Seller Checklist - Small Purchases B2727361.pdf
PDF 157 KB Posted
- Attached to
- COFFEE, TEA, SUGAR, ETC.
- Solicitation number
- B2727361
- Issued by
- Pennsylvania
About this file
This is a seller checklist for small order purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform. The document provides step-by-step guidance for vendors submitting quotes on small purchase opportunities. Vendors must complete multiple tabs within the system, including entering unit costs for listed items, answering mandatory questions, and accepting terms and conditions. The checklist requires vendors to maintain the Seller role in their user account and ensure all validation messages are resolved before submission. No specific project details, quantities, response dates, or contract terms are outlined in this checklist, as it serves as a procedural guide rather than a specific solicitation.
The checklist emphasizes documentation requirements, including the mandatory submission of an executed Consent & Authorization form in the vendor profile, which must be completed before any quote can be considered. While the Local Business Entity (LBE) Program does not apply to small order purchases, vendors must still answer the LBE certification question to proceed. The document notes that an optional LGBTQ Applicant Opportunity Data Form is available for submission. All supporting documents and attachments related to the quote must be uploaded through the Attachments Tab, and vendors are instructed to review their complete quote on the Summary Tab before final submission through www.PHLContracts.phila.gov.
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Other files
| File | Type | Posted |
|---|---|---|
| Consent Authorization B2727361.pdf | ||
| Small Order Purchase Contract Terms - B2727361~1.pdf | ||
| SOP Terms and Conditions B2727361.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .