SJPSC Cooler-Freezer Replacement Bid Specs.pdf

Food Services Warehouse Freezer/Cooler Replacement

St. James Parish School Board

Engineers Project No. 24-286

Board Members Chris M. Kimball, Superintendent

Diana Cantillo – District 1 Tim Detillier – District 2

Sue Beier – District 3 Marty Poche – District 4, Vice President

Angela Washington – District 5 Nicole Florent – District 6, President

Raymond Gros – District 7

Program Manager:

Bid Documents

Date: June 18, 2025

Thompson Luke & Associates, LLC

10705 Rieger Road, Suite 101, Baton Rouge, LA 70809 P: 225.293.9474

TABLE OF CONTENTS - 1

TABLE OF CONTENTS

Advertisement for Bids 1 page Instructions to Bidders 6 pages Louisiana Uniform Public Work Bid Form 1 pages Labor and Materials Payment Bond 2 pages Performance Bond 2 pages AIA Documents A101 – 2017 – Standard Form of Agreement between Owner and Contractor 10 pages Exhibit A to A101 – Insurance Requirements 5 pages AIA Document A201 – 2017 – General Conditions 61 pages AIA Document A310 – Bid Bond 2 pages Verification of Employment Affidavit 1 pages Affidavit 1 page Non-Collusion Affidavit 1 page Contract Closeout 15 pages

DIVISION 1 – GENERAL REQUIREMENTS

01 01 00 – Summary of Work 1 page 01 02 00 – Project Meetings 2 pages 01 04 00 – Coordination 2 pages 01 04 50 – Cutting and Patching 2 pages 01 05 00 – Administrative Provisions 3 pages 01 30 00 – Submittals 3 pages 01 33 00 – Submittal Procedures 5 pages 01 40 00 – Quality Control 2 pages 01 60 00 – Material and Equipment 3 pages 01 70 00 – Contract Closeout 3 pages

DIVISION 3 – CONCRETE

03 10 00 – Concrete Formwork 7 pages 03 20 00 – Concrete Reinforcement 3 pages 03 30 00 – Cast-In-Place Concrete 13 pages

DIVISION 7 – THERMAL AND MOISTURE PROTECTION

07 21 00 – Thermal Insulation 2 pages

DIVISION 11 – EQUIPMENT

11 40 00 – Food Service Equipment 9 pages

DIVISION 21 – FIRE PROTECTION

21 00 00 – Fire Protection System 9 pages 21 13 13 – Wet-Pipe Sprinkler System 4 pages

DIVISION 22 – PLUMBING

22 10 00 – Plumbing Piping 9 pages

DIVISION 23 – MECHANICAL

23 00 00 – General Mechanical 6 pages 23 05 00 – Basic Materials and Methods 9 pages

TABLE OF CONTENTS - 2

DIVISION 26 – ELECTRICAL

26 01 00 – Basic Electrical Requirements 11 pages 26 05 00 – Basic Electrical Material and Methods 8 pages 26 20 00 – Service and Distribution 3 pages

Chris M. Kimball

Superintendent

Nicole Florent

President

District 6

Marty Poche

Vice President

District 4

1876 West Main Street (225) 258-4500

P.O. Box 338 www.sjpsb.org

Lutcher, LA 70071

Diana Cantillo

District 1

Tim Detillier

District 2

Sue Beier

District 3

Angela Washington

District 5

Raymond Gros

District 7

REQUEST FOR BIDS

Sealed BIDS are requested by St James Parish School Board from contractors for repair, alteration, or construction of:

PROJECT NAME: Food Services Warehouse Freezer / Cooler Replacement

Bids will be received at the St James Parish School Board Office, 1876 West Main Street, Lutcher, Louisiana 70071 until:

2:00 pm, local time Thursday, July 17, 2025 at which time and place the bids will be publicly opened and read aloud. Electronic bids may be submitted at

BidNet Direct (https://www.bidnetdirect.com/louisiana/stjamesparishschools).

Complete Bid Documents may be obtained from the Architect. Electronic Copies of the Bid Documents may be requested by emailing belinda@tlaeng.com

Thompson Luke & Associates, LLC

10705 Rieger Road, Suite 101

Baton Rouge, LA 70809

The successful Bidder is allowed one hundred forty-five (145) calendar days to complete the entire Project from the date stated in the Contract. Liquidated damages will be assessed at $1,000 for each consecutive calendar day for which the work is not substantially complete and $1,000 for each consecutive calendar day for which all of the work listed on the punch list is not complete.

A PRE-BID CONFERENCE will be held at 10:00 am. on Wednesday, July 9, 2025 at the St James Parish School

Board Office, Board Room, 1876 West Main Street, Lutcher, Louisiana 70071. Attendance at this Pre-bid

Conference is Mandatory.

Contract, if awarded, will be on the basis stated in the Instructions to Bidders. No bids may be withdrawn for a period of 45 days after the date of the bid opening.

St James Parish School Board reserves the right to award the project on whatever basis is in the interest of the

Owner and to accept or reject any or all bids and to waive technicalities and informalities.

