Smoke_Control_Repair_BID_Specs.pdf

BID Documents

November 10, 2023

ORANGE COUNTY COURTHOUSE

SMOKE CONTROL REPAIR

SGM Engineering 935 Lake Baldwin Lane

Orlando Florida 32814

(407) 767-5188 http://www.bing.com/images/search?q=orange+co+courthouse+orlando+fl&view=detailv2&&id=5AFF7CEE5306BDB5F2EA2DF967A1D1343A93DDF7&selectedIndex=19&ccid=3s+DkMAw&simid=608051826776410229&thid=OIP.Mdecf8390c0308c8dc6d20c3be2ba5723H0

ORANGE COUNTY COURTHOUSE SGM # 2021-434

SMOKE CONTROL REPAIRS

Division Section Title Pages

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

00 00 05 CERTIFICATIONS 2

DIVISION 01 - GENERAL REQUIREMENTS

01 10 00 SUMMARY 6

01 29 00 PAYMENT PROCEDURES 4

01 31 00 PROJECT MANAGEMENT AND COORDINATION 4

01 32 00 CONSTRUCTION PROGRESS DOCUMENTATION 4

01 33 00 SUBMITTAL PROCEDURES 8

01 40 00 QUALITY REQUIREMENTS 6

01 50 00 TEMPORARY FACILITIES AND CONTROLS 8

01 60 00 PRODUCT REQUIREMENTS 6

01 73 00 EXECUTION 6

01 74 19 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL 4

01 77 00 CLOSEOUT PROCEDURES 6

01 78 23 OPERATION AND MAINTENANCE DATA 6

01 78 39 PROJECT AS-BUILT DOCUMENTS 4

01 81 10 GENERAL COMMISSIONING REQUIREMENTS 26

DIVISION 02 - EXISTING CONDITIONS

02 41 19 SELECTIVE DEMOLITION 6

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 84 13 PENETRATION FIRESTOPPING 6

DIVISION 23 - HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

23 05 00 COMMON WORK RESULTS FOR MECHANICAL 4

23 05 10 BASIC MECHANICAL MATERIALS AND METHODS 4

23 05 29 HANGERS AND SUPPORTS FOR HVAC PIPING AND EQUIPMENT 4

23 09 00 INSTRUMENTATION AND CONTROL FOR HVAC 6

23 33 00 DUCT ACCESSORIES 4

23 37 13 DIFFUSERS, REGISTERS, AND GRILLES 2

DIVISION 26 - ELECTRICAL

26 05 00 COMMON WORK RESULTS FOR ELECTRICAL 6

26 05 19 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES 8

26 05 26 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS 4

26 05 29 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS 6

26 05 33 RACEWAY AND BOXES FOR ELECTRICAL SYSTEMS 16

26 05 53 IDENTIFICATION FOR ELECTRICAL SYSTEMS 8

DIVISION 28 - ELECTRONIC SAFETY AND SECURITY

28 31 11 ADDRESSABLE FIRE-ALARM SYSTEM 8

END OF TABLE OF CONTENTS

PAGE INTENTIONALLY LEFT BLANK

CERTIFICATIONS 00 00 05 - 1

SECTION 00 00 05 - CERTIFICATIONS

MECHANICAL ENGINEER OF RECORD

To the best of my knowledge, these Drawings and Specifications comply with the applicable minimum building codes.

John Stellpflug, P.E.

Date: _____________________________________

Registered Professional Electrical Engineer Florida Registration #PE 68794 Exp.02/28/21 SGM Engineering, Inc.

CERTIFICATIONS 00 00 05 - 2

ELECTRICAL ENGINEER OF RECORD

To the best of my knowledge, these Drawings and Specifications comply with the applicable minimum building codes.

Mark A. Escott, P.E.

Date: _____________________________________

Registered Professional Electrical Engineer Florida Registration #PE 50737 Exp.02/28/21 SGM Engineering, Inc.

