REQUEST FOR QUOTES

CONFEDERATED TRIBES OF COOS,

LOWER UMPQUA AND SIUSLAW INDIANS

Lower Smith River Property Boundary Surveys

Submission Deadline:

June 4, 2026, at 2:00 P.M. PST

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Introduction The Confederated Tribes of Coos, Lower Umpqua, and Siuslaw Indians (CTCLUSI) is seeking quotes from qualified contractors for surveying 11 miles of property boundary on CTCLUSI’s Lower Smith River Tract.

Project Goals The purpose of this project is to:

1. Survey, resurvey, post, and blaze lines indicated on Exhibit B (maps) per contract specifications utilizing CTCLUSI signs (furnished by CTCLUSI).

2. Rehabilitate or establish each corner as indicated in Exhibit B (maps) per contract specifications.

3. File Record of Survey for all posted lines in Douglas County which the work takes place.

Surveying will meet the standards and specifications included in this Request for Quotes. The selected contractor shall furnish all labor, equipment & materials (excluding t, and supervision necessary to complete these goals.

Responsibilities The landowner and Contracting Agency (CA) is CTCLUSI. CTCLUSI will be responsible for contract administration. The Contractor will work directly with CTCLUSI Forestry staff to meet project goals.

Required Services Exhibit A references the Scope of Work, Specifications, and History of Survey, which detail the land survey expectations for this project. They are compliant with State and Federal law.

Project Location From Reedsport, OR, the Lower Smith River Tract on the west side can be reached by traveling North on Hwy 101 to Lower Smith River Road. Travel for 20 miles before turning left onto Spencer Creek Road. Travel for 2.7 miles until turning right onto E Fork Spencer Creek Road.

Travel for 3 miles until you reach the property boundary. Alternatively, you can reach the property boundary on the east side by traveling on Lower Smith River Road for 28.6 miles before turning left on Johnson Creek Ridge Road. Travel for 2 miles before reaching the property boundary.

Project Questions Please direct questions via email to CTCLUSI Forestry contact below:

Amy Kronsberg Field Forester akronsberg@ctclusi.org cell (541) 294-5604 mailto:akronsberg@ctclusi.org

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Timeline

Quotes (Bid) Due June 4, 2026, 2 PM PST

Survey Phase 1 Completion December 31, 2026

Survey Phase 2 Completion December 31, 2027

Quote (bid) Information All quotes must be submitted using the Bid Format (Exhibit C) and sent by email to akronsberg@ctclusi.org and procurement@ctclusi.org The subject line should include “Smith Tract Surveying Quote” by June 4, 2026, at 2PM PST.

Quote (bid) Documents and Format The following items shall be submitted:

1. State the company’s experience, qualifications, and references. Include three (3) references for property line surveying from the last five (5) years.

2. Copy of PLS Stamp

3. Certificate of Insurance

4. Format your quote (bid) using the Exhibit C: Bid Form attachment in Oregon Buys

Basis of Award Evaluation is based on price to the lowest responsive and responsible bidder. Quotes that conform in all material respects to the requirements stated in the advertisement are responsive;

contractors who have the capability to fully perform the contract requirements (satisfactory reference checks, technical knowledge, facilities, licenses, equipment) are considered responsible.

Gratuities and Kickbacks

• It shall be a breach of ethical standards for any person, business or Organization to offer, give or agree to give any current or former officer, agent, or employee, or for any current or former officer, agent, or employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing or in any other advisory capacity in any proceeding or application, or any other particular matter, pertaining to any program requirement, contract, subcontract, or to any solicitation or proposal for a contract or subcontract.

mailto:akronsberg@ctclusi.org mailto:procurement@ctclusi.org

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• It shall be a breach of ethical standards for any payment, gratuity or offer of employment (kickback) to be made by or on behalf of a vendor, contractor or subcontractor to a higher level of contractor as an inducement for the award of a subcontract or order for procurement.

Terms and Conditions

• The Tribe reserves the right to reject any or all quotes

• The Tribe may award without negotiation

• The Tribe is not liable for proposal preparation costs

• Contract terms will be negotiated upon selection

Rejecting the Quote The Contracting Agency may reject the quote if it finds:

1. The contractor has not substantially complied with all prescribed Request for Quote procedures and requirements.

2. The contractor has not met the standards of responsibility, considering whether the contractor has:

• Available the appropriate financial, material, equipment, facility and personnel resources and expertise, necessary to indicate the capability of the contractor to meet all contractual responsibilities;

• Current, necessary licenses;

• Liability and other insurance in an amount necessary to meet quote requirements;

• Applicable workers compensation coverage pursuant to ORS 656.407 or 656.128

• Satisfactory record of performance;

• Satisfactory record of integrity;

• Qualified legally to contract with the Contracting Agency.

Contents:

• Exhibit A: Scope of Work and Survey Specifications o Attachment A: History of Surveys

• Exhibit B: Maps

• Exhibit C: Bid Form

• Exhibit D: Sample Contract

Terms and Conditions