Solicitation_SJA800-16-R-0002_Attachment_J-3_Additional_Work_Statements_for_FSI_Yokohama_Residence_and_School.pdf

Solicitation No. SJA800-16-R-0002

Attachment J-3

Attachment J-3 – Additional Work Statements for FSI Yokohama Residence and School

1. General

The Contractor shall perform periodic inspection and maintenance and on-call repair services of HVAC systems, domestic hot water supply systems, plumbing system, storm/waste/soil water drain systems, and lighting system of the Foreign Service Institute (FSI) Yokohama

Director’s Residence and School, as instructed by the Contracting

Officer’s Representative (COR) or in accordance with the schedule of services, including scheduled work orders (PMI) of the computerized maintenance management system, unscheduled work orders, and any contract clauses. The Contractor shall provide trained and certified (certificate to be obtained by the Contractor and copy kept on file upon employment) technicians/engineers qualified to inspect, adjust and maintain the systems in safe and efficient operating condition at all times during the periods of this contract.

2. Work Description and Requirements

(a) Switch over operation mode of two HVAC systems for the school and the residence two times a year; in October or November from air conditioning to heating and in April or May from heating to air conditioning. After switching operation, test-operate the HVAC systems for the school and residence and assure the normal and proper operation. Change the settings of all thermostats and other devices as required.

(b) Inspect two heat pump units; HITACHI Model RHUJ1180A Serial No.

98 U7737311 for the school and HITACHI Model RHUJ375A Serial No.

U7176671 for the residence, including peripheral equipment such as, but not limited to, thermometers, expansion tank, motor valves quarterly (every third month and four times a year). Chemically clean the condenser coils and fins annually.

(c) Inspect two split type air-conditioning units; TOSHIBA AIC-

AP802H for the guardhouse and SANYO SAP-KD40T for the EC/Server room for the school, including peripheral equipment such as, but not limited to, outdoor condensing unit ROA-AP801HS for the guardhouse/SAP-CKD40T for the EC/Server room quarterly (every third month and four times a year). Chemically clean the condenser coils and fins annually.

(d) Inspect two in-line circulation pumps; EBARA Model 50LPD51.5A for the school and EBARA Model 40LPD5.25A for the residence quarterly (every third month and four times a year).

(e) Inspect two power cisterns, HITACHI CX-110H for the school and residence quarterly (every third month and four times a year).

(f) Inspect two chemical pump and tank units, KURITA KOGYO CS-31, 100 ltr PVC TANK for the school and the residence quarterly (every third month and four times a year). The Contractor shall also inspect the condensate water annually before the switch over operation from heating to air conditioning. Chemical feeding for the chilled/hot water is required upon inspection. Follow water analysis report for action.

(g) Thoroughly wash and clean the filters/air outlet of all fan coil units (33 units) for the school and the residence and two split type air-conditioning units in the guardhouse and EC/Server room for the school quarterly (every third month and four times a year). The coils and fins shall also be cleaned at the same time or minimum twice/year.

(h) Inspect, but not limited to, electric hot water heaters as listed in the attached equipment schedule and peripheral equipment and piping of domestic hot water systems quarterly (every third month and four times a year).

(i) Inspect lighting fixtures for defective fluorescent tubes quarterly (every third month and four times a year). Replace defective fluorescent tubes if found during inspection.

(j) Clean and inspect three ventilation fans on the roof semi-annually (every sixth month and two times a year).

(k) Perform visual inspections on storm/waste/soil water drain systems for normal conditions and clean as necessary quarterly

(every third month and four times a year). Clean the flat roof of the Director’s residence/school building and heat pump unit/water tank area of the school for dead leaves and debris that may clog the roof or floor drain (rain collector).

(l) The inspection shall consist of mechanical/electrical/visual performance checks such as, but not limited to, meggering, amperage, voltage, bearings, fan/motor alignment; and some maintenance as required. The inspection shall be performed in compliance with the manufacturer’s inspection standard.

(m) During periodic inspection and maintenance in FSI Yokohama, the

Contractor shall perform minor repair services as needed, requested or required within the limit of total 40 working man-hours. If the nature of work is anticipated to exceed 40 working man hours and/or is out of scope, the Contractor shall submit a cost estimate for

IDIQ services to be issued via a task order. The repair services shall be, but not limited to, such as repair leaking faucets/pipes, repair clogged storm water gutters/drainage, repair light switches, repair lighting fixtures, and replace defective fluorescent tubes.

(n) On-call repair services shall be a requirement of this contract.

The Contractor may be called for any remedial actions/repairs to the mechanical/electrical systems stipulated in the scope of work. The

Contractor shall arrive at FSI Yokohama within 4 hours after on-call service request by the Embassy or the FSI Yokohama. The U.S.

Government supplies the component parts required for the repairs.

But the U.S. Government may have the option to request the

Contractor to supply them. If requested, except for emergency, the

Contractor shall submit a cost estimate to the COR for processing purchase orders. The Contractor shall supply required parts for repairs after receipt of purchase orders.

(o) Periodic inspection and maintenance schedule shall be submitted to the COR and FSI Yokohama for approval. The Contractor shall submit an inspection report as specified herein (Work Description and Requirements, from (b) to (l) above) after the periodic inspection and maintenance.

(p) All the materials and labor, unless otherwise specified herein, shall be furnished by the Contractor to accomplish the contracted work. All the materials to be used for the contracted work shall meet or exceed Japan Industrial Standard (JIS).

(q) The Contractor shall bring any debris left over from the contracted work out of the premises for disposal. All the debris shall be disposed of in compliance with the local laws for industrial waste disposal.

(R) Electricity, both 200V 3ph and 100V single ph, is available to the Contractor at the FSI Yokohama to perform the contracted work.

City water is also available from the faucets/bibcock outside the

FSI building. Both electricity and water are provided at no cost to the Contractor. Both shall be utilized solely for the contracted work, never for the other purposes.