SUMMARY 01 10 00 - 1

SECTION 01 10 00 - SUMMARY

PART 1 - GENERAL

1.1 SUMMARY

A. Scope of Services

1. Overview –Provide repairs to the existing smoke control system.

a. Mechanical System Repairs

1) Replace existing smoke control dampers and damper position switches.

b. Fire Alarm System Repairs

1) Replace existing interface relays between the fire alarm system and the BAS system. These relays provide indication of alarm initiation location to the BAS.

c. BAS Programming

1) Correct all smoke control programming within the BAS system to return the system to its originally installed design configuration as completed when the building was initially built.

d. Testing

1) Test the system to confirm functionality of the system at the completion of all work. Comply with requirements of the special inspector to confirm functionality of the automatic mode.

B. This Section includes the following:

1. Project Information

2. Work covered by the Contract Documents.

3. Phased Construction

4. Use of premises.

5. Site Access

6. Safety

7. Schedule

8. Specification formats and conventions.

1.2 Project Information: Orange County Courthouse Complex Mechanical And Fire Protection Upgrades Phase 2.

A. Orange County Project Manager: Sam Shine

B. Project Location: 425 North Orange Avenue, Orlando, Fl 32801

SUMMARY 01 10 00 - 2

1.3 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work includes but is not limited to the following:

1. All Permit cost to complete the scope of work.

2. All work shall comply with the Orange County policies and procedures.

3. Temporary power, lighting, water, etc required for the performance of this work are to be provided by the contractor. This may utilize Owners current systems for connections provided it does not interfere with any building activities or functionality. Return all Owner facilities to their as-found condition each day.

4. The existing smoke control system for building “C” shall be maintained in its current working state. All new dampers shall be controlled in accordance with the original intent of the smoke control system at the time the building was originally built.

5. Replace smoke control dampers at the courthouse. Provide all mechanical and electrical work required to replace the smoke control dampers.

6. The existing BAS systems shall control all new and existing equipment for smoke control in accordance with the existing control scheme.

7. Demolition of select dampers, sensors, electrical, fire alarm and building automation system (BAS).

8. Seal all penetrations of fire, smoke or fire/smoke walls.

9. Phased installation of all items to maintain the occupied building with no disruption to the building occupants. This may require running parallel systems until the new is completed.

10. Reuse existing conduits when possible if compliant with current specifications, otherwise provide new conduits.

11. Repair of any surfaces or finishes damaged during the installation or needing repaired due to the removal of equipment or devices. This includes but is not limited to all ceiling, wall and floor demolition required to accomplish the scope of work.

12. Perform all operational testing as required by the AHJ, special inspector and commissioning agent for the smoke control system functionality.

13. All tools, ladder, lifts, bosuns chairs, scaffold, lifts, cranes etc as required to perform the scope of work. This includes the design as required of the support, lift or other safety related task associated with the scope of work.

14. All cost to comply with OSHA standards.

15. All material handling and lifting vehicles, equipment or tools.

16. Cost and coordination of all Permits and inspections through The City of Orlando and State Fire Marshal or other authority having jurisdiction over the work to be performed.

17. Provide Owner training of installed systems.

18. Provide all contract close out information such as Operation and Maintenance manuals, warranties and as-built drawings.

B. Orange County will secure special inspector services from a qualified consultant under a separate contract for third party inspection of the smoke control system.

1.4 PHASED CONSTRUCTION

A. Final scheduling and sequencing is to be determined by the Contractor and coordinated with the Owner.

SUMMARY 01 10 00 - 3

B. The project shall be phased for the replacements to occur on a item by item basis.

Each space shall be worked during the times when the space is not occupied. All work shall be completed, cleaned and returned to the “as-found” condition prior to the occupants returning to the building at 6AM.

C. No work areas will be “shut down” fully. The buildings will continue operation throughout construction during normal business hours. At the completion of each night or weekend work, the contractor will return the building to the "as found condition" for operations by the occupants to resume as normal. Example: Replace damper must be done on a weekend with the outage to occur beginning Friday at 6P and all work completed including for a functional smoke control system by Monday AM.)

D. Work in back of house areas such as mechanical or electrical rooms may be performed during normal business hours if noise is kept below 20dB sound level measured just outside the space of work. The building must remain functional and will remain occupied so systems must remain functioning as is currently found.

