Combined Synopsis NEC - Gates Motor Replacement Ver 1C Final.pdf

PANMCC-26-P-0000 054193

Combined Synopsis/Solicitation

For

NEC Gate Motor Replacement for Fort Lee, Virginia

Proposal Due Date: 25 September 2026 1:00 P.M EST via email to Contract Specialist, Joy Brown at joy.r.brown6.civ@army.mil and Contracting Officer, Blake Grier at blake.a.grier.civ@army.mil.

Solicitation Number: PANMCC-26-P-0000 054193

Notice Type: Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with

FAR 12.6 as supplemented with additional information included in this notice. This announcement constitutes only solicitation; proposals are being requested and a written solicitation will not be issued.

Description: Network Enterprise Center (NEC) Gate Motor Replacement

North American Industry Classification System (NAICS) Code: 238290

Product Service Code: 5660

Set-Aside Status: 100% Small Business Set-Aside

Description Quantity Price

CLIN 0001 Install Slide Gate Motors

1 Job

Total $:

Location: Fort Lee, Virginia

CLAUSES INCORPORATED BY REFERENCE

52.203-18

Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements- Representation.

Jan 2017

52.203-19

Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

Jan 2017

52.204-7 System for Award Management-Registration. (Deviation 2026- O0038)

Feb 2026

52.204-13 System for Award Management-Maintenance. (Deviation 2026- O0038)

Feb 2026 mailto:joy.r.brown6.civ@army.mil mailto:blake.a.grier.civ@army.mil

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Deviation 2026-O0038)

Feb 2026

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (Deviation 2026-O0038)

Feb 2026

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services. (Deviation 2026-O0038)

Feb 2026

52.212-4 Terms and Conditions-Commercial Products and Commercial Services. (Deviation 2026-O0038)

Feb 2026

52.214-34 Submission of Offers in the English Language Apr 1991

52.214-35 Submission of Offers in U.S. Currency. Apr 1991

52.219-6 Notice of Total Small Business Set-Aside. (Deviation 2026- O0038)

Feb 2026

52.222-3 Convict Labor. (Deviation 2026-O0038) Feb 2026

52.222-19 Child Labor-Cooperation with Authorities and Remedies.

(Deviation 2026-O0038)

Mar 2026

52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation 2026-O0038)

Feb 2026

52.222-50 Combating Trafficking in Persons. (Deviation 2026-O0038) Feb 2026

52.222-90 Addressing DEI Discrimination by Federal Contractors.

(Deviation 2026-O0040)

Apr 2026

52.223-23 Sustainable Products. (Deviation 2026-O0038) Feb 2026

52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act.

(Deviation 2026-O0038)

Feb 2026

52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act.

(Deviation 2026-O0038) (Alternate III)

Feb 2026

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving.

May 2024

52.232-33 Payment by Electronic Funds Transfer-System for Award Management.

Oct 2018

52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

Mar 2023

52.233-3 Protest after Award. (Deviation 2026-O0038) Feb 2026

52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026-O0038)

Feb 2026

52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (Deviation 2026-O0038)

Feb 2026

52.240-91 Security Prohibitions and Exclusions. (Deviation 2026- O0038)

Feb 2026

52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation 2026-O0038)

Apr 2026

252.201-

Contracting Officer's Representative. Dec 1991

252.203-

Requirements Relating to Compensation of Former DoD Officials.

Sep 2011

252.203-

Requirement to Inform Employees of Whistleblower Rights. Dec 2022

252.203-

Representation Relating to Compensation of Former DoD Officials.

Sep 2022

252.204-

Compliance with Safeguarding Covered Defense Information Controls.

Oct 2016

252.204-

Safeguarding Covered Defense Information and Cyber Incident Reporting.

May 2024

252.204-

Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

Jan 2023

252.204-

Notice on the Use of the Supplier Performance Risk System.

Mar 2023

252.223-

Prohibition of Hexavalent Chromium. Jan 2023

252.225-

Buy American and Balance of Payments Program. Feb 2024

252.225-

Qualifying Country Sources as Subcontractors. Mar 2022

252.225-

Representation Regarding Business Operations with the Maduro Regime.

May 2022

252.225-

Prohibition Regarding Business Operations with the Maduro Regime.

Jan 2023

252.225-

Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation.

Jun 2023

252.225-

Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region.

Jun 2023

252.232-

Electronic Submission of Payment Requests and Receiving Reports.