Nicole Florent, President

St James Parish School Board

Chris M. Kimball, Superintendent of Schools

St James Parish School Board

Publish: June 19, 26, July 3, 2025

St. James Parish School Board

Food Services Warehouse - Freezer/Cooler Replacement

SECTION 00101

INSTRUCTIONS TO BIDDERS

1. Introduction: Bids must be made in accordance with the Advertisement for Bids and as required on the Bid Form. An abstract of the bids may be available to Bidders. The Owner reserves the right to the extent allowed by law to reject any or all bids and to waive technicalities and informalities. See Advertisement for Bids, 00100, for bid date, time, and location for submittal of bids.

2. The Owner of the proposed work is:

3. The title of the Work will be as indicated in the Advertisement for Bids.

4. Architects and Engineers: The Architect of record or his authorized representative, and the consulting engineer(s) whose seal(s) appear on the Construction Documents will administer the construction contract. The Owner does not warrant the sufficiency nor accuracy of the Architect's Bidding and Construction Documents.

5. Bids:

Sealed bids are requested to be filled in by typewriter or manually in ink and submitted using the

Louisiana Uniform Public Work Bid Form attached to the Bidding Documents, Section 00200 or on extra copies available from the Architect. All blanks on the Bid Form prior to the signature line must be filled in and, if applicable any unit prices. Submit the Bid Form, Bid security or bond and written evidence of signature authority of the person signing the bid as required by La. R.S. 38:2212(B)(5) in a sealed opaque envelope addressed to St. James Parish School Board, Attn: Jaye Ambrose Meeting Room #203 , 1876 West Main Street, Lutcher, Louisiana 70071, “, plainly marked with the name of the project as shown in the Advertisement for Bids and with the date the bids are to be opened. Also, on the envelope include the Bidder’s name, address and Louisiana Contractor’s license number.

Failure to show the contractor’s license number on the bid envelope shall result in the bid being automatically rejected and returned to the Bidder. If the bid is sent by mail, the sealed envelope shall be enclosed in a separate mailing envelope with the notation “BID ENCLOSED” on the face of the envelope. Enclose in the envelope the other documents listed on the Bid Form.

B. Oral, telephonic, or facsimile transmitted bids will not be considered.

C. Bidders shall assume full responsibility for timely delivery at the location designated for receipt of Bids.

D. Bids received after the time and date for receipt of Bids will be returned unopened.

6. Electronic Bidding Option: Bidders may also submit bids electronically via www.bidsync.com

7. Pre-bid conference: A pre-bid conference will be held at a date approximately two weeks prior to opening of bids and at a location to be announced to all Bidders of record. If the Advertisement for Bids indicates that a pre-bid conference is mandatory, then only those Bidders attending the entire pre-bid conference may submit a bid. Timely attendance at a mandatory Pre-bid conference is required in order to submit to a bid. Potential Bidders must be seated in the Pre-bid conference Room prior to the advertised time and must remain in the conference throughout its duration. If the bid documents state that the pre-bid conference is mandatory, persons who do not attend the entire pre-bid conference will not be able to submit a bid. Any revisions of the Bidding Documents as a result of the Pre-bid conference shall not be valid unless included in an addendum.

8. Documents: Bidding Documents may be obtained from the offices designated in the Advertisement for Bids. Bidding Documents may be examined in the office of the Architect, the office of Kern Consulting, LLC. Bidding Documents will be issued as allowed by the provisions of Louisiana R.S.

37:2163B.

9. Addenda: Addenda will be transmitted to all known Bidders to have received a complete set of Bidding Documents from the Architect. In the event any addendum modifying plans and specifications are issued within a period of seven days prior to the advertised time, or the time extended for opening bids, excluding Saturdays, Sundays and any legal holidays, then such addenda shall be transmitted by a copy of the addendum to all prime Bidders who have previously requested and received bid documents by one of the following methods: (1) facsimile transmission; (2) e-mail; or (3) hand-delivery.

Such transmission shall be completed within twenty-four hours of the issuance of the addendum. In addition, a copy of the addendum shall be sent by regular mail to all prime Bidders who have requested bid documents from the Architect.

10. Interpretation:

A. No oral interpretations will be made to Bidders as to the meaning of Bidding Documents.

Bidders and sub-Bidders requests for such interpretations shall be made in writing to the Architect no later than seven (7) working days prior to date and time for receiving bids and failure on the part of the successful Bidder to do so shall not relieve him, as a contractor, of the obligation to execute such work in accordance with a later interpretation by the Architect.

All the interpretations made to the Bidders shall be made in the form of addenda to the Drawings and Project Manual and sent to all Bidders known to have received a complete set of Bidding Documents.

B. Bidders shall promptly notify the Architect of any ambiguity, inconsistency or error that Bidders may discover upon examination of Bidding Documents or of the site and of local conditions.

C. No substitutions of the materials, products, and equipment described in the Bidding

Documents will be considered or allowed in the Work unless written request for approval has been submitted by a Bidder and has been received by the Architect at least seven (7) working days prior to the date for a receipt of bids. Any approval of any proposed substitutions shall be set forth in an addendum.

D. No addenda will be issued later than 72 hours prior to the date for the receipt of bids excluding

Saturdays, Sundays and any legal holiday, except an addendum, if necessary, postponing the date of the receipt of the bids or withdrawing the request for bids. If it is necessary to issue an addendum within 72 hours prior to the receipt of the bids, then the bid opening shall be extended for at least seven (7) days but not more than 21 days without re-advertising or as otherwise provided by law. The addendum shall state the revised time and date for the opening of bids.

