Amendment 2 to RFP SM-381952.pdf

AMENDMENT OF SOLICITATION

AMENDMENT NO.

DATE OF AMENDMENT:

September 16, 2026

SOLICITATION (REQUEST FOR PROPOSAL) NO.

SM-381952

DATE RFP ISSUED:

July 29, 2026

PROJECT NO.

Not Applicable

PROPOSAL CLOSE (DUE) DATE:

September 18, 2026

TITLE OF PROJECT:

Cathodic Protection Maintenance Services

Offerors must acknowledge this Amendment prior to the hour and date set forth in the solicitation by the following methods:

e-mail to Dustin Hansrote at hansrote@fnal.gov If by virtue of this Amendment you desire to change an offer already submitted, such change may be made by e-mail making reference to the Solicitation and this Amendment and it is received prior to the due date and time set for proposals.

QUESTIONS AND ANSWERS

This Amendment incorporates the following questions received from Offerors and Fermi Forward Discovery Group, LLC (FFDG) responses into Solicitation No. SM-381952.

1. Question: Can you confirm if this project will require certified payroll and prevailing wage reporting?

Answer: These services are subject to the Service Contract Act (SCA). Certified payrolls are not required; however, covered service employees must be paid the applicable minimum wages and fringe benefits established by the U.S.

Department of Labor wage determinations for Kane and DuPage Counties, as applicable.

2. Question: The statement of work requires inspection of 19 impressed current stations/rectifiers. This statement does not seem to distinguish between rectifiers and test stations. What is the total number of rectifiers included in the system?

Answer: There are 19 impressed current rectifiers.

3. Question: Do you know if the rectifiers are equipped with remote monitoring units (RMUs) with interruption capability?

Answer: No, the rectifiers are not equipped with RMU’s with interruption capability.

4. Question: What training, badging, background checks, or security requirements apply?

Answer: Any workers coming onsite will need to have a REAL ID. General site hazard training in the form of subcontractor orientation will be provided. Workers will need to provide proof of any relevant training through their employer (NFPA 70E, LOTO, OSHA 10/30, etc.).

5. Question: What are normal working hours?

Answer: Normal working hours are 7:30 AM – 4 PM, Monday – Friday.

6. Question: Will Fermilab provide previous monthly and annual inspection reports? and how many years of data will be provided?

Answer: Fermilab can provide around 3 years of prior monthly and annual inspection reports.

7. Question: Is there information on the location of the impressed current rectifiers? and What is the access requirements for them? Are any locations inside secure, radiological, electrical, accelerator, or restricted areas?

Answer: There are not currently drawings showing the location of the impressed current rectifiers. All are located outdoors. Some are located in restricted areas that will require badge entry through gates to access. Escorts can and will be provided to take workers to the required locations initially.

8. Question: Are escorts required? Will the contractor have independent access after completing site/security requirements? How much time should bidders allow for site access, badging and training?

Answer: Escorts may not be required long-term, once workers are familiar with the site, the locations of the system, and have all required training & access. Workers should plan on badging appointment/subcontractor orientation plus some required training to take around one (1) work day.

9. Question: Should bidders price one lump-sum annual amount or monthly/annual line items?

Answer: Bidders should provide one lump sum annual price for each contract year. Monthly inspections will be invoiced monthly as they are completed, and the annual inspection will be invoiced annually upon completion.

10. Question: Drawing Sheet 28 is missing from Exhibit 11, can this sheet be provided?

Answer: The missing Sheet 28 is attached.

11. Question: How much advance notice is required for each visit?

Answer: At least one day of notice would be preferred, preferably a few days, in case escorts need to be lined up.

Especially for the annual inspections.

12. Question: Are all 50 locations accessible by normal vehicle?

Answer: Yes.

13. Question: Are any locations inside secure, radiological, electrical, accelerator, or restricted areas?

Answer: As mentioned above, all of this equipment is located outdoors. Some rectifiers/test stations are located in restricted areas that will require badge entry through gates to access.

14. Question: If instant-off readings are required, who is responsible for supplying and installing interrupters?

Answer: Current interrupters required for measurements performed on these systems are to be provided by the subcontractor.

15. Question: How many rectifiers or other CP current sources must be interrupted simultaneously?

Answer: Fermilab does not have information available regarding the number of rectifiers or other cathodic protection current sources that must be interrupted simultaneously.

16. Question: Are neighboring or foreign CP systems present? and if so, and if required, will Fermilab coordinate interruption of systems not under this contract?

Answer: Not applicable to this contract.

17. Question: What AMPP/NACE certification level is required for field personnel and technical review?

Answer: We do not have a specific certification level requirement for workers, just what is recommended by the employer for qualification to service and maintain this equipment.

18. Question: Are fuses, wire, terminals, connectors, and similar routine items included in the annual/monthly FFP, and does Fermilab stock any proprietary rectifier components?

Answer: If any routine items are discovered to need replacement during this maintenance, it would be expected that this would be provided by the subcontractor as a part of this contract. Fermilab does not stock any rectifier components.

19. Question: Are any CIS, interference, continuity, or other specialty surveys included?

Answer: No.

20. Question: Are there known deficient systems today? If so, can a list be provided?

Answer: There are some systems known to be deficient, and this information can be provided upon award.

21. Question: Are option-year prices to be separately stated and may they escalate?

Answer: Yes. Offerors shall separately state their proposed price for each option year. Option-year prices are not required to be the same and may reflect anticipated cost increases. The price proposed for each option year shall be firm fixed price for that option period.

ATTACHMENT

Drawing Sheet 28 is provided with this Amendment and is incorporated into Exhibit 11, Natural Gas Passive Cathodic Protection Drawing Set.

AMENDMENT ACKNOWLEDGEMENT

Offerors must acknowledge this Amendment prior to the proposal due date. All other terms and conditions of Solicitation No. SM-381952 remain unchanged.

Offeror: Fermi Forward Discovery Group, LLC (FFDG) Kirk Road & Wilson St.

P.O. Box 500, MS 312

Batavia, Illinois 60510-0500 USA

Dustin Hansrote Procurement Specialist