Dec 2018

252.232-

Levies on Contract Payments. Dec 2006

252.247-

Transportation of Supplies by Sea. Oct 2024

CLAUSES INCORPORATED BY FULL TEXT

Addendum to FAR 52.212-1 Quote Preparation Instructions.

Basis for Award: The Government will award a contract to the responsible offeror that is technically capable of providing required supplies at a fair and reasonable price. The proposal must conform to the requirements of the solicitation, price and other factors considered. (Offers that do not conform to the solicitation, or follow the instructions provided, will be disqualified.) Award will be made to the responsible vendor that can provide the required units/quantities and maintenance at Fort Lee, VA. In addition, the vendor shall meet or exceed the acceptability standards for the lowest evaluated proposed price.

The contract will be awarded to the Lowest Price, Technically Acceptable offeror.

Government intends to make the award without discussions; however, reserves the right to hold discussions, if required.

1. RFP SUBMISSION - Send quotes via email to Contract Specialist, Joy Brown at joy.r.brown6.civ@army.mil and Contracting Officer, Blake Grier at blake.a.grier.civ@army.mil. No later than the proposal due date 25 September 2026 at

1:00 p.m. EST.

2. SITE VISIT – Site visit is scheduled for Monday, 21 September 2026 at 10:00 a.m.

EST. The meeting location is 701, 27th St. Building 8135. Please contact Blake A. Grier at (520) 716-9632 or blake.a.grier.civ@army.mil if you have questions or concerns pertaining to the site visit.

3. QUESTIONS - Submit any questions or comments via email to Contract Specialist, Joy

Brown at joy.r.brown6.civ@army.mil and Contracting Officer, Blake Grier at blake.a.grier.civ@army.mil – “QUESTIONS” in the subject line of the e-mail. Questions are to be submitted by 23 September 2026 at 1:00 p.m. EST.

4. FORMAT AND CONTENT - Use Arial 12-point font, single spaced type with one-inch margins. There is a 20-page limit.

Include the following information to verify credentials:

VOLUME I - BUSINESS PROPOSAL

a. Cover Letter - Restrict the following information to the cover page or first page of the submitted proposal. Company logo can be included in the header of each page as necessary, if applicable.

• Company name

• Company logo or other identify graphic

• Company mailing address

• CAGE code and UEI number

• Name and contact information for company official with authority to obligate the vendor.

• Solicitation Number •Must state the validity of the proposal from the time of the due date, preferably 90 days.

b. Representations and Certifications, FAR 52.212-3 - Vendor shall submit one completed copy of all representations and certifications. If the Vendor has completed the Online Representations and Certifications at the System for Award Management (SAM) https://www.sam.gov , submit an electronic printout of the Representations and Certifications.

mailto:joy.r.brown6.civ@army.mil mailto:blake.a.grier.civ@army.mil mailto:joy.r.brown6.civ@army.mil https://www.sam.gov/

VOLUME II - TECHNICAL PROPOSAL

Technical Capability

Technical Approach the Government will evaluate the vendor’s compliance with the Agreement. To be rated “Acceptable” for this factor, proposals must describe in detail the vendor’s approach to providing the service.

Technical evaluation will be on an “acceptable” or “unacceptable” basis using the following ratings:

Table 1. Technical Capability.

Rating Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

VOLUME III - PRICE

a) Price - The vendor must provide US dollar pricing for all CLINs. In addition, the proposal must include a total price (sum of all CLINs).

b) Total years for this contract will be the base year IAW FAR 52.217-8 allows the Government to exercise the Option to Extend Services for up to six (6) months beyond the current performance period if needed.

(END OF ADDENDUM)

52.212-2 – Evaluation – Commercial Products and Commercial Services (Nov 2021)

EVALUATION FACTORS:

Evaluation criteria consist of the following factors and sub-factors. The proposals will be evaluated under three (3) evaluation factors:

Factor I - Technical Capability;

Factor II – Price

FACTOR 1: TECHNICAL CAPABILITY:

a. A decision on the technical acceptability of each offeror’s Proposal shall be made. Each proposal will be assigned a rating of Acceptable or Unacceptable.

b. Each offeror must show evidence of the capability to meet the mandatory requirements set forth in the Agreement and elsewhere in this solicitation. A technical review team composed of key Government personnel shall use their technical skills, knowledge and experience to thoroughly review the adequacy of the proposals. In evaluating the technical submission, the Government shall use the following evaluation criteria:

(1) Compliance with the requirements of the Agreement and this entire solicitation.

