Small Purchae with Special Conditions R-308016.pdf
PDF 1 MB Posted
- Attached to
- SPSS Agilaire Data Loggers
- Solicitation number
- 26-532EPA-AIR53-B-51350
- Issued by
- Illinois
About this file
This is a Small Purchase with Sole Source Conditions document from the State of Illinois Chief Procurement Office General Services for the Illinois Environmental Protection Agency (IEPA). The procurement is for the purchase of 9 Agilaire data loggers, which are essential equipment utilized at Illinois EPA's air monitoring sites to support the federally required air monitoring network. The purchase includes new loggers ordered in 2023, repair and refurbishment of outdated loggers in 2024, and continuation of an existing four-year software support contract through fiscal year 2028. The IEPA has determined that failure to approve this purchase would prevent proper operation of the air monitoring network and could result in the state's inability to comply with Clean Air Act requirements, potentially subjecting Illinois to federal grant sanctions and loss of dedicated funding.
The estimated contract value is $85,950.00. This procurement is classified as sole source because Agilaire is the sole manufacturer of the 8872 data loggers and associated software that are compatible with the existing IEPA data acquisition systems, as confirmed by IEPA staff member Greg Boutelle. The IEPA has previously established that Agilaire is the exclusive source for both the proprietary software and integrated hardware required for this application. Funding for this purchase is derived from an IRA grant (IRA-AP31) that specifically earmarks resources for this equipment. The IEPA has a history of sole source purchases with this vendor and product, with existing contracts and orders confirming the vendor's sole source status.
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Other files
| File | Type | Posted |
|---|---|---|
| CMS PJF R-308016.pdf | ||
| 26856 BOA Agilaire.pdf | ||
| Quote~32.pdf | ||
| standard-terms-and-conditions 05.05.2025~87.pdf | ||
| Standard Illinois Certifications v.26.2~70.pdf |
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Small Purchase - with Special Conditions State of Illinois Chief Procurement Office General Services Small Purchase with Special Conditions v.25.2 Page of Part 1 - General Information Part 2 - Emergency Business Rationale Emergency Category:
Explanation of the Emergency Category Selected:
Reason for selection of this particular vendor:
Description of supplies and/or services to be provided:
Part 2 - Purchase History Has the agency purchased these supplies and/or services in the past five (5) years)?
11.0.0.20130303.1.892433.887364 Part 3 - Business Rationale What are the specifications of the supplies and/or services that you need?
What research has been done, and by whom, to determine the supplies and/or services needed can only be provided by this vendor, and at the best possible price?
What will be the financial or other impact to the agency if this Small Purchase with Sole Source Conditions purchase is not approved?
Is there any additional information you would like to add to justify this Small Purchase with Sole Source Conditions?
| footerpagenumber: |
| PageCount: |
| ConditionsTypeDropDownList1: Sole Source Conditions |
| TextField1: |
| ShortDescription: Purchase of Agilaire data loggers |
| Vendor: Agilaire |
| EstValue: 85950.00000000 |
| DropDownList1: |
| fillinexplanation: |
| Answerforreasonselectedvendor: |
| answerdescriptosuppliesservices: |
| YES: |
| NO: |
| Yesdescribe: Order of new loggers in 2023, repair/refurb of old/outdated logger in 2024, and existing 4 year software support contract in place through FY2028 |
| Answer: This purchase request is for sole source purchase of 9 Agilaire data loggers utilized at Illinois EPA's air monitoring sites. Without these upgrades and repairs, the Illinois EPA would not be able to properly operate its federally required air monitoring network. |
| Answer2: Agilaire is the sole source manufacturer of 8872 data loggers and associated software compatible with existing IEPA data acquisition systems. Greg Boutelle with IEPA has researched and confirmed this. |
| Answer3: Failure to conduct the required monitoring or failure to issue public health advisories and warnings from this monitoring would constitute failure to achieve conditions of the Clean Air Act and could place Illinois subject to grant sanctions, e.g. reduced funding. Grant funding is specifically earmarked specifically for data logger in IRA grant and if unspent funding is forfeited. |
| Answer4: This is not the first time we've ordered sole source with this vendor and for this product. It's well established from previous and existing contracts/orders that Agilaire is the sole source for their software and for the related and integrated Agilaire hardware such as the 8872 data logger. Funds to be used are coming for a grant (IRA-AP31) that specifically earmark this equipment. |
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