Sky Bear Media - Bid Cat 6.pdf

EXHIBIT A-1 – BIDDER’S CERTIFICATION: 20422 – COMMUNICATIONS & MARKETING SERVICES PAGE 1 (Rev 2023-05-23)

EXHIBIT A-1 – BIDDER’S CERTIFICATION

Competitive Solicitation: No. 20422 – Communications & Marketing Services

Contract Categories and Subcategories for which Bidder is submitting a Bid:

Check appropriate box(es)

☐ Category 1 – Advertising & Marketing Campaigning

☐ Category 2 – Brand Development

☐ Category 3 – Photography ☐ Subcategory A - Portrait ☐ Subcategory B – Inside Events ☐ Subcategory C- Outside Events ☐ Subcategory D - Landscapes

☐ Category 4 – Social Marketing Campaign

☐ Category 5 – Graphic Design

☒ Category 6 – Video Production & Editing ☒ Subcategory A - Events ☒ Subcategory B- Documentary ☒ Subcategory C - Scripted

Bidder: Sky Bear Media LLC Type/print full legal name of Bidder

Bidder’s Address: 113 Thurston Ave NE, Olympia Wa 98501 Type/print Bidder’s Address

Bidder Organization Type:

Check appropriate box

Corporation: ☐ Domestic ☐ Foreign

Limited Liability Company (LLC): ☒ Domestic ☐ Foreign

Partnership: ☐ Domestic ☐ Foreign

Sole Proprietorship: ☐

* Note: A sole proprietorship is an unincorporated business owned and run by an individual with no distinction between the business and the owner. It is not a legal entity. It simply refers to a person who owns the business and is personally responsible for its debts and who pays personal income taxes on profits earned from the business.

If you are a bidder who operates a business on your own, you automatically are a sole proprietor unless you have adopted a business structure (e.g., corporation, LLC, partnership).

EXHIBIT A-1 – BIDDER’S CERTIFICATION: 20422 – COMMUNICATIONS & MARKETING SERVICES PAGE 2

State of Formation for Corp./LLC/Partnership :

Washington State Type/print the state where the corporation, LLC, or partnership is formed – e.g., ‘Washington’ if domestic and the name of the state if ‘Foreign’ (i.e., not Washington)

Doing Business Under Another Name:

Check appropriate box

State whether Bidder has been doing business under another name during the past five years:

☒ Bidder has NOT done business under another name

☐ Bidder HAS done business under another name

If Bidder HAS done business under another name, provide the name(s) and addresses:

Name:

Address:

Bidder, through the duly authorized undersigned, makes this certification as a required element of submitting a responsive bid. Bidder certifies, to the best of its knowledge and belief that the following are true, complete, correct, and made in good faith:

1. UNDERSTANDING. Bidder certifies that Bidder has read, thoroughly examined, and fully understands all of the provisions in the Competitive Solicitation (including all exhibits) and the terms and conditions of the Contract and any amendments or clarifications to the Competitive Solicitation and agrees to abide by the same.

2. ACCURACY. Bidder certifies that Bidder has carefully prepared and reviewed its bid and fully supports the accuracy of the same. Bidder further understands and acknowledges that Enterprise Services shall not be responsible for any errors or omission on the part of Bidder in preparing its bid. Bidder further certifies that the facts declared here are true and accurate. Bidder further understands and acknowledges that the continuing compliance with these statements and all requirements of the Competitive Solicitation are conditions precedent to the award or continuation of the resulting Contract.

3. NO COLLUSION, ANTI-COMPETITIVE PRACTICES, OR SHARING BID INFORMATION. Bidder certifies that Bidder has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with this Competitive Solicitation. Bidder further certifies that Bidder’s bid prices have been arrived at independently, without engaging in collusion, bid rigging, or any other illegal activity, and without for the purpose of restricting competition any consultation, communication, or agreement with any other bidder or competitor relating to (a) those prices, (b) the intention to submit a bid, or

(c) the methods or factors used to calculate the prices offered. Bidder further certifies that Bidder has not been and will not knowingly disclose its bid prices, directly or indirectly, to any other bidder or competitor before award of a Contract, unless otherwise required by law. Bidder further certifies that Bidder has made no attempt and shall not make any attempt to induce any other person or firm to submit or not to submit a bid for the purpose of restricting competition.

Bidder, however, freely may join with other persons or organizations for the purpose of presenting a joint bid. Whether done directly or indirectly, communicating bid information with other bidders, collusion, or anti-competitive actions among bidders are prohibited. If there is

EXHIBIT A-1 – BIDDER’S CERTIFICATION: 20422 – COMMUNICATIONS & MARKETING SERVICES PAGE 3 evidence of such communication, collusion, or anti-competitive activities among bidders, Enterprise Services reserves the right to disqualify such bidders.

4. FIRM OFFER. Bidder certifies that its bid pertaining to the above-referenced Competitive Solicitation is a firm offer which cannot be withdrawn for a time period of ninety (90) days from and after the bid due date specified in the Competitive Solicitation. Enterprise Services may accept such bid, with or without further negotiation, at any time within such period. In the event of a protest, Bidder’s bid shall remain valid for such time period or until the protest and any related court action is resolved, whichever is later.

5. CONFLICT OF INTEREST. Bidder certifies that, in preparing its bid, Bidder has not been assisted by any current or former employee of the State of Washington whose duties relate (or did relate) to this Competitive Solicitation or prospective Contract and who was assisting in other than the employee’s official, public capacity. Bidder further certifies that no such current or former public employee nor any member of such person’s immediate family have any financial interest in the outcome of Bidder’s bid.

6. NO REIMBURSEMENT. Bidder certifies that Bidder understands that the State of Washington will not reimburse Bidder for any costs incurred in the preparation of Bidder’s bid. All bids become the property of the State of Washington, and Bidder claims no proprietary right to the ideas, writings, items, or samples unless so stated in the bid.