E. Each Bidder shall ascertain from the Architect prior to submitting a bid that he has received all addenda issued. Failure of a Bidder to receive an addendum or to consider one or more addenda shall not relieve the Bidder from any obligation under his bid as submitted. All bids will be considered by the Owner provided the Bidder acknowledges receipt of all addenda as specified on the Bid Form. Failure to include acknowledgement of all addenda on the Bid Form will cause the Bid to be rejected as incomplete.

F. Sums on the Bid Form shall be expressed in figures and words. In the event of a discrepancy in the figures and words, the written words shall govern

G. Alternates may be requested and the amounts are to be stated in the appropriate space on the Bid Form to be added to, deducted from, or if no change in the amount of the Base Bid, if the corresponding change in the work as described in the Bidding Documents is accepted. If alternates are requested, Bidders are requested to complete the blanks for any requested alternate to include a specific sum (whether an add or deduct) or enter “No Change” if there is no change in the Base Bid Price.

H. Allowances, if any, are restricted to minor items and limited to hardware, face brick, landscaping, electric light fixtures, miscellaneous steal, tile, wallpaper and other exterior finishes, fixtures and furnishings, and carpeting. (LA-R.S. 38:2212(K)).

11. Bond Requirements:

A. A bid bond (A.I.A. Document A310) or similar form, a certified check, or cashier’s check payable to the St. James Parish School Board in the amount equal to 5% of the bid price with all additive alternates, must be submitted with the Bid Form. The surety must comply with the provisions of La. R.S. 38:2218(C).

B. A Performance Bond and a Labor and Materials Payment Bond satisfactory to the Owner each in the amount of 100% of the contract sum will be required of successful Bidder to guarantee delivery of completed work under contract and payment for labor and materials.

These bonds shall be written only on the Owner’s forms, copies of which are attached. No company, regardless of size or financial rating, will be allowed to write the bonds on their own forms.

C. The Bid Bond, Performance Bond, and Labor and Material Payment Bond must be accompanied by a Certificate of Power of Attorney showing that the party who executed the bonds is authorized to do so by the surety company.

12. Representation: Each Bidder by submitting a completed and signed bid represents that:

A. He has read and understands the Bidding Documents and proposed Contract Documents and his bid is made in accordance therewith.

B. He has examined and personally visited the site and the location of the proposed work and has familiarized himself with the local conditions under which the work is to be performed to include correlation of his personal observations with the requirements of the proposed Contract Documents.

C. His bid is based upon the materials, systems and equipment described in the Bidding

Documents without exceptions.

D. He is satisfied as to (1) the conditions to be encountered, (2) the character, quality and scope of the proposed work, (3) the quality and quantity of the materials to be furnished, and (4) the requirements of the bid, the plans and specifications, and other proposed Contract Documents.

E. The Bidder certifies that by completing the Bid Form he is fully qualified and licensed in accordance with Louisiana Revised Statutes 37:2150, et seq., and applicable local licensing law(s). He shall be responsible to determine that all sub-Bidders or prospective subcontractors are duly licensed in accordance with law.

F. The Bidder, by submitting and signing the Bid Form, agrees and accepts the amount of time for completion of the Project as stated in the Advertisement for Bids and accepts the amount specified for liquidated damages as stated in the Advertisement for Bids.

G. The Bidder is aware of the requirements of Louisiana Revised Statutes 38:2212.10 regarding an employee status verification system and 38:2225.1(B) for the preference to Louisiana residents.

H. The Bidder understands and agrees that the contract, if awarded to the bidder, is for a stipulated sum and completion date. It is understood that the Owner has limited and a fixed amount of funds for the Project. The Owner does not expect changes in the contract sum nor in the contract time other than as allowed by the Contract Documents for Owner- initiated requests or unforeseen conditions. Responses by the Architect during construction shall not be considered changes affecting the Contract Sum or the Contract Time.

I. The Bidder acknowledges and accepts the Owner's statement that the Owner does not warrant the completeness, sufficiency nor accuracy of the Architect's Bidding and Construction Documents.

13. Relief from Mistake in Bid: Prior to the time and date designated for receipt of bids, a submitted bid form may be modified or withdrawn. Withdrawn bids may be re-submitted up to the date and time designated for the receipt of bids. Bids remain valid for forty-five (45) calendar days after the date of opening of the bids and may not be modified, withdrawn or canceled by any Bidder except for as allowed by law. Bidders are advised to review the provisions of La.R.S. 38:2214 to support a request to withdraw a bid, particularly the provision that a Bidder claiming a mistake or error must give the public entity clear and convincing sworn, written evidence of the alleged error or mistake with 48 hours of the bid opening, excluding Saturdays, Sundays and legal holidays.