E. All areas of the building are to maintain climate control, power and full access at all times.

1.5 USE OF PREMISES

A. General: Contractor shall have limited use of premises for construction operations, including use of Project site, during specified times. Contractor's use of premises is limited by Orange County’s right to perform work or maintenance and coordination of work with other contractors on site during the same time.

B. Use of Site: Limit use of premises to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Perform the Work so as not to interfere with Owner's day-to-day operations.

2. Limits: Confine construction operations to the space being worked on at the time.

3. Driveways and Entrances: Keep driveways, loading areas, and entrances serving premises clear to security, maintenance, cleaning crews, employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

4. No radios, boom boxes, MP3 players shall be allowed on site.

5. Contractors shall display identification such as badges uniforms, etc at all times.

6. Contractor is responsible to pay for and obtain appropriate parking for their employees and contractors.

7. Maintain the building security during construction.

8. Comply with Owners security policies which include but are not limited to search upon entering the building and escorts in certain areas of the building.

9. Access to the jail, sheriffs’ offices, screening areas is restricted and will need to be coordinated with the Sheriff’s office.

SUMMARY 01 10 00 - 4

C. Use of Existing Building: Maintain existing building in a weather tight condition throughout construction period. Repair damage caused by construction operations.

Protect building and its occupants during construction period. Ingress and egress of the building shall be maintained.

1.6 SITE ACCESS

A. Vendors/Contractors will need to be badged to work on site. The contractors/vendors will need to provide an FDLE background check. The background check cost will be paid by the contractor. Go to the website:

HTTPS://WWW2.FDLE.STATE.FL.US/CCHINET/ for additional information and requirements.

1. Procedures:

a. This process may take up to 10 days so schedule accordingly.

b. The vendor/contractor submits the individuals background information

(including but not limited to name, race, sex, date of birth, drivers license number, and social security number) to the FDLE.

c. The vendor/contractor sends the background check results to the Orange County Facilities Management security office.

d. The Orange County Facilities Management security office/Sheriff evaluates the FDLE background report and informs the vendor/contractor if the individual will be permitted (badged) to work at the Orange County Courthouse. This evaluation is at the discretion of the Orange County Facilities management security office, who may reject the admittance of any individual deemed to present any security risk.

e. Individual would need to pick up picture badge at the IOC human resources department. (Picture will be taken as part of picking up the badge).

f. If ID badge is lost, it should be reported immediately to the Orange County Facilities Management security office.

g. The cost of labor required to submit information, get ID photo, receive ID, provide info for background check is borne by the contractor. The cost of the FDLE background check will be by the OC sheriff.

B. Vendors/contractors shall carry a valid courthouse ID and personal ID at all times.

Only badged employees will be permitted to work on site.

C. A detailed plan of the existing drives and roads on campus that will be utilized must be submitted to the Orange County Project Manager.

D. Limited temporary storage may be used in the tunnel for gang boxes or other mobile storage containers (less than 3’ wide X 6’ long). Storage of materials for the work will be off-site and may be brought on-site for the specific days work. At the completion of the work day, all materials not stored in the mobile storage containers above must be removed from the building.

E. Contractor office space is not available on site and will need to be held off site at the contractor’s own facilities.

F. Parking is not available on site.

https://www2.fdle.state.fl.us/CCHINET/

SUMMARY 01 10 00 - 5

G. No smoking or vaping is permitted inside the building and may only be done at designated areas on site as designated by the County.

H. No illegal drugs, alcohol or drug paraphernalia is permitted inside the courthouse complex.

I. No weapons, guns or ammunition are allowed inside the courthouse complex.

J. No interaction with inmates is permitted. This includes but is not limited to talking or giving/receiving anything.

K. Material delivery trucks may only unload on site and then be immediately removed from the site. Material delivery trucks may not remain parked on site during the work.

L. At no time shall a vendor or contractor leave a vehicle unattended with keys inside or unattended in unapproved parking locations.