7. PERFORMANCE. Bidder certifies that Bidder understands that its submittal of a bid and execution of this Bidder’s Certification certifies Bidder’s willingness to comply with the Contract, if awarded such. By submitting this bid, Bidder hereby offers to furnish the goods and/or services solicited pursuant to this Competitive Solicitation in compliance with all terms, conditions, and performance requirements contained in this Competitive Solicitation and the resulting Contract or, if applicable, as detailed on a Contract Issues List, if permitted, in this Competitive Solicitation.

8. Insurance. Bidder certifies as follows (must check one):

☐ BIDDER HAS REQUIRED INSURANCE. Bidder has attached a current, valid Certificate of Insurance for each and all of the required insurance coverages as specified in the Contract (note: Bidder must attach the Insurance Certificate).

OR

☒ BIDDER WILL OBTAIN REQUIRED INSURANCE. Bidder does not have a current, valid Certificate of Insurance for each and all of the required insurance coverages as specified in the Contract but, if designated as the/an Apparent Successful Bidder, Bidder will provide such a Certificate of Insurance, without exception of any kind, to Enterprise Services within twenty-four (24) hours of such designation or notification by Enterprise Services or be deemed a nonresponsive bid.

OR

☐ BIDDER DOES NOT HAVE REQUIRED INSURANCE. As detailed on the attached explanation (Bidder to provide), Bidder does not have a current, valid Certificate of Insurance for each and all of the required insurance coverages as specified in the Contract and, if designated as the/an Apparent Successful Bidder would not be able to provide such a Certificate of Insurance to Enterprise Services within twenty-four (24) hours of such designation.

EXHIBIT A-1 – BIDDER’S CERTIFICATION: 20422 – COMMUNICATIONS & MARKETING SERVICES PAGE 4

9. DEBARMENT. Bidder certifies as follows (must check one):

☒ NO DEBARMENT. Bidder and/or its principals are not presently nor has ever been debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from contracting with any federal, state, or local governmental entity within the United States.

OR

☐ DEBARRED. As detailed on the attached explanation (Bidder to provide), Bidder and/or its principals presently are debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from contracting with a federal, state, or local governmental entity within the United States.

10. CRIMINAL OFFENCE. Bidder (including Bidder’s officers) certifies as follows (must check one):

☒ NO CRIMINAL OFFENSE. Bidder has not, within the three (3) year period preceding the date of this Competitive Solicitation, been convicted or had a civil judgment rendered against Bidder for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a governmental contract;

violation of any federal or state antitrust statute; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. Bidder further certifies that it is not presently indicted or otherwise criminally or civilly charged by a governmental entity with commission of any of the offenses enumerated in this paragraph.

OR

☐ CRIMINAL OFFENSE. As detailed on the attached explanation (Bidder to provide), within the three (3) year period preceding the date of this Competitive Solicitation, Bidder has been convicted or had a civil judgment rendered against Bidder for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a governmental contract; violation of any federal or state antitrust statute; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property.

11. WAGE THEFT PREVENTION. Bidder certifies as follows (must check one):

☒ NO WAGE VIOLATIONS. Bidder has NOT been determined by a final and binding citation and notice of assessment issued by the Washington Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of RCW chapters 49.46, 49.48, or 49.52 within three (3) years prior to the date of the above-referenced Competitive Solicitation date.

OR

☐ VIOLATIONS OF WAGE LAWS. Bidder has been determined by a final and binding citation and notice of assessment issued by the Washington Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, a provision of RCW chapters 49.46, 49.48, or 49.52 within three (3) years prior to the date of the above-referenced Competitive Solicitation date.

EXHIBIT A-1 – BIDDER’S CERTIFICATION: 20422 – COMMUNICATIONS & MARKETING SERVICES PAGE 5

12. CIVIL RIGHTS. Bidder certifies as follows (must check one):

☒ COMPLIANCE WITH CIVIL RIGHTS REQUIREMENTS. Bidder complies with all applicable requirements regarding civil rights. Such requirements prohibit discrimination against individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin.

OR

☐ NON-COMPLIANCE WITH CIVIL RIGHTS REQUIREMENTS. Bidder does not comply with all applicable requirements regarding civil rights.

13. WORKERS’ RIGHTS (EXECUTIVE ORDER 18-03). Bidder certifies as follows (must check one):

☒ NO MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR EMPLOYEES. Bidder does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

OR

☐ MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAVERS FOR EMPLOYEES. Bidder requires its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

14. TERMINATION FOR DEFAULT OR CAUSE. BIDDER CERTIFIES AS FOLLOWS (MUST CHECK ONE):

☒ NO TERMINATION FOR DEFAULT OR CAUSE. Bidder has not, within the three (3) year period preceding the date of this Competitive Solicitation, had one (1) or more federal, state, or local governmental contracts terminated for cause or default.

OR

☐ TERMINATION FOR DEFAULT OR CAUSE. As detailed on the attached explanation (Bidder to provide), within the three (3) year period preceding the date of this Competitive Solicitation, Bidder has had one (1) or more federal, state, or local governmental contracts terminated for cause or default.

15. TAXES. Bidder certifies as follows (must check one):

☒ TAXES PAID. Except as validly contested, Bidder is not delinquent and has paid or has arranged for payment of all taxes due to the State of Washington and has filed all required returns and reports as applicable.

OR

☐ DELINQUENT TAXES. As detailed on the attached explanation (Bidder to provide), Bidder has not paid or arranged for payment of all taxes due to the State of Washington and/or has not timely filed all required returns and reports as applicable.