(2) Understanding of the requirements of the Agreement and this entire solicitation.

(3) Demonstrated ability to coordinate and maintain a delivery schedule, unless otherwise stated by the Government.

(4) Demonstrated quality control procedures to ensure all services.

(5) Submission of the offerors recommended donor maintenance and preservation procedures sufficient to support the required condition and usability of the donor until the next scheduled delivery cycle.

(6) Demonstrated ability to maintain communication and coordination with the Government personnel no later than two (2) weeks prior to each delivery to coordinate delivery dates and related logistics.

c. Upon final determination that a proposal is unacceptable, the Contracting Officer (KO) shall promptly notify the firm submitting the proposal that it shall not be considered for award and shall indicate in general terms the basis for the determination.

Factor 2: Price

The contract will be FFP. The Government will evaluate price reasonableness for the fixed priced effort.

1. Price will not be scored or rated. Evaluation of price will be performed using one or more of the price analysis techniques in FAR 15.404-1(b). Through these techniques, the Government will determine whether prices are reasonable, complete, and balanced. If adequate price competition is not obtained or if price reasonableness cannot be determined using price analysis of Government-obtained information, additional information IAW FAR 15.4 may be required to support the proposed price. To be viable for award, an Offeror’s price must be determined fair and reasonable. The Offeror’s total proposed price will be utilized to evaluate if the proposal represents a fair and reasonable price. The total evaluated price includes the price of the base period an all options (to include the option to extend services in accordance with FAR 52.217-8).

2. The Government will evaluate offers for award purposes by adding the total price. The Government may determine that an offer is unacceptable if the base year is significantly unbalanced.

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of clause)

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.acquisition.gov_

(End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.acquisition.gov

(End of clause)

PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE

TELECOMMUNICATIONS EQUIPMENT OR SERVICES—REPRESENTATION (MAY

2021)

The Offeror is not required to complete the representation in this provision if the Offeror has represented in the provision at 252.204-7016 , Covered Defense Telecommunications Equipment or Services—Representation, that it “does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.”

http://www.acquisition.gov_/

(a) Definitions. “Covered defense telecommunications equipment or services,” “covered mission,” “critical technology,” and “substantial or essential component,” as used in this provision, have the meanings given in the 252.204-7018 clause, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services, of this solicitation.

(b) Prohibition. Section 1656 of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91) prohibits agencies from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities that are excluded when providing any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless a waiver is granted.

(d) Representation. If in its annual representations and certifications in SAM the Offeror has represented in paragraph (c) of the provision at 252.204-7016 , Covered Defense Telecommunications Equipment or Services—Representation, that it “does” provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument, then the Offeror shall complete the following additional representation:

The Offeror represents that it [ ] will [ ] will not provide covered defense telecommunications equipment or services as a part of its offered products or services to DoD in the performance of any award resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it “will provide covered defense telecommunications equipment or services,” the Offeror shall provide the following information as part of the offer:

(1) A description of all covered defense telecommunications equipment and services offered (include brand or manufacturer; product, such as model number, original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable).

(2) An explanation of the proposed use of covered defense telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition referenced in paragraph (b) of this provision.

(3) For services, the entity providing the covered defense telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known).

(4) For equipment, the entity that produced or provided the covered defense telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of provision)

252.232-7006 Wide Area WorkFlow Payment Instructions. (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

___Invoice 2in1_________________________________________________________ https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS_252.232-7003 https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS_252.232-7003

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF

Pay Official DoDAAC- HQ0490

Issue By DoDAAC- W91QF5

Admin DoDAAC**- W91QF5

Inspect By DoDAAC- TBD

Ship To Code- TBD

Ship From Code- TBS

Mark For Code- Not applicable

Service Approver (DoDAAC)- TBD

Service Acceptor (DoDAAC)- TBD

Accept at Other DoDAAC- Not applicable

LPO DoDAAC- Not applicable

DCAA Auditor DoDAAC- Not applicable

Other DoDAAC(s)- Not applicable

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

INSTALLATION ACCESS

Fort Lee Installation Vetting Policy

1. References.

a. Army Directive, Subject: 2014-05 Policy and Implementation for Common Access Card Credentialing and Installations Access for Uncleared Contractors, 7 March 2014.

b. Army Regulation 190-13, The Army Physical Security Program, 27 June 2019.

c. DODM 5200.08 Volume 3, January 2019.

d. Army Directive 2021-02 (Access to Army Installations by Foreign Nationals and Section 621-Eligible Veterans and Caregivers), 13 January 2021.

e. Immigration and Nationality Act. SEC 274A – Unlawful Employment of Aliens.

