Snow Plow Checklist 10.30.24.docx
DOCX document 28 KB Posted
- Attached to
- Augusta Armory Snow Plowing and Sanding Service
- Solicitation number
- RFQ - 15A - 26062600000000000326
- Issued by
- Kennebec County, Maine
About this file
This is a Snow Plow Checklist and service evaluation document used by the Department of Defense, Veterans and Emergency Management - Military Bureau to assess contractor performance on snow plowing and sanding services at Augusta Armory and other designated Maine facilities. The checklist establishes performance standards requiring contractors to clear and sand designated areas including parking lots, entrances, roads, and sidewalks when precipitation accumulates two inches or more, with all parking areas, access roads, and sidewalks to be cleared no later than 6:00 am. Special operational requirements apply to specific facilities such as Bangor Flight Facility Building #260 and Bangor RTI #700, which may require 24/7 snow removal and sanding operations upon notification by facility point of contact or security personnel. The contractor must respond to all communications within one business day, provide photographic documentation of pre-existing damage within 30 days of contract start, and maintain specified snow piling areas while preventing drifts at fire lanes, dumpsters, and fire hydrants.
Performance evaluations are conducted monthly at minimum, with the contractor receiving poor performance ratings if four or more negative responses are documented or if ratings indicate needs improvement or unacceptable service levels. Contractors receiving two weeks to remedy identified deficiencies may face contract termination with 30-day notice if issues persist, and three poor performance evaluations result in automatic termination eligibility. Contractors have 15 calendar days to appeal termination decisions to the Director of the Division of Procurement Services. The checklist requires signed attendance from facility contacts, DFE representatives, and vendor contacts, with completed evaluation forms submitted to Ken Merrifield at the provided email address.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Augusta Armory rfq snow plow bid sheet.xlsx | XLSX spreadsheet | |
| RFQ 15A260626-0326 rev1 Augusta Armory.docx.crdownload | CRDOWNLOAD file | |
| Augusta Armory Plow Plan.pdf |
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Text version
Department of Defense, Veterans and Emergency Management – Military Bureau Evaluation of Service Tour – Snow Plowing & Sanding Checklist
Date of Tour:
Time:
Location:
Program Administrator/Designee:
Contractor:
Rating: E=Excellent G=Good (Meets Expectations) NI=Needs Improvement N/A = Not Applicable
NOTES:
1. Some tasks may not pertain to some facilities. Place N/A in the notes if not at your facility.
2. Pictures should be taken where they can be and submitted with the form.
Instructions for Evaluations
· There should be an agreed upon schedule for periodic performance evaluation tours, at a minimum of monthly.
· If additional evaluations are deemed necessary, this will be scheduled by the Program Administrator or their designee via written email notification a minimum of three (3) business days prior to requested meeting.
Contractor Performance:
· If the Contractor receives a combination of four or more negative responses to yes or no questions and Needs Improvement or Unacceptable ratings for services rated during the Evaluation of Service Tour, it will be documented as poor performance.
· The Contractor will be given two (2) weeks from the date of the Evaluation Tour to correct all issues discovered during the Evaluations of Service Tour.
· If the issues are not resolved during that timeframe the contract could be terminated due to documented poor performance with a thirty (30) day notice.
· If the Contractor receives three (3) evaluations that receive the poor performance rating for the facility, the contract could be terminated due to documented poor performance.
· Poor performance may be considered in the evaluation of a subsequent bids submitted by the Contractor.
· The Contractor will have fifteen (15) calendar days from the date notified to appeal any termination of contract decision based on the Evaluation of Services Tours.
· The appeal must be addressed to the Director of the Division of Procurement Services.
General
| Task |
| Rating |
| Notes |
When there was accumulations of two (2) inches or more of precipitation the Contractor has cleared and sanded designated areas without interruption and with reasonable diligence.
This includes all parking areas, entrances and roads if designated in contract.
Y or N
| Upon special request Contractor has cleared and sanded designated areas without interruption and with reasonable diligence |
| Y or N |
| All gates to compound are kept free of snow build up. |
| Y or N |
| When needed the contractor has returned to plow and sand multiple times, depending on the severity and duration of the storm. |
| Y or N |
| Roadways and parking lots are treated at time of plowing. |
| Y or N |
| Any time weather conditions have created unsafe parking lot and road surfaces because of an accumulation of ice, such as melting and refreezing, and wind-caused drifts, the Contractor initiated sanding/salting operations. |
| Y or N |
| Has Contractor contacted the Program Administrator for any storms that could not be completed within (6) hours after completion of the precipitation event. |
| Y or N |
All parking lots, access roads and sidewalks were reasonably cleared no later than 6:00 am.
Y or N
Contractor has returned within 24 hours of the completion of the precipitation event to clean previously occupied parking areas.
| Contractor has returned as necessary for issues such as snow falling from sections of the roof blocking the rear entrance to the assembly hall and drifting snow and/or melted snow. |
| Y or N |
| Is snow piled in specified areas only? |
| Y or N |
| No snow shall be piled up or stacked against light post or on islands or unapproved piling areas. |
| Y or N |
Gated Compounds have been completed as needed on the will-call basis (based on 4" accumulation)
Y or N
Contactors has not created drifts in front of the dumpster enclosures, fire lanes, or in front of fire hydrants.
The contractor will be responsible for removing contractor created drifts.
Y or N
| If required in contract is the movement of snow piles to snow dump being completed during daytime hours? |
| Y or N |
| The contractor has hauled and piled the snow on the concrete pad only and not pushed the snow on any grassy area or into the tree line. |
| Y or N |
Special Requirements (specific areas only) Note if your site does not have the specific category then put N/A in the notes – refer to contract if unsure.
| Task |
| Rating |
| Notes |
Bangor Flight Facility Bldg #260 is a 24/7 operation and contractor has been clearing the designated areas at any time during the day or night.
(The facility Point of Contact (POC), Program Administrator and/or the Security Guards will notify the contractor when conditions warrant snow removal and sanding.)
Y or N
Bangor RTI #700 is potentially a 24/7 operation and contractor has been clearing the designated areas at any time during the day or night, if requested.
(The facility Point of Contact (POC), Program Administrator and/or the Security Guards will notify the contractor when conditions warrant snow removal and sanding.)
Y or N
| Shoveling of walkways, handicap ramps and stairs (RTI, Camp Keyes) |
| Y or N |
Misc. Items
| Task |
| Rating |
| Notes |
| Is this a facility that is open on weekend/Holidays? |
| Y or N |
| If yes above - has Contractor and Facility POC’s been identified? |
| Y or N |
| Are all personnel on site vetted |
| Y or N |
| Has Contractor provided contact information for the call for services when needed, included gated areas? |
| Y or N |
| Has Contractor responded to all emails/phone calls within one business day? |
| Y or N |
On time requirements/End of Season Review
| Task |
| Rating |
| Notes |
| Was the Program Administrator provided photos and detailed listing of any pre-existing damage within 30 days of start of CT. |
| Y or N |
| Removal of any dirt build up from plowing activities? |
| Y or N |
| Any noted repairs to be followed up on? |
| Y or N |
| Repairs completed to any damaged lawn? |
| Y or N |
Evaluation Tour Attendees (must Sign & Date)
Facility Contact_______________________________________________________
DFE Contact__________________________________________________________
Vendor/Provider Contact_______________________________________________ Return completed sheet (pages 1-4 at least) to Ken Merrifield – DFE kenneth.r.merrifield.nfg@army.mil
File details come from the government source that posted it. Updated .