16. FINANCIALLY SOLVENT. Bidder certifies as follows (must check one):

☒ FINANCIALLY SOLVENT. Bidder is financially stable and solvent, has adequate cash reserves to meet all financial obligations, has not commenced bankruptcy proceedings voluntarily or otherwise, and is not subject to any judgments, liens, or

EXHIBIT A-1 – BIDDER’S CERTIFICATION: 20422 – COMMUNICATIONS & MARKETING SERVICES PAGE 6 encumbrances of any kind affecting title to any Goods or Services that are the subject of this Competitive Solicitation.

OR

☐ NOT FINANCIALLY SOLVENT. As detailed on the attached explanation (Bidder to provide), Bidder is not financially stable and solvent – i.e., Bidder does not have adequate cash reserves to meet all financial obligations, has commenced bankruptcy proceedings voluntarily or otherwise, or is subject to a judgment, lien, or encumbrance that affects title to the Goods or Services that are the subject of this Competitive Solicitation.

17. LAWFUL REGISTRATION. Bidder, if conducting business other than as a sole proprietorship certifies as follows (must check one):

☒ CURRENT LAWFUL REGISTRATION. Bidder is in good standing in the State of Washington and the jurisdiction where Bidder is organized, including having timely filed all required annual reports.

OR

☐ DELINQUENT REGISTRATION. As detailed on the attached explanation (Bidder to provide), Bidder currently is not in good standing in the State of Washington and/or the jurisdiction where Bidder is organized.

NOTE: This certification applies only to bidders that are organized as separate legal entities (e.g., a corporation, partnership, limited liability company). If bidder is a sole proprietor, this certification should not be answered.

18. REGISTRATION WITH WASHINGTON SECRETARY OF STATE. Bidder certifies as follows (must check one):

☒ BIDDER IS REGISTERED WITH WASHINGTON SECRETARY OF STATE. Bidder is registered with the Washington Secretary of State, is in good standing, and has the following Unified Business Identifier (UBI) number: 603 320 352.

OR

☐ BIDDER WILL REGISTER WITH WASHINGTON SECRETARY OF STATE. Bidder is not registered with the Washington Secretary of State but, if designated as the/an Apparent Successful Bidder, Bidder will register with the Washington Secretary of State to obtain a UBI number and provide proof of such registration satisfactory to Enterprise Services within twenty-four (24) hours of such designation or notification by Enterprise Services or be deemed a nonresponsive bid.

OR

☐ BIDDER IS NOT REGISTERED WITH WASHINGTON SECRETARY OF STATE. Bidder is not registered with the Washington Secretary of State and Bidder declines to register with the Washington Secretary of State. Note: Enterprise Services requires all awarded bidders (including Washington firms and out of state firms) to be registered with the Washington Secretary of State. Bidders who are not registered will not be awarded a Contract.

NOTE This certification applies only to bidders that are organized as separate legal entities (e.g., a corporation, partnership, limited liability company). If bidder is a sole proprietor, this certification should not be answered.

EXHIBIT A-1 – BIDDER’S CERTIFICATION: 20422 – COMMUNICATIONS & MARKETING SERVICES PAGE 7

19. REGISTRATION WITH WASHINGTON STATE DEPARTMENT OF REVENUE. Bidder certifies as follows (must check one):

☒ BIDDER IS REGISTERED WITH WASHINGTON STATE DEPARTMENT OF REVENUE. Bidder is registered with the Washington State Department of Revenue, has a business license to do business in Washington, and has the following Unified Business Identifier (UBI) number: 603 320 352.

OR

☐ BIDDER WILL REGISTER WITH WASHINGTON STATE DEPARTMENT OF REVENUE. Bidder is not registered with the Washington State Department of Revenue but, if designated as the/an Apparent Successful Bidder, Bidder will register with the Washington State Department of Revenue for a business license and provide proof of such registration satisfactory to Enterprise Services within twenty-four (24) hours of such designation or notification by Enterprise Services or be deemed a nonresponsive bid.

OR

☐ BIDDER IS NOT REGISTERED WITH WASHINGTON STATE DEPARTMENT OF REVENUE. Bidder is not registered with the Washington State Department of Revenue and Bidder declines to register with the Washington State Department of Revenue. Note: Enterprise Services requires all awarded bidders (including Washington firms and out of state firms) to be registered with the Washington State Department of Revenue. Bidders who are not registered will not be awarded a Contract.

20. SUBCONTRACTORS. Bidder certifies as follows (must check one):

☐ NO SUBCONTRACTORS. If awarded a Contract, Bidder will not utilize subcontractors to provide the goods and/or services subject to this Competitive Solicitation.

OR

☐ SUBCONTRACTORS. As detailed on the attached explanation (Bidder to provide), if awarded a Contract, Bidder will utilize subcontractors to provide the goods and/or services subject to this Competitive Solicitation. In such event, Bidder further certifies that, as to the State of Washington, Bidder shall retain responsibility for its subcontractors, including, without limitation, liability for any subcontractor’s acts or omissions. Note: Bidder must provide the precise legal name (including state of organization), business address, and federal tax identification number (TIN) for each subcontractor. Note: If the TIN is a SSN, do not provide the SSN.

21. WASHINGTON SMALL BUSINESS. Bidder certifies as follows (must check appropriate boxes):

☒ WASHINGTON SMALL BUSINESS. Bidder is a Washington Small Business as defined in RCW

39.26.010. To qualify as a Washington Small Business, Bidder must meet three (3) requirements:

☒ Location. Bidder’s principal office/place of business must be located in and identified as being in the State of Washington. A principal office or principal place of business is a firm’s headquarters where business decisions are made and the location for the firm’s books and records as well as the firm’s senior management personnel.

EXHIBIT A-1 – BIDDER’S CERTIFICATION: 20422 – COMMUNICATIONS & MARKETING SERVICES PAGE 8

☒ Size. Bidder must be owned and operated independently from all other businesses and qualify as one of the following:

☒ Bidder Qualifies as a Small Business – i.e., ☒ Bidder has fifty (50) or fewer employees;

or

☒ Bidder has an annual gross revenue of less than $7,000,000 as reported on Bidder’s federal income tax return or its return filed with the Washington State Department of Revenue over the previous three (3) consecutive years.