1.7 SAFETY

A. The Contractor is responsible for initiating, maintaining and supervising all safety precautions and programs in accordance with OSHA Standards in connection with the Work.

B. The Contractor and their employees, while working on the premises, must comply with the Safety Orders issued by OSHA, Orange County Environmental Health and Safety and any other safety, health or environmental regulations of the State of Florida having jurisdictional authority.

C. All walkways and working surfaces, such as ladders, stairs, guards, etc. must comply with the OSHA regulations.

D. The Contractor must take all precautions necessary as defined by OSHA for the safety and protection of persons and property.

E. The Contractor must inform the Owner of the “competent person” as defined by OSHA.

F. Lockout/tag out regulations are required to be utilized. No work shall be performed on energized electrical equipment. Appropriate personal protective equipment (PPE) shall be utilized during the de-energizing and testing to confirm that the equipment is not energized. Comply with all requirements of NFPA 70E.

1.8 SCHEDULE

A. The onsite work for the project shall be coordinated and scheduled with the Owner.

The building will be fully occupied throughout that time except at nights and on weekends. The building will always have some occupants within that will need to be coordinated with for any construction activities.

SUMMARY 01 10 00 - 6

B. The Work shall be performed after normal business hours. The normal business hours of the Courthouse Complex are Monday through Friday 7:00a.m. to 5:00p.m. After hours Work is defined as Monday through Friday 6:00p.m. to 6:00a.m. Weekends and holidays will be at the discretion of the Contractor and at no additional cost to the County. Weekend and holiday work shall be coordinated and scheduled with the Owner to determine availability of the building spaces.

C. Coordinate all work with Owner for intermittent schedule variances that will occur due to judge work hours, late court cases, security threats, and other special conditions that will occur throughout the course or construction.

1.9 CHANGES TO THE CONTRACT DOCUMENTS

A. Contractor shall not proceed with any modifications to the construction documents, general conditions or special conditions without prior written approval from the Owner.

1.10 SPECIFICATION FORMATS AND CONVENTIONS

A. Specification Format: The Specifications are organized into Divisions and Sections using the 32-division format and 2004 "MasterSpec" 6 digit numbering system.

1. Division 1: Sections in Division 1 govern the execution of the Work of all

Sections in the Specifications.

B. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Abbreviated Language: Language used in the Specifications and other Contract

Documents is abbreviated. Words and meanings shall be interpreted as appropriate. Words implied, but not stated, shall be inferred as the sense requires. Singular words shall be interpreted as plural, and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates.

2. Imperative mood and streamlined language are generally used in the Specifications. Requirements expressed in the imperative mood are to be performed by Contractor. Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by others when so noted.

a. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 10 00

PAYMENT PROCEDURES 01 29 00 - 1

SECTION 01 29 00 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment.

1.2 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the Schedule of Values with preparation of Contractor's Construction Schedule.

1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including Application for Payment forms with Continuation Sheets Submittals Schedule and Contractor's Construction Schedule.

2. Submit the Schedule of Values to Engineer at earliest possible date but no later than ten (10) working days before the date scheduled for submittal of initial Applications for Payment.

3. Subschedules: Where the Work is separated into phases requiring separately phased payments, provide subschedules showing values correlated with each phase of payment.

B. Format and Content: Use the Project Manual table of contents as a guide to establish line items for the Schedule of Values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the Schedule of

Values:

a. Project name and location.

b. Contractor's name and address.

c. Date of submittal.

2. Submit draft of AIA Document G703 with Continuation Sheets.

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with the Project Manual table of contents. Provide several line items for principal subcontract amounts, where appropriate. Include separate line items under required principal subcontracts for operation and maintenance manuals, punch list activities, Project Record Documents, and demonstration and training in the amount of 5 percent of the Contract Sum.

4. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

5. Provide a separate line item in the Schedule of Values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

6. Provide separate line items in the Schedule of Values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

PAYMENT PROCEDURES 01 29 00 - 2

7. Each item in the Schedule of Values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the Schedule of Values or distributed as general overhead expense, at Contractor's option.

