Snow Plow Checklist 10.30.24.docx
DOCX document 28 KB Posted
- Attached to
- FMS#2 Snow Plowing
- Solicitation number
- RFQ - 15A - 26062300000000000320
- Issued by
- Androscoggin County, Maine
About this file
This is a Snow Plow Checklist and evaluation document issued by the Department of Defense, Veterans and Emergency Management - Military Bureau in Maine for ongoing snow plowing and sanding services. The checklist establishes the performance standards and evaluation criteria for contractors providing snow removal services at designated military facilities, including parking areas, entrances, roadways, and special facilities such as the Bangor Flight Facility and Bangor RTI. Key performance requirements include clearing and sanding designated areas within six hours of precipitation accumulation of two inches or more, completing all parking lots and access roads by 6:00 a.m., returning within 24 hours after storm completion for cleanup, and responding to all communications within one business day. The contract requires periodic performance evaluation tours conducted at minimum monthly intervals, with additional evaluations scheduled by the Program Administrator with three business days' notice. Snow piling must occur only in specified areas, and contractors must avoid creating drifts near critical infrastructure such as fire hydrants, fire lanes, and dumpster enclosures.
The document establishes a performance management protocol whereby contractors receiving four or more negative responses or "Needs Improvement" ratings during an evaluation tour are documented as providing poor performance and given two weeks to correct deficiencies. Contracts may be terminated with 30 days' notice if issues remain unresolved, or immediately upon receiving three poor performance ratings. Contractors have 15 calendar days to appeal termination decisions to the Director of the Division of Procurement Services. Special facility requirements are addressed individually, including 24/7 operations at Bangor Flight Facility Building #260 and RTI #700 where contractors must respond to notifications from facility points of contact or security personnel. The Program Administrator must receive photographic documentation and detailed listings of pre-existing damage within 30 days of contract start. Completed evaluation sheets must be submitted to Ken Merrifield at the Department of Facilities and Engineering.
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Other files
| File | Type | Posted |
|---|---|---|
| rfq fms2 snow plow bid sheet rev 1.xlsx | XLSX spreadsheet | |
| Auburn FMS #2 Snow Removal Plan.pdf | ||
| rfq 260623-0320 fms2 snow plowing - rev 1.docx | DOCX document |
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Text version
Department of Defense, Veterans and Emergency Management – Military Bureau Evaluation of Service Tour – Snow Plowing & Sanding Checklist
Date of Tour:
Time:
Location:
Program Administrator/Designee:
Contractor:
Rating: E=Excellent G=Good (Meets Expectations) NI=Needs Improvement N/A = Not Applicable
NOTES:
1. Some tasks may not pertain to some facilities. Place N/A in the notes if not at your facility.
2. Pictures should be taken where they can be and submitted with the form.
Instructions for Evaluations
· There should be an agreed upon schedule for periodic performance evaluation tours, at a minimum of monthly.
· If additional evaluations are deemed necessary, this will be scheduled by the Program Administrator or their designee via written email notification a minimum of three (3) business days prior to requested meeting.
Contractor Performance:
· If the Contractor receives a combination of four or more negative responses to yes or no questions and Needs Improvement or Unacceptable ratings for services rated during the Evaluation of Service Tour, it will be documented as poor performance.
· The Contractor will be given two (2) weeks from the date of the Evaluation Tour to correct all issues discovered during the Evaluations of Service Tour.
· If the issues are not resolved during that timeframe the contract could be terminated due to documented poor performance with a thirty (30) day notice.
· If the Contractor receives three (3) evaluations that receive the poor performance rating for the facility, the contract could be terminated due to documented poor performance.
· Poor performance may be considered in the evaluation of a subsequent bids submitted by the Contractor.
· The Contractor will have fifteen (15) calendar days from the date notified to appeal any termination of contract decision based on the Evaluation of Services Tours.
· The appeal must be addressed to the Director of the Division of Procurement Services.