☒ Bidder Qualifies as a Minibusiness – i.e., Bidder has an annual gross revenue of less than $3,000,000, but $1,000,000 or more, as reported on Bidder’s federal income tax return or its return filed with the Washington State Department of Revenue.

☐ Bidder Qualifies as a Microbusiness – i.e., Bidder has an annual gross revenue of less than $1,000,000 as reported on Bidder’s federal income tax return or its return filed with the Washington State Department of Revenue.

☒ WEBS Certification. Bidder must have certified its Washington Small Business status in Washington’s Electronic Business Solution (WEBS).

OR

☐ NOT WASHINGTON SMALL BUSINESS. Bidder does not qualify as a Washington Small Business as set forth above.

22. CERTIFIED VETERAN-OWNED BUSINESS. Bidder certifies as follows (must check one):

☐ CERTIFIED VETERAN-OWNED BUSINESS. Bidder is a Certified Veteran-Owned Business under RCW 43.60A.190. To qualify as a Certified Veteran-Owned Business, Bidder must meet four (4) requirements:

§ 51% Ownership. Bidder must be at least fifty-one percent (51%) owned and controlled by:

(a) A veteran as defined as every person who at the time he or she seeks certification has received a discharge with an honorable characterization or received a discharge for medical reasons with an honorable record, where applicable, and who has served in at least one of the capacities listed in RCW 41.04.007;

(b) A person who is in receipt of disability compensation or pension from the department of veterans affairs; or x

EXHIBIT A-1 – BIDDER’S CERTIFICATION: 20422 – COMMUNICATIONS & MARKETING SERVICES PAGE 9

(c) An active or reserve member in any branch of the armed forces of the United States, including the national guard, coast guard, and armed forces reserves.

§ Washington Incorporation/Location. Bidder must be either an entity that is incorporated in the state of Washington as a Washington domestic corporation or, if not incorporated, an entity whose principal place of business is located within the State of Washington.

§ WEBS Certification. Bidder must have certified its Veteran-Owned business status in Washington’s Electronic Business Solution

(WEBS).

§ WDVA Certification. Bidder must have provided certification documentation to the Washington Department of Veterans’ Affairs WDVA) and be certified by WDVA and listed as such on WDVA’s website (WDVA – Veteran-Owned Businesses).

OR

☒ NOT A CERTIFIED VETERAN-OWNED BUSINESS. Bidder does not qualify as a Certified Veteran-Owned Business as set forth above.

23. REFERENCES. Bidder certifies that the references provided to Enterprise Services have worked with Bidder and that such individuals and firms have full permission, without any additional requirement or release, to provide such references and information to Enterprise Services. Bidder hereby authorizes Enterprise Services (or its agent) to contact Bidder’s references and others who may have pertinent information regarding Bidder’s prior experience and ability to perform the Contract, if awarded. Bidder hereby authorizes such individuals and firms to provide such references and release to Enterprise Services information pertaining to the same.

24. WASHINGTON STATE ENTERPRISE LEADERSHIP COMPETENCIES – DIVERSITY, EQUITY, & INCLUSION. Bidder certifies as follows (must check one):

☒ UNDERSTANDS & WILL FOLLOW WASHINGTON STATE ENTERPRISE LEADERSHIP COMPETENCIES.

Bidder has reviewed, understands, and if awarded a Contract, will follow the Washington State Enterprise Leadership Competencies in performing such Contract and, if utilizing subcontractors, will ensure that such subcontractors also follow the Washington State Enterprise Leadership Competencies in performing such Contract.

OR

☐ DOES NOT FOLLOW WASHINGTON STATE ENTERPRISE LEADERSHIP COMPETENCIES. Bidder does not follow the Washington State Enterprise Leadership Competencies.

25. COOPERATIVE PURCHASING AGREEMENT. Bidder certifies as follows (must check one):

☒ BIDDER CAN SERVICE ALL ELIGIBLE PURCHASERS. Bidder understands that this Competitive Solicitation is to establish a cooperative purchasing agreement that may be used by Washington State Agencies, Oregon Cooperative Purchasing Program (ORCPP) Members, and other eligible purchasers to specified Categories of Communications & Marketing Services. Accordingly, if awarded a Contract, Bidder can and will service all eligible purchasers in Washington and Oregon.

OR

https://des.wa.gov/sites/default/files/public/documents/Training/LeadershipDevelopment/Leadership_Competencies.pdf?=420bb https://des.wa.gov/sites/default/files/public/documents/Training/LeadershipDevelopment/Leadership_Competencies.pdf?=420bb

EXHIBIT A-1 – BIDDER’S CERTIFICATION: 20422 – COMMUNICATIONS & MARKETING SERVICES PAGE 10

☐ BIDDER CANNOT SERVICE ALL ELIGIBLE PURCHASERS. Bidder cannot service all eligible purchasers in Washington and Oregon.

26. WORK FOR HIRE. Bidder certifies as follows (must check one):

☒ BIDDER ACKNOWLEDGES THAT MATERIALS ARE CONSIDERED “WORKS FOR HIRE”. Bidder understands that all materials produced under this contract shall be considered ‘works for hire’ as defined by the U.S. Copyright Act and will be owned by Purchaser.

Purchaser shall be considered the author of such Materials. If the Materials are not considered ‘works for hire’ under the U.S. Copyright laws, Bidder hereby irrevocably assigns all right, title, and interest in such Materials, including all intellectual property rights, to Purchaser effective from the moment of creation of such Materials.