2. Purpose. This memorandum establishes policies, responsibilities and procedures for the standardization vetting program for contractor employees who work on Fort Lee and who not are authorized a DoD Common Access Card (CAC).

3. Scope. This policy applies to all contracting personnel attempting to obtain access to

Fort Lee . All individuals seeking entry will comply with the requirements set forth in this policy for gaining access to FORT LEE V.

4. Procedures.

a. Vetting.

(1) Vetting for Suitability.

(a) Security personnel will conduct a check of records through the National Crime

Information Center Interstate ID Index (NCIC-III) for contractor employees who work on

Fort Lee and who not are authorized a DoD Common Access Card (CAC). This is the

Army's minimum baseline background check for entrance onto Fort Lee. To ensure vetting accuracy, all garrison, mission, and tenant government organizations will submit a DES Form 190-2 to the visitor control center at: usarmy.Lee .imcom.list.des-access-control-forms@army.mil. Contractors are required to verify all social security numbers for their employees prior to submitting the DES Form 190-2 to the government

COR. One recommended system for social security number verification is the Social

Security Administration web-based system at: http://www.ssa.gov/employer/ssnv/htm.

Refer to the step-by-step instructions for registering. All forms must be validated by the assigned contracting officer representative (COR) prior to submission to the security personnel. All information is required, to include their social security number to properly vet contracting personnel.

(b) Personnel in lawful possession of a valid form of the following identification credentials may only be authorized unescorted access onto the installation after a favorable NCIC-III check has been conducted:

• Valid State-issued driver's license

• Valid State-issued identification card

• Valid United States Passport or Passport Card

• Locally issued installation pass

• Transportation Security Agency (TSA) personnel issued a Transportation Worker

Identification Card (TWIC)

• DD Form 2574 Armed Forces Exchange Services and Privilege Card (AFESIPC)

• AF Form 354 Air Force Civilian Identification Card (AFCIC)

• DD Form 1934 Geneva Convention Identification Card (GCIC) for medical and religious purposes

• DD Form 2764 United Stated Department of Defense/Uniformed Service Civilian Geneva Convention Card (USDDUSCGCC)

• DD Form 489 Geneva Convention Identification Card for Civilians (GCIC)

• Veteran Health Identification Card (VHIC) (VHIC card will be used to access)

• PIV Credentials (Personal Identify Verification) United States Government authenticated federal credentials

• Permanent Resident Card (1-551)

• Employment Authorization Card (1-766) mailto:usarmy.gregg-adams.imcom.list.des-access-control-forms@army.mil mailto:usarmy.gregg-adams.imcom.list.des-access-control-forms@army.mil http://www.ssa.gov/employer/ssnv/htm

• Valid Department of State Driver's License

• Valid Department of State Identification Card

(c) All individuals accessing the installation will be vetted through the National Sex

Offender Registry and Violent Persons files. Regardless of status or credentials individuals will be denied unescorted access onto the installation if they are registered as a sex offender, or present a threat to good order, discipline, or health and safety of the installation.

b. Real ID Act Implementation.

(1) Personnel in possession of a valid state-issued driver's license or identification card must be compliant with the REAL ID Act to be authorized unescorted access onto the installation.

(2) Driver's license and identification cards marked, "Not for Federal Identification, Not for Federal Purposes, or Federal Limits Apply" or similar language will require a secondary form of identification to access. Personnel that do not have in possession a secondary ID will be denied access.

(3) List of acceptable secondary identification.

• U.S. Passport or U.S. Passport Card

• U.S. Birth Certificate (original, no photocopy)

• PIV or PIV-I card (personal identification verification card issued by the Federal Government)

• Border Crossing Card (form DSP-150)

• Veterans’ Health Identification Card issued by the U.S.

Department of Veterans Affair

• U.S. Permanent Resident Card/ Alien Registration Receipt Card (form 1-551)

• U.S. Certificate of Naturalization or Certificate of Citizenship (form N-550)

• Employment Authorization Document (form 1-766)

• TWIG card (transportation worker identification credential)

• Merchant Mariner card (issued by OHS/ United States Coast Guard (USCG))

• Native American Tribal photo ID

• OHS "trusted traveler" card (global entry, nexus, sentry, fast)

• Driver's license issued by U.S. State Department

• Identification card issued by federal, or state, or local government agencies, provided it contains a photograph and biographic information such as name, date of birth, gender, height, eye color and address.

