Slide Gate Motor Replacement PWS_8045 v2.pdf

PERFORMANCE WORK STATEMENT (PWS)

NEC – Lee Slide Gate Motor Replacement

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Revised 08/18/2026

1. GENERAL: This is a non-personal services contract to provide new gate motors and associated safety components that support the access control systems located in building 8045 on Fort Lee, VA. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the cable infrastructure install as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: NEC- Lee coordinates and directs information management for the command to include automation, telecommunications, and information assurance. The diversity of services provided incorporates the talents of a multi-talented workforce of civilian and military personnel. In an ever changing, dynamic information technology era, the NEC- Lee is constantly assessing, developing, supporting, acquiring, refining, and providing a wide array of services. The replacement gate motors and associated safety components are required to ensure continuous, compliant operation of the installation’s primary access control system located at building 8045 on Fort Lee, VA. Failure to replace this equipment would result in degraded gate functionality and could compromise safe vehicle flow and security posture across the installation.

1.3. Objectives: The NEC Lee seeks to obtain the necessary service contract required to ensure new gate motors and safety components are installed to support secure and reliable access control operations located at building 8045 on Fort Lee, VA.

1.4. Scope: The Contractor shall be responsible for providing new gate motors, associated safety devices, and the installation of those components for the mission‑critical access control systems located at building 8045 on Fort Lee, VA. This effort will require coordination in order to proceed in a “not to interfere” manner with normal operations. Emergency service shall be provided 7x24x365 as needed.

1.5. Period of Performance: The period of performance shall be 180 days from award.

1.6. General Information

1.6.1. Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP is to be delivered within 30 days after contract award. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. Recognized Holidays: Outside of 24X7 monitoring, contractor shall be required to work if critical systems fail.

New Year’s Day Labor Day

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Martin Luther King Jr.’s Birthday Indigenous People’s Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth National Independence Day Christmas Day Independence Day

1.6.4. Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800-1700 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5. Place of Performance: The work to be performed under this contract will be performed at the NEC Lee, building 8045, Fort Lee, VA 23801.

1.6.6. Type of Contract: The government will award a (Type of contract to be determined by CCE and the customer).

1.6.7. Security Requirements: Contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation and/or facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In additional to changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in the contractor security matters or processes.

The Contractor shall comply with FAR 52.204-2, Security Requirements. This clause applies to the extent that this contract/task order involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires Contractors to comply with the Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (32 CFR part 117 - NISPOM) and any revisions to that manual, notice of which has been furnished to the Contractor. The 32 CFR part 117 is available at https://www.ecfr.gov/current/title-32/subtitle-A/chapter-I/subchapter- D/part-117 . The NISPOM Cross reference tool is available at https://www.cdse.edu/Portals/124/Documents/jobaids/industrial/32CFR_Part117_NISPOM_Rule_C ross_Reference_Tool.xlsx.

1.6.7.1. Employees selected by the Contractor for this PWS must be able to pass all security requirements IAW the Fort Lee Provost Marshall’s Policy and abide by all security regulation.

Contractor is subject to security checks.

1.6.7.2. IAW Army Regulation 525-13, paragraph 5-19, all prospective Contractors shall undergo a verification process to determine the trustworthiness and suitability prior to being granted access to federal property. Limited access with escort may be granted (at the installation’s discretion) for an interim period while investigations are being conducted.

1.6.7.5. Contract performance may require personnel to enter into restricted areas. Unauthorized entry into these areas is prohibited unless escorted by government personnel.

https://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd0441.pdf https://www.ecfr.gov/current/title-32/subtitle-A/chapter-I/subchapter-D/part-117 https://www.ecfr.gov/current/title-32/subtitle-A/chapter-I/subchapter-D/part-117 https://www.cdse.edu/Portals/124/Documents/jobaids/industrial/32CFR_Part117_NISPOM_Rule_Cross_Reference_Tool.xlsx https://www.cdse.edu/Portals/124/Documents/jobaids/industrial/32CFR_Part117_NISPOM_Rule_Cross_Reference_Tool.xlsx

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1.6.8. PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10. Contracting Officer Representative (COR): The (COR) will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11. Key Personnel: Non-Applicable

1.6.12. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will be required to wear company ID

1.6.13. Contractor Travel: Non-Applicable

1.6.14. Other Direct Costs: Non-Applicable

1.6.15. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may

Page | 4 create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

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2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer NEC- LEE Network Enterprise Center- Lee OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide no services for this contract.