OR

☐ BIDDER CANNOT ACKNOWLEDGE THAT MATERIALS ARE CONSIDERED ‘WORKS FOR HIRE”. Bidder cannot acknowledge that Materials produced under this contract shall be considered “works for hire”.

Bidder further certifies that it shall provide immediate written notice to Enterprise Services if, at any time prior to a Contract award, Bidder learns that any of its certifications set forth herein were erroneous when submitted or have become erroneous by reason of changed circumstances.

I hereby certify, under penalty of perjury under the laws of the State of Washington, that the certifications herein are true and correct and that I am duly authorized to make these certifications on behalf of the Bidder listed herein.

BIDDER NAME:

Sky Bear Media LLC Print Name of Bidder – Print full legal entity name of the firm submitting the Bid If Bidder is a sole proprietor, print the full legal name of the individual who is the Bidder submitting the Bid

By: ______________________________ Signature of Bidder’s authorized person

Riley Gibson Print Name of person making certifications for Bidder

Title: Co-Owner Title of person signing certificate

Place: Olympia, WA Print city and state where signed

Date: 9/30/23

Return this Bidder’s Certification to Procurement Coordinator at:

descontractsstrategy@des.wa.gov mailto:descontractsstrategy@des.wa.gov

EXHIBIT A-2 – BIDDER’S PROFILE: 20422 – COMMUNICATIONS AND MARKETING SERVICES PAGE 1 (Rev 2023-05-15)

EXHIBIT A-2 – BIDDER’S PROFILE

Competitive Solicitation: No. 20422 – Communications & Marketing Services

Contract Categories and Subcategories for which Bidder is submitting a Bid:

Check appropriate box(es)

☐ Category 1 – Advertising & Marketing Campaigning

☐ Category 2 – Brand Development

☐ Category 3 – Photography ☐ Subcategory A - Portrait ☐ Subcategory B – Inside Events ☐ Subcategory C- Outside Events ☐ Subcategory D - Landscapes

☐ Category 4 – Social Marketing Campaign

☐ Category 5 – Graphic Design

☒ Category 6 – Video Production & Editing ☒ Subcategory A - Events ☒ Subcategory B- Documentary ☒ Subcategory C - Scripted

Bidder: Sky Bear Media LLC Type/print full legal name of Bidder

BIDDER INFORMATION

Legal name of Bidder:

Address of Bidder:

Note: This information must match the information from Bidder’s Business License.

Sky Bear Media LLC Business Name 6933 munn lake drive

SE

Address Tumwater, WA 98501 City, State, Zip Code

Bidder’s Washington State Department of Revenue Registration Number/Unified Business Identifier (UBI) Number:

Note: A nine-digit UBI number is assigned to each registered businesses in Washington.

603320352

EXHIBIT A-2 – BIDDER’S PROFILE: 20422 – COMMUNICATIONS AND MARKETING SERVICES PAGE 2

BIDDER INFORMATION

Taxpayer Identification No. (TIN):

Note: Your TIN will be either a number issued by the IRS (e.g., Employer Identification Number, Federal Tax Identification Number) or a number issued by the Social Security Administration (i.e., your Social Security Number). Do Not provide a Social Security Number.

46-4157190

Is your firm certified as a minority or woman owned business with the Washington State Office of Minority & Women’s Business Enterprises (OMWBE)?

Yes ☒ No ☐

If yes, provide Bidder’s MWBE certification no.: D1M0026445, M1M0026445

Is your firm a self-certified Washington State Small Business?

Note: See Exhibit A-1 – Bidder’s Certification for criteria to qualify as a Washington State Small Business.

Note: Regardless of size, a qualifying business must be owned and operated independently from all other businesses. In regard to size, the gross revenue thresholds, as reported on Bidder’s tax returns, are as follows:

Microbusiness: Annual gross revenue of less than one million dollars.

Minibusiness: Annual gross revenue of more than one million dollars, but less than three million dollars.

Small Business: Annual gross revenue of less than seven million dollars over each of the three prior consecutive years.

Yes ☒ No ☐

If yes, provide the location for Bidder’s principal place of business:

113 thurston Ave NE, Street Address Olympia, WA 98501 City, State, Zip Code

If yes, what is your business size (based on annual gross revenue)?

Microbusiness ☒

Minibusiness ☒

Small Business ☒

Is your firm certified as a Veteran-Owned Business with the Washington State Department of Veteran Affairs?

Note: See Exhibit A-1 – Bidder’s Certification for criteria to qualify as a Certified Veteran-Owned Business.

Yes ☐ No ☒

If yes, provide Bidder’s WDVA certification no.:

CONTRACT MANAGEMENT POINTS OF CONTACT FOR BIDDER

Authorized Representative Name: Riley Gibson Email: riley@skybearmedia.com Phone: 360-522-0809

Contract Administrator Name: Riley Gibson Email: riley@skybearmedia.com Phone: 360-522-0809

EXHIBIT A-2 – BIDDER’S PROFILE: 20422 – COMMUNICATIONS AND MARKETING SERVICES PAGE 3

CONTRACT MANAGEMENT POINTS OF CONTACT FOR BIDDER

Sales Reporting Representative Name: Riley Gibson Email: riley@skybearmedia.com Phone: 360-522-0809

Sales Reporting Alternate Name:

Email :

Phone:

Management Fee Representative Name: Riley Gibson Email: riley@skybearmedia.com Phone: 360-522-0809

Management Fee Contact Alternate Name:

Email:

Phone:

Address for Enterprise Services to send management fee invoices:

Company name: Sky Bear Media Attn: Riley Gibson Address: 1712 Thurston Ave NE City/State/Zip: Olympia, Wa 98506

Address for Enterprise Services to send legal notices:

Company name: Sky Bear Media Attn: Riley Gibson Address: 1712 Thurston Ave NE

City/State/Zip: Olympia Wa 98506

Signature Authority (if awarded a contract) Name: Riley Gibson

Title: Co-Owner

EXHIBIT A-2 – BIDDER’S PROFILE: 20422 – COMMUNICATIONS AND MARKETING SERVICES PAGE 4

REFERENCES

Provide a minimum of three (3) commercial (clients/customers) or government references for which bidder has delivered goods and/or services similar in scope as described in the Competitive Solicitation.