• U.S. Military or draft record

• Foreign Passport with a Temporary (1-551) stamp or temporary (1-551) printed notation on a machine-readable Immigrant VISA.

• Foreign Government issued passport with a current arrive-departure record (INS Form 94) bearing the names as the same name as the passport and containing an endorsement of an alien’s nonimmigrant status, if that status authorizes the alien to work for the employer.

• U.S. Refugee travel document or other travel document or evidence of immigration status issued by OHS containing a photograph (permit to re-enter form 1-327 and refugee travel document form 1-571

• In the case of nonimmigrant alien authorized to work for a specific employer incident to status, a foreign passport with a form 1-94 or form l-94A bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, as the endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form.

a. Credentialing. All non-DoD affiliated personnel gaining access to FORT LEE V will be issued a locally produced Automated Installation Entry (AIE) access pass, attached to their driver’s license after meeting the vetting criteria to enter the installation. Those individuals who are in possession of a passport, will be issued a locally produced AIE access pass.

c. Foreign Nationals.

(1) Foreign national contractors employed by a tenant unit, or the garrison may be granted unescorted access to the installation if they meet the following criteria:

• Possess a valid H-2B visa.

• Have been vetted and cleared by the Directorate of Emergency Services and the Army Counterintelligence.

• The Contracting Officer Representative have confirmed employment.

• Have a CAC holder from a tenant unit or garrison as a sponsor.

• The sponsor submits an exception to policy through the Directorate of

Emergency Services, Physical Security Division, to the Garrison Commander justifying the need for the foreign national contractor's unescorted access request.

• The Garrison Commander approves the exception to policy.

5. Contractors.

a. Access.

(1) All prime contractors must provide a letter requesting contactor access signed by a designated representative from the company listing all employees who require access to

Fort Lee . A separate letter will be submitted for each sub-contractor. The letters will be provided to the Government Contracting Officer Representative (COR) of their contract that is responsible for providing this information to the DES security personnel. The letter will list the last name, first name, middle initial, social security number of the employee, and have as attachments the E-Verify status and criminal check. Access requests will be kept on file for 90 days from the date the request is received. A new request will be required for any individual that has not received their access badge within ninety days.

(2) The contractor is responsible for collecting access passes from employees and returning those to the COR once the employee ceases to work on the contract. The contractor will notify the COR when a access pass is lost or cannot be recovered from the employee. In the event a access pass is lost, the prime contractor will provide a request for replacement access pass to the COR by e-mail or fax. It is understood this is difficult, but the contractor will make a best effort to obtain the access pass and provide a document of the efforts to the COR.

(3) The contractor will notify the COR of any removal of an employee from the contract as soon as the removal occurs. The COR is responsible to notify the DES security personnel to remove said employee from the AIE system.

(4) Access passes will be issued for the length of the contract, plus any additional time requested by the COR (not to exceed 12 months). Access passes cannot be issued beyond the expiration date of the contractor’s source document or the CAC expiration of the COR. If a contract is extended, the COR submit a new DES Form 190-2. The prime contractor will be responsible for providing a list of names for all employees both prime and subcontractors whose access passes need to be extended to the COR who will forward the information to the DES security personnel.

Immigration Customs Enforcement (ICE) Mutual Agreement between Government and Employer (IMAGE) Program

1. It is highly desired all prime and subcontractors working on Fort Lee join the

Department of Homeland Security (DHS) ICE Mutual Agreement between Government and Employers (IMAGE) Program and become IMAGE certified. A known vulnerability on

Fort Lee has been the presence of unauthorized aliens (undocumented workers) who have secured jobs by fraudulent means, including presentation of false documents, completion of fraudulent benefit applications, and theft of identities. To combat unlawful employment and reduce vulnerabilities that help illegal aliens gain employment, the

Department of Homeland security (DHS) recently introduced the ICE Mutual Agreement between the Government and Employers (IMAGE) program. The goal is to assist employers in targeted sectors to develop a more secure and stable workforce and enhance fraudulent documentation awareness through education and training. The website for IMAGE is http:/www.ice.gov/partners/opaimage/

2. Upon enrollment and implementation of the DHS’s best hiring practices program participants will be deemed “IMAGE Certified”—a distinction DHS believes will become an industry standard.