14. Within ten (10) calendar days after the date of the opening of bids, the Apparent Low Bidder shall submit the following additional documents using the forms included in the Bidding Documents: A signed affidavit required by R.S. 38:2212.10 regarding an employee status verification system; an Affidavit of No Convictions to comply with R.S. 38:2227; a completed and signed Non-collusion Affidavit to comply with R.S. 38:2224; and any other documents required by law or policy before a Notice of Award is made or sent to the Bidders. Upon receipt of the properly completed Affidavit Verification of Employee Status Verification System, Affidavit of No Convictions, the Non-Collusion Affidavit, and any similar documents required by law or policy from the apparent low Bidder, the Owner shall announce the apparent low Bidder to be awarded the Contract.

15. Contract Award:

A. St. James Parish School Board will act within forty-five (45) days of the receipt of bids and reserves the right to award the project on whatever basis is in the interest of the Owner and to accept or reject as provided by law any or all bids and to waive technicalities and informalities. The Contract will be awarded to the lowest responsible and responsive Bidder whose bid plus, if applicable, any accepted alternates is within the project budget, and is able to furnish after the opening of the bids the affidavit regarding an employee status verification system, the affidavit of no convictions, the non-collusion affidavit and other required documents within ten (10) calendar days of the date of the Opening of the Bids. Further, the apparent low bidder must provide satisfactory surety company bonds and provide the additional documents required such as, insurance certificates and any other documents specified in the Bidding Documents. Alternates, if accepted, will be accepted in the order in which they are listed on the Bid Form; however, St. James Parish School Board reserves the right to accept alternates in any order which does not affect determination of the low bidder. Determination of the low Bidder will be on the basis of the sum of the Base Bid and any alternates accepted. Bid Forms which contain irregularities or qualifications of any kind or which do not comply with the Contract Documents are subject to being rejected and returned to the Bidder without having been read and entered in the bid tabulation. The Notice of Award of a contract will be announced after all of the required documents are submitted by the apparent low Bidder and the documents are accepted by the Owner. All bid security will be held until a Contract is signed by a Bidder and the Owner.

B. Bid Forms not accompanied by the required bid security are incomplete and will be rejected.

16. Contract Form:

The form of Agreement will be Owner's modified AIA Document A101, 2007 edition, Standard Form Stipulated Sum. The Agreement form will be prepared by the Owner and together with the Bond forms and issued to the Contractor for execution to be returned to the Owner for signature.

The Contractor must submit the signed contract, the executed bonds and insurance certificates to the Owner within seven (7) calendar days of the receipt of the draft Agreement by the Contractor.

17. Samples: If required by the Owner, the successful Bidder will submit samples of items they propose to furnish before any award is made.

18. Completion Time and Liquidated Damages: The completion of the work must be within the time stated in the Bidding Documents, subject to any extensions as may be granted in accordance with the

Contract Documents or the Contractor shall pay the Liquidated Damages in the amount as stated in the Advertisement for Bids for each consecutive calendar day of delay that the Project is not substantially completed. The amount of the liquidated damages is in the amount as stated in the Advertisement for Bids for each consecutive calendar day after 45 calendar days of the date of the Substantial Completion that any items listed on the punch list remain incomplete. The Contract Time shall commence from the date as stated in the Agreement or in a Notice to Proceed with the Work at the Project site.

END OF SECTION

LOUISIANA UNIFORM PUBLIC WORK BID FORM

TO: St. James Parish School Board

1876 West Main Street

(Owner to provide name and address of owner)

BID FOR: Food Services Warehouse

(Owner to provide name of project and other identifying information)

The undersigned bidder hereby declares and represents that she/he; a) has carefully examined and understands the Bidding Documents, b) has not received, relied on, or based his bid on any verbal instructions contrary to the Bidding Documents or any addenda, c) has personally inspected and is familiar with the project site, and hereby proposes to provide all labor, materials, tools, appliances and facilities as required to perform, in a workmanlike manner, all work and services for the construction and completion of the referenced project, all in strict accordance with the Bidding Documents prepared by: Thompson Luke & Associates, LLC and dated: June 18, 2025 (Owner to provide name of entity preparing bidding documents.)

Bidders must acknowledge all addenda. The Bidder acknowledges receipt of the following ADDENDA: (Enter the number the

Designer has assigned to each of the addenda that the Bidder is acknowledging) __________________________________________ .

TOTAL BASE BID: For all work required by the Bidding Documents (including any and all unit prices designated “Base Bid”

* but not alternates) the sum of bids shall be broken down as Electrical, Mechanical, and Fire Alarm:

Dollars ($ )

ALTERNATES: For any and all work required by the Bidding Documents for Alternates including any and all unit prices designated as alternates in the unit price description.

Alternate No. 1 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

N/A Dollars ($ N/A )

Alternate No. 2 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

Alternate No. 3 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

NAME OF BIDDER:

ADDRESS OF BIDDER:

LOUISIANA CONTRACTOR’S LICENSE NUMBER:

NAME OF AUTHORIZED SIGNATORY OF BIDDER:

TITLE OF AUTHORIZED SIGNATORY OF BIDDER:

SIGNATURE OF AUTHORIZED SIGNATORY OF BIDDER **:

DATE: _______________________

THE FOLLOWING ITEMS ARE TO BE INCLUDED WITH THE SUBMISSION OF THIS LOUISIANA

UNIFORM PUBLIC WORK BID FORM:

* The Unit Price Form shall be used if the contract includes unit prices. Otherwise it is not required and need not be included with the form. The number of unit prices that may be included is not limited and additional sheets may be included if needed.