REFERENCE 1

Company Name:

Contact:

Phone:

Email:

Washington State Department of Revenue Janet Shimabukuro 360-705-6602 janets@dor.wa.gov

REFERENCE 2

Company Name:

Contact:

Phone:

Email:

The Evergreen State College Farrah Hayes

(360) 485-2323 farra.hayes@evergreen.edu

REFERENCE 3

Company Name:

Contact:

Phone:

Email:

NCAIED

Chris James 480-371-9169 chris.james@ncaied.org

PURCHASE CARDS (I.E., CREDIT CARDS)

Please indicate which types of purchasing (credit) cards are accepted (note: any card fees must be included in the unit price of the bid):

☒ Visa ☒ Master Card ☐ American Express ☐ Discover ☐ Other:

Return this Bidder’s Profile to Procurement Coordinator at:

descontractsstrategy@des.wa.gov mailto:descontractsstrategy@des.wa.gov

EXHIBIT B – PERFORMANCE REQUIREMENTS PAGE 1

EXHIBIT B -1 – PERFORMANCE REQUIREMENTS

Competitive Solicitation: No. 20422 – Communications & Marketing Services

Contract Categories and Subcategories for which Bidder is submitting a Bid:

Check appropriate box(es)

☐ Category 1 – Advertising & Marketing Campaigning

☐ Category 2 – Brand Development

☐ Category 3 – Photography ☐ Subcategory A - Portrait ☐ Subcategory B – Inside Events ☐ Subcategory C- Outside Events ☐ Subcategory D - Landscaping

☐ Category 4 – Social Marketing Campaign

☐ Category 5 – Graphic Design

☒ Category 6 – Video Production & Editing ☒ Subcategory A - Events ☒ Subcategory B- Documentary ☒ Subcategory C - Scripted

Instructions

1. In the Category Box above, select the Category and/or Subcategory in the drop-down menu.

2. Mark YES or NO if bidder meets each requirement in Bidder’s Compliance column.

3. In the Written Response column for every requirement that indicates a "Written Response Required," provide a written response that addresses how bidder will meet the requirement. Limited responses may receive lower scoring than those that demonstrate knowledge of the subject matter. Bidder can include screen shots or diagrams if needed. Written responses must not reference or link to any material outside of this document.

4. Submit the exhibit as a Microsoft Word document and without modifying the font or formatting. If you need to print out this document for any reason, note this document is size Legal 8.5” x 14”.

EXHIBIT B – PERFORMANCE REQUIREMENTS PAGE 2

Please note: Not following any of the specified instructions may be grounds for the bid to be considered non-responsive.

PERFORMANCE REQUIREMENTS AND FACTORS

Requirement

ID

Performance Requirement and Stated Business Need

Points Available Bidder’s Compliance Written Response

1. Bidder has a minimum three (3) years’ experience providing professional services. Pass/Fail

☒ Yes ☐ No No Written Response Required.

2. Number of projects completed in the last three (3) years. Pass/Fail

☒ Yes ☐ No

Written Response Required.

We have completed roughly 150 projects since January 1, 2021.Those projects covered all manner of video production and editing, from feature films, to social media shorts, events, and documentaries. For a comprehensive list of all the videos we have produced in the last three years, please contact Sky Bear Media and we can provide a excel spreadsheet listing the video titles, and upload dates.

Sky Bear Media 1

Sub Category Page Number

Events 2-12

Documentary 12-22

Scripted 23-30

113 Thurston Ave NE Olympia, WA 98501 www.skybearmedia.com

20422 EXHIBIT C - BID NON COST FACTORS AND QUESTIONS CATEGORY 6

http://www.skybearmedia.com

Sky Bear Media 2

SUBCATEGORY: EVENTS

1. NUMBER OF VIDEO PRODUCTION AND EDITING PROJECTS

COMPLETED ON TIME TO MEET CUSTOMER DEADLINE AND AT/OR

UNDER BUDGET IN THE LAST THREE (3) YEARS.

Number of projects completed on time at Budget: 54 Number of projects completed on time under budget: 4 Note: in our sphere of commercial video production, projects are completed against the bid amount- if projects require more hours/cost than proposed, those are typically a cost to Sky Bear, not the client.

2. YEARS OF EXPERIENCE

Jeff Barehand, CEO Production Roles: Producer, Writer, Videographer Years Experience: 15 Jeff’s strength lies in the creative direction of projects. Jeff is an enrolled citizen of the Gila River Indian Community and is also Navajo. He studied film production and screenwriting at the Institute of American Indian Arts in Sante Fe, NM, and summarily at the Northwest Film Forum in Seattle. He co-founded the award-winning filmmaker non-profit, the Olympia Film Collective, of which, he is the current Board President. He was chosen as one of five filmmakers in Washington State to be a 2018 SuperFly filmmaker for the Seattle International Film Festival (SIFF) and serves on Washington State FilmWorks Board which administers $15 million in film incentives. He was recently named Best Filmmaker in Best of Olympia. He is an actor recently seen in SyFy’s Z Nation and TNT’s The Alienist. He is the majority-owner of Sky Bear Media and was recently awarded an “Inspired Native” award from the Evergreen Longhouse, the NDN Collective and Eighth Generation.

Riley Gibson, COO Production Roles: Producer, Writer, Videographer, Editor Years Experience: 17 Riley began working professionally in video production in 2006. Since moving to Washington, he has produced over 200 commercial videos, is one of the founding members of the Olympia Film Collective, and has co-owned and operated Sky Bear Media since 2013. Riley recently won awards from the Public Relations Society of America, and Federation of Tax administrators for his work with the Washington State Department of Revenue.

