Small Order Purchase Contract Terms - B2727361~1.pdf
PDF 259 KB Posted
- Attached to
- COFFEE, TEA, SUGAR, ETC.
- Solicitation number
- B2727361
- Issued by
- Pennsylvania
About this file
This is a Small Order Purchase Contract Terms document from Philadelphia International Airport (PHL) for the supply of coffee, tea, sugar, and related items. The contract term runs for twelve (12) months from the date of award, with renewal options available at the sole discretion of the City for up to three (3) additional one-year periods. Pricing is established based on rates listed in PHLContracts, and the contract specifies procedures and timelines for any price adjustments across renewal periods.
Price increases for renewal periods are permissible but subject to specific conditions and limitations. Sellers must provide written notice of price increases at least thirty (30) days prior to the expiration of each contract period for the increase to take effect on the first day of the renewal period. Price increase notices must reference the bid number, contract number, period, item descriptions, and applicable pricing, and should be submitted to the Airport Purchasing Administration Unit. Any price increase is capped at 4% annually and must be based on the percent change in the Consumer Price Index (All Items) for All Urban Consumers - Philadelphia as published by the U.S. Department of Labor, Bureau of Labor Statistics, using the Mid-Atlantic CPI Announcement for April of the applicable renewal year. If notification is not received within the thirty-day window, the increase becomes effective thirty (30) days from the City's receipt of the notification, or the renewal period pricing reverts to the previous period's prices if notice is received after the contract period expires. Price decreases may be submitted to the Airport buyer in writing at any time during the contract or renewal periods.
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Other files
| File | Type | Posted |
|---|---|---|
| Consent Authorization B2727361.pdf | ||
| Seller Checklist - Small Purchases B2727361.pdf | ||
| SOP Terms and Conditions B2727361.pdf |
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Text version
Title: COFFEE, TEA, SUGAR, ETC.
1.1 Contract Term: Date of Award through Twelve (12) Months
1.2 Price Increase
Seller shall provide service and/or supplies at the prices set forth in PHLContratcs for a period of twelve (12) months; thereafter, the contract may be renewed under the terms and conditions of this agreement at the sole option of the City on an annual basis for up to three (3) additional one
(1) year period(s). Seller may increase prices for future renewal periods provided that:
Notice of price increases must be received, in writing, by the City at least thirty (30) days prior to the expiration of each contract period in order for price increase to be effective as of the first day of the renewal period. Price increase letter shall be sent to the Airport Buyer, referencing the bid number, contract number, period and showing item(s) description and applicable pricing. Contact the Airport Purchasing Administration Unit (sseairportpurchasing@phl.org) if you are unsure of the assigned buyer on the contract.
Failure to notify the City within this thirty (30) day time frame shall result in the following:
the effective date of the price increase shall be thirty (30) days from the receipt of the price increase letter by the City;
or if the letter is not received before the last day of the contract period, the prices for the renewal period shall be the same as the prices for the previous contract period.
For each renewal period the price increase and/or decrease shall be based upon the percent (%) change in the Index for All Urban Consumers – Philadelphia of the Consumer Price Index (All
Items) as published by the U.S. Department of Labor, Bureau of Labor Statistics and as indicated by the Mid-Atlantic CPI Announcement for April of the applicable year of the renewal.
In no event shall the price increase exceed 4% in any renewal period. The increase shall reflect the change to the CPI or the 4% cap, whichever is less.
NOTE: Price decreases may be forwarded to the Airport buyer, in writing at any time during the contract period, to include any renewal period(s).
mailto:sseairportpurchasing@phl.org
File details come from the government source that posted it. Updated .