** A CORPORATE RESOLUTION OR WRITTEN EVIDENCE of the authority of the person signing the bid for the public work as prescribed by LA R.S. 38:2212(B)(5).

BID SECURITY in the form of a bid bond, certified check or cashier’s check as prescribed by LA R.S. 38:2218(A) attached to and made a part of this bid.

LABOR AND MATERIALS PAYMENT BOND (Louisiana Form)

KNOW ALL MEN BY THESE PRESENTS that (insert full name and address or legal title of Contractor) CONTRACTOR, as Principal, hereinafter called Contractor, and, (insert full name and address or legal title of Surety SURETY,ADDRESS, a corporation duly organized under the laws of the

State of STATE ORGANIZED, and authorized to do business in the State of Louisiana, as Surety, hereinafter called Surety, are held and firmly bound unto St James Parish School Board 1876 West Main

Street, Lutcher, LA 70071 as Obligee, hereinafter called Owner, in the amount of CONTRACT AMOUNT

WORDS AND NUMBERS for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, Contractor has by written agreement dated CONTRACT DATE, entered into a contract with Owner for (insert full name, address and description of project) PROJECT NAME,PROJECT

NUMBER, ADDRESS, in accordance with the Drawings and Specifications prepared by (insert full name and address or legal title of Architect) DESIGNER AND ADDRESS, which Contract and Contract

Documents referred to therein are and by reference made a part hereof, and is hereinafter referred to as the Contract.

NOW, THEREFORE, THE CONDITION of this obligation is such that, if the said Contractor shall well and faithfully and shall promptly pay all claimants as defined in Louisiana Revised Statutes 38:2242 and as provided by law in Louisiana Revised Statutes 38:2241, et seq., and pay all wages of laborers, workmen, or mechanics, to be employed by Contractor for all work done or labor performed, or who may be employed by any sub-contractor; and shall promptly pay all furnishers of materials or supplies provided to Contractor, or by or to sub-contractors, and used in the construction, erection, alteration, installation, or repair called for by the aforesaid Contract; and shall promptly pay for all materials or supplies furnished to said Contractor, or by or to any sub-contractor, for use in machines used by the Contractor, or any sub-contractor, in the construction, erection, alteration, installation, or repair of the work specified in the aforesaid Contract; and shall fully secure and protect the ST JAMES PARISH SCHOOL BOARD, its legal successor and representative, from all liability in the premises, and from all loss or expense of any kind, incurred by the Owner, including all costs of court and all attorney's fees made necessary or arising from the failure, refusal or neglect of the Contractor to comply with the obligations assumed by Contractor; and, likewise, shall deliver all such work to the said ST JAMES PARISH SCHOOL BOARD free from all claims, liens and expenses, then this bond shall become null and void, otherwise, it shall remain in full force and effect.

Notice of modifications, substitutions, additions, deletions or revisions to the surety being hereby waived;

Contractor and Surety do, by act of signing the Contract and this Bond, consent and yield to the exclusive jurisdiction of the 23rd Judicial District Court for the Parish of St James, Louisiana, and do formally waive any plea of lack of jurisdiction, on account of their residence elsewhere, in the event of any legal proceeding under the Contract or this Bond.

This is a statutory bond furnished pursuant to the provisions of Louisiana Revised Statutes

38:2241 et seq.

Signed and Sealed this day of , 2025.

CONTRACTOR AS PRINCIPAL SURETY

CONTRACTOR (Corporate Seal) Company (Corporate Seal)

Signature Signature

CONTRACT SIGNEE Name and Title

(Attach certified copy of Power of Attorney)

Address:

Telephone Number:

PERFORMANCE BOND (Louisiana Form)

KNOW ALL MEN BY THESE PRESENTS that (insert full name and address or legal title of Contractor, as Principal, hereinafter called Contractor, and, (insert full name and address or legal title of Surety, a corporation duly organized under the laws of the , and authorized to do business in the State of Louisiana, as Surety, hereinafter called Surety, are held and firmly bound unto St James

Parish School Board, 1876 West Main Street, Lutcher, LA 70071, as Obligee, hereinafter called Owner, in the amount of Dollars (

) for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, Contractor has by written agreement dated, , entered into a contract with Owner for (insert full name, address and description of project)

, in accordance with the Drawings and Specifications prepared by (insert full name and address or legal title of Architect, which Contract and Contract Documents referred to therein are and by1 reference made a part hereof, and is hereinafter referred to as the Contract.

NOW, THEREFORE, THE CONDITION of this obligation is such that, if the said Contractor shall promptly and faithfully perform all and singular the obligations assumed by said Contractor in the aforesaid Contract during the term of said Contract and any extension thereof that may be granted by the

ST JAMES PARISH SCHOOL BOARD, with or without notice to the Surety, and during the life of any term or condition, including but not limited to any guaranty required under the Contract, or by law, and shall also perform and fulfill all the undertakings, covenants, terms, conditions, and agreements of any and all duly authorized modifications of said Contract that may hereafter be made, notice of modifications, substitutions, additions, deletions or revisions to the Surety being hereby waived; and shall fully secure and protect the said ST JAMES PARISH SCHOOL BOARD, its legal successor and representative, from all liability in the premises, and from all loss or expense of any kind, including all costs of court and all attorney's fees made necessary or arising from the failure, refusal or neglect of the Contractor, to comply with the obligations assumed by Contractor, then this bond shall be null and void; otherwise, it shall remain in full force and effect.