113 Thurston Ave NE Olympia, WA 98501 www.skybearmedia.com

Sky Bear Media 3

Misael Martinez Production Roles: Producer, Writer, Videographer, Editor, Motion Graphics, Spanish Translator Years Experience: 27 Born from Puerto Rican-Dominican ancestry, Martínez is a latte-fueled editor, motion graphics artist, documentarian, and media content producer. His wizardry with video has created magic in countless documentaries, features, shorts, and commercials. This award-winning content producer sports a Bachelor's degree in Finance & a Masters Degree in Marketing from the University of Puerto Rico. He's also active in the Board of the Olympia Film Collective and the Seattle Documentary Association. When not editing, Martínez still works his skills doing his favorite hobby: being an old school vinyl DJ.

Jack Brinkley Production Roles: Storyboard Artist, Writer, Videographer, Editor, Motion Graphics, Live Stream Producer Years Experience: 15 Jack is an avid artist, and has used his knowledge of animation and editing to help produce and develop content for Amazon, Microsoft, and University of Washington, multinational corporations looking to break into new market spaces, and small independent businesses looking to expand their reach. Jack has worked with a variety of individuals and teams to help them ideate and develop strategies and content to help reach their goals.

Rachael MacKay Production Roles: Producer, Videographer, Editor Years Experience: 4 Rachael began her videography career in real estate, creating videos to help sell agent services and properties.

She continued to hone her craft creating promotional videos for local businesses and musicians, while starting her own video production company. She recently emigrated from Canada and brings her talents and experience to Sky Bear Media.

Nicholas Canchola Production Roles: Audio Recorder, Editor, screenwriter Years Experience: 8 Nicholas Canchola is an army veteran born and raised in Southern California. He is a screenwriter, audio recorder, and an editor who can patiently spend hours in front of a monitor cutting film together. He is a college graduate with a Bachelor's in Digital Cinema and Video Production who has learned the fundamentals of digital cinematography, writing, directing, and crew work.

Marena Teixeira Production Roles: Editor Years Experience: 5 Marena has been an editor with sky bear for the past several years. She has produced both educational and social media content. Marena has a BA from the San Francisco Institute of Art, an AA from SPSCC, and continues to draw in her free time.

Sky Bear Media 4

Tsangale "Charlie" Kuvangasan Production Roles: Editor Years Experience: 1 Charlie joined Sky Bear in early 2023 as an intern from SPSCC. Now, working as an editor, Charlie brings a decisive eye, attention to detail, and creative abilities honed from years of working with Taiwanese design firms and sports marketing companies.

3. EVENTS PROJECT SAMPLES:

All Samples for Event Video Production are included in the following link:

Link: https://vimeo.com/showcase/10703306 Password: DES

3.1 QUALITY OF PRODUCTION

Footage and Audio Sky Bear captures event footage in 4k, XF-AVC 10 Bit 4:2:2.

Audio was recorded at 16 bits internally, and 32 bit externally.

Exporting Videos were exported at 1080 resolution in a web-ready file unless otherwise requested.

Master archival copies of the finished products were exported as Pro-Res 422 files.

Cameras and Lenses Sky Bear utilizes high-end Canon documentary cameras for all event footage. Low aperture L series canon lenses are used to assist with focus and low light environments.

Audio Sky Bear works with event staff to guarantee clear audio is recorded directly from the local audio system.

Production and Planning Sky Bear’s team has years of experience filming events, and live streams. We understand the processes for working with event staff, and how to set up event videography for success.

https://vimeo.com/showcase/10703306

Sky Bear Media 5

Interviewing Sky Bear has years of experience interviewing people. We have experience in setting up mobile interview setups for “man on the street” interviews, and more formal sit-down interviews. Sky Bear employees are experienced at asking questions that prompt interviewees to speak honestly and passionately about their subjects.

3.2 STRENGTH OF STORYTELLING

Sky Bear prides itself on it’s storytelling abilities. With event footage, the story is typically coming together in the editing phase. Sky Bear’s storytelling style is the result of years of experience with event recap videography. Our goal with event storytelling is to create a symphony of voices that tell a comprehensive story of the event.

We have filmed dozens of events over the years, and developed strategies in both filming and post-production that help create inspiring and memorable event recap videos.

https://vimeo.com/showcase/10703306

Sky Bear Media 6

3.3 DESCRIPTION OF PROCESS: SAMPLE 1: RES 2023 WEDNESDAY RECAP

How Many People were Involved?

Sky Bear provided a team of 8 to cover this conference and provide daily recap videos. Our team included 4 videographers, 3 Editors, and 1 Producer/Manager.

How Did you Collaborate?

Sky Bear worked closely with the NCAIED Comms Team (2 people), multiple people from the Event Management leadership team (5-7), the Stage management leadership team (5), and the hotel television station (3).

Sky Bear collaborates with the client (NCAIED) from the very early stages of the event planning. We develop motion graphics that appear throughout the conference, create content that promoted registration, worked with the client to develop speaker introductions, as well as any other video content that played throughout the conference. Additionally, we worked with the hotel to create an in-house TV channel that played several hours of content on repeat throughout the duration of the conference.

Because we have worked with NCAIED for so long, our collaboration is pretty fluid, when they have needs, they trust us to figure out how to address those need with video. We also assist in AV consulting when they are working with other main stage contractors, or dealing with hotel contracts.

How was the plan developed?

Our production process and the types of content we create have been developing for the past 5 years. Each year we adapt the types of content we produce as well as our processes for creating that content. Each year our goal is to better serve the client, make the process more efficient, and improve quality.