General
| Task |
| Rating |
| Notes |
When there was accumulations of two (2) inches or more of precipitation the Contractor has cleared and sanded designated areas without interruption and with reasonable diligence.
This includes all parking areas, entrances and roads if designated in contract.
Y or N
| Upon special request Contractor has cleared and sanded designated areas without interruption and with reasonable diligence |
| Y or N |
| All gates to compound are kept free of snow build up. |
| Y or N |
| When needed the contractor has returned to plow and sand multiple times, depending on the severity and duration of the storm. |
| Y or N |
| Roadways and parking lots are treated at time of plowing. |
| Y or N |
| Any time weather conditions have created unsafe parking lot and road surfaces because of an accumulation of ice, such as melting and refreezing, and wind-caused drifts, the Contractor initiated sanding/salting operations. |
| Y or N |
| Has Contractor contacted the Program Administrator for any storms that could not be completed within (6) hours after completion of the precipitation event. |
| Y or N |
All parking lots, access roads and sidewalks were reasonably cleared no later than 6:00 am.
Y or N
Contractor has returned within 24 hours of the completion of the precipitation event to clean previously occupied parking areas.
| Contractor has returned as necessary for issues such as snow falling from sections of the roof blocking the rear entrance to the assembly hall and drifting snow and/or melted snow. |
| Y or N |
| Is snow piled in specified areas only? |
| Y or N |
| No snow shall be piled up or stacked against light post or on islands or unapproved piling areas. |
| Y or N |
Gated Compounds have been completed as needed on the will-call basis (based on 4" accumulation)
Y or N
Contactors has not created drifts in front of the dumpster enclosures, fire lanes, or in front of fire hydrants.
The contractor will be responsible for removing contractor created drifts.
Y or N
| If required in contract is the movement of snow piles to snow dump being completed during daytime hours? |
| Y or N |
| The contractor has hauled and piled the snow on the concrete pad only and not pushed the snow on any grassy area or into the tree line. |
| Y or N |
Special Requirements (specific areas only) Note if your site does not have the specific category then put N/A in the notes – refer to contract if unsure.
| Task |
| Rating |
| Notes |
Bangor Flight Facility Bldg #260 is a 24/7 operation and contractor has been clearing the designated areas at any time during the day or night.
(The facility Point of Contact (POC), Program Administrator and/or the Security Guards will notify the contractor when conditions warrant snow removal and sanding.)
Y or N
Bangor RTI #700 is potentially a 24/7 operation and contractor has been clearing the designated areas at any time during the day or night, if requested.
(The facility Point of Contact (POC), Program Administrator and/or the Security Guards will notify the contractor when conditions warrant snow removal and sanding.)
Y or N
| Shoveling of walkways, handicap ramps and stairs (RTI, Camp Keyes) |
| Y or N |
Misc. Items
| Task |
| Rating |
| Notes |
| Is this a facility that is open on weekend/Holidays? |
| Y or N |
| If yes above - has Contractor and Facility POC’s been identified? |
| Y or N |
| Are all personnel on site vetted |
| Y or N |
| Has Contractor provided contact information for the call for services when needed, included gated areas? |
| Y or N |
| Has Contractor responded to all emails/phone calls within one business day? |
| Y or N |
On time requirements/End of Season Review
| Task |
| Rating |
| Notes |
| Was the Program Administrator provided photos and detailed listing of any pre-existing damage within 30 days of start of CT. |
| Y or N |
| Removal of any dirt build up from plowing activities? |
| Y or N |
| Any noted repairs to be followed up on? |
| Y or N |
| Repairs completed to any damaged lawn? |
| Y or N |
Evaluation Tour Attendees (must Sign & Date)
Facility Contact_______________________________________________________
DFE Contact__________________________________________________________
Vendor/Provider Contact_______________________________________________ Return completed sheet (pages 1-4 at least) to Ken Merrifield – DFE kenneth.r.merrifield.nfg@army.mil
File details come from the government source that posted it. Updated .