Contractor and Surety, by act of signing this Bond, consent and yield to the exclusive jurisdiction of the 23rd Judicial District Court for the Parish of St James Parish, Louisiana and do formally waive fully any lack of jurisdiction on account of their residence elsewhere, in the event of a law suit under the Contract or this Bond.

This Bond is furnished pursuant to the provisions of Louisiana Revised Statutes 38:2216 and the only right of action which shall accrue on this Bond is solely to the benefit of the Obligee named herein and its successors or assigns, and no other person shall have any right of action based thereon.

Signed and Sealed this day of , 2025.

CONTRACTOR AS PRINCIPAL SURETY

Company (Corporate Seal) Company (Corporate Seal)

Signature Signature

Name and Title Name and Title

(Attach certified copy of Power of Attorney)

Address:

Telephone Number:

AIA

Document A101

– 2017

Standard Form of Agreement Between Owner and Contractor where the basis of payment is a Stipulated Sum

AIA Document A101 – 2017. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 09:50:24 ET on 06/18/2025 under Order No.4104246348 which expires on 06/30/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents®

Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (1349413167)

ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed.

This document has important legal consequences.

Consultation with an attorney is encouraged with respect to its completion or modification.

The parties should complete

A101®–2017, Exhibit A, Insurance and Bonds, contemporaneously with this

Agreement. AIA Document

A201®–2017, General

Conditions of the Contract for Construction, is adopted in this document by reference. Do not use with other general conditions unless this document is modified.

ELECTRONIC COPYING of any portion of this AIA® Document to another electronic file is prohibited and constitutes a violation of copyright laws as set forth in the footer of this document.

AGREEMENT made as of the « » day of « » in the year « » (In words, indicate day, month and year.)

BETWEEN the Owner:

(Name, legal status, address and other information)

St James Parish School Board Office 1876 West Main Street Lutcher, Louisiana 70071 and the Contractor:

(Name, legal status, address and other information) for the following Project:

(Name, location and detailed description)

St. James Parish School Board

The Architect:

(Name, legal status, address and other information)

Thompson Luke and Associates, LLC

Baton Rouge, Louisiana 70809

The Owner and Contractor agree as follows.

AIA Document A101 – 2017. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 09:50:24 ET on 06/18/2025 under Order No.4104246348 which expires on 06/30/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents®

TABLE OF ARTICLES

1 THE CONTRACT DOCUMENTS

2 THE WORK OF THIS CONTRACT

3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION

4 CONTRACT SUM

5 PAYMENTS

6 DISPUTE RESOLUTION

7 TERMINATION OR SUSPENSION

8 MISCELLANEOUS PROVISIONS

9 ENUMERATION OF CONTRACT DOCUMENTS

EXHIBIT A INSURANCE AND BONDS

ARTICLE 1 THE CONTRACT DOCUMENTS

The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary, and other Conditions), Drawings, Specifications, Addenda issued prior to execution of this Agreement, other documents listed in this Agreement, and Modifications issued after execution of this Agreement, all of which form the Contract, and are as fully a part of the Contract as if attached to this Agreement or repeated herein. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations, or agreements, either written or oral. An enumeration of the Contract Documents, other than a Modification, appears in Article 9.

ARTICLE 2 THE WORK OF THIS CONTRACT

The Contractor shall fully execute the Work described in the Contract Documents, except as specifically indicated in the Contract Documents to be the responsibility of others.

ARTICLE 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION

§ 3.1 The date of commencement of the Work shall be:

(Check one of the following boxes.)

[ « » ] The date of this Agreement.

[ «X» ] A date set forth in a notice to proceed issued by the Owner.

[ « » ] Established as follows:

(Insert a date or a means to determine the date of commencement of the Work.)

If a date of commencement of the Work is not selected, then the date of commencement shall be the date of this Agreement.

§ 3.2 The Contract Time shall be measured from the date of commencement of the Work.

§ 3.3 Substantial Completion § 3.3.1 Subject to adjustments of the Contract Time as provided in the Contract Documents, the Contractor shall achieve Substantial Completion of the entire Work:

(Check one of the following boxes and complete the necessary information.)

AIA Document A101 – 2017. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 09:50:24 ET on 06/18/2025 under Order No.4104246348 which expires on 06/30/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents®

[ « » ] Not later than « » ( « » ) calendar days from the date of commencement of the Work.

[ « » ] By the following date: « »

§ 3.3.2 Subject to adjustments of the Contract Time as provided in the Contract Documents, if portions of the Work are to be completed prior to Substantial Completion of the entire Work, the Contractor shall achieve Substantial Completion of such portions by the following dates:

Portion of Work Substantial Completion Date

§ 3.3.3 If the Contractor fails to achieve Substantial Completion as provided in this Section 3.3, liquidated damages, if any, shall be assessed as set forth in Section 4.5.