8. Schedule Updating: Update and resubmit the Schedule of Values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

1.3 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by Engineer and paid for by Orange County.

1. Initial Application for Payment, Application for Payment at time of Substantial

Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Orange County and Contractor. The period of construction Work covered by each Application for Payment is one calendar month.

C. Payment Application Times: Progress payment applications shall be submitted to Engineer and to the Orange County Project Manager by the 1st of the month. The period covered by each Application for Payment is one month, ending on the last day of the previous month.

D. Payment Application Forms: Use AIA Document G702 and AIA Document G703 Continuation Sheets as form for Applications for Payment.

E. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Engineer will return incomplete applications without action.

1. Entries shall match data on the Schedule of Values and Contractor's

Construction Schedule. Use updated schedules if revisions were made.

2. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

F. Transmittal: Submit three (3) signed and notarized original copies of each Application for Payment to Engineer by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

G. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from every entity who is lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit final or full waivers.

PAYMENT PROCEDURES 01 29 00 - 3

3. Orange County reserves the right to designate which entities involved in the Work must submit waivers.

4. Waiver Forms: Submit waivers of lien on forms, executed in a manner acceptable to Orange County.

H. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of Values.

3. Contractor's Construction Schedule (preliminary if not final).

4. Schedule of unit prices.

5. Submittals Schedule (preliminary if not final).

6. List of Contractor's staff assignments.

7. List of Contractor's principal consultants.

8. Copies of building permits.

9. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

10. Initial progress report.

11. Report of preconstruction conference.

12. Certificates of insurance and insurance policies.

I. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Orange County occupancy of designated portions of the Work.

J. Final Payment Application: Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims."

5. AIA Document G706A, "Contractor's Affidavit of Release of Liens."

6. AIA Document G707, "Consent of Surety to Final Payment."

7. Evidence that claims have been settled.

8. Final, liquidated damages settlement statement.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01 29 00

PAYMENT PROCEDURES 01 29 00 - 4

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 1

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Coordination Drawings.

2. Project meetings.

B. See Division 01 Section "Execution Requirements" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

1.2 COORDINATION

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work.

Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Orange County and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 2

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

9. Project closeout activities.

1.3 SUBMITTALS

A. Coordination Drawings: Prepare Coordination Drawings if limited space availability necessitates maximum utilization of space for efficient installation of different components or if coordination is required for installation of products and materials fabricated by separate entities.

1. Content: Project-specific information, drawn accurately to scale. Do not base

Coordination Drawings on reproductions of the Contract Documents or standard printed data. Include the following information, as applicable:

a. Indicate functional and spatial relationships of components of Engineerural, structural, civil, mechanical, and electrical systems.

b. Indicate dimensions shown on the Contract Drawings and make specific note of dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Engineer for resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

2. Sheet Size: At least 8-1/2 by 11 inches but no larger than 30 by 40 inches.

3. Number of Copies: Submit three (3) opaque copies of each submittal. Engineer will return two (2) copies.

4. Refer to individual Sections for Coordination Drawing requirements for Work in those Sections.

1.4 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Orange County and Engineer of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Orange County and Engineer, within three (3) days of the meeting.

B. Preconstruction Conference: Schedule a preconstruction conference before starting construction, at a time convenient to Orange County and Engineer, but no later than ten (10) days after execution of the Agreement. Hold the conference at Project site or another convenient location. Conduct the meeting to review responsibilities and personnel assignments.

1. Attendees: Authorized representatives of Orange County, Engineer; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 3

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Procedures for processing field decisions and Change Orders.

f. Procedures for requests for interpretations (RFIs).

g. Procedures for testing and inspecting.

h. Procedures for processing Applications for Payment.

i. Distribution of the Contract Documents.

j. Submittal procedures.

k. Preparation of Record Documents.

l. Use of the premises and existing building.

m. Work restrictions.

n. Orange County's occupancy requirements.

o. Responsibility for temporary facilities and controls.

p. Construction waste management and recycling.

q. Parking availability.

r. Office, work, and storage areas.

s. Equipment deliveries and priorities.

t. First aid.

u. Security.

v. Progress cleaning.

w. Working hours.

