Small Order Purchase Checklist ~5.pdf

This is a Small Order Purchase Checklist document for the City of Pennsylvania related to the procurement of a SureGuard Safety Restraint Chair. The checklist outlines the requirements and procedures for evaluating and awarding this micro or small order purchase to qualified bidders. The procurement will be awarded as a whole or by line item, whichever serves the city's best interests, and will be granted to the lowest responsive and responsible bidder. Sellers must quote all items to be eligible for award consideration. Department notification must be received before delivery or service provision commences.

The document establishes that this purchase follows a competitive bidding process with specific compliance requirements for interested vendors. Pricing will be evaluated based on responsiveness and responsibility of bidders, with the lowest qualified bid receiving preference. The checklist functions as an internal control document to ensure proper procurement procedures are followed and that all necessary approvals and documentation are obtained before contract execution and award announcement.