3. All IMAGE participants gain membership to DHS’s Basic Pilot Employment Verification

Program administrated by USCIS. Though this employee authorization verification program, employers can verify newly hired employees are eligible to work in the United

States. The internet-based system is available in all 50 states and is currently free to employers. It provides an automated link to the Social Security Administration database and DHS immigration records. To sign up for participation in the Basic Pilot Employment

Verification Program, visit the registration Web site http://www.is-dhs.com/EmployerRegistration/ http://www.is-dhs.com/EmployerRegistration/ http://www.is-dhs.com/EmployerRegistration/

4. For more information on the IMAGE Program, please visit the IMAGE FAQ page. You may request an information packet via the IMAGE Information Packet Request form.

INA: Act 274A – Unlawful Employment of Aliens

Sec. 274A. [8 U.S.C. 1324a]

(a) Making Employment of Unauthorized Aliens Unlawful. -

(1) In general. -It is unlawful for a person or other entity-

(A) to hire, or to recruit or refer for a fee, for employment in the United States an alien knowing the alien is an unauthorized alien (as defined in subsection (h)(3)) with respect to such employment, or

(B) (i) to hire for employment in the United States an individual without complying with the requirements of subsection (b) or (ii) if the person or entity is an agricultural association, agricultural employer, or farm labor contractor (as defined in section 3 of the

Migrant and Seasonal Agricultural Worker Protection Act), to hire, or to recruit or refer for a fee, for employment in the United States an individual without complying with the requirements of subsection (b).

(2) Continuing employment. -It is unlawful for a person or other entity, after hiring an alien for employment in accordance with paragraph (1), to continue to employ the alien in the United States knowing the alien is (or has become) an unauthorized alien with respect to such employment.

(3) Defense. -A person or entity that establishes that it has complied in good faith with the requirements of subsection (b) with respect to the hiring, recruiting, or referral for employment of an alien in the United States has established an affirmative defense that the person or entity has not violated paragraph (1)(A) with respect to such hiring, recruiting, or referral.

(4) Use of labor through contract.-For purposes of this section, a person or other entity who uses a contract, subcontract, or exchange, entered into, renegotiated, or extended after the date of the enactment of this section, to obtain the labor of an alien in the United

States knowing that the alien is an unauthorized alien (as defined in subsection (h)(3)) with respect to performing such labor, shall be considered to have hired the alien for employment in the United States in violation of paragraph (1)(A).

(5) Use of state employment agency documentation.-For purposes of paragraphs (1)(B) and (3), a person or entity shall be deemed to have complied with the requirements of subsection (b) with respect to the hiring of an individual who was referred for such employment by a State employment agency (as defined by the Attorney General), if the person or entity has and retains (for the period and in the manner described in subsection

(b)(3)) appropriate documentation of such referral by that agency, which documentation certifies that the agency has complied with the procedures specified in subsection (b) with respect to the individual's referral.

(6) 1/ Treatment of documentation for certain employees. -

(A) In general. - For purposes of this section, if-

(i) an individual is a member of a collective-bargaining unit and is employed, under a collective bargaining agreement entered between one or more employee organizations and an association of two or more employers, by an employer that is a member of such association, and

(ii) within the period specified in subparagraph (B), another employer that is a member of the association (or an agent of such association on behalf of the employer) has complied with the requirements of subsection (b) with respect to the employment of the individual, the subsequent employer shall be deemed to have complied with the requirements of subsection (b) with respect to the hiring of the employee and shall not be liable for civil penalties described in subsection (e)(5).

(B) Period. -The period described in this subparagraph is 3 years, or, if less, the period that the individual is authorized to be employed in the United States.

(C) Liability. -

(i) In general.-If any employer that is a member of an association hires for employment in the United States an individual and relies upon the provisions of subparagraph (A) to comply with the requirements of subsection (b) and the individual is an alien not authorized to work in the United States, then for the purposes of paragraph

(1)(A), subject to clause (ii), the employer shall be presumed to have known at the time of hiring or afterward that the individual was an alien not authorized to work in the United

States.

(ii) Rebuttal of presumption. -The presumption established by clause (i) may be rebutted by the employer only through the presentation of clear and convincing evidence that the employer did not know (and could not reasonably have known) that the individual at the time of hiring or afterward was an alien not authorized to work in the United States.