3. Minutes: The contractor will record and distribute meeting minutes.

C. Progress Meetings: Conduct progress meetings at bi-weekly intervals. Coordinate dates of meetings with preparation of payment requests.

1. Attendees: In addition to representatives of Orange County and Engineer, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's Construction Schedule.

Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 4

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Work hours.

10) Hazards and risks.

11) Progress cleaning.

12) Quality and work standards.

13) Status of correction of deficient items.

14) Field observations.

15) Requests for interpretations (RFIs).

16) Status of proposal requests.

17) Pending changes.

18) Status of Change Orders.

19) Pending claims and disputes.

20) Documentation of information for payment requests.

3. Minutes: The contractor will record and distribute to all attendees the meeting minutes.

4. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present.

a. Schedule Updating: Revise Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01 31 00

ORANGE COUNTY COURTHOUSESGM # 2021-434

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 1

SECTION 01 32 00 - CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Contractor's Construction Schedule.

2. Submittals Schedule.

3. Daily construction reports.

4. Field condition reports.

1.2 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical activities are activities on the critical path. They must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. Float: The measure of leeway in starting and completing an activity.

1. Float time is not for the exclusive use or benefit of either Orange County or

Contractor, but is a jointly owned, expiring Project resource available to both parties as needed to meet schedule milestones and Contract completion date.

C. Fragment: A partial or fragmentary network that breaks down activities into smaller activities for greater detail.

D. Major Area: A story of construction, a separate building, or a similar significant construction element.

1.3 SUBMITTALS

A. Submittals Schedule: Submit electronic PDF of schedule. Arrange the following information in a tabular format:

1. Scheduled date for first submittal.

2. Specification Section number and title.

3. Submittal category (action or informational).

4. Name of subcontractor.

5. Description of the Work covered.

6. Scheduled date for Engineer's final release or approval.

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 2

B. Preliminary Network Diagram: Submit electronic PDF, large enough to show entire network for entire construction period. Show logic ties for activities.

C. Contractor's Construction Schedule: Submit electronic PDF of initial schedule, large enough to show entire schedule for entire construction period.

1. Submit an electronic copy of schedule, using software indicated and labeled to comply with requirements for submittals.

D. Daily Construction Reports: Submit to Project Manager and to Engineer, weekly via email

E. Field Condition Reports: Submit electronic PDF at time of discovery of differing conditions.

1.4 COORDINATION

A. Coordinate preparation and processing of schedules and reports with performance of construction activities and with scheduling and reporting of separate contractors.

B. Coordinate Contractor's Construction Schedule with the Schedule of Values, list of subcontracts, Submittals Schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from parties involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

PART 2 - PRODUCTS

2.1 SUBMITTALS SCHEDULE

A. Preparation: Submit a schedule of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, resubmittal, ordering, manufacturing, fabrication, and delivery when establishing dates.

1. Coordinate Submittals Schedule with list of subcontracts, the Schedule of

Values, and Contractor's Construction Schedule.

2. Submit concurrently with the first complete submittal of Contractor's Construction

Schedule.

2.2 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Schedule Method: Contractor must schedule the work using the critical path method as outlined in the associated General Contractors of America (AGC) publication “The Use of CPM in Construction – A Manual for general Contractors”.

B. Time Frame: Extend schedule from date established for commencement of the Work to date of Final Completion.

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 3

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

C. Activities: Treat each story or separate area as a separate numbered activity for each principal element of the Work. Comply with the following:

1. Activity Duration: Define activities so no activity is longer than 20 days, unless specifically allowed by Engineer.

2. Procurement Activities: Include procurement process activities for at minimum the following long lead items and major items, requiring a cycle of more than 60 days, as separate activities in schedule. Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery.

a. AHU’s

b. VFD’s

c. Switchgear

d. Any items requiring 60 day lead or greater

3. Submittal Review Time: Include review and resubmittal times indicated in Division 1 Section "Submittal Procedures" in schedule. Coordinate submittal review times in Contractor's Construction Schedule with Submittals Schedule.