We originally started with just daily recap videos. Since then, we have expanded the content we produce to include branded motion graphics, monthly messages, weekly social media posts, live stream conference production, promotional content, and many other types of video content that promote the conference.

Did you set up a review process?

Sky Bear has always had internal review processes for our content. Given the urgency of conference videography with a 12-hour turn around, we wanted to make sure mistakes were caught early. Names and titles are double checked with the event website and pamphlets. Story and B-roll is review by multiple editors, the producer, and the client prior to airing the following morning. These reviews are done several ways a) live viewing in the editing room, or via notes through a Vimeo link. Our team also communicates via text, email, and other virtual platforms throughout the duration of the conference.

Additionally, two years ago we started an overview client review process, where a week or two after the conference we hold a recap meeting with the client. During this meeting we discuss problems we saw and potential fixes. This has allowed us to make larger structural changes with how we are working with the hotel and other contractors so that issues that we were experiencing in previous years are remedied for the following year.

Sky Bear Media 7

3.4 EQUIPMENT: SAMPLE 1: RES 2023 WEDNESDAY RECAP

Cameras:

Canon c70

Sony A7s3

GoPro 10

DJI Mavic 2 Pro

DJI Osmo

Lenses Zeiss Cp2 Kit

Meike Prime Lens Kit

Canon L series lenses

Sony Zoom Lenses

Camera Support Manfrotto Tripod

Audio Sennheiser Wireless Lavalier Kit

Rode Handheld Microphones

Rode Wireless 2 Kit

Sennheiser 416 Shotgun

Lighting Aputure 600D

APuture 300D

Aputure 60x

Aputure MC Kit

AmaranP60C

Amaran COB 60X

Grip C-stands

Apple Box

Manfrotto light weight stands

C-stands

Step and Repeat Banner

Sandbags and other grip supplies

3.5 SOFTWARE/OPERATING SYSTEM: SAMPLE 1: RES 2023 WEDNESDAY

RECAP

For this project Sky Bear primarily worked with MACOS Operating systems and the Adobe Creative Cloud suite.

Sky Bear Media used Adobe Audition for audio cleanup and mixing, Premier Pro for editing, After Effects for motion graphics and compositing, and Premier Pro for color correction and grading. Exporting was done in both Premier Pro and Media Encoder.

Sky Bear used a portable shared network server for on-site video editing for this project.

Sky Bear Media 8

3.3 DESCRIPTION OF PROCESS: SAMPLE 2: SIHB SPIRIT WALK 2022

Sky Bear provided a team of 2 to cover the filming of this event.

Our post-production team included one editor, and one motion graphics artist.

Collaboration was minimal for this event. Sky Bear had worked with SIHB previously on dozens of videos and events similar to this video. At this point in our relationship, SIHB trusted us to produce the video with minimal oversight. SIHB provided Sky Bear with the date and time of the event, and Sky Bear provided all necessary crew and gear to capture interviews and B-Roll

SIHB provided Sky Bear with a general outline of the day’s agenda. Sky Bear designed the production to require minimal planning and communication. The SIHB team would be occupied that day running the event, so our goal was to integrate ourselves as seamlessly as possible into the process. Our approach was to capture as much ‘man on the street’ interviews, and B-roll while on location. Sky Bear developed some questions prior to the day’s events to ask the participants.

We crafted the overall story and messaging during the post-production process. Motion graphics and other text elements were developed based upon SIHB’s pre-existing branding.

A final draft of the edit was delivered several weeks after production concluded.

Sky Bear provided SIHB with three drafts of the edited video. Each draft was submitted via a Vimeo link, and SIHB provided time-coded review notes through that link.

Sky Bear Media 9

3.4 EQUIPMENT: SAMPLE 2: SIHB SPIRIT WALK 2022

Canon L series lenses Sony Zoom Lenses

Camera Support Manfrotto Tripod DJI Ronin S

Audio Sennheiser Wireless Lavalier Kit Sennheiser 416 Shotgun

Post Production Mac Book Pro

External Hard Drive

Adobe creative cloud suite

3.5 SOFTWARE/OPERATING SYSTEM: SAMPLE 2: SIHB SPIRIT WALK 2022

For this project Sky Bear primarily worked with Microsoft operating systems and the Adobe Creative Cloud suite.

Sky Bear Media used Adobe Audition for audio cleanup and mixing, Premier Pro for editing, After Effects for motion graphics and compositing, and Premier Pro for color correction and grading. Exporting was done in both

Sky Bear Media 10

3.3 DESCRIPTION OF PROCESS: SAMPLE 3: SQUAXIN PARK RENAMING

Sky Bear worked with the City of Olympia and The Squaxin Island tribe throughout the entirety of this project.

Sky Bear provided 3 camera operators and one photographer to capture the celebration on October 10, 2022.

Two videographers were provided on separate days to capture interviews, and aerial/drone videography.

Post-production work was done by two editors. One focused on story, and a second provided motion graphics and other branding elements.

Sky Bear worked with the City of Olympia to identify interviewees and stakeholders for this project. From there, Sky Bear reached out the individual city officials, local stakeholders, and Tribal leadership to schedule interviews.

The majority of collaboration was done through phone or email.

On the day of the renaming ceremony, our goal was to capture the event from at least three different angles. Sky Bear received an agenda from the City of Olympia and we created a shot list based upon that agenda. Once the event started, the Sky Bear team communicated between each camera operator to guarantee that we weren’t in each other’s shots, and were getting the correct angles.

The plan for this event was developed after reviewing the agenda. Sky Bear organized our camera operators so that each was positioned from a unique angle and had a specific lens focal length. This guaranteed we would be able to cut between cameras without issue in post-production. It was also a strategy for capturing a variety of diverse angles and B-roll shots.

Two of the camera operators used long lenses which allowed for close ups on speakers and performers. A third wide angle was used as a “safety shot” that would work in case the other two cameras were making…