(iii) Exception. -Clause (i) shall not apply in any prosecution under subsection

(f)(1).

(7) 2/ Application to Federal Government. _ For purposes of this section, the term

"entity" includes an entity in any branch of the Federal Government.

(b) Employment Verification System. -The requirements referred to in paragraphs (1)(B) and (3) of subsection (a) are, in the case of a person or other entity hiring, recruiting, or referring an individual for employment in the United States, the requirements specified in the following three paragraphs:

(1) Attestation after examination of documentation. -

(A) In general. -The person or entity must attest, under penalty of perjury and on a form designated or(A) In general.-The person or entity must attest, under penalty of perjury and on a form designated or established by the Attorney General by regulation, that it has verified that the individual is not an unauthorized alien by examining-

(i) a document described in subparagraph (B), or

(ii) a document described in subparagraph (C) and a document described in subparagraph (D).

Such attestation may be manifested by either a hand-written or an electronic signature. 2a/ A person or entity has complied with the requirement of this paragraph with respect to examination of a document if the document reasonably appears on its face to be genuine. If an individual provides a document or combination of documents that reasonably appears on its face to be genuine and that is sufficient to meet the requirements of the first sentence of this paragraph, nothing in this paragraph shall be construed as requiring the person or entity to solicit the production of any other document or as requiring the individual to produce such another document.

(B) Documents establishing both employment authorization and identity.-A document described in this subparagraph is an individual's-

(i) United States passport.

(ii) resident alien card, alien registration card, or another document designated by the Attorney General, if the document-

(I) contains a photograph of the individual and such other personal identifying information relating to the individual as the Attorney General finds, by regulation, sufficient for purposes of this subsection, (II) is evidence of authorization of employment in the United States, and

(III) 3/ contains security features to make it resistant to tampering, counterfeiting, and fraudulent use.

(C) Documents evidencing employment authorization. -A document described in this subparagraph is an individual's-

(i) social security account number card (other than such a card which specifies on the face that the issuance of the card does not authorize employment in the United

States); or

(ii) other documentation evidencing authorization of employment in the United

States which the Attorney General finds, by regulation, to be acceptable for purposes of this section.

(D) Documents establishing identity of individual. -A document described in this subparagraph is an individual's-

(i) driver's license or similar document issued for the purpose of identification by a

State, if it contains a photograph of the individual or such other personal identifying information relating to the individual as the Attorney General finds, by regulation, sufficient for purposes of this section; or

(ii) in the case of individuals under 16 years of age or in a State which does not provide for issuance of an identification document (other than a driver's license) referred to in clause (i), documentation of personal identity of such other type as the Attorney General finds, by regulation, provides a reliable means of identification.

(E) 4/ Authority to prohibit use of certain documents.- If the Attorney General finds, by regulation, that any document described in subparagraph (B), (C), or (D) as establishing employment authorization or identity does not reliably establish such authorization or identity or is being used fraudulently to an unacceptable degree, the Attorney General may prohibit or place conditions on its use for purposes of this subsection.

(2) Individual attestation of employment authorization.-The individual must attest, under penalty of perjury on the form designated or established for purposes of paragraph (1), that the individual is a citizen or national of the United States, an alien lawfully admitted for permanent residence, or an alien who is authorized under this Act or by the Attorney

General to be hired, recruited, or referred for such employment. Such attestation may be manifested by either a hand-written or an electronic signature. 2a/

(3) Retention of verification form.-After completion of such form in accordance with paragraphs (1) and (2), the person or entity must retain a paper, microfiche, microfilm, or electronic version of 2a/ the form and make it available for inspection by officers of the

Service, the Special Counsel for Immigration-Related Unfair Employment Practices, or the

Department of Labor during a period beginning on the date of the hiring, recruiting, or referral of the individual and ending-

(A) in the case of the recruiting or referral for a fee (without hiring) of an individual, three years after the date of the recruiting or referral, and

(B) in the case of the hiring of an individual-

(i) three years after the date of such hiring, or

(ii) one year after the date the individual's employment is terminated, whichever is later.

(4) Copying of documentation permitted. - Notwithstanding any other provision of law, the person or entity may copy a document presented by an individual pursuant to this subsection and may retain the copy, but only (except as otherwise permitted under law) for the purpose of complying with the requirements of this subsection.