4. Startup and Testing Time: Include not less than 10 days for startup and testing.

5. Substantial Completion: Indicate completion in advance of date established for

Substantial Completion, and allow time for Engineer's administrative procedures necessary for certification of Substantial Completion.

D. Constraints: Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule, and show how the sequence of the Work is affected.

1. Phasing: Arrange list of activities on schedule by phase.

2. Work under More Than One Contract: Include a separate activity for each contract.

3. Work by Orange County: Include a separate activity for each portion of the Work performed by Orange County.

4. Work Stages: Indicate important stages of construction for each major portion of the Work.

E. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, Substantial Completion, and Final Completion.

F. Contract Modifications: For each proposed contract modification and concurrent with its submission, prepare a time-impact analysis to demonstrate the effect of the proposed change on the overall project schedule.

2.3 CONTRACTOR'S CONSTRUCTION SCHEDULE (GANTT CHART)

A. Gantt-Chart Schedule: Submit a comprehensive, fully developed, horizontal Gantt-chart-type, Contractor's Construction Schedule within 30 days of date established for commencement of the Work. Base schedule on the Preliminary Construction Schedule and whatever updating and feedback was received since the start of Project.

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 4

B. Preparation: Indicate each significant construction activity separately. Identify first workday of each week with a continuous vertical line.

1. For construction activities that require 3 months or longer to complete, indicate an estimated completion percentage in 10 percent increments within time bar.

2.4 REPORTS

A. Daily Construction Reports: Prepare a daily construction report recording the following information concerning events at Project site:

1. List of subcontractors at Project site.

2. Equipment at Project site.

3. Material deliveries.

4. High and low temperatures and general weather conditions.

5. Accidents.

6. Stoppages, delays, shortages, and losses.

7. Orders and requests of authorities having jurisdiction.

8. Services connected and disconnected.

9. Equipment or system tests and startups.

B. Field Condition Reports: Immediately on discovery of a difference between field conditions and the Contract Documents, prepare and submit a detailed report. Submit with a request for interpretation. Include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents.

PART 3 - EXECUTION

3.1 CONTRACTOR'S CONSTRUCTION SCHEDULE

A. Contractor's Construction Schedule Updating: At monthly intervals, update schedule to reflect actual construction progress and activities. Issue schedule one week before each regularly scheduled progress meeting.

1. Revise schedule immediately after each meeting or other activity where revisions have been recognized or made. Issue updated schedule concurrently with the report of each such meeting.

2. Include a report with updated schedule that indicates every change, including, but not limited to, changes in logic, durations, actual starts and finishes, and activity durations.

3. As the Work progresses, indicate Actual Completion percentage for each activity.

B. Distribution: Distribute copies of approved schedule to Engineer and the Orange County, separate contractors, testing and inspecting agencies, and other parties identified by Contractor with a need-to-know schedule responsibility.

1. When revisions are made, distribute updated schedules to the same parties and post in the same locations.

END OF SECTION 01 32 00

SUBMITTAL PROCEDURES 01 33 00 - 1

SECTION 01 33 00 - SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals.

B. See Division 01 Section "Construction Progress Documentation" for submitting schedules and reports, including Contractor's Construction Schedule.

C. See Division 01 Section "Quality Requirements" for submitting test and inspection reports.

D. See Division 01 Section "Closeout Procedures" for submitting warranties.

E. See Division 01 Section "Project Record Documents" for submitting Record Drawings, Record Specifications, and Record Product Data.

F. See Division 01 Section "Operation and Maintenance Data" for submitting operation and maintenance manuals.

1.2 DEFINITIONS

A. Action Submittals: Written and graphic information that requires Engineer's responsive action.

B. Informational Submittals: Written information that does not require Engineer's responsive action. Submittals may be rejected for not complying with requirements.

1.3 SUBMITTAL PROCEDURES

A. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Submittals should be provided as a package for each division of the work.

3. Coordinate transmittal of different types of submittals for related parts of the

Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. Engineer reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

B. Submittals Schedule: Comply with requirements in Division 01 Section "Construction Progress Documentation" for list of submittals and time requirements for scheduled performance of related construction activities.