ARTICLE 4 CONTRACT SUM

§ 4.1 The Owner shall pay the Contractor the Contract Sum in current funds for the Contractor’s performance of the Contract. The Contract Sum shall be « » ($ « » ), subject to additions and deductions as provided in the Contract Documents.

§ 4.2 Alternates § 4.2.1 Alternates, if any, included in the Contract Sum:

Item Price

§ 4.2.2 Subject to the conditions noted below, the following alternates may be accepted by the Owner following execution of this Agreement. Upon acceptance, the Owner shall issue a Modification to this Agreement.

(Insert below each alternate and the conditions that must be met for the Owner to accept the alternate.)

Item Price Conditions for Acceptance

§ 4.3 Allowances, if any, included in the Contract Sum:

(Identify each allowance.)

Item Price

§ 4.4 Unit prices, if any:

(Identify the item and state the unit price and quantity limitations, if any, to which the unit price will be applicable.)

Item Units and Limitations Price per Unit ($0.00)

§ 4.5 Liquidated damages, if any:

(Insert terms and conditions for liquidated damages, if any.)

§ 4.6 Other:

(Insert provisions for bonus or other incentives, if any, that might result in a change to the Contract Sum.)

AIA Document A101 – 2017. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 09:50:24 ET on 06/18/2025 under Order No.4104246348 which expires on 06/30/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents®

ARTICLE 5 PAYMENTS

§ 5.1 Progress Payments § 5.1.1 Based upon Applications for Payment submitted to the Architect by the Contractor and Certificates for Payment issued by the Architect, the Owner shall make progress payments on account of the Contract Sum to the Contractor as provided below and elsewhere in the Contract Documents.

§ 5.1.2 The period covered by each Application for Payment shall be one calendar month ending on the last day of the month, or as follows:

§ 5.1.3 Provided that an Application for Payment is received by the Architect not later than the « » day of a month, the Owner shall make payment of the amount certified to the Contractor not later than the « » day of the « » month. If an Application for Payment is received by the Architect after the application date fixed above, payment of the amount certified shall be made by the Owner not later than « » ( « » ) days after the Architect receives the Application for Payment.

(Federal, state or local laws may require payment within a certain period of time.)

§ 5.1.4 Each Application for Payment shall be based on the most recent schedule of values submitted by the Contractor in accordance with the Contract Documents. The schedule of values shall allocate the entire Contract Sum among the various portions of the Work. The schedule of values shall be prepared in such form, and supported by such data to substantiate its accuracy, as the Architect may require. This schedule of values shall be used as a basis for reviewing the Contractor’s Applications for Payment.

§ 5.1.5 Applications for Payment shall show the percentage of completion of each portion of the Work as of the end of the period covered by the Application for Payment.

§ 5.1.6 In accordance with AIA Document A201™–2017, General Conditions of the Contract for Construction, and subject to other provisions of the Contract Documents, the amount of each progress payment shall be computed as follows:

§ 5.1.6.1 The amount of each progress payment shall first include:

.1 That portion of the Contract Sum properly allocable to completed Work;

.2 That portion of the Contract Sum properly allocable to materials and equipment delivered and suitably stored at the site for subsequent incorporation in the completed construction, or, if approved in advance by the Owner, suitably stored off the site at a location agreed upon in writing; and

.3 That portion of Construction Change Directives that the Architect determines, in the Architect’s professional judgment, to be reasonably justified.

§ 5.1.6.2 The amount of each progress payment shall then be reduced by:

.1 The aggregate of any amounts previously paid by the Owner;

.2 The amount, if any, for Work that remains uncorrected and for which the Architect has previously withheld a Certificate for Payment as provided in Article 9 of AIA Document A201–2017;

.3 Any amount for which the Contractor does not intend to pay a Subcontractor or material supplier, unless the Work has been performed by others the Contractor intends to pay;

.4 For Work performed or defects discovered since the last payment application, any amount for which the Architect may withhold payment, or nullify a Certificate of Payment in whole or in part, as provided in Article 9 of AIA Document A201–2017; and

.5 Retainage withheld pursuant to Section 5.1.7.

§ 5.1.7 Retainage § 5.1.7.1 For each progress payment made prior to Substantial Completion of the Work, the Owner may withhold the following amount, as retainage, from the payment otherwise due:

(Insert a percentage or amount to be withheld as retainage from each Application for Payment. The amount of retainage may be limited by governing law.)

AIA Document A101 – 2017. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 09:50:24 ET on 06/18/2025 under Order No.4104246348 which expires on 06/30/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents®

§ 5.1.7.1.1 The following items are not subject to retainage:

(Insert any items not subject to the withholding of retainage, such as general conditions, insurance, etc.)

§ 5.1.7.2 Reduction or limitation of retainage, if any, shall be as follows:

(If the retainage established in Section 5.1.7.1 is to be modified prior to Substantial Completion of the entire Work, including modifications for Substantial Completion of portions of the Work as provided in Section 3.3.2, insert provisions for such modifications.)

§ 5.1.7.3 Except as set forth in this Section 5.1.7.3, upon Substantial Completion of the Work, the Contractor may submit an Application for Payment that includes the retainage withheld from prior Applications for Payment pursuant to this Section 5.1.7. The Application for Payment submitted at Substantial Completion shall not include retainage as follows:

(Insert any other conditions for release of retainage upon Substantial Completion.)