3.2 Facilities: The government will provide access to the facilities necessary to execute tasks specified under this performance work statement (PWS).

3.3 Utilities: The Government will provide and maintain those utility services currently available in the facilities. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

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3.4 Equipment: The Government will provide no equipment necessary to complete tasks under this contract.

3.5 Materials: The Government will not provide materials for this contract.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Refer to 1.6.7

4.3. Materials: The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.4. Equipment: The Contractor shall provide all equipment necessary to meet the requirements under this PWS.

5. Specific Tasks:

5.1. Basic Services: The Contractor shall furnish all labor, materials, tools, equipment, and technical expertise necessary to remove the existing slide gate motor assemblies and install new LiftMaster INSL 24UL slide gate motors at the NEC Lee Bldg 8045. The Contractor shall perform all work in accordance with manufacturer specifications, industry safety standards, and NEC operational requirements. Work includes installation of new safety devices, reutilization of existing infrastructure, adjustment of gate counter-balance components, and full operational testing of the completed system.

5.1.2. Gate Motor Replacement at Bldg. 8045

▪ Furnish and install two (2) LiftMaster INSL 24UL slide gate motors.

▪ Furnish and install two (2) LiftMaster photo eye safety devices.

▪ Furnish and install two (2) LiftMaster contact edge safety devices, mounted on the lead gate support posts.

▪ Furnish and install two (2) LiftMaster base riser pedestal stands for proper motor mounting height and alignment.

▪ Reutilize the existing electrical power supply, concrete mounting pads, entry keypad, and vehicle detection loops used for free exit and obstruction sensing.

▪ Stretch and adjust the existing slide gate counter balance area using chain link fencing to ensure proper gate travel, stability, and motor compatibility.

▪ Conduct full operational testing of all installed components, including motor travel, safety device activation, free exit loop functionality, obstruction detection, and gate alignment.

▪ Verify and certify that the gate system is fully operational and compliant with manufacturer specifications and NEC requirements.

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): (Non - applicable)

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

TECHNICAL EXHIBIT 1

Performance Requirements Summary

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The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Inspections Report Upon Completion of install.

Send report via e-mail within 72 hours of completed scheduled inspection.

(As-builts, system data, equipment info, and test reports.)

The deliverable is to be provided in MS Word or Excel Spreadsheet format.

Identify equipment and inspection findings.

Network Enterprise Center

– Lee ATTN: Leonid D.

Jenkins E-mail:

leonid.d.jenkins.civ @army.mil

Scheduled Maintenance Report

Annually/Semi-annually/Quarterly

Send report via e-mail within 72 hours of completion of scheduled maintenance.

The deliverable is to be provided in MS Word or Excel Spreadsheet format.

Identify equipment and what was accomplished.

Network Enterprise Center

– Lee ATTN: Leonid D.

Jenkins E-mail:

leonid.d.jenkin s.civ@army.mil

Performance Objective (The Service required— usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The contractor shall provide quality of product and/or services.

The contractor provided all services at a level that is commensurate with industry best practices.

Zero Deviation 100% Inspection

PRS # 2

The contractor will provide excellent Business Relations

Professional working relationship with all personnel encountered in the performance of their duties. All business whether written or verbal, shall be conducted in a courteous manner

No more than 1 justified complaint within a task period.

Validated Customer Complaint received by

COR.

mailto:leonid.d.jenkins.civ@army.mil mailto:leonid.d.jenkins.civ@army.mil mailto:leonid.d.jenkin%20s.civ@army.mil mailto:leonid.d.jenkin%20s.civ@army.mil

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8. Service Contract Reporting: The requirement for contract manpower reporting shall be in accordance with Defense Acquisition Regulation Supplement (DFARS) 252.204-7023 (Reporting Requirements for Contracted Services)

a. The Contractor shall report ALL Contractor labor hours (including Subcontractor labor hours) required for performance of services provided under this task order via a secure data collection site. The Contractor is required to fill in all required data fields completely using the following web address: http://www.sam.gov.

b. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. For assistance, see the Help page on sam.gov.