SUBMITTAL PROCEDURES 01 33 00 - 2

C. Processing Time: Allow enough time for submittal review, including time for resubmittals, as follows. Time for review shall commence on Engineer's receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

1. Initial Review: Allow 10 working days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. Engineer will advise Contractor when a submittal being processed must be delayed for coordination.

2. Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal.

3. Resubmittal Review: Allow 10 working days for review of each resubmittal.

D. Identification: Place a permanent label or title block on each submittal for identification.

1. Indicate name of firm or entity that prepared each submittal on label or title block.

2. Provide a space approximately 3 by 5 inches on label or beside title block to record Contractor's review and approval markings and action taken by Engineer.

3. Include the following information on label for processing and recording action taken:

a. Project name.

b. Date.

c. Name and address of Engineer.

d. Name and address of Contractor.

e. Name and address of subcontractor.

f. Name and address of supplier.

g. Name of manufacturer.

h. Submittal number or other unique identifier, including revision identifier.

1) Submittal number shall use Specification Section number followed by a hyphen and then a sequential number (e.g., 27 26 26 - 01).

Resubmittals shall include an alphabetic suffix after another hyphen point (e.g., 27 26 26 – 01-A).

i. Number and title of appropriate Specification Section.

j. Drawing number and detail references, as appropriate.

k. Location(s) where product is to be installed, as appropriate.

l. Other necessary identification.

E. Deviations: Highlight, encircle, or otherwise specifically identify deviations from the Contract Documents on submittals.

F. Additional Copies: Unless additional copies are required for final submittal, and unless Engineer observes noncompliance with provisions in the Contract Documents, initial submittal may serve as final submittal.

1. Additional copies submitted for maintenance manuals will be marked with action taken and will be returned.

G. Transmittal: Package each submittal individually and appropriately for transmittal and handling. Transmit each submittal using a transmittal form. Engineer will return submittals, without review, received from sources other than Contractor.

H. Resubmittals: Make resubmittals in same form as initial submittal.

1. Note date and comments of previous submittal.

SUBMITTAL PROCEDURES 01 33 00 - 3

2. Note date and content of revision in label or title block and clearly indicate extent of revision.

3. Resubmit submittals until they are marked "Reviewed."

I. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms.

J. Use for Construction: Use only final submittals with mark indicating "Reviewed" taken by Engineer.

1.4 CONTRACTOR'S USE OF ENGINEER'S CAD FILES

A. General: At Contractor's written request, copies of Engineer's CAD files will be provided to Contractor for Contractor's use in connection with Project, subject to the following conditions:

1. We make no representation as to the compatibility of these files with your hardware or your software beyond the specified release of the referenced specifications.

2. Data contained on these electronic files are part of Engineers instruments of service and shall not be used by you or anyone else receiving these data through or from you for any purpose other than as a convenience in the preparation of shop drawings for the referenced project. Any other use or reuse by you or by others will be at your sole risk and without liability or legal exposure to Engineers.

You agree to make no claim and hereby waive, to the fullest extent permitted by law, any claim or cause of action of any nature against Engineers, our officers, directors, employees, agents, or sub consultants that may arise out of or in connection with your use of the electronic files.

3. To the fullest extent permitted by law, indemnify and hold Engineer harmless against all damages, liabilities or costs, including reasonable attorneys’ fees and defense costs, arising out of or resulting from your use of these electronic files.

PART 2 - PRODUCTS

2.1 ACTION SUBMITTALS

A. General: Prepare and submit Action Submittals required by individual Specification Sections.

B. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard printed data are not suitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer's written recommendations.

b. Manufacturer's product specifications.

SUBMITTAL PROCEDURES 01 33 00 - 4

c. Manufacturer's installation instructions.

d. Manufacturer's catalog cuts.

e. Wiring diagrams showing factory-installed wiring.

f. Printed performance curves.

g. Operational range diagrams.

h. Compliance with specified referenced standards.

i. Testing by recognized testing agency.

4. Number of Copies: Submit electronic PDF of…