(5) Limitation on use of attestation form. A form designated or established by the

Attorney General under this subsection and any information contained in or appended to such form, may not be used for purposes other than for enforcement of this Act and sections 1001, 1028, 1546, and 1621 of title 18, United States Code.

(6) 5/ Good faith compliance. -

(A) In general. -Except as provided in subparagraphs (B) and (C), a person or entity is considered to have complied with a requirement of this subsection notwithstanding a technical or procedural failure to meet such requirement if there was a good faith attempt to comply with the requirement.

(B) Exception if failure to correct after notice. Subparagraph (A) shall not apply if-

(i) the Service (or another enforcement agency) has explained to the person or entity the basis for the failure,

(ii) the person or entity has been provided a period of not less than 10 business days (beginning after the date of the explanation) within which to correct the failure, and

(iii) the person or entity has not corrected the failure voluntarily within such period.

(C) Exception for pattern or practice violators. - Subparagraph (A) shall not apply to a person or entity that has or is engaging in a pattern or practice of violations of subsection

(a)(1) (A) or (a)(2).

(c) No Authorization of National Identification Cards. -Nothing in this section shall be construed to authorize, directly or indirectly, the issuance or use of national identification cards or the establishment of a national identification card.

(d) Evaluation and Changes in Employment Verification System. -

(1) Presidential monitoring and improvements in system. -

(A) Monitoring. -The President shall provide for the monitoring and evaluation of the degree to which the employment verification system established under subsection (b) provides a secure system to determine employment eligibility in the United States and shall examine the suitability of existing Federal and State identification systems for use for this purpose.

(B) Improvements to establish secure system.-To the extent that the system established under subsection (b) is found not to be a secure system to determine employment eligibility in the United States, the President shall, subject to paragraph (3) and taking into account the results of any demonstration projects conducted under paragraph (4), implement such changes in (including additions to) the requirements of subsection (b) as may be necessary to establish a secure system to determine employment eligibility in the United States. Such changes in the system may be implemented only if the changes conform to the requirements of paragraph (2).

(2) Restrictions on changes in system. -Any change the President proposes to implement under paragraph (1) in the verification system must be designed in a manner so the verification system, as so changed, meets the following requirements:

(A) Reliable determination of identity. -The system must be capable of reliably determining whether-

(i) a person with the identity claimed by an employee or prospective employee is eligible to work, and

(ii) the employee or prospective employee is claiming the identity of another individual.

(B) Using of counterfeit-resistant documents. -If the system requires that a document be presented to or examined by an employer, the document must be in a form which is resistant to counterfeiting and tampering.

(C) Limited use of system. -Any personal information utilized by the system may not be made available to Government agencies, employers, and other persons except to the extent necessary to verify that an individual is not an unauthorized alien.

(D) Privacy of information. -The system must protect the privacy and security of personal information and identifiers utilized in the system.

(E) Limited denial of verification. -A verification that an employee or prospective employee is eligible to be employed in the United States may not be withheld or revoked under the system for any reason other than that the employee or prospective employee is an unauthorized alien.

(F) Limited use for law enforcement purposes. -The system may not be used for law enforcement purposes, other than for enforcement of this Act or sections 1001, 1028, 1546, and 1621 of title 18, United States Code.

(G) Restriction on use of new documents.-If the system requires individuals to present a new card or other document (designed specifically for use for this purpose) at the time of hiring, recruitment, or referral, then such document may not be required to be presented for any purpose other than under this Act (or enforcement of sections 1001, 1028, 1546, and 1621 of title 18, United States Code) nor to be carried on one's person.

(3) Notice to congress before implementing changes. -

(A) In general. -The President may not implement any change under paragraph (1) unless at least-

(i) 60 days,

(ii) one year, in the case of a major change described in subparagraph (D)(iii), or

(iii) two years, in the case of a major change described in clause (i) or (ii) of subparagraph (D), before the date of implementation of the change, the President has prepared and transmitted to the Committee on the Judiciary of the House of

Representatives and to the Committee on the Judiciary of the Senate a written report setting forth the proposed change. If the President proposes to make any change regarding social security account number cards, the President shall transmit to the

Committee on Ways and Means of the House of Representatives and to the Committee on Finance of the Senate a written report setting forth the proposed change. The

President promptly shall cause to have printed in the Federal Register the substance of any major change (described in subparagraph (D)) proposed and reported to Congress.

(B) Contents of report. -In any report under subparagraph (A) the President shall include recommendations for the establishment of civil and criminal sanctions for unauthorized use or disclosure…