |
| Y or N |
Misc. Items
| Task |
| Rating |
| Notes |
| Is this a facility that is open on weekend/Holidays? |
| Y or N |
| If yes above - has Contractor and Facility POC’s been identified? |
| Y or N |
| Are all personnel on site vetted |
| Y or N |
| Has Contractor provided contact information for the call for services when needed, included gated areas? |
| Y or N |
| Has Contractor responded to all emails/phone calls within one business day? |
| Y or N |
On time requirements/End of Season Review
| Task |
| Rating |
| Notes |
| Was the Program Administrator provided photos and detailed listing of any pre-existing damage within 30 days of start of CT. |
| Y or N |
| Removal of any dirt build up from plowing activities? |
| Y or N |
| Any noted repairs to be followed up on? |
| Y or N |
| Repairs completed to any damaged lawn? |
| Y or N |
Evaluation Tour Attendees (must Sign & Date)
Facility Contact_______________________________________________________
DFE Contact__________________________________________________________
Vendor/Provider Contact_______________________________________________ Return completed sheet (pages 1-4 at least) to Ken Merrifield – DFE kenneth.r.merrifield.nfg@army.mil
File details come from the government source that posted it. Updated .