§ 5.1.8 If final completion of the Work is materially delayed through no fault of the Contractor, the Owner shall pay the Contractor any additional amounts in accordance with Article 9 of AIA Document A201–2017.

§ 5.1.9 Except with the Owner’s prior approval, the Contractor shall not make advance payments to suppliers for materials or equipment which have not been delivered and stored at the site.

§ 5.2 Final Payment § 5.2.1 Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the Owner to the Contractor when

.1 the Contractor has fully performed the Contract except for the Contractor’s responsibility to correct Work as provided in Article 12 of AIA Document A201–2017, and to satisfy other requirements, if any, which extend beyond final payment; and

.2 a final Certificate for Payment has been issued by the Architect.

§ 5.2.2 The Owner’s final payment to the Contractor shall be made no later than 30 days after the issuance of the Architect’s final Certificate for Payment, or as follows:

§ 5.3 Interest Payments due and unpaid under the Contract shall bear interest from the date payment is due at the rate stated below, or in the absence thereof, at the legal rate prevailing from time to time at the place where the Project is located.

(Insert rate of interest agreed upon, if any.)

ARTICLE 6 DISPUTE RESOLUTION

§ 6.1 Initial Decision Maker The Architect will serve as the Initial Decision Maker pursuant to Article 15 of AIA Document A201–2017, unless the parties appoint below another individual, not a party to this Agreement, to serve as the Initial Decision Maker.

(If the parties mutually agree, insert the name, address and other contact information of the Initial Decision Maker, if other than the Architect.)

AIA Document A101 – 2017. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 09:50:24 ET on 06/18/2025 under Order No.4104246348 which expires on 06/30/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents®

§ 6.2 Binding Dispute Resolution For any Claim subject to, but not resolved by, mediation pursuant to Article 15 of AIA Document A201–2017, the method of binding dispute resolution shall be as follows:

(Check the appropriate box.)

[ « » ] Arbitration pursuant to Section 15.4 of AIA Document A201–2017

[ « » ] Litigation in a court of competent jurisdiction

[ « » ] Other (Specify)

If the Owner and Contractor do not select a method of binding dispute resolution, or do not subsequently agree in writing to a binding dispute resolution method other than litigation, Claims will be resolved by litigation in a court of competent jurisdiction.

ARTICLE 7 TERMINATION OR SUSPENSION

§ 7.1 The Contract may be terminated by the Owner or the Contractor as provided in Article 14 of AIA Document A201–2017.

§ 7.1.1 If the Contract is terminated for the Owner’s convenience in accordance with Article 14 of AIA Document A201–2017, then the Owner shall pay the Contractor a termination fee as follows:

(Insert the amount of, or method for determining, the fee, if any, payable to the Contractor following a termination for the Owner’s convenience.)

§ 7.2 The Work may be suspended by the Owner as provided in Article 14 of AIA Document A201–2017.

ARTICLE 8 MISCELLANEOUS PROVISIONS

§ 8.1 Where reference is made in this Agreement to a provision of AIA Document A201–2017 or another Contract Document, the reference refers to that provision as amended or supplemented by other provisions of the Contract Documents.

§ 8.2 The Owner’s representative:

(Name, address, email address, and other information)

§ 8.3 The Contractor’s representative:

(Name, address, email address, and other information)

AIA Document A101 – 2017. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 09:50:24 ET on 06/18/2025 under Order No.4104246348 which expires on 06/30/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents®

§ 8.4 Neither the Owner’s nor the Contractor’s representative shall be changed without ten days’ prior notice to the other party.

§ 8.5 Insurance and Bonds § 8.5.1 The Owner and the Contractor shall purchase and maintain insurance as set forth in AIA Document A101™– 2017, Standard Form of Agreement Between Owner and Contractor where the basis of payment is a Stipulated Sum, Exhibit A, Insurance and Bonds, and elsewhere in the Contract Documents.

§ 8.5.2 The Contractor shall provide bonds as set forth in AIA Document A101™–2017 Exhibit A, and elsewhere in the Contract Documents.

§ 8.6 Notice in electronic format, pursuant to Article 1 of AIA Document A201–2017, may be given in accordance with a building information modeling exhibit, if completed, or as otherwise set forth below:

(If other than in accordance with a building information modeling exhibit, insert requirements for delivering notice in electronic format such as name, title, and email address of the recipient and whether and how the system will be required to generate a read receipt for the transmission.)

§ 8.7 Other provisions:

ARTICLE 9 ENUMERATION OF CONTRACT DOCUMENTS

§ 9.1 This Agreement is comprised of the following documents:

.1 AIA Document A101™–2017, Standard Form of Agreement Between Owner and Contractor

.2 AIA Document A101™–2017, Exhibit A, Insurance and Bonds

.3 AIA Document A201™–2017, General Conditions of the Contract for Construction

.4 Building information modeling exhibit, dated as indicated below:

(Insert the date of the building information modeling exhibit incorporated into this Agreement.)

.5 Drawings

Number Title Date

.6 Specifications

Section Title Date Pages

.7 Addenda, if any:

Number Date Pages

Portions of Addenda relating to bidding or proposal requirements are not part of the Contract Documents unless the bidding or proposal requirements are also…